Loading...
HomeMy WebLinkAboutMINUTES - 04231985 - 2.4 TO: BOARD OF SUPERVISORS FROM: PHIL BATCHELOR, County Administrator Contra sta RICHARD K. RAINEY, Sheriff-Coroner Costa DATE: April 17, 1985 County SUBJECT: Jail Overcrowding Issues SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION Accept report from County Administrator and Sheriff-Coroner on overcrowding and new detention facility planning and adopt the following recommendations: a) Approve appropriation adjustment transferring $650,000 from the Sheriff- Coroner's budget into the Plant Acquisition-New Detention Facility Account; b) Approve internal appropriation adjustment of $129,000 within the Sheriff's budget to purchase bunk beds and related equipment necessary for double bunking at the Main Detention Facility and expansion of Clayton facilities; c) Approve P-300 to classify one Captain to the Sheriff's Department to command the New Facility Transition Team, and to eventually command the new facility. FINANCIAL IMPACT The appropriation adjustments utilize estimated year-end balance in the Sheriff's budgets for FY 84-85 (resulting from high vacancy factors) to address the critical jail overcrowding issue. The $650,000 will be added to the Plant Acquisition-New Detention Facility Account to provide for site acquisition, architectural costs, and associated expenses. The .$129,000 internal adjustment affects only the potential year-end balance in the Sheriff's Department. The general fund is not decreased by any of these transactions. The new Captain position would result in minimal expenditure during FY 84-85 (approximately $1,500 this fiscal year) . In coming fiscal years, the cost of the additional Captain is approximately $55,000 per year. This cost has been included in the Sheriff's 85-86 budget submission. REASONS FOR RECOMMENDATIONS/BACKGROUND: A.. New Facility Planning This Office and other County staff have continued to develop plans for the new County detention facility, to be financed with $36.6 million of State Jail Construction Bonds. In accordance with your direction, we have reviewed numerous sites that might be;• suitable for such a facility. When this staff effort is completed, a report will be prepared and submitted to your Board. We are approximately half-way through the pre-architectural programming phase of the process and will soon begin negotiations with the architectural firm selected by your Board. CON TINY6ON ATTACHMENT: X YES SIGNATURE: OMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S) 'ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS., UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. CC: County Administrator's Office- ATTESTED P �7 GapS Justice System Programs Phil Batchelor;Clerk of the Board of Sheriff-Coroner Supervisors and County Administrator M382/7-88 BY DEPUTY Considerable funds will be required for site acquisition, architectural services, environmental impact report, and other expenses associated with the facility. Funds are currently budgeted for this purpose in the Plant Acquisition - New Detention Facility Account. The appropriation adjustment and associated revenue adjustment which we are recommending for your approval would transfer $650,000 from various budgets in the Sheriff's Department into this account. Funds are available from the Sheriff's Department as a result of a high vacancy factor, department economies, and increases in revenue accounts over the FY84-85 budget. Another aspect of the new detention facility process is to provide the Sheriff with the capability of accomplishing the operational and programmatic planning so that when the facility is ready for occupancy, the Sheriff's Department is prepared to operate it with maximum efficiency. Many other jurisdictions have failed to pay attention to this crucial aspect of planning . This has resulted in completed facilities that do not meet the needs of the Sheriff's Department or county and that present continual operational difficulties. To some extent, some of the change orders which accompanied the building of the Martinez Detention Facility could have been prevented by more involvement from the staff of the Sheriff's Department. We have learned from these difficulties and are proposing the creation of a transition team within the Department that would provide the necessary planning and coordination with the County Administrator's Office, Public Works , Planning Department, architectural firm, and cities and community groups which are absolutely essential for the building and