HomeMy WebLinkAboutMINUTES - 06031986 - 1.49 t
y
CONTRA COSTA COUNTY ""04'�
APPROPRIATION ADJUSTMENT
T/C. 27
I. DEPARTMENT OR ORGANIZATION UNIT:
ACCOUNT CODING Social Service & Equipment Operations
ORGANIZATION SUB-OBJECT 2.
OBJECT OF EXPENSE OR FIXED ASSET ITEM DECREAS> INCREASE
EquipmE�nt Operations
0063 4953 Autos & trucks $71,208
Social Service Department
5000 2250 Rents & leases - equipment $12,000
5300 2250 Rents & leases - equipment 5,614
5000 2270 Maintenance of equipment 6,000
5200 2270 Maintenance of equipment 6,000
. 5300 2270 Maintenance of equipment 8,000
0990 6301 Reserve for Contingencies 33,594
0990 6301 Appropriable New Revenue 33,594
APPROVED 3. EXPLANATION OF REQUEST
AUDITOR- ONTROLLER
To provide funds for replacing the ten worst of the
B Date.L/ / county cars assigned to the Social Service Department.
The cars to be replaced are 11 and 12 year-old vehicles
COUNTY ADMINISTRATOR with high mileage and many problems. Even in the best
C - condition the General Service garage can maintain, these
By: l J`I` Date S /2'/1' cars are awkward, slow-to-respond vehicles with continual
mechanical problems requiring frequent repair.
BOARD OF SUPERVISORS
Supervisors Powers,Fanden, See attachments. . . .
YES : Schroder,McPeak,Torlaksun
NO:
JUN 1986 For
On / R. E. Jornlin
Phil Batchelor, Clerk of the. Board of Director 5 /12/86
SUNQrVISOiS ai di Cvt,r�,, t i +_ 4. —
�j� Ly n�+•+•nl pdtor SIBNATUR TITLE DATE
By:
r�' �'� � Z - APPROPRIATION A POO
ADJ. JOURNAL NO.
(M129 Pev.4/83) SEE INSTRUCTIONS ON REVERSE SIDE
CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT
T/C 24
I.DEPARTMENT OR ORGANIZATION UNIT:
ACCOUNT CODIN.0 GENERAL SERVICES (FLEET OPERATIONS)
OA6ANlZAT)ON ACCOUNT z. REVENUE DESCRIPTION INCREASE <DECREASE>
0063 9991 EQUIPMENT DEPRECIATION RELEASE-QEN FUND 31 ,594.00
0063 9922 SALE OF EQUIPMEJT 2,000.00
APPROVED 3. EXPLANATION OF REQUEST
AUDITO TROL ER-
By ales+ D/ TO USE THE ACCUMULATED DEPRECIATION AND
ESTIMATED SALVAGE VALUE ON 10 VEHICLES
COUNTY ADMINISTRATOR TO BE SOLD IN ORDER TO PURCHASE 10 NEW
VEHICLES FOR SOCIAL SERVICE DEPARTMENT.
By:`�''�' a' Date / / See. 4tt,-v4...,s...-14, 4'sle
I` n2A YeA,_:
BOARD OF SUPERVISORS
Supervisors Powers,Fanden,
.YES: Schroder, MCPeak,Tcrlaks;:, JUN
NO: � Date / 7 1586
GENERAL
Phil Batchelor, Clerk of the Board of SERVICES DIRECTOR 5/16/86
.0"r�ra$vU�uUllij+ ministrator 51 NA URE TITLE DATE
REVENUf ADI. RA00 .�• 50
JOURNAL NO.
(M 8134 Rev. II/81)
n• 1 C
5-12-86
Appropriation Rough Draft
3 . Explanation of Request (continued)
This Department has 42 passenger vehicles and three vans assigned.
The Department operates some 17 separate facilities and must conduct
business between these locations and with other county operations . In
addition, Social Service Department employees and volunteers are
required to transport the public in the normal conduct of their
duties. Classifications for the employees working in the Social
Service Department do not require them to provide their own on-the-job
transportation.
To assure the safety of clients , particularly children, we prefer
employees or volunteers transport clients in county vehicles, and we
must provide safe vehicles for this. However, the bulk of vehicles we
have available are 11 to 13 years old and have been driven an average
of 90 ,000 miles. Even in the best condition the General Services
Garage can maintain, these are awkward, slow-to-respond vehicles which
have recurrent problems starting, stopping, and staying together
between maintenance. It is not unusual for a car to break down on the
freeway or have other difficulties which endanger staff , volunteers ,
or children being transported.
For the past several years the County' s overall priorities have
allocated the few replacement vehicles that have been purchased to
other county department even though the Social Service had funds in
the budget which were returned to the General Fund. This year we have
received two replacement vehicles and although we understand that
General Services had requested in its budget proposal that at least
four cars in the Social Service Department be replaced next fiscal
year, funds for this purpose are not being recommended by the County
Administrator and, thus, we will receive no new cars next fiscal year.
The Social Service Department can no long ignore the jeopardy in which
we place both employees and clients when they ride in county vehicles
of questionable reliability. We are, therefore, seeking to replace 10
of the oldest cars which are in the worst condition.
We have identified with the General Services Department the vehicles
which are in the greatest need of replacement. These are 1974 and
1975 cars that have been driven an average of 104,000 miles. Nine of
the cars have been driven between 95 ,000 and 118 , 000 miles while the
tenth has been driven 85 , 000 miles and has severe mechanical problems.
While there are a number of other cars that should be replaced, we
have selected these 10 as the most urgent.
The amount of $46, 500 requested in this adjustment reflects the
anticipated cost of new cars less the depreciation already taken and
the estimated salvage value. (Depreciation has been placed in a
reserve and is ' available to be applied to the cost of the new cars. )
Funds are available to be transferred from rental of equipment and
maintenance of equipment as there have been savings in .these accounts.
These savings were not anticipated in the estimates of current year
expenditures given in our 3.986-87 budget request.
Estimated cost, mileage, and condition of each car are detailed on the
next two pages .
EJ:mjb
Disk 1
Appropri.
Social Service Vehicles to be Replaced
Approx Cost Less
Veh f Model Depreciation Salvage Veh Cost Depreciation Mileage
042C 1974 Ply 2466 . 00 200 . 00 8, 000 5 , 334 . 00 102684
0432 117206
0453it It " It
095381
1209 1975 Ply 3456 . 53 It4 , 343 . 67 095332
12I3 085179
1:2? 1 to it097743 r
1240 It It It114108
r.
125C " " of It " 116883 }
125 ! it118117
126E " " " It
It
102047
Total x-6-.33 2 , 000 '80 , 000 46 , 407. 69
s 0 C '
Y
Q
1
1
1
�ao9 i�7�5 �� �/��• ��, �d,�o.�. 9s.�aa
/975Y�y� `i