HomeMy WebLinkAboutMINUTES - 06191984 - 1.54 THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
Adopted this Order on June 19 , 1984 by the following vote:
AYES: Commissioners' power`s>, _�.-Fanden, Schroder , Torlakson.
NOES: None .
ABSENT. -.Comniiss' ones .Mckedk.
ABSTAIN: None.
SUBJECT: Award Contract for modernization work at CAL 11-6, Las Deltas, North
Richmond.
The Executive Director of the Housing Authority of the County of
Contra Costa, having submitted a report on the bid opening held on June 5, 1984,
along with a copy of the Abstract of Bids covering the modernization work to be
done at CAL 11-6, Las Deltas, North Richmond, and the recommendation that the
contract be awarded to the lowest responsible bidder as approved by the Advisory
Housing Commission.
IT IS BY THE BOARD ORDERED that the contract for modernization work
at CAL 11-6, Las Deltas, North Richmond, Base Bid #1 in the amount of
$1,718,000, be AWARDED to W. A. Thomas Company, Inc. , as the lowest responsible
bidder.
CC : Contra-' Costa County
Housing Authority
County Administrator
County Counsel
000139
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
3133 Estudillo Street, P.O. Box 2396
Martinez, CA 94553
ABSTRACT OF BIDS
MODERNIZATION PROJECT CA-11-904/CA-11-905 Project CA011006 Las Deltas North Richmond
(Scope of Invitation)
I personally opened and read the following bids received at 3133 Estudillo Street,
Martinez, California at 3:00 P. m. on Friday June 8 1984
and verified all trie on this abstract as agreement with bid amounts.
&AA /A
M gnatidre Y (Signature)
Bid No. Name and Address of Bidders Amount of Bid
BASE BID #1 $2,003,518
Daly. Construction Incorporated BASE BID #2 39,915
1 Foot of Spring Street BASE BID #3 30,000
Sausalito, CA 94965 BASE BID #4 41,750
BASE BID #5 32,000
BASE BID #6 44,775
BASE BID #1 $1,772,000
M.C.S. Systems, Incorporated BASE BID #2 1 ,819,000
2 542 Valle Vista Avenue BASE BID #3 1,857,000
Oakland, CA 94610 BASE BID #4 1,895,000
BASE BID #5 1,921,000
BASE BID #6 1 ,958,000
BASE BID # $1,860,000
C. Overaa & Company BASE BID #2 1,926,000
3 200 Parr Boulevard BASE BID #3 1,955,000
Richmond, CA 94801 BASE BID #4 2,000,000
BASE BID #5 2,040,000
BASE BID #6 2,080,000
BASE BID #1 $1,718,000
W. A. Thomas Company,. Inc. BASE BID #2 1,800,000
4 174 Industrial Way BASE BID #3 1,828,000
Benicia, CA 94510 BASE BID #4 1,880,000
BASE BID #5 1,905,000
BASE BID #6 ; 1,948,000
BASE BID #1 $1 ,725,000
Transworld Construction Inc. BASE BID #2 1,770,980
5 1511 Clement Street BASE BID #3 1,824,053
San Francisco, CA 94118 BASE . BID #4 1,840,025
BASE BID #5 1,862,773
BASE BID #6 1,896,895
BASE BID
BASE BID #2
6 BASE BID #3
BASE BID #4
BASE BID #5
BASE BID #6
BASE BID
BASE BID #2
1 BASE BID #3
BASE BID #4
BASE BID #5
BASE BID #6
BASE BID
BASE BID #2
8 BASE BID #3
BASE BID #4
BASE BID #5
BASE BID #6
Award approved to:
For: $
By:
Title: Contracting Officer
Date:
#122A-Alt Rev. 5/84 O 0 0_1 4
HOUSING AUTHORITY
or r+c
COUNTY OF CONTRA COSTA
3133 ESTUDILLO STREET P.O. BOX 2396
(415) 226.5330
MARTINEZ.CALIFORNIA 94553
CERTIFICATE
I, Perfecto Villarreal , the duly appointed, qualified and acting
Secretary/Treasurer - Executive Director of the Housing Authority of the
County of Contra Costa, do hereby certify that the attached extract from
the Minutes of the Regular Session of the Board of Commissioners
of said Authority, held on June 19 , 1984
is a true and correct copy of the original Minutes of said meeting on file
and of record insofar as said original Minutes relate to the matters set
forth in said attached extract.
IN WITNESS WHEREOF, I have hereunto set my hand and the seal of
said Authority this 19th day of June 1984
(SEAL)
'Perfe4to Villarreal , Secretary
208-jt-82
o00M
• r
THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 3423
AUTHORIZING SUBMISSION OF APPLICATION
FOR COMPREHENSIVE IMPROVEMENT ASSISTANCE PROGRAM FUNDS
FISCAL YEAR 1984
WHEREAS, it is the desire of the Board of Commissioners of the Housing
Authority of the County of Contra Costa to provide decent, safe
and sanitary housing for its tenants; and,
WHEREAS, housing units in the conventional projects indicate the need for
comprehensive modernization and emergency measures to assure the
continued operation of decent, safe and sanitary housing:
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners that:
1. The Executive Director is authorized to submit a proposed
Comprehensive Improvement Assistance Program Plan in the combined
comprehensive modernization and emergency funding amount of
$3,887,000, and to. submit any further information HUD may require
in support of said modernization plan.
2. The PHA shall comply with all policies, procedures and
requirements, prescribed by HUD for the modernization, including
implementation of the modernization in a timely, efficient and
economical manner and handling of ongoing management costs con-
sistent with the requirements of paragraph 4-4 of the Public
Housing Comprehensive Improvement Assistance Program Handbook
7495.1 REV 2, dated December 1983; and,
3. The esimated costs of the modernization can not be funded from
current operating funds; and,
4. The proposed physical work meets the Modernization Standards;
and,
5. The PHA has adopted the goal of awarding at least 20 percent
of the dollar value of the total of the modernization contracts to
be awarded during the subsequent FFY to minority business
enterprises; and,
6. The PHA has complied with tenant/homebuyer consultation
requirements under Chapter 5 of the Public Housing Comprehensive
Improvement Assistance Program Handbook 7485.1 REV 2, dated
December 1983; and,
0001A..
7. The PHA will comply (where applicable) with requirements for
the physically handicapped under paragraph 6-6 of the Public
Hoy,sing Comprehensive Assistance Program Handbook 7485.1 REV 2,
dated December 1983; and,
8.-- Where the proposed modernization involves the temporary or
permanent rehousing of tenants, the PHA will ensure non- -
discrimination in the selection of tenants to be rehoused, deter-
mination of which tenants require temporary and permanent
rehousing, assignment of tenants within the PHA, and provision of
assistance to tenants rehoused; and,
9. The PHA shall comply with applicable civil rights requirements
under paragraph 6-1 of the Public Housing Comprehensive Assistance
Program Handbook 7485.1 REV 2, dated December 1983, -and 24CFR
868.9a; and,
10. The PHA has complied with applicable environmental require-
ments under paragraph 6-3 of the Public Housing Comprehensive
Assistance Program Handbook 7485.1 REV 2, dated December 1983;
and,
11. The PHA has complied with HUD regulations and requirements
under the Flood Disaster Protection Act of 1973 in that the pro-
ject to be modernized is not located in an identified special
flood hazard area; and,
12. The PHA has complied with applicable requirements for lead-
based poisoning prevention under paragraph 6-5 of the Public
Housing Comprehensive Assistance Program Handbook 7485.1 REV 2,
dated December 1983; and,
13. The proposed work items meet HUD's criteria for eligible
modernization funding.
