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Home My WebLink AboutMINUTES - 06031986 - 1.115 TOS' BOARD OF SUPERVISORS j � Contra FROM: Phil Batchelor, County Administrator 4i) Costa DATE: May 27, 1986 County SUBJECT: Request of Warren Smith for Authorization to Make Sales to County Employees SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION Consider reaffirming prohibition on sales in County Buildings. BACKGROUND On April 28, 1986 your Board referred to our office for review the request of Warren Smith for authorization to make sales in County buildings of food items to County employees. Mr. Smith' s request is in the nature of an appeal inasmuch as a long standing County policy precludes such sales. We have reviewed the plan proposed by Mr. Smith and find that his proposal, if authorized, would work as follows: 1 . As a retailer and wholesaler ( licensed he indicates by the City of Pittsburg and exempted by the City of Martinez) , Mr. Smith proposes to order in bulk to meet packers minimums and obtain a favorable price. To help meet volume requirements, he proposes to make selective merchandise available to County employees at favorable prices. 2. Food products to be offered are items ordered from wholesalers and packers and distributed in the original sealed state with the exception of spices. The latter are proposed to be packaged in accordance with Health Department requirements. 3 . Orders are proposed to be taken from individual employees in advance using an order form (copy attached) , with the order then to be filled at selected County location( s) in County buildings. 4 . Orders would be filled on a once-a-month schedule when the merchandise would be brought to designated location( s) for pickup by the employee who ordered it and for receipt of payment. Pick up is proposed at a central County building location as the. primary point of distribution, but also be at two or three other facilities with a large number of County employees. The primary distribution point in a CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S) ACTION OF BOARD ON June 3 , 1986 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS X UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. _. ATTESTED 'unP - PHIL BATCHELOR. CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR M382/7-83 BY ' DEPUTY -2- County building is desired for a minimum of two hours a month in which to respond to the pre-submitted employee orders, and to respond to any supplementary orders. ( If the proposal is approved, perhaps a portion of the employee area on the 12th floor of the Administration Building could be utilized on a once-a-month basis for this purpose such as from 10 :00 a.m. to 2: 00 p.m. ; this would allow for distribution during the lunch hour. ) Mr. Smith indicates that he is proposing, in part, to make the merchandise available in this way in gratitude for the overall favorable response he has had in working with County employees over the years. It is our view that the plan proposed by Mr. smith is a workable one but that if authorized, approval should be for a trial period and subject to the following conditions: 1. Development of a written agreement, or permit, with Mr. Smith setting forth the terms and conditions under which he will be allowed use of County premises. 