HomeMy WebLinkAboutMINUTES - 04221986 - 1.28 POSITION ADJUSTMENT REQUEST No. 3 CJS
Rc"C,''1'Fp Date: 3-28-86
Dr
Dept. No./ Copers
Department Public Works Budget Unit No. AP%5J J>-V.PNo f-)_4510 Agency No.
8ancel .one.
R
Wastewater.: r►eatmerit:0"era$or I I= o i-16n#65 264'+a.nd add one
Action Requested: P
Clerk-Senior eve pose ion.
Proposed Effective Date: ASAP
Explain why adjustment i; needed: To add another; position=t6"handle excessive workload.
Classification Questionnaire attached: Yes ❑X No ❑
Estimated cost of adjustment: $ (700) per month
Cost is within department's budget: Yes ❑X No ❑
If not within budget, use reverse side to explain how costs are to be f4poed.
Department must initiate necessary appropriation adjustment. d
Use additional sheets for further explanations or comments.
for D rtment Head
,' Personnel Department Recommendation
Date: April 3, 1986
Cancel one Wastewater 'treatment Operator .JI positaon #65-264., at -salary level
C3-1378 -.(_$7987-2190) and 'add one Clerk Senier...Level.:position at salary: level
tt,��;_ -XB=-L146._($1429-1781)
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: L day following Board action.
Date for Director ot2Ysonnel
County Administrator Recommendation 0
Date:
✓Approve Recommendation of •Director of Personnel
Disapprove Recommendation of Director of Personnel
Other:
for County Admin_fstratW
Board of Supervisors Action APR 2 2 1986 Phil Batchelor, Clerk of the Board of
Adjustment APPROVED/4i6APfR0Vfb on Supervis rs and County Administrator
Date: APR 2 2 1986 By:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
DRAFT
REAL PROPERTY CLERICAL SPECIALIST
DEFINITION: $1573 - $1912
Under general supervision to prepare and assemble Real Property documents such as
right of entry and temporary construction permits; to order title reports and to
process their billings; to deliver escrow data to title companies or County Recorder;
to research and/or obtain ownership and title data from the offices of the County
Clerk, Recorder and Assessor; to prepare and maintain right of way parcel" files; to
handle ancillary activities for Real Property Agents; and to do related work as
required.
DISTINGUISHING CHARACTERISTICS:
The Real Property Clerical Specialist is a one position class which provides
ancillary administrative/clerical support for professional staff in the Real
Property Division under the general supervision of the principal Real Property
Agent. This class is distinguished from the Junior Real Property Agent class in
that incumbents in the latter class learn to appraise and negotiate for the
acquisition, selling, leasing, or transfer of real property and property rights
for the County or special districts. The Real Property Clerical Specialist
handles the complex and specialized clerical typing, filing documents, researching
data, picking up and delivering various documents related to the acquisition,
selling, leasing, or transferring of real property.
TYPICAL TASKS:
b
—Orders title reports and ensures proper billings;
Obtains ownership and title data from County Recorder and Assessor;
- Obtains zoning, land use, general plan, and other data related to Real Property
matters;
- Prepares and processes cancellation of taxes documents;
- Prepares right of entry and temporary construction permits;
- Assembles condemnation documents and exhibits;
- Prepares and maintains Real Property right of way parcel files, records and
property inventory;
Posts Real Property legal notices in required publications and in the field
ensures their accuracy and timeliness;
Delivers escrow data or other documents to title companies or the County
Recorder's Office;
- Handles other pick up or delivery of Real Property documents such as leases,
deeds, warrants, checks;
- May prepare and process purchase orders and demands;
- Initiates and prepares correspondence related to the processing of Real Property
documents;
- Microfilms files
- Handles telephone and walk-in traffic where the technical expertise of a Real
Property Agent is not required;
- Reviews and proofs deeds, deed descriptions, and other Real Property documents
for proper form and grammatical errors;
l - Obtains payment warrants and processes then and monies received;
- May provide technical work direction to Real Property clerical staff.
MINIlM[JM QUALIFICATIONS:
License Required: Valid California Motor Vehicle Operator's License.
Experience: Three years, or its equivalent, of increasingly responsible clerical
experience, at least one year of which must have been in performing complex and
varied clerical tasks associated with the preparation, processing, researching,
and filing of legal Real Property documents for a public agency, title company,
real estate agency, or other business entity which handles real property
acquisitions, selling, leasing, or transferring of real property.
KNOWLEDGFS, SKILLS AMID ABILITIES:
- Knowledge of forms, permits, deeds, right of way contracts, and other documents
relating to acquisition, selling, leasing, transferring, or appraising and
managing real property;
- Knowledge of Real Property functions and terminology of title research, owner-
ship, deed processing, parcel files and posting of notices;
- Ability to prepare in proper format Real Property forms, permits, deeds,
notices, and other documents related to Real Property transac tions;
- Ability to research files and documents in title companies, County Clerk's
Office, Recorder's Office, or Assessor's Department and to make decisions on
what information should be collected for use by Real Property staff;
- Ability to type, assemble, and. prepare Real Property documents and reports;
- Ability to maintain appropriate Real Property records;
- Ability to effectively interact with property owners, leassees, leassors, other
staff, and the general public;
- Ability to provide technical work direction to others.
- Ability to use and obtain data from the Land Information System.
Class Code:
KB:ama
RPC1erSpec
(August 1985)