This Resolution shall be effective immediately.
PASSED ON June 19 ,19 84 by the following vote of the Board of Commissioners:
AYES: Commissioners Powers , Fanden, Schroder , Torlakson.
NOES: None .
ABSENT: Commissioner McPeal-.
ABSTAIN: None .
Resolution No. 3423
Page -2-
cc : Contra Costa County
Housing Authority
County Administrator
000 3
Countv Counsel
HOUSING AUTHORITY
or THE
COUNTY OF CONTRA COSTA
3133 ESTUDILLO STREET F.O. BOX 3796
(415) 336.5330
MARTINEZ,CALIFORNIA 94553
•4
f
CERTIFICATE
I, Perfecto Villarreal , the duly appointed, qualified and acting
Secretary/Treasurer - Executive Director of the Housing Authority of the
County of Contra Costa, do hereby certify that the attached extract from
the Minutes of the Regular Session of the Board of Commissioners
of said Authority, held on June 19 , 1984
is a true and correct copy of the original Minutes of said meeting on file
and of record insofar as said original Minutes relate to the matters set
forth in said attached extract.
IN WITNESS WHEREOF, I have hereunto set my hand and the seal of
said Authority this 19th day of June 1984
(SEAL)
erfe to Villarreal , Secretary
208-jt-82
o00144
HOUSING .AUTHORITY
OF the
COUNTY OF CONTRA, COSTA -
3133 Estudillo Street P.O. Box 2396 Martinez, California 94553;
Central Administration
(4 15)3720791
r
June 19, 1984
1
' Mr. Lawrence Goldberger, Chief
Assisted Housing Management Branch
Department of .Housing and Urban Development
P.O. Box 36003
San Francisco, CA 94102
Re: FISCAL YEAR 1984 CIAP FINAL APPLICATION
tDear Mr. Goldberger:
' The Housing' Authority of the County of Contra Costa is very pleased to
transmit its 1984 CIAP Final Application . Our application reflects a total
request of $3,887,000 in Emergency and Comprehensive funds which will
enable us to undertake badly needed physical improvements at six of our
' housing developments.
The investment of CIAP funds in these housing developments, which are
twenty to forty years old, will correct emergency problems which threaten
the health and safety of residents and complete comprehensive physical
improvements which will generate. an estimated annual cost savings of
$236,700.
The following documents which constitute the final application, are
attached:
' 1. An identification and an estimate of the total costs of replacement of
equipment, systems or structural elements which would normally be replaced
' during a 30-year period.
2. A comprehensive assessment of physical and management improvements
needs and a plan for making those improvements and/or replacements.
3. Modernization Organization and Staffing Plan.
4. Letter on compliance by Contra Costa Courity:with the terms of the
., Cooperation Agreement.
5. HUD Form 918, .Civil Rights Compliance Certificate.
1 . .
6. Certified copies of Resolution 3423 approving the final application.
1 '
If any additional information is needed, or if you have any questions con-
cerning this final application, please do not hestitate to contact me or
members of the Housing Authority staff: I would also like to express my
personal thanks` to HUD.staff for their excellent assistance in the prepara-
tion of this final application .
1 Sincerely,
RECEIVED
rPerfecto Villarreal
Executive Director JUN Mil'�"2,4
P V: t R. OLSSON _
CL F 5 P ORS
Attachment LIZ
HOUSING AUTHORITY
of the
COUNTY OF CONTRA COSTA
3133 Estudillo Street P.O. Box 2396 • Martinez, California 94553
Central Administration
(4 15)372.0791
CIAP FINAL APPLICATION - FEDERAL FISCAL YEAR 1984
1
TABLE OF CONTENTS
1 Page
I. Brief History of Housing Authority 1- 2
' II. Selection of Targeted Projects for FY1984
CIAP Funding . . . . . . . . . 3- 4
A. Emergency . . . . . . . . . . . . . . . . . . . . . . 3
1 B. Comprehensive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
III. CIAP Management Component 5-10
1 IV. CIAP Physical Improvement Component . . . . . . . 11-31
A. Five (5) Year Modernization Plan . . . . . . . . . . . . . . . .. . . . . 11-12
B. HUD Form 52823 . . . . . . . . . . . . . . . . . 13
1 C. HUD Form 52825 (Parts I and II ) 14-27 .
D. Modernization Organization and Staffing P.lan . . . . . . . . . 28-29
1 E. Planning and Administrative Costs . . . . . . . . . . . . . . . . . . . . 30-31
V. Summary of Cost Savings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 32-35
`A. Management Improvement . . . . . . . . . . . . . . . . . . 32
B. Comprehensive . . . . . . . • . . . . . . . . . . . . . . . . . . . . . . . 33-35
'VI. Local Government Certification . . . . . . . . .. . . . . . . . . . . . . . . . 36-39
A. Certification from Contra Costa County . . . . . . . . . .. . . . . . 36
B. Resolution No. 3423 . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . 37-38
C. HUD Form 918 .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . 39
VII. Exhibits .. . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40-60
A. Housing Authority Utility Costs - 1978-84 . . . . . . . . . . . . 40
B. HUD Biennial Maintenance Survey, CAL 11-10 . . . . . . . . . . 41-42
C. Housing Authority Accomplishments 43-45
D. Housing Authority Goals for 1984-85 46-54
E. Newspaper Articles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55-60
1
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-i -
HOUSING AUTHORITY
of the
COUNTY OF CONTRA COSTA
' 3133 Estudillo Street P.O. Box 2396 Martinez. California 94553
CentralAdministration
(d 15 3720791
CIAP FINAL APPLICATION - FEDERAL FISCAL YEAR 1984
BRIEF HISTORY OF HOUSING AUTHORITY
r
The Housing Authority of the County of Contra Costa was organized in 19.41.
Its first four housing developments consisted of:
CAO1100131 Alhambra Terrace, Martinez 52 Units = 1942
CA011002, Los Medanos, West Pittsburg 86 Units - 1942
CA0110039 Bridgemont, Antioch 36 Units - 1942
CA0110049 Los Nogales, Brentwood 44 Units - 1943
' These 218 units, in four locations, were. of stucco construction and have
remained structurally sound. However, these units lack many of the ameni -
ties which are considered standard today. The 1983 CIAP authorization for
emergency work at each of these developments is currently in progress.
The Authority' s second phase of construction was in 1952 when the following
two development were built:
CA0110059 El Pueblo, Pittsburg 176 Units - 1952
CA011006, Las Deltas, North Richmond 76 Units - 1952
E1 Pueblo was modernized in .1975 as part of the Jarget Project Program.
Bids for accomplishing the CIAP comprehensive modernization work at Las
Deltas were opened on June 8, 1984.
