The URL can be used to link to this page

Home My WebLink AboutMINUTES - 05141985 - 1.24 CONTRA COSTA COUNTY APPROPRIATION ADJUSTMENT T/C 2 7 ACCOUNT CODING I. DEPARTMENT OR ORGANIZATION UNIT: Sheri ffrCoroner ORGANIZATION SUB-OBJECT 2. OBJECT OF EXPENSE OR FIXED ASSET ITEM . I DECREAS> INCREASE DELTA REGIONAL COMMUNICATIONS CENTER 0257 2110 Communications 12,527.00 0257 4955 Radio & Communication Equipment 12,527.00 APPROVED 3. EXPLANATION OF REQUEST AUDITOR- NTROLLER To transfer funds for the payoff.of a formerly leased telephone information management system. Per policy By: Date -S�� the last years cost in a leased purchased item are COUNTY ADMINIST OR MAY _ 2 165 recorded in the fixed asset category. By: Dore / / INTERNAL . ADJUSTMENT NOT AFFECTING DEPARTMENT TOTALS BOARD OF SUPERVISORS Superviuxs Pomefa, abden, YES: &hrudcr,Nk Pcak,Turlaksun No: -- MAY 141985 On Phil Batchelor, Cler!c of the Board of 4/24 8! Suparvi ors and Cou tyAdministr;aor 4• ASAI I I / SIGNATURE TITLE DATE By. r11---- R. L. McDonald APPROPRIATION A POO all 3 ADJ. JOURNAL NO. (M 129 Rev.4/83') SEE INSTRUCTIONS ON REVERSE SIOE c . CONTRA COSTA COUNTY APPROPRIATION ADJUSTMENT T/C 2 7 ACCOUNT CODING I. DEPARTMENT OR OA6ANIIATION UNIT: Sheriff-Coroner OA6ANIZATION SUB-OBJECT 2. OBJECT OF EXPENSE OR FIXED ASSET ITEM <ECREAS> INCREASE DELTA REGIONAL COMMUNICATIONS CENTER 0257 2270 Maintenance - Equipment 91000.00 0257 4955 Radio & Communication Equipment $ 91000.00 APPROVED 3. EXPLANATION OF REQUEST AUDITOR- ONTROLLf R B . are /Z/GJ' To transfer funds from the maintenance of equipment account to allow the purchase of a 3rd. disk drive. Wt-%t ched justification and-data processing approval . COUNTY ADMINISTRATOR By: Cvv�-� Dr►� Dare BOARD OF SUPERVISORS YES: Supervisiws Powers,Fahuen, $C)uviler,I.irPejk,1'urtaksun NO: MnY t Z4 1� On Phi! Batchelor, Clerk of the Board of ASA III 5 / 1/85 Supervisors and County Administrator 4 /�, "'ONATURE TITLE /�j DATE By: /1f7�f�r%' R. L. McDonald APPROPRIATION A POO ��6/ ADJ. JOURNAL NO. IN129 Rev.4/83) SEE INSTRUCTIONS ON REVERSE SIDE CONTRA COSTA COUNTY TO Cy •- .DATE FRO ��I�I SUBJECT ^fir rl� lop r-ss�f SIGNE PLEASE REPLY HEIE TO DATE SIGN INSTRUCTIONS-FILL IN TOP PORTION,REM4DATE IYELLOWI AND FORWARD REMAINING PARTS WITH CARBONS. TO REPLY. FILL INN AND SNAP OUT CARBONS. RETAIN TRIPLICATE IPINKI AND RETURN ORIGINAL. FORM M103 8s - I OFFICE OF THE COUNTY ADMINISTRATOR CONTRA COSTA COUNTY OFFICE SERVICES April 29th, 1985 TO: Reed McDonald Administrative Services Assistant Sheriff' s Office FROM: Marinelle G. Thompso Office 'Services Director SUBJECT: DRCC Disk Drive Acquisition We have no problem with the acquisition as described in the attached memo from Captain John C. Hart by Del W. Pullen. MGT: jr cc: Tonv Cellini Georqe Roemer CONTRA COSTA COUNTY REQUISITION 7^y PURCHASING DIVISION (415) 372-2174 N o. P S r– CONTRA COSTA COUNTY ALTERATION NO. QUOTATION NO. I. PLEASE TYPE OR PRINT LEGIBLY WHILE ENTERING H CLEAR AND ACCURATE DESCRIPTIONS. OF Delta Regional Communications Center MATERIAL OR SERVICE REQUESTED. PAGE P 212 "H" Street, bower Level 2. DO NOT WRITE IN VENDOR BLOCK.THIS WILL BE - COMPLETED BY PURCHASING. Antioch, CA. 94509 3. PLEASE ENTER RECOMMENDED VENDOR AND T OTHER REQUIREMENTS IN THE SPACE PROVIDED OL J AT THE BOTTOM OF THIS FORM. VENDOR NO. A/C SHIP VIA:PREPAID F.0.B. TERMS BUYER \44 D DESTINATION V PRC/PUBLIC MANAGEMENT SERVICES E _ 185 Berry Street N San Francisco CA. 941-- D ' DEPT.: Sheriff's Communications/DRCC O — R L J REQUISITION NO. 8 DATE: MV852784 4/23/85 ENT. ORGANIZATION SUB-OBJECT TASK OPTION ACT.i WORK RUTH. SPEC.FLAGS - FIXED ASSET FIX ASST.QTY. %/REM " AMOUNT ic 01 0257 