HomeMy WebLinkAboutMINUTES - 06101986 - 1.26 1—p2C;
POSITION ADJUSTMENT REQUEST No.
Date: 5/89/86
Dept. No./ Copers
Department Health Services/A-DA-MH Budget. UnitIINe ", 6 : Rbrg. No. 5901 Agency No. 54
Action Requested: Classify one (1) 40/40 Health Services Administrator "B" Level position,
cancel Clinical Social Worker position54-2172.
Proposed Effective Date: 6/11/86
Explain why adjustment i-� needed: Tq is
blh an Assistant Division Administrator
position in the Alcohol/Drug Abuse enta ea Division.
Classification Questionnaire r-ttached: Yes [D No
Estimated cost of adjustment: $ 2960/month
Cost is within department's budget: Yes [!] No [] at Step B-15
If not within budget, use reverse side to explain how costs are to be funded.
Department must initiate necessary appropriation adjustment. Web
Use additional sheets for further explanations or comments. Depa tm nt Personnel Officer
for Department Head
Personnel Department Recommendation
Date:
Classify one (1 ) 40/40 Health Services Administrator "B" Level position, Salary Level
T5 1232 (2095-3267) ; cancel Clinical Social Worker position #54-2172, Salary Level
C5 1571 (2185-2656) .
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: day following Board action. tt//
6 — II— B6 r\
Date for Director of P onnel
County Administrator Recommendation
x Approve Recommendation of Director of Personnel Date:
Disapprove Recommendation of Director of Personnel
Other:
for County Administrator
Board of Supervisors Action �N i 0 �qRF Phil Batchelor, Clerk of theABoardAdjustment APPROVED ED on Supervisors and Cou��ntyyAdminDate: JUN 1 0 1986 By: � �/l�',(,(�C.C,l,O
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
P inn M r,
' r 1
ist Machines or Equipment Operated as Part of Job:
Calculator
,esignate the name and title of the person who supervises position
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.ist the names of employees supervised. If a whole unit is supervtsed simply name a unit and state t e number of employs*5'
mp oyses.
None formally; directs the activities of thee� n"t��ral administrative office staff incl ding
Cl@r-!E and _� (rte v.tiC�C l eSe
/tZt u. 4 UGCCtRIv�
f public contacts are required either in person or by phone, state with whom,and in general, for what purposes
Contact with program and administrative staff from State and other County mental health program agencies
regarding program administration, planning, and regulations; and federal, State and municipal agencies
and private corporations regarding County contracts.
ghat decisions must be made in performing the work:
Approval of personnel and contract requests and decisions as to the type and timing of actions to be taken
(including priority setting); establishment, implementation and enforcement of Division policies and
procedures on personnel and contracts.
t1hat parts of the job require the greatest skill, knowledge•and involve the greatest responsibility
Organizational planning and development; personnel administration and policy development;
contract development, administration, and budget analysis; expenditure monitoring, analysis,
and control. /
The above statements accurately describe this job as it has b n for the past_V and ` U
e s onthS
(Signature) �1, ( Date)
COMMENTS OF IMMEDIATE SUPERVISOR
In what way are the above statements incomplete, inaccurate or misleading:
Complete and accurate as stated.
What is the basic purpose or function of this position ?
Under general direction and minimal supervision, to direct, manage, and administer the overall
personnel system and the overall contracts & grants administration system for the entire Alcohol/
Drug Abuse/Mental Health Division of the Health Services Dept.
What changes have occurred in the work of this position ?
None/�
What parts of this job do you check or review closely and why ?
None; position must function relatively independently.
If the Position requires typing or shorthand, are they incidental or essential ?
Typing: Time Required: ..
Shorthand: N/A Time Required:
Stale what you believe to be the special certificates and minimum amounts of training and experience required to perform this job:
Required education: BA in public administration, psychology, or social work
Required experience: 3 years in administrative/management capacity (Masters degree may substitute
Required license or certificate: None
for some experience)
(Signature) (Date)
COMMENTS OF DEPARTMENT HEAD
Comment on the statement of the employee and supervisor. Designate any other positions in the department which you believe are similar in duties and
responsibilities.
(Signature) (not*
ist Machines or Equipment Operated as Port of Job:
Calculator
,esignate the name and title of the person who supervises position.