operation of an effective institution. The Sheriff is proposing that this transition team be headed by an additional captain within the Department who would also become the commander of the new facility. Based upon the prior experience of this and other counties, we believe a Captain is necessary for this effort and should be approved. B. Overcrowding and Alternatives to Incarceration The jail population in Contra Costa County has been rising steadily over the last few years. The average daily population has gone from 558 systemwide in 1981 to 757 in January 1985. The overcrowding is particularly critical at the Martinez Detention Facility where the population has continued upwards since January 1985 to a recent high' of 656 in April (70 percent over the rated capacity) . The Superior Court of this County recently ordered the Sheriff-Coroner to take all steps necessary to alleviate overcrowding at this facility. The recommended appropriation adjustments will provide additional double bunking at the MDF to remove 125 inmates from sleeping on the floor. Approximately $20,000 of the $129,000 will be used to equip the remodeled dormitory at the Clayton Rehabilitiation Center, where 60 beds have been added. These beds will be ready for occupancy within the month. The major reason for the rise in average daily population, especially in the last few years, is a significant increase in the incarceration rate. The 1982 incarceration rate was 2,581 per 100,000 population. The 1985 incarceration rate is 3,373 per 100,000. This is a 31 percent increase. While there have been a number of changes in average time to release over the last five years, the changes have not been in the direction of an overall increase in length of stay. A February 1985 detention system admission sample has been collected. The sample will be analyzed as soon as the majority of inmates in the sample have been released from custody. This analysis will provide updated population projections and a more detailed review of the various categories of prisoners in custody and their lengths of stay. Jail crowding is a statewide crisis. The number of people in jail in California has nearly doubled in the last decade. The increases are particularly dramatic in the last five years. The statewide jail population is expected to continue rising to 53,000 by 1988-89. The State of the Jails in California Report #1: Overcrowding in the Jails and the Jail Profile Data Summary, January 1985, published by the State Board of Corrections, are attached for your review. As indicated, Contra Costa County's jail population rate st ill continues to be the lowest of all California counties, with the exception of Amador County (see pps. 4 and 10 of the Report) . Contra Costa's length of stay in jail per booking is also lower (11.3 days) than the overall State average (14.5 days) . Twenty-one percent (21%) of the County's daily pretrial population were accused of misdemeanors. This is lower than the Statewide average of 24 percent (see p. 43 of the Report). A significant percentage of this category of prisoners in Contra Costa County (two-thirds) have holds or warrants, slowing down their release. There are multiple causes for the increase in jail admissions and populations. There are more people in the County, which account for some increased jail population. Since the opening of the Main Detention Facility, several cities have closed their jails and now book prisoners directly into Martinez. Criminal law and criminal justice policy changes seem to be related to the growth in jail population. Increased police activity also appears to have contributed to higher jail populations. Felony arrest rates have increased over the past few years, with a slight drop-off coming only in 1983. The general public's attitude toward increasing penalties for crime is reflected in legislation requiring mandatory jail terms and increasing sentence length. A dramatic example of this effect is evidenced in the current population at the Clayton Rehabilitation Center. On March 18, 1985, there were 55 person serving terms for drunk driving. This is over one-quarter of the population at the Rehabilitation Center. Over half (28) of these drunk dirvers are serving terms of over 150 days. There is every reason to assume that the number of drunk drivers convicted for and sentenced to longer terms will continue to increase. Contra Costa County continues to release the maximum number of persons possible under current laws, utilizing a variety of alternative to