From 1961 to 1968 the Authority constructed the following seven housing
developments:
CAO11008, Los' Arboles, Oakley 30 Units - 1961
CAO11009A, Las Deltas Annex #1,
' North Richmond 90 Units - 1960
CAO11009B, Las Deltas Annex #2,
North Richmond 60 Units - 1961
CA01100109 Bayo Vista, Rodeo 250 Units = 1964
CA0110011, Hacienda, Martinez 50 Units - 1967
CA01100129 Casa de Manana, Oakley 40 Units - 1968
CA01100139 Casa de Serena, West Pittsburg 50 Units - 1968
CA011009A and CA011009B in North Richmond have been partially modernized as
a result of HUD Modernization Program funding in 1978 and 1979. CA0110013
' received $139,000 in CIAP funding in 1981. This..,work has been completed and
the drainage problem has been eliminated.
In 1982 the Authority' s newest development was completed:
' CA0110015, Elder Winds, Antioch 100 Units -. 1982
Currently, the Housing Authority of the County of Contra Costa; operating
in a county of 656,380 people, has in its housing programs the following
units:
' -1-
Conventional Public Housing 1140 Units
' Section 8 Existing Housing 3301 Units
Section 8 Aftercare Program 130 Units
Section 8 Moderate Rehabilitation 235 Units
TOTAL 4806 Units
Almost 80% (900 units) of the Housing Authority' s Conventional Public
Housing stock is 20 to 40 years old. These units need extensive moder-
nization to restore the housing to today's acceptable housing standards and
to provide decent, safe and sanitary housing for current and future low-
income families of Contra Costa County. Thus, it is imperative that HUD
provide vitally needed CIAP funding to conserve this valuable housing
stock.
1
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1
Brief History of Housing Authority -2-
HOUSING AUTHORITY
of the
COUNTY OF CONTRA COSTA
3133 Estudillo Street P.O. Box 2396 Martinez, California 94553
Central AdmInlstration
(4 15)3720791
TARGETED PROJECTS FOR CIAP FUNDING
IN FEDERAL FISCAL YEAR 1984.
EMERGENCY CIAP
The Housing Authority .has identified five housing developments which
require Emergency CIAP funding in order to correct existing problems that
pose an immediate threat to the health, safety and security of the resi -
dents. A statement of the existing problems at each of the five develop-
ments is listed below:
CA011001, Alhambra Terrace (52 Units): This development is over
forty years old. The development is located adjacent to
Alhambra Creek on the West and a sizeable hill on the East.
Soil erosion on the bank of the creek and the hillside poses
' . a serious water run-off problem that results in flooding and
the accumulation of ponds of stagnant water in front of eight
dwelling units. The Housing 'Authority has spent over $4,000
' to provide a temporary solution to the problem. Emergency
CIAP funding is needed, however, to ensure a permanent
solution.
CA011002 Los Medanos Pueblo 86 Units)
CA011003, Bridemont 6 Units)
CA011004, Los Nogales (44 Units) : These three housing developments are
all over forty years old and share a common problem. There
are no sewer clean-outs that can provide access from above
ground. Consequently, stoppages involving raw sewage can only
be corrected by digging down into the -sewer line; breaking the
pipe and creating a temporary clean out from which to clear
the line. In many cases, the delay has caused raw sewage to
back-up and spill over into the. units creating .a very
' serious health hazard for the occupants. For this reason,
Emergency CIAP funds are requested to install sewer clean-outs
above ground that will accelerate the time period involved in
the cleaning of stoppage and eliminate the accumulation of raw
sewage in units.
CA0110053 El Pueblo (176 Units): This housing development is approxi-
mately thirty years old. The problem described earlier con-
cerning sewer clean-outs is also prevalent in this development
and needs to be corrected.
t
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HOUSING. AUTHORITY
of the
COUNTY OF CONTRA COSTA
3133 F_studillo Street P.O. Box 2396 Martinez, California 94553
Central Administration
(415)3720791
TARGETED PROJECTS FOR CIAP FUNDING
IN FEDERAL FISCAL YEAR 1984
COMPREHENSIVE CIAP
1
' CA0110010, Bayo Vista: The Housing Authority targeted Bayo Vista for
Comprehensive Modernization in Fiscal Year 1983
and was awarded $250,000 in CIAP funds to ini -
tiate the planning of the physical improvements
for inclusion in the Authority' s FY1984 CIAP
application.
Bayo Vista consists of 250 units and is the largest housing development
' managed by the Housing Authority. It has 32-1 bedroom, 75-2 bedroom, and
109-3 bedroom (33% of all 3-bedroom units in the Housing Authority) , and
' 34-4 bedroom (40% of all 4-bedroom units in the Housing Authority) units.
Bayo Vista was completed in September, 1963 and is located on 32.5 acres of
land in Rodeo. No major improvements have been made since its construc-
tion. This year the Housing Authority has had to spend $200,000 to replace
' some of the worn-out roofs which leak very badly and is requesting CIAP
funds to continue replacement efforts. This problem has presented a
threat to the structural integrity of the buildings and needs to be
' corrected immediately. This is only one indicator of the work that is
needed to conserve this large housing development from deteriorating into
an unhabitable apartment complex. The kitchens are outdated. and have
exposed water heaters which present a safety problem; the wall heaters in
the units are inadequate and need replacement as they no longer adequately
heat each apartment; the bathrooms are antiquated and need. complete
modernization; the windows are deteriorating and need complete. replacement;
' the units are not well insulated and not energy efficient, thereby causing
a tremendous consumption of utilities. The rear doors are deteriorating
and present a security problem; and many other interior and exterior impro-
vements are needed.
On the positive side, Bayo Vista is located on San Pablo Bay.-in Rodeo where
' there is a stable community. The surrounding area has a social and econo-
mic mix.
Private residential growth for many years was at a minimum for this west
Contra Costa. County community. In the past five years, new housing is
being rapidly developed in the surrounding area: In addition, Bayo Vista
has a large community building which is used by a Headstart program to
provide kindergarten and day care, services for many Bayo Vista youngsters.
The community building is also used for numerous Tenant Association and
social activities which benefit the . tenants of Bayo Vista and the
surrounding community.
The investment of CIAP funds in Bayo Vista will definitely result in the .
project's long term physical and social viability after CIAP' work is .
completed. However, it is urgent that physical .improvements be made at
Bayo Vista to correct safety and health hazards -as well as prevent further
major deterioration of the physical structures and social stability of the
complex. Now there is an opportunity to make' a major intervention in the cycle of deterioration and have a significant positive impact on Bayo Vista
by investing CIAP funds. Currently, Bayo Vista generates the most rental
income on a PUM basis. The rent PUM for May 1984 was $175. However,
tthe development is beginning to experience increased resident turnover
because of the deteriorating physical structures and the lack of amenities,
i .e. , showers, adequate heating facilities, sufficient kitchen storage,
good flooring, and other such amenities. These physical deficiencies were
noted in the HUD Biennial Engineering Survey which was done on July 7, 1982.
(See Exhibit B) .
-4-
HOUSING AUTHORITY
of the
COUNTY OF CONTRA COSTA
3133 F-studillo Street P.O. Box 2396 • Martinez, California 94553
Central Administration
(415)372-0791
1 -
CIAP MANAGEMENT COMPONENT
Introduction: The $3,887,000 in CIAP funds being requested for Fiscal
..Year 1984 represents a major financial investment of the taxpayers'
dollars. They cannot be taken lightly and every effort will be made to
ensure that these monies are prudently managed and properly administered.
