HomeMy WebLinkAboutMINUTES - 06031986 - 1.69 -J�M�fD�7
C POSITION ADJUSTMENT REQUEST No.
Date: May 7, 1986
Dept. No./ �+ Copers
Department Health services/Finance Budget Unit No. 0540 Org No. 6569 Agency No. 54
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Action Requested: Reallocate Clerk - Experienced Level Vpos., #54-.0063 to Data Entry Operator II.
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Proposed Effective Date: 6/4/86
Explain why adjustment is needed: To properly classify the incumbent (Janie Crowder) according
to the duties she performs.
Classification Questionnaire attached: Yes ® No []
Estimated cost of adjustment: $ 71.00/mo.
Cost is within department's budget: Yes ® No []
If not within budget, use reverse side to explain how costs are to be funded.
Department must initiate necessary appropriation adjustment. Web Beadle,
Use additional sheets for further explanations or comments. Dept. Personnel officer
for Department Head
Personnel Department Recommendation oo��
Date:
Reallocate Clerk-Experienced Level position #54-63, Salary Level C5 1023
(1264-1536) to Data Entry Operator II , Salary Level C5 1078 (1335-1623) .
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule,. as described above.
Effective: day following Board action.
C1
Date for Director P rsonnel
County Administrator Recommendation
Date-
t3
ate:t3 Approve Recommendation of Director of Personnel
0 Disapprove Recommendation of Director of Personnel
C3 Other:
for County Administrator
Board of Supervisors ActionPhil Batchelor, Clerk of the Board of
Adjustment APPROVED on JUN ���3 Supervisors and County A minisiraior
Date: JUN 3 1986 By: e_vve,,�Z �
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
M347 6/P2
CONTRA COSTA.COUNTY
CLASSIFICATION GVESTIONNAIRE
_ Janie Crowder Had 1 t h Scar vi cafi Pat i ant Arrrrnnnt i ng
NAME DEPARTMENT DIVISION
724 Escobar st
Martinez, CA
Data Entry Operator _-II Clerk - B Level
OFFICIAL JOS CLASSIFICATION WORKING JOB TITLE Place of Wo:s ane Ass:pnea Mors
TAMS Required Description of work:
As a Data Entry Operator in Patient Accounting I do two types of
keying. I process completed Medicare claims to Blue Cross via
a direct on -line 3278' IBM CRT or I process a variety of documents
to update the PHS Billing .System' s via a Data General CRT.
Medicare Processing
The processing of claims for the Blue Cross Systems requires me
to know the data elements involved for UB82 claims for Inpatient
and Outpatient services, when to key supporting documents , and
the data elements required for processing of the professional com-
ponent being billed to Blue Shield. Some decision making is re-
quired for diagnosis and DRG use, and selecting correct codes for
type of claim, medical coverage, etc.
I also do follow up on the status of these claims to determine if
they have been paid or rejected.
When the system fails for any reason, I must be able to deal with
the Communications Unit and follow their directions on how to
bring the System back up to an active status .
Iam required to interpret routine Blue Cross/Blue Shield News-
L,etters announcing changes in any of the Program or Billing pro-
cedures .
PHS Processing
1
Processing of PHS documents requires knowledge of a large number
of screens and the data elements required for each different
document. I must be able to process all of the following:
1 . - Financial Class changes
2 . Retro Revenue Adjustments
3 . Prorations
4. Combinations
5 . " Payments and Write Offs
6 . Routine Updates
7 . Julian Dates
The screening and correction to the System for claims that are
ready to be mailed requires decisions on when to change financial
:classes, how to prorate the charges and adding or updating the
Julian dates.
To process payments and write offs correctly I must be able to
determine how money is to be applied based on the proration show-
ing on the screen. Incorrect application causes credits and may
keep the account from -going to 0. This causes additional process-
ing to correct.
My time is generally spent 100% at one or the other of these term-
inals . In the event either System is down and Iam unable to do my
keying, I pick up miscellaneous filing or other clerical duties
as needed at that particular time by the other Units in -Patient
Accounting.
List Machines or Equipmen!Operated ac Pon of Job'
Direct on line .3278 IBM CRT and Data General CRT,.
Designate the name and till• of the person who supervises position
Barbara Bouchet, Medi-cal Supervising Clerk
List the names of employees supervise .whole uni is oupervixed simply name the unit and state the numUr of amp.oyess.
U public contacts are required •&that in person at by phone,star* with whom.and in general, for what purposes:
When the system fails for any reason, I must be able to deal with the Communica-
tions Unit and follow their directions on how to bring the system back up to an
active status'. '
What decisions lust be made in performing the work:
Making decisions on diagnotis and DRG .iise, selecting correct codes for type of
claim, medical coverage etc. When to dhange financial classes , how to prorate
the charges and adding or updating Julian dates for PHS processing.
What parte of the job;.quire the greatest skill, knowledge, and involve the greatest responsibility:
PHS documents requires knowledge of a large number of screens and the data ele-
ments required for each different document. - I must be able to determine how
money is to be applied based on- proration : Make sure the money is keyed in cor-
rect on UB82 ' s otherwise bills won ' t be paid.
The above statements accurately desdribe this job so it hos been lot the pall and
eOft On nb�//'�
(Signature) ` ( Dote)
COMMENTS Or IMMEDIATE SUPERVISOR
In what way ore the
}a—bio.-'_• s:otem.nts incomplete, inaccurate or misleading:
What is the basic purpose or function of this position-?
/611
d 1
What cnanges have occurred in the work of this position ?
A-14 �� ct.,e.�
What ports of this rob so you check or review closely and why ?
It the position requires typing or shorthand,artrth.y incidental at essential ?
Typing: .t!iGs Z.. o� Tim. Required
Shorthand: Q Time Required:
State what you believe to be the spacial certificates and minimum amounts of training and experience required to of rlorm this job:
,
Required education t /V/111
'
Required experience t '
flequired license or s.rtificsto s
1 fignatur.) (Date)
17
COMMENTS Or DEPARTMENT HEAD
Comment on the statement of the employee and supervisor. Designate any other pasiuora in the department you believe are um::_. .n e.,sea ar.c
responsibilities.
(fignature 1' �' 1 Dr tel � _._.