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HomeMy WebLinkAboutMINUTES - 04081986 - 1.41 TO: BOARD OF SUPERVISORS FROM. PHIL BATCHELOR Contra County Administrator Costa DATE: April 2, 1986 County SUBJECT: . AUTOMATION OF SUPERIOR COURT CALENDARING IN COUNTY CLERK'S OFFICE SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. Authorize the County Clerk to purchase a Calendar Management System (CMS) software license from Automated Government systems (AGS) for use in automation of civil :Fase processing in the Superior Court. 2. Authorize the County Clerk to purchase RCX-70 software necessary for interface with the Law and Justice Information System for use in criminal calendaring and case management in the Superior Court. 3. Direct the County Administrator's Office to work with the County Clerk, Law and Justice Information Systems, and Purchasing staff to work out financing arrangements to expedite acquisition and installation of the automated systems. FINANCIAL IMPACT: No additional general fund money will be required. The County Clerk has provided his assurance that the system can be funded by non-general fund services (Clerk Record Automation Fund) and from the existing budget allocation within the. Clerk's Office. BACKGROUND: The Clerk-Recorder has a Data General MV10,000 computer installed in the Election Division. The software license from Automated Government Systems will allow the Clerk's Office to automate civil calendaring and case management on the Data General computer. Criminal calendaring case management in the Superior Court will be performed through the Countywide Law and Justice Information System. With the purchase of RCX-70 software, the Clerk will be entering criminal calendar and case information for the Superior Court on Data General terminals acting as mainframe terminals. All data required by the Law and Justice System will be entered. Criminal data will reside on the County mainframe for access, as appropriate by other County justice departments, including courts. CONSEQUENCE OF NEGATIVE ACTION: r<-- Civil automation in the Clerk's Office would not proceed. This could lead to requests for more staff to handle increased workload. On the criminal side, there would be no integrated Law and Justice Information System. Justice system departments would have access to automated criminal calendar and case information only through the stage of Municipal Court processing. All justice departments would ave to purc duplicate set of Data General terminals to access Superior Court c d a. CONTINUED ON ATTACHMENT: YES SIGNATURE: x RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATI N F BOARD COMMITTEE X APPROVE OTHER SIGNATURE(S) ACTION OF BOARD ON Ft=6 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS (ABSENT ) 1 HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD Countv Clerk I OF SUPERVISORS ON THE DATE SHOWN. CAO-Justice System Programs d CC: CAO-Julie DiMaggio ATTESTED County Justice System Executive Council Phil Batchelor, Clerk of the Board of Data Processing Superior Court Administrator Supervisors and County Administrator Law & Justice Information System M382/7-83 Purchasing BY, DEPUTY