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_TO:,, BOARD OF SUPERVISORS
FROM: PHIL BATCHELOR Contra
County Administrator Costa
DATE: June 17, 1986 @County
SUBJECT: AMENDMENT TO CONTRACT WITH CONTRA COSTA COUNTY BAR ASSOCIATION
FOR CONFLICT DEFENSE SERVICES
SPECIFIC REQUEST(S) OR RECOMMENDATION(S).& BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Authorize the County Administrator or his designee to execute a contract amendment with the
Contra Costa County Bar Association for conflict defense services to increase the payment
limit up to $1,040,000 for fiscal year 1985/86.
FINANCIAL IMPACT:
No additional funds need' to be appropriated at this time in Budget Unit 0248. Funds are
included in the approved budget for 1985/86 to cover the costs of the Bar contract and any
remaining orders for attorneys' payment for conflict cases initiated before the first
contract became effective in 1984/85. The 1985/86 approved budget for Budget Unit 0248 is
$1,199,500. Of this, approximately 75 percent ($890,000) was originally encumbered in the
County's contract with the Bar Association for 1985/86. This percentage was. based on an a
priori estimate of the cost split and was developed at the time the budget was adopted.
On May 12, . 1986, your Board increased the contract payment limit to $990,000. This was
based on nine-month projections which indicated that the Bar Association would require more
than budgeted and court-appointed payments would require less. Current projections
indicate that the Bar Association will require up to an additional $50,000 to pay 1985/86
attorney billings. Court-approved payments for 1985/86 continue less than previously
estimated.
REASONS FOR RECOMMENDATIONS/BACKGROUND:
In 1983, your Board became very concerned about controlling the escalating costs of
court-appointed counsel in conflict cases. As directed by your Board, the County
Administrator's Office organized a task force which recommended that the County contract
with the Contra Costa County Bar Association for conflict defense services. A contract was
executed for 1984/85.
The current contract with the Bar Association is operative until September 30, 1987 and
continues the current fee schedule until that time. The cooperation of the Contra Costa
County Bar Association and its Conflict Program Administrator have been critical to the
County's ability to contain costs where possible, while guaranteeing constitutional
representation of indigents in conflict cases.
CONTINUED ON ATTACHMENT: X YES SIGNATURE: �.9Li�Ol
X RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
X APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON V APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
L UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOEvS: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS
ON.TnnHE DATE SHOWN.
CC: CAO - Justice System Programs ATTESTED
CCC Bar Assoc. Po Batchelor, Clerk of 4he Board of
Attn: Conflict Program AdministratorS/Supervisorsand County Administrator D
V
M3e2/7-e3 BY .�i)',Z DEPUTY
Amend Contract w/CCC Bar Assoc. Page 2
CONSEQUENCES OF NEGATIVE ACTION:
After the contract payment limit is reached, appointment and approval of payments to
private attorneys for conflict cases will revert to the method used before the 1984/85
contract and become a responsibility of the judges again. Payment of conflict attorney
services is a mandated County cost.
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