It is, therefore, incumbent upon the Housing Authority of the County of
Contra Costa to demonstrate to HUD that it possesses the management capabi -
lity and fiscal integrity to be entrusted with these monies. ,
The Housing Authority strongly believes that it can demonstrate this capa-
bility. This statement is not based solely on what we intend to do, but also
on what we have already done and successfully accomplished. To better
understand the significance and accuracy of this statement, it is important
to quickly review, from a management perspective, what has transpired at
the Housing Authority over the past few years.
Review of General Management Problems: Prior to April , 1982. the Authority
' had been without a full time Executive Director for almost a year. This
was a very turbulent time for the Agency. It became the subject of intense
controversy. The Housing Authority was investigated by the Contra Costa
Grand Jury; lambasted by the press; and ultimately it was taken over by the .
County Board of Supervisors. As a result, it became an Agency mired in
confusion and turmoil . .
' Needless to say, this type of organizational environment had a severe and
detrimental impact on the Housing Authority' s ability to provide efficient
and cost effective management. In the absence of specific leadership and
direction, staff morale plummeted. As a result, accountability and produc-
tivity were overshadowed by employee apathy and'the acceptance of minimal per-
formance standards in both the management and maintenance operations.
' All of the management symptoms commonly associated with a "troubled
authority" came sharply into focus. Vacancies were high! Tenant accounts
receivable were on the rise! The rate of employee absenteeism increased!
' Maintenance work .orders were back-logged! New tenants were not being effec-
tively screened! And in the end, the previous Board of Commissioners were
asked to resign ! These and numerous other symptoms reflected the extent to
which the Housing Authority had become poorly an,d inefficiently managed.
Impact on Targeted. Projects: These management problems were present
throughout the Housing Authority, including the developments targeted for
Emergency and Comprehensive. modernization in this final application. Each
' and every project was adversely affected.
Improved management capabilities since April , 1982 have succeeded in
' correcting the problems of management, but an infusion of CIAP funds to
simultaneously make the necessary physical improvements is badly needed at
this time in order for the Housing Authority to maintain .its forward
' progress.
-5-
Management Improvements (Current and Proposed) :
' In response to the overwhelming management problems plaguing the Housing
Authority, the new Executive Director and Advisory Housing Commission
implemented in August, 1982 a comprehensive reorganization plan designed to
improve operational efficiency and provide for more cost-effective manage-
ment. The reorganization revolved around five major components:
1. Creation of five distinct management entities which gave the
housing manager more autonomy and control over the day to day
operations.
' 2. The establishment of a Maintenance Supervisor position for each
management entity which provided direct daily supervision and
monitoring of the maintenance operation.
3. The development of performance standards coupled with specific
employee training programs designed to ensure increased produc-
tivity that would meet and maintain these standards.
4. The implementation of a "Project Based Budgeting" system that.
t provides the manager with the tools necessary to more
effectively monitor and control income and expenses at the project
level.
' 5. Increased levels of tenant participation in the area of security,
maintenance, and general project appearance designed to foster
' tenant involvement and promote a feeling of "ownership" in the
project.
Creation of Management Entities:
The creation of management entities has placed the major responsibility for
' day to day operations in the hands of a housing manager who now has the
authority to make and carry out decisions pertinent to his/her operation at
the project level. As a result, the manager is being held accountable for
' achieving the Agency' s performance standards in the most efficient and cost
effective manner possible.
' Each housing manager is required to submit monthly management reports to
the Director of Housing Operations describing the extent to which the pro-
ject is succeeding in meeting the Agency' s management objectives and per-
formance standards. The data from each report enables the PHA to measure
and eval.uate the performance capability of each manager. This system also
affords the PHA with an "Early Warning" mechanism which can be used to
detect and correct problems at the earliest possible moment. The PHA feels
' that it has implemented management safeguards that maximize its capability
to protect the physical and financial assets for which it is responsible.
' Establishment of Maintenance Supervisor. Position:
A Maintenance Supervisor has been assigned, under the leadership of a
Housing Manager, at each of the five different management entities. The
Housing Authority recruited from all maintenance personnel and selected the
most qualified and skilled workmen. The Maintenance Supervisor works
closely with the Housing Manager and is more aware of the duties required
to plan and carry out an effective maintenance operation. The Maintenance
Supervisor plans daily routine work, determines the priorities, and schedu-
les all maintenance work for the project.
CIAP Management Component -6-
The Maintenance Supervisor, like the Housing Manager, is responsible for
achieving the desired levels of performance and productivity that have been
set by the Housing Authority and is being held accountable for achieving
the objectives within his operational jurisdiction.
Performance Standards and Training:
The PHA has developed specific performance standards in the following basic
' areas of management responsibility:
Area of Responsibility: Performance Standard:
' Tenant Selection: A minimum of two previous. landlord
references and a home visit are to
' be made by the PHA staff prior to
admission.
Occupancy Rate: The monthly occupancy rate should
' not be less than 99% for all units
available for occupancy.
Turn Around Time: The maximum turn around time for
' each dwelling unit should not exceed
five (5) days.
Make Ready Time: Preparation of vacant units for re-
rental should not exceed four (4)
working days.
' Rent Collection: Tenants Accounts Receivable should
not exceed 10% of the total monthly
charges of the tenants in
possession.
Eviction: Appropriate legal notices for non-
payment of rent will be filed in
accordance with the steps in the
PHA' s rent collection procedure. No
' time should be allowed to elapse
between the maturity dates of each
legally required notice.
Work Orders: All maintenance work orders will be
responded to within 24-hours of time
' reported, with the exception of
Emergency Work Orders which will be
responded to immediately. .
Safety: The Housing Authority should have an
' "accident free" year.
Budgeting: The Manager/Maintenance Supervisor
' shall not exceed their approved
operating budget. Requests for
revision shall require acceptable
' justification and documentation.
Preventative Maintenance: The Housing Authority will conduct a
preventative maintenance inspection
for each dwelling unit at least once
a year.
The introduction of performance standards and accountability has served as
the catalyst for increased effectiveness and efficiency in the Housing
' Authority's management operation.
CIAP Management Component -7-
Project Based Budgeting:
A Project Based Budget Component was put into effect for Fiscal year
' 1983/84. This allows the Housing Authority to monitor receipts and
expenditures at the project level . It is at this level that rents are
collected and a major portion of our expenditures are incurred for project
' maintenance. Project Based Budgeting places Housing Managers on a com-
petitive basis as separate cost centers. Managers have the ability to
quickly isolate those areas not contributing to organizational efficiency
and react promptly with the necessary corrective action. Each Housing
' Manager receives a monthly income and expense report and the Director of
Housing Operations holds monthly meetings to review and discuss each
report.
' Increased Tenant Participation:
It is the PHA's belief that tenants can, and should participate in
' improving security and maintenance in the project, both for the individual
dwelling unit and all common areas. To this end, the Housing Authority
will continue to assist the tenant associations in developing training and
' information programs in such areas as:
-Basic Home Repair Skills
-Energy Conservation
-Neighborhood Watch
' -Defensible Space Concepts
P P
' Neighborhood Watch Programs have been successfully implemented at three of
our housing developments. The tenant association .leadership at each of
these developments is taking an active role in the process.
' By increasing tenant knowledge and skills in security and other areas, they
will be able to work cooperatively with staff in addressing areas of mutual
' concern. This approach will also serve to foster improved tenant/management
relations at the project level .
