HomeMy WebLinkAboutMINUTES - 03261985 - 1.54 TO: BOARD OF SUPERVISORS � ST
FROM: RICHARD RAINEY, Sheriff-Coroner . Contra
Costa
DATE: March 20, 1985 County
SUBJECT: RELIEF OF SHORTAGE IN SHERIFF'S INMATE CASH FUND
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Authorize a relief of shortage in the account of the Sheriff's Inmate Cash Fund in the
amount of $2,018.29, as recommended by the County Auditor-Controller.
FINANCIAL IMPACT:
The relief of shortage is an expense against the County general fund.
REASONS FOR RECOMMENDATION/BACKGROUND:
The County Auditor-Controller has examined the records of the Sheriff's Inmate Cash Fund.
As of October 15, 1984, the cash shortage in that fund was $2,018.29. As indicated in
the Auditor's report, this shortage was probably due_ to a number of factors, including:
1. errors and omissions in recording cash transactions (posting receipts for
wrong amounts or to the wrong account)
2. errors in making payouts (duplicate or other payouts in excess of amount due)
3. inmates released before authorized withdrawals are posted to inmates' accounts
4. down time of computer
The Auditor-Controller is recommending that the Sheriff improve his accounting and record-
keeping and is recommending to your Board that the shortage be relieved. The Sheriff has
indicated that pursuant to the findings and recommendations of the Auditor's report, necessary
accounting controls and safeguards will be strengthened.
Furthermore, the District Attorney has reviewed the matter and is also recommending relief.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS ('ABSENT ) 1 HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISS ON THE DATE SHOWN.
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CC: Sheriff-Coroner ATTESTED AP Q
County Auditor-Controller J.R. OLSSON, COUNT CLERK
County Administrator's Office- AND EX OFFICIO CLERK OF THE BOARD
Justice System Programs
M3e2/7-e3 BY DEPUTY