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(PD)000-8302/A.6.
TO: Board of Supervisors
FROM: J. Michael Walford, Public Works Director
DATE: March 29, 1985
SUBJECT: APPROVING LIST OF ARCHITECTURAL FIRMS FOR NEW COUNTY DETENTION CENTER
(4411-4101 ; 0928-WH101B)
SPECIFIC REQUESTS(S) OR RECOMMENDATIONS a BACKGROUND AND JUSTIFICATION
I. Recommended Action:
A. APPROVE the following architectural firms as highly qualified to provide
architectural services for the New County Detention Center, listed in order
of - preference, as recommended by the County Selection Committee: (1)
Dworsky/Design Partnership, a joint venture, Los Angeles and San Francisco,
(2) The NBBJ Group, Palo Alto, (3) Kaplan, McLaughlin, Diaz, San Francisco.
B. AUTHORIZE the County Administrator's Office and Public Works Department to
(1) negotiate an appropriate agreement with the firm listed first for
architectural services at a price which staff determines to be fair and
reasonable to the County, and (2) , if staff is unable to negotiate a satisfactory
agreement, to formally terminate negotiations with the first firm and undertake
negotiations with the other firms, in the order of preference determined by
the Selection Committee and as described in Government Code Section 4528,
until an appropriate agreement is reached.
II. Financial Impact:
Authorizing negotiations will have no significant financial impact. However,
any agreement resulting from these negotiations will be submitted to the Board
for approval , and, if approved, will encumber funds from the capital budget
established for the New Detention Center. An Agreement will be negotiated which
will encumber funds for only one or two phases of service at a time, not for full
architectural services. In this manner, encumbrances will be distributed over several
fiscal years.
III. Reasons for Recommendations/Background:
A. By an Order dated November 22, 1984, the Board authorized the Public Works
Director to execute an agreement with the Design Partnership, San Francisco,
for architectural predesign services for the New . Detention Center. The
primary product of the predesign services will be a written program setting
forth the County's operational and architectural requirements for the New
Detention Center. By an Order dated December 18, 1984, the Board authorized
the Public Works Director to solicit Statements of Qualifications from
architectural firms and to conduct an evaluation process to determine the
most highly qualified to provide full architectural services for the New
Detention Center.
Continued on Attachment: X yes Signature: M .9_etn1
Recommendation of County Administrator Recommendation of Board Committee
Approve Other
Signature(s)
Action of Board on APR U7VBb Approved as recommended . Other
Vote of Supervisors
Unanimous (Absent _) I HEREBY CERTIFY THAT THIS IS A TRUE
Ayes: _ Noes: AND CORRECT COPY OF AN ACTION TAKEN
Absent: Abstai-in:-- AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Orig. Dept.: Public Works Dept. - Arch. Div.
cc: County Administrator's Office
Justice System Programs ATTESTED APR 9W5
Sheriff-Coroner Department. PHIL BATCHELOR, Clerk of the Board
Public Works Department of Supervisors and County Administrator
Architectural Division
D W Arrnuntinn (via A-n_) BY 41 DEPUTY
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B. The Public Works Director issued a statewide Request for Statements of
Qualifications on December 18, 1984. The Director received responses from
sixteen architectural firms on February 5, 1985, and assembled a Screening
Committee on February 14, 1985 to determine the most qualified firm, based on
a review of the Statements of Qualifications. The Screening Committee found
seven firms most qualified and, on March 20 and 21, 1985, a Selection Committee
conducted one-hour interviews with each of the seven firms. Following the
interviews, the Selection Committee ranked the firms in order of preference,
based on the qualifications presented during -the interviews.
C. The Committee recommended that the Public Works Director seek authorization
to negotiate an appropriate agreement for architectural services from the
firm ranked first and, if negotiations fail , to negotiate with the -other
firms as described in Government Code Section 4528, in the order of preference
established by the Committee. The Selection Committee comprised a Deputy
County Administrator and the Director of Justice System Programs from the
Administrator's Office; an Assistant Sheriff; the Deputy Public Works Director
for Buildings and Grounds; and a representative from the Correctional and
Detention Services Advisory Commission. Also, other representatives from
the County Administrator's Office, the Sheriff-Coroner Department and the
Public Works Department participated as observer/advisors in the interviews
and in the post interview discussion.
D. The County must proceed with an agreement for full architectural services
because (1) it does not have sufficient staff to provide the services and (2)
it will need to have such an agreement in effect by the time a site is
selected and the predesign report is complete so that the project will
proceed without delay. A site search is being pursued vigorously by the
Site Selection Committee, coordinated by the County Administrator's Director
of Justice System Programs, and a viable site could be found any time. The
predesign report is at least 50 percent complete and could be completed
within a few weeks after a site is selected.
IV. Consequences of Negative Action:
If this recommendation is not approved, the County will risk delay in a project
which must be completed as soon as practical to relieve crowding in the existing
detention facility. Also, undue delays could jeopardize or complicate State grant
funds designated for the New Detention Center.
BODENTCENT.T3
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