These management improvement efforts have strengthened the Housing
' Authority's management operation, increased its ability to improve and ade-
quately maintain the physical facilities, and enabled the PHA to regain its
credibility as a competent and professionally run organization .
Fiscal Integrity and Capability:
Even in spite of the turbulent times, the Housing Authority' s fiscal
department was still able to effectively convert all of its accounting .
functions from a manual system to a more efficient computerized system.
The conversion was accomplished through the purchase of the Basic 4
Interactive Computer System. Initial equipment purchases consisted of the
' following:
1 - Central Processing Unit with 96 KB memory system
2 - Disc drives with 35 MB capacity each
1 - 2935 Disc Pack with 5-257 operating system
1 - 150 line per minute printer.
1 - Desk/Work table
' 2 - 2935 Disc Packs
5 - Video Display terminals
CIAP Management Component _g_
This original equipment was obtained under a lease/purchase agreement with
' Cenval Leasing Corporation of Dublin. After lengthy review and evaluation
of the lease agreement, the Housing Authority determined that outright
purchase of the equipment would result in a cost savings of $15,895 in
interest payments. Therefore, outright purchase of the equipment was made
• in August, 1982 using our Section 8 Operating Reserves.
As the various applications were converted to the new system,' it was necessary to add more equipment. There was a need for one additional line
printer, two additional video display terminals and a vendor-port modem.
Furthermore, the additional equipment necessitated additional memory for
' the central processing unit. Therefore, all of the additional equipment
and 32 KB memory were purchased in December 1982 from .our Section 8
Operating Reserves.
' The Housing Authority' s increased computer capability will serve to enhance
the success of the Project Base Budgeting effort since it provides for an
' effective mangement information system. Data needed to effectively monitor
and evaluate performance will be available in a timely manner to both mana-
gers and executive staff.
' The computer is also able to produce daily cash reports to provide maximum
utilization and investment of funds. This capability further enhances our
effective investment program which has been successful for the past several
' years.
Additionally, the Board recently adopted a new and comprehensive procure-
ment policy and procedure which has since been implemented. The operational
procedures of this new policy will provide effective monitoring and control
of such direct expenses as materials and office supplies.
' The conversion of our antiquated telephone system to the new Horizon system
was accomplished in September, 1982. We used our Section 8 .Operating
Reserves to finance this change. Substantial savings have been realized.
' We reduced one staff position of PBX Operator/Receptionist at an annual
cost savings of $20,000.
The recent purchase of word processing equipment will significantly improve
' the Housing Authority' s information management systems and contribute to
continued management improvement efforts.
' Outlook for the Future:
Although the past posed a number of management problems, the Housing
' Authority since April, 1982 has been able to "get back on the right track".
Evidence that the Housing Authority is succeeding in this endeavor is
reflected in the list of accomplishments that are described in Exhibit C.
These accomplishments demonstrate several important facts about the direc-
tion in which the Authority is moving.
One, they show very clearly that the Authority is willing to invest its own
' resources, both in terms of money and manpower, to ensure a more produc-
tive, efficient and cost-effective operation . Moreover, it has become
increasingly obvious that the Housing Authority is winning in its battle to
' regain credibility within the County. The Housing Authority has further
demonstrated its resolve to make and implement "tough" management decisions
in order to curb rising expenses. It has also shown that it can be suc-
cessful in securing and leveraging non-housing authority funds for major
improvement items.
In order to continue with its progressive, but prudent approach to the
' future, the Housing Authority has set forth its Fiscal year 1984/85 organi-
zational goals as described in Exhibit D of our application. Adherence to
these goals, coupled with continued effective monitoring and evaluation
will significantly improve the Housing Authority' s internal operation in
' the months and years to come.
CIAP Mangement Component -9-
In submitting this final application for CIAP funding, the Housing
' Authority feels that it has soundly demonstrated that is possesses the
necessary management capability and fiscal integrity to achieve the desired .
results associated with stated objectives of the CIAP program.
1
CIAP Mangement Component _I�_
HOUSING AUTHORITY
of the
COUNTY OF CONTRA COSTA
' 3133 Estudillo Street P.O. Box 2396 • Martinez, California 94553
Central Adminlslrallon
(415)372-0791
tSUMMARY OF
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
FISCAL YEAR 1984 CIAP FUNDING REQUEST
1
Emergency 187,000
'
Comprehensive p 3,700,000
' TOTAL FISCAL YEAR 1984 CIAP REQUEST 3,8879000
1
1
1
1
1
1
-11-
HOUSING .AUTHORITY
of the
COUNTY OF CONTRA COSTA
3133 Esludillo Street P.O. Box 2396 • Martinez, California 94553
CentralAdministration
' ('115)3720791
CIAP PHYSICAL IMPROVEMENT COMPONENT
The 1981 authorization for the emergency drainage work at CA0110013 is
complete. Bids for accomplishing the 1982 comprehensive modernization work
' at CA011006 were received on June 8, 1984. It is anticipated that work
will begin in July, 1984 and be completed in fifteen (15) months (October,
1985) . The 1983 authorization for emergency work at CAO11001, CA011002,
CA011003 and .CA011004 is progressing at a rate established by PGandE proce-
dures. The engineering work on the physical improvements is being
completed and will be coordinated with the engineering work being
accomplished by PGandE. It is anticipated that bids will be received for
the physical improvements, and the underground electrical distribution
systems by September 1, 1984. The roofing work: at CA011005 is complete.
The architects are proceeding according to schedule with the preparation of
' the bidding documents for the comprehensive modernization work at CAO11009A,
CA011009B and CA0110010.
For Federal Fiscal . Year 1984, the Housing Authority is requesting CLAP
' funds to make critically needed emergency and comprehensive improvements.
The list of physical improvement cost estimates: and estimated cost savings
are provided as part of this final application.
Additional CIAP funds required for Federal Fiscal Year 1985 are also
outlined in accordance with the following schedule of priorities:
Year FFY 1981 FFY 1982 FFY 1983 FFY 1984 FFY 1985 Total
Project No.
