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HomeMy WebLinkAboutMINUTES - 06251985 - 1.91 .`ro: BOARD OF SUPERVISORS Phil Batchelor Contra FROM: County Administrator Costa DATE: � �� June 4 , 1985 County SUBJECT: AMENDED NON-EMPLOYEE TRAVEL POLICY SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: Authorize the County Administrator to review and take action regarding .travel requests submitted by non-County employees serving on boards and commissions advisory to the County Board of Supervisors in the same manner as the County Administrator reviews similar requests from County employees. FINANCIAL IMPACT: No financial impact is associated with the amended non-employee travel policy. REASONS FOR RECOMMENDATION: The proposed amendment to the non-employee travel policy may result in the following: A. The acceleration of action for travel of committee and board members. B. The reduction of the number of non-policy/legal required items on the Board of Supervisors ' agenda.— C. The simplification of procedures for County departments, i.e. , there would be only one type of travel request instead of two. BACKGROUND: Over the past several years, the Board of Supervisors has dele- gated a certain amount of review and approval authority to the County Administrator for a variety of travel authorizations involving County employees. However, the issue has recently been raised of delegating the authority to review and approve travel requests for non-County employees who serve on boards and commis- sions to the County Administrator. There are several reasons for this issue being raised. occasion- ally, there is a need to get approval for travel by Advisory Board members on fairly short notice which does not allow time to CONTINUED ON ATTACHMENT: YES SIGNATURE jj :�L� -t./ RECOMMENDATION OF COUNTY ADMINISTRATOR RECO ENDATION OF BOARD COMMI APPROVE OTHER n,n SIGNATURES) ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS (ABSENT ) 1 HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN.CSP CC: ATTESTED _� od �� / / U County Administrator PdW_ BATCHELOR. CLERK OF THE BOARD OF SUPER SAND COUNTY ADMINISTRATOR M3e2/7-83 BY - DEP UTY place an item on the Board agenda. Many of these trips are, for instance, to attend a conference in Oakland for one day, or to fly to Los Angeles to attend a meeting. These meetings are often called with little prior notice. In these instances, financial responsibility is often less than it is for travel authorizations involving County employees. Furthermore, the delegation of this authority should expedite and simplify the review and approval process and eliminate unnecessary items from the Board agenda. The legality and propriety of this delegation of authority has been determined by the County Counsel. The County Administrator wishes to reserve the right to ask the Board to approve a travel request when circumstances dictate and especially for requests involving employment candidates, whose expenses will still require Board approval. CONSEQUENCES OF NEGATIVE ACTION: If the amended non-employee travel policy is not approved, it may result in the delay of processing requests, possible non- attendance by commission members of important meetings, and a large number of unnecessary items on the Board agenda.