��f'�11 r� �z1."f22C�tL ��,d�i,G•N.t�'iLi�7..� C� � �'��� — /Tii'Lk�� �wt'` �2
.isl the names of employees supervised. it a whole uni is supervised simply name the unit and State t e number of employees,
None formally; directs the activities of
the central administrative office staff including
1.
CAtiee ✓rl .k
n
f public contacts are required either in person or by phone, slate with whom,and in general, for what purposes:
Contact with program and administrative staff from State and other County mental health program agencies
regarding program administration, planning, and regulations; and federal, State and municipal agencies
and private corporations regarding County contracts.
Phat decisions must be made in performing the work:
Approval of personnel and contract requests and decisions as to the type and timing of actions to be taken
(including priority setting); establishment, implementation and enforcement of Division policies and
procedures on personnel and contracts.
Nhot parts of the job require the greatest skill, knowledge, and involve the greatest responsibility:
Organizational planning and development; personnel administration and policy development;
contract development, administration, and budget analysis; expenditure monitoring, analysis,
and control. /
The above statements accurately describe this job as it has b— for the past I and ` O
'j e tmonths
(Signature) / � �-1, ( Date) f •
COMMENTS OF IMMEDIATE SUPERVISOR TT
In what way are the above statements incomplete, inaccurate or misleading:
Complete and accurate as stated.
What is the basic purpose or function of this position ?
Under general direction and minimal supervision, to direct, manage, and administer the overall
personnel system and the overall contracts & grants administration system for the entire Alcohol/
Drug Abuse/Mental Health Division of the Health Services Dept.
What changes have occurred in the work of this position 7
None/�
What parts of this job do you check or review closely and why 7
None; position must function relatively independently.
It the position requires typing or shorthand, are they incidental or essential ?
Typing: Time Required:
Shorthand: N/A Time Required:
State what you believe to be the special certificates and minimum amounts of training and experience required to perform this job:
Required education: BA in public administration, psychology, or social work
Required experience: 3 years in administrative/management capacity (Masters degree may substitute
Required license or certificate: None for some experience)
(Signature) (Dale)
COMMENTS OF DEPARTMENT HEAD
Comment on the statement of the employee and supervisor. Designate any other positions in the department which you believe are similar in duties and
responsibilities.
(Signature) (Date)
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CONTRA COSTA COUNTY
1 CLASSI FICATION QUESTIONNAIRE
'obert J . Proctor Health Services-Alcohol/Drug Abuse/Mental. Health Division
AME OEPARTMENT --- OIVI
Weekda v s 8-5
wont Assistant D ivision Administrator - 4aI
F FICIAL JOB CLASSIFICATION
WORKING j0G TI T La. Placa aE Worm aha Assignsa hours
Rsquu%% 7sscriptian of 'Marx:
_30% A. Directs and manages the overall -personnel system for the entire Division.
I . Reviews and approves all requests for personnel actions from cost center
managers.
2. Prepares and submits formal requests for personnel actions to the Department
Personnel Officer.
3. Develops, establishes, and enforces Division personnel policies and procedures.
4. Conducts personnel studies, analvzes staffing patterns, prepares management
reports, and makes recommendations to the Division Administrator and Director.
implements and enforces County and Departmental policies and procedures
regarding personnel, including affirmative action.
6. Plans, developes and implements changes in the Division organizational
structure.
7. Approves all staff�:
P, i � �Tjra,c.•ec �'due.-lo=,� J2.�sin.�K:ne�...,en����.
3. Provides administrative guidance, consuitation, and technical assistance '
c
to Division staff regarding personnel management.
9. Trains Division staff in personel policies, procedures , and management.
30'b B. Directs and manages the overall contracts and grants administration system for
the entire Division.
1 . Reviews and approves all requests for contracts from cost center manager=_.
2. Analvzes proposed contract Payment Provisions, Budgets , Service Pldns ,.
and Special Conditions: and assists Division staff in negotiating with contractors
and in re-writing proposed contract provisions to ensure clarity, legality, and
compliance with County, State, and Federal regulations and requirements.
3. Reviews Cost Center Budgets to ensure that proposed contracts are fully
funded prior to implementation.
4. Prepares and submits formal requests for contract and grant processing
services (including draft Board Orders) to the Department's Contracts and
Grants Unit <y� Lc u�¢ �{ of fa`�i"�- <C�� APA Mlf-l5+;ti-
5• Develops, establishes, and enforces Division policies and procedures for
contracts and grants administration.