incarceration programs. These include: citation release (including persons with warrants up to $1,500) , own recognizance, ten percent bail , other bail , PC 849b, Adult Pretrial Diversion, County Parole, Early Release (PC 4024.1) , and the Work Alternative Program (650 referrals from the ;municipal courts in February 1985). These programs are continually monitored for effectiveness. It is critical to continue to investigate all reasonable alternatives to overcrowding, consistent with public safety. To that end, staff from the Office of the County Administrator, the Sheriff's Department, and the Probation Office recently attended the County Supervisors Association of California "Jail Crowding Workshop". There were several presentations on programs to reduce jail crowding that would appear to have impact in Contra Costa County. These programs are: reduction in bail schedule, prosecution case screening, early defense interview, own recognizance using a point system, supervised release, release coordinator, and faster pre-sentence investigations. These programs are now being reviewed for feasibility by the affected department heads. Consequence of Negative Action If the $129,000 internal adjustment is not approved, there is serious potential liability due to the overcrowded living conditions at the Facility. The bunk beds and modifications take time to purchase and install . In addition, the 60 additional beds at Clayton could not be occupied for lack of beds and furniture. If the $650,00 transfer is not approved, the ability to fund site acquisition and associated costs will be further hampered. If the Captain position is not approved, a coordinated Sheriff's Department planning effort on the operational requirements of the new jail cannot proceed effectively. This will impede proper jail design and lead to mistakes that otherwise might not ,be made. c ' POSITION ADJUSTMENT REQUEST No. RECEIVE0 Date: PERSONNEL CEFA TCE.L Dept. No./ � Copers Department Sheriff-Coroner Budget UniN0Q No. 2578 Agency No. 25 Action. Requested: Classify one Captain position Proposed Effective Date: 1/1/85 . Explain why adjustment is needed: Transition Team (See attached memo) Classification Questionnaire attached: Yes [] No Estimated cost of adjustment: $ Cost is within department 's budget: Yes No If not within budget, use reverse side to explain how costs are to b nded. Department must initiate necessary appropriation adjustment. Use additional sheets for further explanations or comments. f r Departm nt He d Personnel Department Recommendation Date: April 119 85 Classify 1 Captain position, salary level C5-2001 ($3359-4082). Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule, as described above. Effective:. day following Board action. PILI Date for Director of4­PersMNl C Administrator Recommendation Date: [3Approve Recommendation of Director of Personnel 0 Disapprove Recommendation of Director of Personnel 0 Other: for County Administrator Board of Supervisors Action APR 2 31985 Phil Batchelor, Clerk of the Board of Adjustment APPROVED/ on Supervisors and County Administrator . Date: APR 2 31985 By: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. (M347),_6/8277-7 _.. -.._ CONTRA COSTA COUNTY APPROPRIATION „ TO/ 27 ----------------------------------------------------------------------------------- ACCT CODING ! 1 . DEP­1' UNITS Sheri f+-Coronai---- ------------------------------------------------------------------------------ .J I::..!;•1 ACCT Q. OWECT OF !:.;,[...',..... ,'::?I:::.;; ! (DECREASE) ! INCREASE ------------------------------------------------------------------------------------ s i L_'I ear.., Acquisition -..,-a-i' - - ..,t... Facilities t ! .._-_-_.________.._..— - ! I !e 1:.; 4411 4101 ._ . ..... .: ......... Facility 1 ii 5l"?v (a(a l,t. (a f'? ! I . i "Detention D 1 ------------------------ :... r Household eh I'-r e: ti iii t Expense "' 2578 2160 Clothing & Personal Supplies 11 , 300. t ,r : 1 Office i ; ir - : t1; ' t1i 2 400. 2578 4952 institutional Furniture ... Furnishings I 22, 20b. 0() 2578 : a_ Radio : Electronic _i ! ir _ .... 4, 500. 0) ( i r 1.., ...,,I.i ,..._m'.: t & furnishings nll,-(:•-,s::=,....-y to I .----�dd 129 bunks to the Main Detention 2585 2170 Household Expense i I209000. 0) (Equipment and furnishings necessary :... .... Clayton Detention Facility � r IiiE`R;'11.1 trri.!. I ! Commun _ cationE Division _......._............_..............._......_............._....._........_......__—....._..--- I i 251 '.:::. i.ai:'.':;i:- Transfer '!