HomeMy WebLinkAboutMINUTES - 04091985 - 2.9 �.{
4-TO: } BOARD OF SUPERVISORS o[
FROM: PHIL BATCHELOR Contra
County Administrator Costa
.7
DATE: March 28, 1985 County
SUBJECT: REPORT ON MANAGEMENT STAFFING: TWELVE SHERIFF'S DEPARTMENTS,
INCLUDING CONTRA COSTA'S
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Accept report of County Administrator on the management staffing of twelve California
Sheriff's Departments, including Contra Costa's.
BACKGROUND:
In response to a request of your Board, this Office reviewed management staffing levels in
various Sheriff's Departments throughout the state and compared those with the management
structure currently existing in the- Contra Costa County Sheriff's Department. - Departments
selected for the study were comparable in number of personnel; the only two similarly-sized
departments omitted were Santa Barbara (failed to provide any-of the requested data) and
San Francisco (not comparable in organization--no patrol or field functions) . The study
involved the following Sheriff's Departments (personnel figures represent authorized
personnel as of' February 1985) :
Total Total
Personnel Personnel
San Bernardino 1,157 Kern 711
Sacramento 1,142 Contra Costa 625
Alameda 1,097 Fresno 613
Riverside 940 San Joaquin 433
Santa Clara 937 San Mateo 430
Ventura 789 Sonoma 401
The data was gathered and verified by the County Administrator's Office in cooperation with
the Personnel and Sheriff's Departments and like departments in the 11 other counties. ,.
(See Attachment 1.)
FINDINGS AND DISCUSSION:
1. Assistant Sheriff/Undersheriff (Contra Costa County - 2)
For counties in the study, the number of Assistant Sheriff�/Undersheriffs varies from
zero (Riverside County) to three (Ventura and San Bernardino) ; five.counties have one
such.position; four counties .have two. In some of the counties where there is only
one Undersheriff, there are multiple Chief Deputies, each in charge of a major operation
or program. When there are two Assistant Sheriffs; one/is generally in charge of Field
Operations. and the other supervises Corrections and/or'Administration (similar to
Contra Costa) . .
.' CONTINUED ON ATTACHMENT: x YES SIGNATURE:,/
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATI N F BOARD COMMITTEE
APPROVE OTHER /
SIGNATURE(S)
ACTION OF BOARD ON T 7TH APPROVED AS RECOMMENDED OTHER _
REFERRED..above .mentioned report to .Finance__�Coumittee for review
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT I I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS, ON THE DATE SHOWN.
CC: Sheriff-Coroner ATTESTED
Personnel Director t
County Administrator's Office - Justice PHIL BATCHELOR. CLERK OF THE BOARD OF
System Programs SUPERVISORS AND COUNTY ADMINISTRATOR
M382/7-93 BY - DEPUTY
Report on Management Staffing: Twelve
Sheriff's Departments, including Contra Costa's
Page 2
March 28, 1985
2. Chief Deputy (rank between Captain and Assistant Sheriff in compensation and authority:
Contra Costa County - 0)
Of the eleven other counties surveyed, three do not utilize a Chief Deputy rank. All
three of these counties are smaller in size (total personnel) than Contra Costa. Of
the remaining eight counties, two have a single Chief Deputy; two counties have two
Chiefs, three counties have four Chiefs; and one county has eight Chiefs.
In general, Chief Deputies are placed over the major Divisions or functions in a
Department: Corrections (6 of the 8 counties) , Field Operations/Patrol (6 of the- 8
counties) ; Administrative or Management Services (5 of the 8 counties) ; and, in some_
instances, Investigations, Emergency Services, Court Services, Special Services,
Scientific Services.
Chief Deputies report to the Assistant Sheriffs or Sheriff, and have one or more
Captains/Commanders reporting to them. Chiefs are generally responsible for a broad
group of programs or a major functional area and/or multiple facilities, and their
span of control generally involves at least 100-200 employees. The Contra Costa
Sheriff's Department does not. have a Chief Deputy position. To make a valid comparison
of the two top management levels in the Sheriff's Departments .studied, the number of
Assistant Sheriffs and Chief Deputies have been combined and compared to overall
personnel.
Asst. Sheriffs & Ratio per
Chief Deputies 100 personnel
Eleven Sheriff's Departments average 4 average .54
median 4 median .44
Contra Costa County current 2 .32
3. Captain/Commander (rank between Lieutenant and Chief Deputy in compensation and
authority: Contra Costa - 6)
There is considerable variation in the number of Captains in the counties surveyed;
from three in Sonoma County to nineteen in San Bernardino (including one for each of
11 Patrol sub-stations) . The average number is 7.7 Captains per department, and the
median is six. In general, Captains command Divisions or major Bureaus. In the smaller
Sheriff's Departments in this study (Sonoma, San Mateo, Fresno) , there is generally one
Captain for each major function (Corrections, Operations, Services, Administration) ..
The "medium-sized" jurisdictions (Kern, Ventura) begin to have multiple Captains in the
major divisions (e.g., two Captains in Patrol, three in Operations, two or three in
Detention) . The larger jurisdictions in the study (Alameda, Sacramento, Riverside,
San Bernardino) have multiple Captains in more than one major functional area (e.g. ,
three in Patrol and four in Detention) . In Contra Costa, the responsibilities and span
of control of Captains varies greatly. The Captain in charge of the Detention Division
has a $14 million budget, a staff of 235, and responsibility for 950 inmates. At the
other end of the scale is the Coroner's Office, with a budget of $620,810 and a staff
of nine. Only two of the other eleven Sheriffs have Coroner responsibility.
Capt/ Total Positions: Capt. & Above
Commander Capt. & Above per 100 personnel
Eleven Sheriff's Depts. average 7.7 11.6 1.5
median 6 10 1.3
Contra Costa County current 6 8 1.3
4. . Lieutenant (Contra Costa - 19)
This rank has been included in the study as it generally represents the first management
level in the sworn ranks. The range in number of Lieutenants among the departments
studied is from seven (San Joaquin) to forty-eight (Sacramento) . Lieutenants are
generally in charge of Bureaus, programs, sub-stations and small facilities, and serve
as Watch Commanders in Patrol and Detention.
Total Positions: Lt. and Above
Lieutenants Lt. and Above per 100 personnel
Eleven Sheriff's Depts. average 21.1 32.7 4.1
median 19 26 3.8
Contra Costa County current 19 27 4.3
.Sheriff's Departments, including Contra Costa's �!
Page 3
March 28, 1985
SUMMARY:
There is no standard organizational structure for Sheriff's Departments in California, but
counties comparable to Contra Costa generally have 1-2 Assistant Sheriffs and one or more
Chief Deputies in charge of major functional areas. Seven of the eleven departments studied
have both Assistant Sheriff and Chief Deputy classifications. In all management classifica-
tions, Contra Costa is in the middle range of "administrators per 100 personnel". The
average number of management positions (Lieutenants and above) for the other eleven counties
is 32.7 for a ratio of 4.2 administrators per 100 personnel. In Contra Costa County, the
total number of such positions is 27 for a ratio of 4,3 per 100 personnel. The overall
averages are as follows:
Average of
11 Counties studied Contra Costa
Number of Personnel 786 625
Assistant Sheriff 1.5 2
Chief Deputy 2.4 0
Chief Deputy and above 3.9 2
Captains 7.7 6
Captains and above 11.6 8
Lieutenants 21.1 19
Lieutenant and above 32.7 27
Total management positions
(Lieutenants and above) 32.7 27 .
Ratio of total management positions
per 100 personnel 4.2 4,3
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