CA011001 316,706 20,192 1,708,839 2,045,737
CA011002 839,216 ! 43,256 1,643,228 2,525,700
CA011003 330,523 14,17E 963,453 1,308,152
CA011004 247,438 20,992 1,313,641 1,582,071
CA011005 12,817 88,38z 3,477,042 3,578,243
CA011006 1,876,423 144,700 2,021 123
' CA011008 1,273,200 1,273,200
CA011009A 15294,312 1,294,312
' CA011009B 2,050,388 2,050,388
CA0110010 250,000 3,700,OOC 6,035,053 9,985,053
' CA0110011 127,910 127,910
' CA0110012 12,147 12,147
CA0110013 139,000 712,654 851,654
139,000 1,876,423 5,486,100 3,887,00 17,267,167 28,655,690
-12-
Form Approved
OMB No.2502-0208
U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT CONTRACT NUMBER
HOUSING-FEDERAL HOUSING COMMISSIONER SF-182
COMPREHENSIVE IMPROVEMENT ASSISTANCE PROGRAM PROJECT NUMBER
CA011010
PROJECT FINANCIAL FORECAST HUD FIELD OFFICE
San Francisco
' PHA NAME PHA LOCALITY
Housing Authority of the County of Contra Costa 3133 Estudillo Street, P.O. Box 2396
Martinez, CA 94553
LIN
NO. 111 (2) (3) (4) 151
001 Fiscal Year Ending FYE: 3/31/86 FYE: 3 T31/87 FYE: 3/31/88 FYE: 3/31/89
002 Number of Dwelling Units 250 250 250 250
' 003 Number of Unit Months Available 3,000 3,000' 3,000 3,000
RECEIPTS PUM AMOUNT PUM AMOUNT PUM AMOUNT PUM AMOUNT
(a) (b) (a) (b) (a) (b) (a) Ib)
OPERATING RECEIPTS:
11010 Dwelling Rentals 144.83 434,478 L52.07 456,202 159.67 479,012 167.65 502,963
020 Excess Utilities 3.2z 9,729 2.76 . 8,270 2.34 7,029 1.99 5,975
030 Nondwelling Rentals .71 2,310 .81 2,426 .85 2,547 .89 2,674
' 040 Total Rental Income(Lines 010+020+030) 148.844446,517 4 466,898 16226 488,588 170.53 511,612
050 Interest on General Fund Investments 7.3 . 22,174 7.76 23,283 8.15 24,447 8.561 25,669
060 Other PHA Operating Receipts 4.6 13,791 4.83 141481 5.07 15,205 5.32 15,965
' 070 Total Operating Receipts
(Lines 040+050+060) 160.83 482,482 16B.23 504,6621Ti08 528,240 184.41 553,246
MODERNIZATION:. Secure y
' 081 Management Improvement- Service 14.67 44,000 14.67 44,000 14.67 44,000
082 Physical Improvement 12DX 3,841,224 L280.4 3,841,224 640.20 1,920,605 -
085 TOTAL MODERNIZATION FUNDS
(Lines 081 +082) 1295.OE 3,885,224 129508 3,885,224 654.87 1,964,605 I -
' 090 Other Non-PHA Income
095 TOTAL RECEIPTS WITHOUT SUBSIDY
(Lines 070+085+090) 455.91 4,367,7.06 1463.3.4,389,886 83).95 2,492,845 184.41 553,246
100 OPERATING SUBSIDY 47.87 143,606 50.2 150,786 52.78 158,325 55.41 166,241
105 TOTAL RECEIPTS WITH SUBSIDY
(Lines 095+100) LBaB 4,511,312 M.57 4,540,672 883.73 2,651,170239.821 719,487
' EXPENDITURES
ROUTINE: I
110 Administration 24.56 73,692. 25.791 77,377 27.08 81,246 28.44 85,308
120 Tenant Services 1.21 3,636 1.27 3,818 1.34 _ 4,009 _1.40 4,209
130 Utilities 94.1 282,495 85.69 257,07Q_ 77.98 23_3,934 70.96 212,880
140 Ordinary Maintenance and Operations 77_.34 2321010 8120 243,611 85.26 255 792 89.53_ 268,582
' 150 Protective Services 1.34 4 024 1.41 4,225 1.48 _4,436 1.55 4 658
160 General 37.60 112,7 9 39.48 118,439 41.45 124 36143.53 130,579
170 TOTAL ROUTINE
(Lines 110 through 160) 236.22 708,656 34.84 70,540 23159 703,778 235.41 706,216
NON-ROUTINE:
11210 Extraordinary Maintenance 1.67 5,000 1.67 5,000 1.67 5,000 1.67 5,000
220 Replacement of Equipment 2.50 7,500 3.00 9,000 3.00 9,000 3.00 9,000
230 Betterments and Additions .67 2,000 .70 2,100 . .74 2,205 .77 2,315
240 Other Non-Routine .37 1,110 .37 1,110 .37 1,110 .37 1,110
250 TOTAL NON-ROUTINE
(Lines 210 through 240) 5.21 15,610 5.74 17,210 5.78 17,315 5.81 17,425
' 310 OTHER EXPENDITURES
350 TOTAL OPERATING EXPENDITURES
(Lines 170+250+310) 241A3 724,266 M.58 721,750 240.37 721,093 X11.22 723,641
' MODERNIZATION:
4.67 44,000 4.67 44,000 14.67 44,000 1 -
410 Management Improvement �
' 430 Physical Improvement 0 3,841,224 3,841,224 64020 1,920,605
450 TOTAL MODERNIZATION
EXPENDITURES(Lines 410+430) 12315 3,885,224 129RD8 3,885,224 654.87 1,964,605 -
500 TOTAL EXPENDITURES
(Lines 350+450) 65 4,609,490 4,606,974 89524 2,685,698 241-22 723,641
600 SURPLUS(Or Deficit) (3273) (98,178) (?209) (66,302)Fai---1a (34,528 (1.40) (4,154)
HUD-52823 (2-81)
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HOUSING AUTHOIZITY
of the
COUNTY OF CONTRA COSTA
3133 Esludillo Street f.O. Box 2396 Martinez, California 94553
Central Administralion
(4 15)37207'31 .
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-26-
HOUSING AUTHORITY
of the
COUNTY OF CONTRA COSTA
' 3133 Fsludillo Slreel P.O. Box 2396 • Martinez, California 94553
CentralAdministration
(415)372-0791
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-27-
HOUSING AUTHORITY
of the
COUNTY OF CONTRA .COSTA
3133 Estudillo Street P.O. Box 2396 Martinez, California 94553
Central Adminislrallon
(415)372-0791
MODERNIZATION ORGANIZATION AND STAFFING PLAN
The Housing Authority of the County of Contra Costa does not intend to
establish a separate modernization unit to coordinate and implement the
CIAP program.
The responsiblity for planning, implementation and monitoring of the
CIAP program will rest with the Housing Authority's Department of
' Modernization and Rehabilitation as reflected in the Agency organizational
chart. The authority will be vested in Mr. Bill Foard, who is the Director
of this department. The titles, salaries and percentage of time in the
' CIAP effort of other Housing Authority staff is described in the following
Planning Cost narrative.
With respect to conducting inspections to ensure work quality and
progress, it is the Housing Authority' s feeling that the most effective
control mechanism is one where .the Project Architect follows the work from
inception to completion. For this reason, the Housing Authority will
require that the project Architect hire a Project Representative who will
be assigned exclusively to the CIAP project forthe duration of the
program. Joint inspections will be conducted on a periodic basis by both
' the Architect's project representative and PHA staff to monitor progress
and ensure quality control .