2270 0 o N G REM ENT. MATERIAL OR SERVICE QTY./UNIT UNIT PRICE EXTENSION, 1 01 Purchase, delivery and installation of a used 1 ea. 9000.00 CDC 9766 disk drive without controller. SPEOAL REQUIREMENTS OR INSTRUCTIONS-PREVIOUS P.O.NO..QUOTATION NO.OR RECOMMENOW VENDORS. SALES TAX TOTAL AMOUNT 9000.00 ESTIMATE OF DEPARTMENT: CERTIFICATION IS HEREBY MADE THAT THE ABOVE IS A LEGAL CHARGE AGAINST THE APPROPRIA- COST Sheriff's Communications TION INDICATED. ORI D BY: DEPT.HEAD: R.K. Rainey, SHERIFF BY: S 9000.00 Val Martinez E NO. 372-4467 OF ICIAI TIT1E: t/77 (D-23 REV.4/81) - Sheriff-Coroner Richard K.Rainey Contra Costa County SHERIFF-CORONER APR 2 9 1985 Warren E. Rupf Communications Division 50 Glacier Drive Assistant Sheriff Martinez. California 94553-4895 OFFICE SERVICES Gerald T. Mltosinka (415) 372-4463 SEND/FILE Assistant Sheriff To: Marinelle Thompson, Manager Date: April 19, 1985 Office Services i From: Captain John C. Hart Subject: Computer Upgrade - DRCC By: Del W, en, Director Comm ns Services The attached requisition represents the addition and integration of a third disk drive for the computer system at the Delta Regional Communications Center (DRCC) , Antioch. This upgrade is needed primarily to rectify two system deficiencies. First, we presently do not have enough data storage capacity to accom- modate the basic daily needs of our user agencies. The traffic volumes on the system have steadily increased since the opening of DRCC. Additionally, a recent expansion into automated records management for local police and fire jurisdictions has created a need for additional storage capabilities. We did not expect the increased demands placed on the system and did not anticipate the need for this expansion at this early date. Secondly, our system software is structured to perform "dual-recording" of all critical data transactions. This is done to protect the data files in case of system or disk drive failure. This has been an essential feature that is in jeopardy due to the present inadequate storage capacity. I made a decision to reduce the files which were dual recorded to provide additional storage space as a temporary solution. On March 28, 1985, we had a disk failure that resulted in a loss of access to records contained - on one drive only. The risk of future data losses will be totally elimin- ated by restoring full-system dual recording. This can only be accom- plished with the addition of the requested disk drive. The $9, 000 quoted on the requisition represents the purchase, delivery and installation of a used CDC 9766 disk drive without controller. The drive was located with a broker and is believed to be approximately three years old. Our existing controllers are dual-port capable and can accom- modate this expansion without any additions or modifications. The cost of software integration to our operating systems is also included in the quote. The best price 1 could find for a new CDC 9766 drive was $19, 000, not delivered, installed or integrated. I am convinced this is the most economical solution to address a problem that has the potential of being AN EQUAL OPPORTUNITY EMPLOYER MEMO : Computer Upgrade - DRCC DATE: April 19, 1985 PAGE: 2 extremely costly to correct if ignored. Additionally, because of its nature, some of the data stored in the DRCC system is irreplaceable. Upon completion, please forward your letter of approval along with the attached resolution to Mr. Reed McDonald, Sheriff's Office, for further processing. As a point of information, this modification is being completed at the direction of the DRCC Operations Committee. Monies will be secured primarily from unspent funds for maintenance (2270) along with alarm system and 9-1-1 revenues. JCH/DWP/meg cc: Reed McDonald, Admin. Svcs. Assistant File 50, 32 COt9TRA COSTA COUNTY 1-02 APPROPRIATION ADJUSTMENT T/C 2 7 ACCOUNT CODING I. DEPARTMENT OR ORGANIZATION UNIT: Auditor-Controller 010 ORGANIZATION SUB-OBJECT 2. OBJECT OF EXPENSE OR FIXED ASSET ITEM <DECREASE INCREASE . 