-o SerViMS Q000. 00 ! 2511 ...!'...:.,....,:' i../!"i iir1l_.. Transfer ::::: Services 56, 000. 00 ! 2510 1011 Permanent 50, 000. 00 ! I i -------------------------- 2535 _............_..-........_......—__............_.—_...__—..........._...._..-.._._ i i I I ! ....................._................................._...................................................... I I 2310 Pr0f2SS1 Onal /Spec! zed SvcF 46, 000. 00 ! ---------------------------------------------------------------------------------- APPROVED ! 3. EXPLANATION: .._..,•,'' l7fr! : ; f ,... _ o transfer di s 3 : " ! revenue sources _.I. llo _. tal an estmd '-- T:L1„�i;'-r C::i_.,, �f::;;i:::r,nl:,�.a.-'7`ct . .li.r �S,.I�:::... :=ii':!tyt_t.l'i"-].j=7,('.:}I_t..actCid ADM T N CO .. iNTY related COStS. BOARD OF -ii RS -r_',-:.!n n 5upervisars Puw'cre,�5hdtn, I i L_.._ Schroder,McPe:,k,TUr ASOn ! VQ Phil Batchelor, Clerk of,the Board of ' Supervisors and County AdministratorC -:_` -'=.. ASA 111 04-10-c:5 !2 APR-21 195.._.._._ _... _ _ -- - ------ ---- --- - - -: - __ SIGNATURE TITLE i T I.I I, _I...!. ...,.... ,�_.. LJ ----------------------------------------------------------------------------------- ACCT CODING ! 1 . DEPT OR ORGN Ulm 1 T: Sheri f f-Cor on er- ----------------------------------------------------------------------------------- _ 'f ; ! ACCT t . _ ' - -- _ _ ; OF EXPENSE.' : -; `S ^ . i ( h R cL . ! INCREASE_ i Division I ....................._......................._._..._.._. ; 2505 i 2302 ...,..,,.,v,_.., I Use .. t ! 2505 3011 Permanent Salarie�-.- ! S01000. 00 ! 2505 i 1019 Comp ...,_._.., . a. D 'i Recoveries1 t. t .t f� 0 , ("1f'. ' f 2505 i 1044 F Retirement ...t Expense ..:i • _•e 20000. 00 ! ! I i ! 1 1 F ! t 0990 6 .,; i.,. Reserve for C o!...'.i.:.... ;..,r.:.i..i t....!. ..-:i:= ! 2195000. 00 ! 0990 6301 1 Appropriable Revenue 0191000. 0() ------------------------------------------------------------------------------------ APPROVED ! 3. EXPLANATION: ! ! I i f I i i i t 1 i I I 1 i ! I I 1 ! ! I 1 i i ! E i t I 7 ( ! i i I i i i f A Iii:.Tr 1,-:.'--.j''(-ih,!'T'R r3_ I E!; TC) transfer additional o;`al -' y':5 sources _„ estimated departmental iI t 1p- Lna ,cethe ew jail site acquisition ,l...d COUNTY costs. 5i �; YGs" r y"5 2 1 i..'I�".x.: i.... CJ Ll I'"'�:_�'.?1.�i t_7!'�...., I Soprn'isar;Doa•�!s,�'�hdan, � 'i"' Sd'11-1er,md'eik,Tur1sks4a Phil Batchelor, Clerk of the Board of Su ervisors and County Administrator ' FSA Q ! 04-10-85 APR2 1985 .......—......__.... . - , , ......l..._.._..._... _.._... _ _ __. ' '—, _..... SIG i I I 3Q _ _•......_..._._..._ ESTIMATED REVENUE fl:• r`:!.Tj f tSTi;!-h":f'! --------------------------------------------------------------------------------- 1... 1 F '_,r!sN ! !"t!..t..:_,.. ! 2. REVENUE DESCRIPTION ! INCREASE ! T N ESf._j ----------------------------------------------------------------------------------- Administration Divisiol.­, --------------------------- 2501 _-....................__._........_.......-_...._-----'-_..._..._..-.._---- ! ! Service Division _......_._.._...................................._..._................ ! 2543 9968 cations Division_ ! ------------------------ 2510 ...—_........._......._-..........._...._.—_........._........_.................._.. ! ! 9430 St ;_ :i.�.': :._rr.'..!i";.......'.'!...:'. ....E..t ci:�. ,. ...r_., ..... � 11 , 660. 00 ! i 2510 9b2O communication Services 15, 900. 00 ! 2510 i 9923 '..`2 ?. i Equipment ::.qt., ..... ... Trade-in S:...,. ....s 145330. 00 ! 2511 )t:::'1 .( 9975 :r - ::I M i -, Non-Taxable r, x r vie ! 1 , 110. 00 ! ! ! ! I i --------------------- 0359 ._.. . . -. . . .: . _ . -. . . -.- : ' : 9874 Autopsies : Medical Reports ! : n ! investigations Division i ! .....-------------------------2535 9732 ! I Contract 2536 9362 St Aid Crime Control 15, 000. 0(..� i i I Dalta Regional Communications Center ! -----------------V-------._..—_. .-.--— ! 0tr,...1 9620Communication v.,. 'lf.4i1n ..f-T ! Services ----------------------------------------------------------------------------------- t t Y 1 i i ! i i 1 'L.+f..'1..f! 1...1.. r i r..• ,ii:::'I 1_'tN:_`iT.I OW I I T !.. f-f 1.: i l.! "L..:t.J h. I..�, I o transfer departmental revenues 'f.:o hell:.; , C I _ :i.n:t!'tl::F:. the new l ?.i1. s:i.'}.._ :=iC_qi_t:l.s'1'C.a".on., - �� �. . ,, . . C GYv�-' 1 BOARD D Cli:: —it..1F'i=.F,J.I.S:,7r,:r ! ,•f E`_,, 9upery San powers,fanden, ! Schroder,hfd3c-A,Torlakson t NO. Phil'Batchelor, Clerk of the Board of ABA? 1. t L 04-10-85 Supervisors and County Administrator c ! ! --- -53.9- -