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' -28-
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-29-
HOUSING AUTHORITY
of file
COUNTY OF CONTRA. COSTA
3133 Esludillo Street P.O. Box.2396 • Martinez, California 94553
Central Administration
(4 15)3720791
PLANNING COSTS
' In order to develop preliminary and final applications, the. following
staff members will provide a significant amount of time and effort. The
applicable salary and fringe benefit costs are based on our current bi -
weekly payroll cycle:
Monthly
' Title Name Salary Rate CIAP Portion
Executive Director P. Villarreal 4,696 4,335.00
' Director of Housing Operations R. Martinez 3,367 3,108.00
Technical Director W. Foard 3,189 2,944.00
' Asst. to Technical Director P. Reiter 29539 2,344.00
' Director of Development A. Pizano 3,189 1,472.00
Fiscal Director P. Cross 3,267 3,016.00
' Executive Secretary J. Tillman 2,156 995.00
Secy to Technical Director C. Galea 1,841 850.00
t
Total Salary 19,064.00
' Applicable Fringe Benefits 4,575.00
Applicable Insurance 191.00
Total Estimated CIAP Planning Costs 23,830.00
t
-30-
HOUSING AUTHORITY
of the
COUNTY OF CONTRA 'COSTA
' 3133 Esludillo Street P.O. Box 2396 Mart inez,.California 94553
Central Administration
(415)3720791
' ADMINISTRATIVE COSTS
t
Administrative costs. necessary for the additional design and implemen-
tation of the physical and management improvement (i .e. , costs to be
' incurred after modernization program approval) will be in the areas of
non-technical and technical salaries, employee benefit contributions,
and insurance. The Housing Authority expects to incur these costs over
' a 24-month period, as. follows:
' Title . Name Amount
Technical Director W. 'Foard 40,478
' Asst. to Technical Dir. P. Reiter 32,226
Asst. to Technical Dir. 32,226
Secy to Technical Dir. C. Galea 23,734
Executive Director P. Villarreal 11786
Director of Development A. Pizano 17,335
' Dir. of Hsg. Operations R. Martinez 1,347
Fiscal Director . P. Cross 1,308
Total Salaries, Insurance
& Fringe Benefits 150,440
1 ,
=31-
HOUSING AUTHORITY
of the
COUNTY OF CONTRA: COSTA
3133 Estudillo Street P.O. Boz 2396 Martinez, California 94553
Central.Adnilhislration
(^15)3720791
i
MANAGEMENT IMPROVEMENTS
CIAP ESTIMATED.COST SAVINGS
The Management improvements described .below will generate a total. esti - .
mated cost savings of $409,500.
These cost savings further demonstrate the Housing Authority's ability
to implement improvements which yield a maximum- return for each dollar
invested.
Cost Savings Area Estimated Cost Saving
Management (Includes Maintenance Operation) .
*Reduction of vacancy rate from
3% to 1% in. FY 1984 76,000
*Reduced collection losses from
.013 to .005% 11,000
°Implementation "of in-house staff
training programs .2.,000
*Re-cycling of office paper products 1,5.00
°Elimination of Administrative
aVehicles 10,000
*Re-organization of Maintenance
Operation - Creation of Maintenance
Supervisor Position 170.;000
°Implementation of materials
a inventory control and monitoring
system 12,000
*Reduction in the number of
equipment service contracts 14,000
*Purchase of Basic 4 Interactive
A Computer System ( interest saved) 16,000
a
*Re-organization of Fiscal
Department 77,000
*Purchase of "Horizon" office
telephone system 20,000
TOTAL $4099500 .
' -32-
HOUSING AUTHORITY ,
of the
COUNTY OF CONTRA' COSTA
3133 Estudillo Street P.O. Box 2396 Martinez, California 94553
Central Adminlslralion
1115)312-0191
COMPREHENSIVE PHYSICAL IMPROVEMENT
Estimate of Total Replacement Costs
and Annual Cost Savings
The following page reflects the estimate of total replacement costs
over a thirty-year period. . The replacement costs on this page are based on
100% of the total cost of each equipment item listed. The annual replace-
ment cost column indicates the amount of money that would be saved on an
annual basis if the full replacement cost of the equipment was phased in
Oover the life of the item.
The next page shows the annual cost savings based on a portion of the
full replacement cost that will be funded through CIAP..
a
e
s
e
-33-
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1 '
-35-
Board of Supervisors
County Administrator Contra Tom Powers
1st District
County Administration Building Nancy C.Fanden
Martinez, California 94553 -Costa 2nd District
(415) 372-4080 ( ounty Robert I.Schroder
Phillip Batchelor
County 3rd District
County Administrator Sunne Wright McPeak
41h District
Tom Tortakson
5th District
' June 19, 1984
Mr. Lawrence Goldberger, Chief
Assisted Housing Management Branch
Department of Housing and Urban Development
P.O. Box 36003
San Francisco, CA 94102
' Re: Comprehensive Improvement Assistance Program
Fiscal Year 1984
rDear Mr. Goldberger:
We have reviewed Resolution No. 3423, authorizing submission of an applica-
tion for Comprehensive . Improvement Assistance Program Funds, Fiscal Year
1984, as adopted by the Board of Commissioners of the Housing Authority of
the County of Contra Costa on Tuesday, June 19,: 1984. We find that the
' plans of the Housing Authority outlined in its preliminary CIAP applica-
tion are financially feasible and we support the final CIAP application for
fiscal year 1984 funding.
The County has an executed Cooperation Agreement with the Housing Authority
of the County of Contra Costa and it is committed to meet its obligations
specified therein.
Very truly yours,
i
Philip Batchelor
County Administrator
PB/jt
-36-
i
THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION N0. 3423
AUTHORIZING SUBMISSION OF APPLICATION
FOR COMPREHENSIVE IMPROVEMENT ASSISTANCE PROGRAM FUNDS
FISCAL YEAR 1984
' WHEREAS, it is the desire of the Board of Commissioners of the -Housing
Authority of the' County of Contra Costa to provide decent, safe
and sanitary .housing for its tenants.; and,
' WHEREAS, housing units in the conventional projects indicate the need for
comprehensive modernization and emergency measures to assure the
' continued operation of decent, safe and sanitary housing:
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners that.
1. The Execut.ive Director is authorized to submit a proposed
Comprehensive Improvement Assistance Program Plan in the combined
comprehensive modernization and emergency funding amount of
t $3,887,000, and to submit any further information HUD may require
in support of said modernization plan .
2. The PHA shall comply with all policies, procedures and
requirements, prescribed by HUD for the modernization, including
implementation of the modernization in aA imely, efficient and
economical manner and handling of ongoing management costs con-
sistent with the requirements of paragraph 4-4 of the Public
Housing Comprehensive Improvement Assistance Program Handbook
7495. 1 REV 2, dated December 1983; and,
' 3. The esimated costs of the modernization can not be funded from
current operating funds; and,
4. The proposed physical work meets the ;Modernization Standards;
and,
5. The PHA has adopted the goal of awarding -at least 20 percent
of the dollar value of the total of the modernization contracts to
be awarded during the subsequent FFY to minority business
tenterprises; and,
6. The PHA has complied with tenant/homebuyer consultation
requirements under Chapter 5 of the Public Housing Comprehensive
improvement Assistance Program Handbook 7,485. 1 REV 2, ,dated
December 1983; and,
t
-37-
1
7. The PHA will comply (where applicable) with requirements for
the physically handicapped under paragraph 6-6 of the Public
' Housing Comprehensive Assistance Program Handbook 7485. 1 REV 2,
dated December 1983; and,
8. Where the proposed modernization involves the temporary or.
permanent rehousing of tenants, the PHA will ensure non-
discrimination' in the selection of tenant's to be rehoused, deter-
mination of which tenants require temporary and permanent
rehousing, assignment of tenants within the PHA, and provision of
assistance to tenants rehoused; and,
' 9. The PHA shall comply with applicable civil rights requirements
under paragraph 6-1 of the Public Housing; Comprehensive Assistance
Program Handbook 7485. 1 REV 2, .-dated December 1983, and 24CFR
t868.9a; and,
10. The PHA has complied with applicable environmental require-
ments under paragraph 6-3 of the Public. Housing Comprehensive.
