HomeMy WebLinkAboutMINUTES - 04151986 - 1.33 1-033 yt�
`, BOARD OF SUPERVISORS
FROM: Mark Finucane, Health Services Director C ltra
CWLa
DATE: April 3, 1986 C^f �,
SUBJECT: Authorize the Assistant Health :Services Director- �+"`�
Public Health to destroy past audit records in
accordance with Government Code Section #26202
SPECIFIC REQUEST(S) OR RECOMMENDATION(.S) & BACKGROUND AND JUSTIFICATION
I . Recommended Action:
Authorize the Assistant Health Services Director-Public
Health to destroy past audit records in accordance with
Government Code Section #26202 .
A. Authorize destruction of the following five-year-old
records on an ongoing basis :
1 . All State project files and records (unless specified
otherwise by State regulations) .
2 . Family Planning billing
3 . Child Health Screening billing
4 . MediCal billing
5 . Computer runs
6 . Laboratory billing
B. Authorize destruction of the following two-year-old
records on an ongoing basis:
1 . School TB testing authorizations
2 . Burial permit reports
3 . Certified vital statistics copies
4 . County issued invoices
5 . _ Deposit receipts and backup materials
6 . Petty cash records
7 . Monthly collection reports and used receipt books
8 . All internal logs and journals
9 . Misc demands , contract or otherwise
II . Financial Impact:
None
III.. Reasons for Recommendation/Background:
Once certain records have been audited by the State and/or
county, there is no reason to maintain these bulky records
in a cramped, overcrowded environment. Loss of warehouse
lease prompts consolidation and liquidation of all unnecessary
goods and records .
CONTINUED ON ATTACHMENT: _X__ YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON 7 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: Health Services (Dr. Brunner) ATTESTED
County ADministrator PHIL BATCHELOR, CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
M382/7-83 BY i DEPUTY'n
t
Board of Supervisors
Page 2
III . Reasons for Recommendation/Background: (continued)
26202 . Authorizing destruction of records more than two
years old:
"The board may authorize the destruction or disposition
of any record, paper, or document which is more than
two years old and which was prepared or received in any.
e
manner other than pursuant-. to a. state statue or county
charter. The board may authorize the destruction or
disposition of any record, paper or document which is
more than two years old, which was prepared or received
pursuant to state statute or county charter, and which
is not expressly required by law to be filed and' preserved
if the board determines by four-fifths (4/5) vote that
the retention of any such record, paper or document is
no longer necessary or required for county purposes .
Such records, papers or documents need not be photographed,
reproduced or microfilmed prior to destruction and no
copy thereof need be retained. "
IV. Consequences of Negative Action:
Outdated records will continue to occupy needed space.