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HomeMy WebLinkAboutMINUTES - 06041985 - 2.6 c)• THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY , CALIFORNIA Adopted this Order on June 4, 1985 , by the following vote: AYES: Supervisors Powers, Fanden, Schroder, McPeak, and Torlakson NOES: None ABSENT: None ABSTAIN: None SUBJECT: SCHEMATIC DESIGN F-OR THE SUPERIOR COURT, MARTINEZ The Public Works Director provided the Board with a report dated May 22, 1985 on the Schematic Design for the new Superior Court Annex in Martinez . A copy of that report is attached hereto and by reference incorporated herein. Board Members expressed agreement with the recommendations contained in the report and expressed concern as to the impact a centralized library would have on other areas in the County. IT IS BY THE BOARD ORDERED that the recommendations con- tained in the attached report are APPROVED. IT IS FURTHER ORDERED that the County Administrator is requested to review impact of centralization of the Law Library in Martinez relative to its impact on the Richmond Law Library, a pro- posal for establishing law libraries in large population centers , i .e . Concord and/or Walnut Creek, and the feasibility of designing the juror' s assembly room so it could have other uses when not needed by the Courts . I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISO1R/S ON THE DATE SHOWN . ATTESTED PHIL ,,BATCHELO , Clerk of the Board of Supervisors and County Administrator BY . - -,,� C (�c(�ct -�a , Deputy cc: Public Works Department Architectural Division Accounting Auditor-Controller County Administrator Superior Court Administrator Judge Spellberg Law Librarian District Attorney County Clerk-Recorder Public Defender The NBBJ Group -.►f-► 250-8404/A.1 ' TO: Board of Supervisors FROM: Phil Batchelor, County Administrator DATE: May 22, 1985 SUBJECT: APPROVING SCHEMATIC DESIGN DOCUMENTS AND FIRST AMENDMENT TO AGREEMENT FOR ARCHITECTURAL SERVICES FOR SUPERIOR COURT ANNEX, MARTINEZ (4403-4109; 0928-WH109B) SPECIFIC REQUESTS(S) OR RECOMMENDATION(S) & BACK UND AND JUSTIFICATION I. Recommended Action: A. APPROVE Schematic Design Documents for the Superior Court Annex, Martinez, and AUTHORIZE the Public Works Director to instruct the project architect, ", The NBBJ Group, Palo Alto, to proceed with the Design Development Phase of Services. - B. APPROVE the First Amendment to the Architectural Services Agreement with The NBBJ Group, dated June 4, 1985, and AUTHORIZE the Public Works Director to execute the Amendment, which will increase the architect's fee for Schematic Design and Design Development Phase services from $144,000 to $172,800. I1. Financial Impact: The estimated project costs will be financed by issuance of deferred financing securities and will be paid with revenue from a surcharge on court fines, using dedicated funds from the Criminal Justice Facilities Construction Fund and Courthouse Construction Fund. It is expected that a construction contract will be ready for award in early 1986 and that the financing securities will be issued before award. Continued on Attachment: X yes Signature: 2 III. Reasons for Recommendations/Background: A. On September 13, 1983, the Board approved the concept of an additional . building in Martinez for the Superior Court and authorized the County Administrator to proceed with architectural selection, environmental review and financial planning -for the proposed project. Subsequently, on December 18, 1984, the Board approved a Program Verification Study and directed staff to proceed with financial and design planning. On January 15, 1985, the Board approved an architectural services agreement dated January 8, 1985, with the NBBJ Group, Palo Alto, for two phases of architectural service: The Schematic Design and Design Development phases. B. The NBBJ Group has completed the first of these two phases of service, the. Schematic Design Phase. Schematic Design documents submitted by the NBBJ Group for approval comprise the following: a. Nine 30 x 42 inch drawings dated May 21, 1985, annotated May 28, 1985 by the County Architectural Division to reflect qualifications in County approval . b. Construction cost estimate dated May 21, 1985. C. The Schematic Design Documents illustrate the County's basic requirements; the relationship of the proposed building to existing buildings and parking; the size, shape and relationship of rooms; the exterior elevations; and the architectural character of the building . In addition, the Schematic Design nocuments include an estimate of initial construction contract cost of $7,200,000. 0. The architecti.iral fee for services through the Design Development Phase of service will be increased to reflect the following changes in project scope: a. Fstimated construction costs have been increased to cover anticipated escalation to the midpoint of construction, b. Sitework has been increased to be certain the plaza and landscape planting on the east side of the proposed building will provide an attractive appearance to residents east of the project, C. Foundations have been increased to reflect new information on soils conditions and on law library loads, and d. The building floor area has been increased from 48,000 square feet to 52,000 square feet to provide adequate space and circulation for the spaces specified in the Program Verification Study. E. The proposed building will be designed to meet State Energy Commission standards which will not become mandatory until 1987. The Architect's mechanical consultant is continuing to study the use of alternative energy sources which might be appropriate for this building.