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Home My WebLink AboutMINUTES - 04301985 - 1.23 f —023 POSITION ADJUSTMENT REQUEST... , No. Date: 3/26/85 Auditor-Controller Dept. No./ 010 r— Copers 1010 - Department Budget Unit No. Org. No'. Agency No. Action Requested: Reclassify. Account Clerk III posit on10- 40Accounting Technician. CIVIL 5ER'ViCL `)E�: � . Proposed :Effective Date: _'ASAp Explain why adjustment is needed: To align .classification with level of duties being performed_ Classification Questionnaire attached: Yes ® No Estimated cost of adjustment: $ 6319.00 Cost is within department's budget: Yes ® No If not within budget, use reverse side to explain how costs are tobe f ed. Department must initiate necessary appropriation adjustment. Use additional sheets for further explanations or comments. . (ifo epa Kent Head Personnel Department Recommendation Date: 4/30/85 Rclassify Account Clerk III position #47, Salary Level C5 .1175 (1471-1788) to Accounting Technician, Salary Level C5 1267 (16.13-1960) . Amend Resolution 71/17 establishing positions and resolutions allocating .classes to the Basic/Exempt Salary Schedule, as described above. Effective: day following Board action. Date for Director of Personnel County Administrator Recommendation Date: Approve Recommendation of .Director of Personnel D Disapprove Recommendation of Director of Personnel Q Other: :_ for County Administrator Attest: Phil Batchelor, Clerk of r Board of Supervisors Action APR 3 0 1985 Board,of Supervisors and County Administrat Adjustment .APPROVED Don Date: APR 3 Q 1985 By: - --- -- APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. . M347 6/82 i i s f . I r n^r,,nrtmPnt Classification Files P300 #13593 - Auditor-Controller Account Clerk III to Accounting Technician w. , The Supervising Accountant has divided all County employees into roughly five equal section by department or organization code, and assigned an Account Clerk or Accounting Technician to each. In addition, each position in Payroll has a number of unique assignments. .These additional assignments are inter-changed periodically so that all of the Clerks/Technicians will become familiar with other sections so as to be able to back up each other. Subject position's major responsibility is to see that the County employees in the assigned section are paid properly and on time. The payroll function has two basic aspects accounting for about 80% of incumbent's time: 1. Making initial entries for new employees or those with changed . status, plus reviewing and submitting the payroll cards for each pay period. 2. Making corrections for late entries, departmental errors, computer problems, etc. The remainder of subject position's time is spent on the collaterial duties, such as the quarterly census report, charging departments for retired judges' retirement, late workers' comepnsation clearances, bilingual pay, career incentives, Court Reporters Per Diem, EMT differentials, etc. EVALUATION: There are no written guidelines for the positions in payroll, and procedural efficiency is learned on the job. Duties vary from routine posting to the complexity of the computerized payroll system coding. The various assignments require a thorough knowledge of the data processing accounting system. There are 14 various employee organizations with different rates for health plans, differing special payments and differentials, etc. so that payroll staff must have a working knowledge of each to function effectively. The work, by its very nature, is cyclical. The pressure that comes with having to continually meet a deadline is a real factor in this job. Initiative is . also a factor. for making necessary corrections and for generally organizing the workload so that cutoff dates can be met. Subject position exercises significant independent judgment and action in coding the changes and adjustments to the master payroll and in taking needed corrective action on non-routine matters. Subject position functions with a minimum of supervision, though the immediate supervisor is nearby shouldona problem arise that requires his special handling or guidance. RECOMMENDATION: Reclassify Account Clerk III, position #47, ' to Accounting Technician. . L-- we..�. ,x^vr'a r�:--.gsa. :vr- ^3� -�cw- w;�.'s•.�;.,. „�-.a.- a�'a"w-r-. Vvf . , 0 3 POSITION ADJUSTMENT REQUEST No. l3 6 D P- RECE :`rte Date: 4/3/85 PERSONE.EL GEPi:: T ;':.it? Auditor-Controller Dept. No./ ! 1010 . Copers. Department 4Fkt qJn ig SIA.;{ Org. 'No. Agency No. Action Requested: Reclassify Account Clerk III #48 to Accounting Technician Proposed .Effectiv.e Date: ASAP Explain why adjustment is needed: To align classification with duties being performed. Classification Questionnaire attached: Yes [X] No Estimated cost of adjustment $ 344. & Cost is within department's budget: Yes 0 No ❑ If not within budget, use reverse side to explain how costs are to be fytVed. . Department must initiate necessary appropriation adjustment. Use additional sheets for further explanations or comments. r epart t Head-_ Personnel Department Recommendation Date: 4/30/85 Reclassify Account Clerk. III #48, Salary Level C5 1175 (1471-1788) to Accounting Technician, Salary Level C5 1267 (1613-1960). Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule, as described above. Effective: day following Board action. Date for Director of Personnel County Administrator Recommendation Date: �Disapprove 'Recommendation Approve Recommendation of Director of Personnel of Director of Personnel 0 Other: for County Administrator Board of Su ervisors Action o p �PR � � �9$� Phil Batchelor, Clerk of the Board of Adjustment :APPROVED on 1'►.:ti !};V � 1 1 Stl9d --___-_Supervisors and County aomirnstrator-, Date: :APR 3 D 1985 APPROVAL OF THIS'ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. (M347) 6/82 9 - fp 9 y Classification Files - P300 #13602 Auditor-Controller Account Clerk III to Accounting Technician Subject position is one of three people responsible for controlling what data (in dollar terms) goes into and out of general accounting. . Rotational duties for the three positions generally are: 1. Daily and monthly control checks to insure accuracy of the County's mechanized accounting system. 2. Maintenance of input-output control system, including the daily Redeemed Warrants System. 3. Daily review of deposit permits, county warrants and other documents. Non-rotational assignements for subject position include preparation of journals, required statistical reports, miscellaneous reconciling functions, and other general accounting tasks. EVALUATION: The duties handled by the incumbent vary somewhat in complexity and level of difficulty. While subject position's assignments include some routine posting and coding activities, most of the incumbent's duties center around relatively complex reports and reconciliation of accounts. These activities require the incumbent to exercise discretion and independent judgment, particularly in making corrections. To adequately perform assigned duties, subject position must have a thorough knowledge of the entire accounting system utilized by the County. In addition, to solve the problems or special situations that arise, subject position must have a thorough understanding of the accounting principles that are the basis for the computerized accounting system used in the County. Determining what caused an error and then being able to make the necessary data input changes to correct that problem requires significant creativity and initiative. Person-to-person work relationships are with accounting or budget personnel in other divisions, departments or agencies. These are relatively routine. The duties that are rotated are complex and involved. Those sharing these assignments are classified at the Technician level. Subject position works independing of direct supervision, although the unit supervisor, an Accountant III, does sit nearby. Problems or question that arise are referred to the supervisor to ensure consistency of work. In conclusion, subject position requires the independent action and judgment, creativity and theoretical knowledge to justify an Accounting Technician classi- fication. Incumbent has been performing at this level for over a year. RECOMMENDATION: Reclassify Account Clerk III, position #48, to Accounting Technician. i 9 }