1001 1011 Permanent Salaries 3,285.00 1001 4951 Numbering Machine 1 ,570.00 1010 4951 Reader Printer 1,,715.00 APPROVED 3. EXPLANATION OF REQUEST AUDITOR-CONTROLLER By Date / /P5 1 . To transfer funds to purchase two electric numbering machines for processing deposit permits and COUNTY ADMINISTRATOR "C" warrants in the General Accounting section. The current manual stamps are difficult to use, .break down By:� Date ��a/ frequently and do not consistently imprint on the last copy of the forms. See attached memo for more detail . BOARD OF SUPERVISORS 2. To add $1715 to an existing $4,500 for the purchase Sup0rv'fs1*sPaaer5,F:,hden, of a microfilm reader printer in the Accounting Division. YES: Sd4udcr,MrPeak,Turbksun No: MAY 141985 On Phi Batchelor, Clerk of the Board of Admin Svcs Officer 4/ 4/8! SuPervisors and County Ad;ofnistrator 4 NATU TITLE DATE By: `/ !� p�� APPROPRIATION APOO ��3sL ADJ. JOURNAL 10. (M 129 Rev.4/83) SEE INSTRUCTIONS ON REVERSE SIDE Office of COUNTY AUDITOR-CONTROLLER Contra Costa County Martinez, California April 4, 1985 TO: Phil Batchelor, County Administrator Attention: Tom Welch, Deputy County Auditor FROM: Donald L. uditor-Co oiler By: T. fiver SUBJECT: Appropri 'on Adjustment Attached is an Appropriation Adjustment request to transfer existing funds from the Salaries accounts to Capital in order to purchase two electric date and numbering machines. We are currently using manual Bates numbering machines to maintain control of "C" warrants and deposit permits. We continue to experience problems using these machines. In order for a number to clearly show on all copies of the above documents, a hitting or striking motion must be used on the machines. With the current monthly volume of approximately 800-900 "C" warrants (an increase of about 30% from September of 1984) and 1200-1300 deposit permits, it is impossible to insure that each document has been stamped with sufficient force. Consequently, each "C" warrant and deposit permit copy must be reviewed and touched up if the entire number is not legible. This process has a considerable amount of inefficiencies and unnecessary cost involved. As stated above, initially the clerks have to hit or strike the manual stamp very hard to get the number impression on the bottom sheet. Since the frequency of it not being legible is high, the clerk must check each stamping, rewriting the number as required. This process of using the stamp, having to check it, and probably rewrite at least a portion of the number is not conducive to high employee morale or productivity. Further, because of the need to hit or strike the manual .machine very hard, the machines are continuously in some state of needing repair., which adds to the overall problem with down time and replacement requirements. The numbering and control portion of the deposit permit and "C" warrant processing are an essential part of this program and quality equipment is a requirement. The machines to be purchased, if approval is granted, are manufactured by Simplex, which is the standard in electric time, numbering and date stamp machines. With these two machines we can provide the operation with the .tools necessary to properly do their job in a timely and efficient manner. . Please contact me if further information is needed. TJC:mp Attachment