2. Appropriate insurance coverage to protect the County against any liability which might result from the agreement. In support of his request, Mr. Smith cites sale of beverages in County facilities. Such sales clearly occur; they are covered by written agreement, however, and do provide a percentage commission to the County. Overall our conclusion is that Mr. Smith' s proposal is unlikely to have broad appeal among County employees, has no direct benefit to the County, and does have detrimental implications as . a precedent for sales by other vendors. Orig: County Administrator cc: County Counsel Public Works Director Warren Smith F T 0 �" D H � UPC MANUFACTURER NUMBER .321a c� NIT f21�-Es 5�SJFc1' Io '2eA(srAN7 eSHIP TO: eF-!'�,cl� v A�f'6 4.41L4rS4.0 f errs 8Ls P �'�z, 4T T M9 ac 0e >Z P. CUSTOrAER ORDER BROKER SHIP FROM SHIP TO NUMBER DATE NAME ORDER it DATE WAREHOUSE ARRIVE aECIAL INSTRUCTIONS: PC PK SIZE PRODUCT UPC PK SIZE PRODUCT WE JAR CODE JAR 01 12 PT 1lalian Peperoncini 342 12 OT. Salad Olives 02 12 PT. Giardiniera 350 12 14 oz. Old-Fashioned Style Home-Cured 03 12 PT. Grape Leaves Olives 04 12 15Y2 oz. Fire-Roasted Peppers 05 12 PT. Golden Greek Peperoncini 401 12 4 oz. Cocktail Onions 06 12 PT. Iialeno Peppers 402 12 4 oz. Capote Capers 07 12 16 oz. Cocktail Onions 403 12 4 oz. Non-Pariel Capers 08 12 10 oz. Colossal Stuffed Olives 404 12 1 2112 oz. Manzanilla Stuffed Olives 09 12 10 oz. Manzanilla Stuffed Olives 10 '2 10 oz. Colossal Fancy Plain Green Olives 509 12 18 oz. Cherries without stems 11_ 12 PT. Tamed Jalapenos 510 12 ' 6 oz. Cherries with stems- 1' 'Z 10 oz. Spanish Style Olives (plaingreen) or 14 '2 PT. Hot Banana Wax Peppers 601 12 PT. Jalapenos en Escabeche. 15 12 PT Sweet Cherry Peppers 602 12 10 oz. Marinated Cracked Deli Olives if; 12 PT. Sweet Banana Wax Peppers 603 12 10 oz. Greek Calamala Olives 17 1: PT. Hot Chili Peppers 604 12 10 oz. Colossal Sicilian Spiced Olives 18 12 PT. Hot Cherry Peppers 605 12. 10'/2 oz. Oil-Cured Olives 19 12 PT. Hors D'Oeuvre Onions (pickled) 608 12 5.4 oz. Crushed Garlic . ! -/ ?0 12 10 oz. Sicilian Style Olives 609 12 10 oz. Greek Tree-Ripe Olives (colossal) ?1 12 16 o,-. Sweet Petite Gerkin 610 12 8.5 oz. Onion Puree ?2 12 10 oz. Salad Olives 611 12 10 oz. Imported Spanish Queen ?3 12 10 oz. Real-Pimiento Olives (natural) 613 12 PT. Lupini Beans _ ?4 12 16 oz. Bread and Butter Pickle(when avail) 615 12 PT. Pickled Almonds ?5 12 PT. Hot Mix _ ?6 12 PT. Dilled Cauliflower 619 12 PT. Stuffed Eggplant — ?7 .12 PT. Hot Cauliflower 621 12 PT. Plain Eggplant 28 12 PT Mexi Mix 623 12 PT. Pickled Baby Corn (when avail.) 20 12 QT. Old Fashioned Pickles 701 12 3 oz. Anchovy Stuffed Olives 21 12 OT. Giardiniera 702 12 3 oz. Onion Stuffed Olives ?2 12 QT. Hot Chili Peppers 703 12 3 oz. Almond Stuffed Olives ?3 12 QT. Sweet Cherry Peppers 704 12 3 oz. Triple Stuffed Olives ?4 12 OT. Sweet Banana Wax Peppers 706 12 10 oz. Pimiento Stuffed Queens PP ?5 12 OT. Sweet Bell Halves ?6 12 QT.- Sicilian Style Olives 801 12 8 oz. Italian Peperoncini 27 12 OT. Spanish Style Olives- 802 12 8 oz. lCocktail Onions 28 . 1. OT. Golden Greek Peperoncini 803 12 8 oz. Hors D'Oeuvre Onions (pickled) 29 1QT. Stuffed Queen Olives 805 12 8 oz. Golden Greek Peperoncini 30 12 01 Stuffed Manzanilla Olives - 806. -12 5 oz. Manzanilla Stuffed Olives- 31 1? QT. Jalapenos en Escabeche 807 12. 5 oz.*- Queen Stuffed Olives 32 12 OT. Italian Peperoncini 808 12 9 oz. Cherries with stems 33 1:' 0T. Hot Mix 811 12 6 oz. Marinated Artichokes _— 34 12 OT. Real Pimiento Super Colossal - _ 815 12 9 oz. Cherries without stems Stuffed Olives - I