6. Conducts studies of contract operations and administrative practices, prepares
management reports, and makes recommendations to the Division Administrator
and Director.
7• Provides administrative guidance, consultation, and technical assistance to
Division staff regarding contract and grant development and management.
3. Trains Division staff in contracts and grants administration, technical
drafting, procedures, and management.
7,B'o C. Assists the Division Administrator on other administrative tasks, as required.
1 . Conducts investigations and studies and prepares management reports on
Division operations, including cost center budgets, expenditures,
procedures , systems, work loads, service and program operations, and
space requirements.
2. Assist in the analysis of annual Cost Center Budgets and in the preparation
of the overall Annual Division Budget and periodic budget revisions and
adjustments .
3. Perforins other central administration tasks, as required..
i v/tca.J
3'0 D. Directs the activities of the central 4� Administration Office taff,
l o E. Attends administrative meetings and represents the Division and County in
relation to ether county, State, and Federal representatives .
** Substitutes for and serves as the Division Administrator in the Division
Administrator's absence.
AK 75
CONTRA COSTA COUNTY
V C LASS IF I CAT ION p U EST 1 0 N N A I R E
lobert j . Proctor Health Services—Alcohol/Drug Abuse/Mental. Health Division
AN�E / DEPARTMENT DIV1
�
1`-'u,-wCk?L- A,;L/t:i,a� . (/; �r(� Weekdays 8—
:ont b Assistant D ivision Administrator — ria*
FFICIAL JOB CLASSIFICATION WORKING JOB TIT'—Z 2loc• of Work yta Assign�c rlaurk
':=* Cocrip,iaII of 'Nam:
AMO A. Directs and manages the overall personnel system for the entire Division.
I . Reviews and approves all requests for personnel actions from cost center
managers.
2. Prepares and submits formal requests for personnel actions to the Department
Personnel Officer.
3. Develops, establishes, and enforces Division personnel policies and procedures .
G. Conducts personnel studies, analvzes staffing patterns , prenares mana;ement
reports, and makes recommendations to the Division Administrator and Director.
7. implements and enforces County and Departmental policies and procedures
regarding personnel, including affirmative action.
6. Plans, developes and implements changes in the Division organizational
structure. / awL'z`"'Xu.:+�l�vw�lt, (T!'-I
7. Approves all staff�: /./ZZz4"- ��� ec' � ���z. to d R�%tic'�vue,,,ea�t`t/ •�
S. Provides administrative guidance, consultation, and technical assistance
to Division staff regarding personnel management.
9. Trains Division staff in personel policies, procedures , and management.
30 B. Directs and manages the overall contracts and grants administration system for
the entire Division.
1 . Reviews and approves all requests for contracts from cost center managers.
2. Analvzes proposed contract Pavment Provi sions, Budgets, Service Plans,.
and Special Conditions; and assists Division staff in negotiating with contractors
and in re—writing proposed contract provisions to ensure clarity, legality, and
compliance with Countv, State, and Federal regulations and requirements.
3. Reviews Cost Center Budgets to ensure that proposed contracts are fully
funded prior to implementation.
G. Prepares and submits formal requests for contract and grant processing
services (including draft Board Orders) to the Department's Contracts and
Grants Unit &tom,
7. Develops, establishes, and enforces Division policies and proced::res for
contracts and grants administration.
6. Conducts studies of contract operations and administrative practices, prepares
management reports, and makes recommendations to the Division Administrator
and Director.
7. Provides administrative guidance, consultation, and technical assistance to
Division staff regarding contract and grant development and management.
3. Trains Division staff in contracts and grants administration, technical
drafting, procedures, and management.
a C . Assists the Division Administrator on other administrative tasks, as required.
1 . Conducts investigations and studies and prepares management reports on
Division operations, including cost center budgets, expenditures,
procedures, systems, work loads, service and program operations, and
space requirements .
2. Assists in the analysis of annual Cost Center Budgets and in the preparation
of the overall Annual Division Budget and periodic budget revisions and
adjustments .
3. Performs other central administration tasks, as required.
Directs the activities of the central t v/sco.Jl
�'a Administration Office staff,
E . Attends administrative meetings and represents the Division and County in
relation to other county, State, and Federal representatives .
** Substitutes for and serves as the Division Administrator in the Division
Administrator's absence.
AK 75