HomeMy WebLinkAboutMINUTES - 06251985 - 1.79 >a
TO: BOARD OF SUPERVISORS
Contra
FROM: Phil Batchelor
County Administrator. COSta
DATE: June 13, 1985• County
SUBJECT: Agreement Amendments with The Program Methods Group
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION: C
Approve and authorize the Chair of the Board of Supervisors to execute on
behalf of the County amendments to agreements with The Program Methods
Group extending the contracts ending dates from June 30, 1985 to June 30,
1986.
II. FINANCIAL 'IMPACT:
The recommended actions, if approved, will result in no increase in contract
amount as ,only time is being added to the contracts.
III. REASON FOR RECOMMENDATION:
The time period for the agreements with The Program Methods Group is being
extended because Data Processing will not be able to fully utilize the
agreements by June 30, 1985 as originally anticipated. Consequently, we
need to add more time to the agreements so Data Processing can continue to
use their services.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Not approving these contract amendments will result in assistance from The
Program Methods Group being terminated June 30, 1985. Without the contractors,
Data Processing will be further delayed on the systems where contractor assist-
ance is being used. 0
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CONTINUED ON ATTACHMENT: YES SIGNATURE: a
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD C MMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS N THE DATE SHOWN.
CC: ATTESTED 1�
A " ��d S
PHIL I ATCHELOR, CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
M382/7-83 BY DEPUTY
BOARD OF SUPERVISORS
FROM: Phil Batchelor Contra
County Administrator Costa
DATE: June 13, 1985 County
SUBJECT: Agreement Amendment - Data Processing Services
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Chair of the Board of Supervisors to execute on
behalf of the County an amendment to an agreement with Pacific Systems
Consulting Corporation increasing the payment limit to $50,000 and extend-
ing the time limit to October 31, 1985 for data processing project manage-
ment, analytical and programming services.
II. FINANCIAL IMPACT:
The funding for the projects identified has already been included in the
budgets for Building Inspection, Planning and Public Works. Salary savings
for data processing positions approved to support the Building Inspection,
Planning and Public Works projects will be used to fund these contracts.
III. REASONS FOR RECOMMENDATION:
The contractors will be used to assist in the completion and implementation
of several data processing systems. The projects were funded for fiscal year
1984-85, but the eight new positions and several vacant positions needed to
accomplish the projects were frozen. Office Services has been filling these
positions since the freeze was lifted, but not rapidly enough to meet program-
ming manpower needs. To deal effectively with the total backlog created by
insufficient staff, contract support has been needed and will continue to be
needed during the first half of next fiscal year.
IV. BACKGROUND: •
1. The Land Information System.
The Land ,Information System is a large on-line database system whose
information base is the Assessor's parcel-numbered secured property
records. The database for the inquiry portion of the system was built
from the batch files of the Secured Roll Maintenance System and monthly
updates to the database occur from these batch files which are still
being maintained in the SRM system. The current development will allow
the SRM batch processing and the batch updates of the LIS database to
be eliminated. The continued duplication of effort is costing the Assess-
or's Office approximately $120,000 per year in labor and data processing
charges. The Assessor's ability to automate supplemental property
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD C MMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON v S APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT ) 1 HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
CC: ATTESTED Z
PHIL ATCHELOR, CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
M9e2/7-83 BY , DEPUTY
To: Board of Supervisors 2. June 13, 1985
assessments and correction assessments depends upon the completion of
this update phase in June 1985. Furthermore, the regular assessment
process is run on a yearly cycle. If the assessment roll cannot be
generated on the LIS by June 1985, parallel process will have to continue
until June 1986.
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2. The Permit Management System.
The Permit Management System is: a subsystem tied .to the large Land
Information parcel database and will provide the ability to record holds,
permits issued by departments and cities and to calculate fees for all
permits, issue the permit and record the information on the database.
The information will be immediately available to the Assessor, Public
Works,, etc. where now the departments must wait for paper copies of the
information.
V. CONSEQUENCES OF NEGATIVE ACTION:
Failure to approve this application will impact these systems in the following
manner:
1. Land 'Information System.
The parallel systems will continue to operate for another year costing
the Assessor an estimated $120,000 in labor and data processing charges.
The supplemental and correction rolls will not be added to the database
resulting in the continuation of the error-prone manual calculation of
supplemental assessment arithmetic work and delay the ability to auto-
matically apply inflation factors, produce exception reports and identify
correi ctions and escaped assessments.
2. Permit Management System.
Delaying this system will have the obvious impact of continuing manual
procedures and costs for Building Inspection, Planning and Public Works
departments. The cities of San Ramon and Danville are interested in
using the Land Information System and attached Permit Management System
to issue permits. The system may not be attractive to them without this
capability.
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