Assistance Program Handbook 7485. 1 REV 2, dated December 1983;
and,
' 11. The PHA has complied with HUD regulations and requirements
under the Flood Disaster Protection Act of 1973 in that the pro-
ject to be modernized is not located in an identified special
f lood hazard area; and,
12. The PHA has complied with applicable requirements for lead-
based -poisoning
ead-
based poisoning prevention under paragraph 6-5 of the Public
Housing Comprehensive Assistance Program Handbook 7485. 1 REV 2,
dated December 19.83; and,
t 13. The proposed work items meet HUD's criteria for eligible
modernization funding.
' This Resolution shall be effective immediately.
' PASSED ON by the following vote of the .Board of. Commissioners:
AYES:
' NOES:
ABSENT:
ABSTAIN:
' Resolution No. 3423
Page -2- .
=38
' U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
ASSURANCES IN CONNECTION WITH THE DEVELOPMENT AND OPERATION
' OF A LOW-RENT PUBLIC HOUSING PROGRAM ESTABLISHED PURSUANT
TO THE U.S. HOUSING ACT OF 1937; AS AMENDED
INSTRUCTIONS
' The PHA must provide assurances and certify to all of the following items.
tIThe PHA hereby assures and certifies that:
(i) It will comply with Title VI of the Civil Rights Act of 1964 (1'.1,. 98-352) and regulations putsuant
thereto (Tit1c 24.CFR Part 1) which state that no person in the United Slates ehnll, on flip Around
of race, color, or national origin, be excluder) frorn pnr;ticipation in, be denied the benefits of, or
be otherwise subjected to discrimination under any program or activity for which the ni,i,liran( re-
ceives financial assistance; and will immerdi:tlely f:rlre any measures necessnty to offer rate this
' agreement. With reference to the real properly and structure(s) thereon which are provided or im-
proved with the nirl of Federal firit,nciad assistance extended to the PHA, this assurance shall
obligate the PHA, or in the case of any transfer of property, the transferee, for the period during
' which the real property ,incl strrrctute(s) nre used for a purpose for which flip Federal finnncinl
assistance is extended or for another purpose involving the provision of similar services or benefits.
' (ii) It will comply with Title Vill of (lie Civil Rights Act of 1968 (P.1,. 90-284)as amended, and admin-
ister its programs and activities trialing to housing in.a manner to nffirmatively futiliet frtir housing.
(iil) It will comply with Executive Order 11063 on Equal Opportunity in (lousing and nondiscrimination
in the sale and rental of housing provided with Federnl finnncinl assistance.
(l v) In establishing criteria for flip selection of tenants, flip PITA will not ufilixe preferences of priori-
ties which are based upon (he length of time the npplicanl has resided in (lie jurisdiction. "i'hr
PHA shall treat non-resident applicants who are working of hnve been notified ihat they are hired
to work in the jurisdiction as residents of the jurisdiction.
1 (v) It will comply with Executive Order 11246 aid all reputations pursuant thereto (24CF1? Port 1,30)
which state that no person shall be rdisctiminaled against on the basis of race, color, religion, sex
or national orgin in all phases of employment during the performance of FedprRl or federally assisted
•contracts and shall lake affirmative action to insure equal employment opportunity.
(vi) It will comply with Section 3 of the Housing and Urban Development Act of 1968, ns amended,
r (12 U.S.C. 1701u), which reglrires (lint, to the grenlest extent feasible, opportunities for training
and employment be given lower-income residents of the project area and contracts for work in
' connection with the project be awarded to business concerns which are located in, or owned in
substantial part by persons residing in, the area of Ilia project.
1
' SIGNATURE TITLE— DATE
EXECUTIVE DIRECTOR June 19, 1984
MUD-918 ( b)
o US GOVERNMENT PRINTING OFFICE: 1977-789-018/375
' .;_...
-39-
HOUSING AUTI=IORITY
of the
COUNTY OF CONTRA; COSTA
3133 Estudillo Street P.O. Box 2396 Martinez, California 94553
Central Administration
(4 15)372-0791
EXHIBIT A
HOUSING AUTHORITY OF THE COUNTY :OF CONTRA COSTA
UTILITY COSTS 1978784
r
CAL 11-109 BAYO. VISTA UTILITY COSTS
11-10 WATER ELECTRIC GAS LABOR SEWER TOTAL
' 4/1/78-3/31/79 18,362.60 38,363.23 38,409.45 489. 73 13,611.00 109,236.01
4/1/79-3/31/80 25,218.65 38,964.55 52,909.09 751.54 13;611.00 131 ,454.83
' 4/1/80-3/31/81 17,669.90 53,691.27 83,287.89 787.43 13,611.00 169,047.49
4/1/81-3/31/82 21,677.90 69,308.66 . 85,603.80 861.04 11,914.50 189,365.90
4/1/82-3/31/83 25,027.46. 76,879.33 119,336.57 772.39 19,902. 75 241,916.50
4/1/83-3/31/84 31,662.43 70,729.70 126,309.95 950.82 24,000.00 253,652.90
' ALL HOUSING AUTHORITY DEVELOPMENT UTILITY COSTS
4/1/78-3/31/79 83,684.80 90,895.55 74,595.41 1,002.04 43,668.05 293,845.85
4/1/79-3/31/80 95,061.34 89,349.81 97,784.46 1,290.70 51,537.03 335,023.34
4/1/80-3/31/81 92,982.63 131,329.97 138,628.73 1,331.93 57,394.87 421,668.13
4/1/81-3/31/82 96,842.77 168,750.76 147,062.38 1,326.41 56,157.17 470,139.49
i4/1/82-3/31/83 99,759.91 190,644.10 196,067.78 19527.45 735466.49 561,465. 73
4/1/83-3/31/84 118,316.39 176,043.26 .202,733.25 1,729.73 82,480..42 581,303.05
r
-40-
'��' +..:•<<.1�. - .fit _ ':r'.:+:•!r4' '(. _ .y
EXHIBIT B
U.S.DEPARTMENT OF HOUSING AND URBAN.DEVELOPMENT INSTRUCTIONS
HOUSING-FEDERAL HOUSING COMMISSIONER t.For each Item inspected, check block Page 1 of 2 pages
REPORT OF PHYSICAL CONDITION AND A.M,or I. Fully describe corrections DATE OF INSPECTION
needed on each M and I items check
ESTIMATE OF REPAIR COSTS A e Acceptable Jill y 7, 1982
M - Maintenance to be done within
OJECT NUMBER SECTION I yeB Items requiring Immediate.. TIME SPENT
CAL 11-10 attention. PREPARATION TRAVEL
OJECT STATUS(Check applicable box) _ 2.After discussing items with loon
specialist and owner or management Hours r Hours 1
❑Insured ❑HUD-Held ❑HUD-Owned agent, indicate target completion INSPECTION q PO
OPURPOSE OF REPORT(Checkappileabie boxes) date agreed upon and enter the PREP AVON
❑Special date in the space provided in the
a. ❑Initial ❑Routine column entitled TCD. Hours Ly Hours
•
TCD � Tergbt Completion Data.
.;.
[]Maintenance (!Upgrading*.' ❑Protection
OJECT NAME AND ADDRESS MANAGEMENT.AGENT NAME TOTAL TIME Hours Y.
Contra Costa Co. H.A. TYPE TOTAL NS I.TED
Bayo Vista ._
61
�'.'•y r Buildin
Rodeo, CA;•. ::�, RESIDENT MANAGER NAME Total Units 250 9
4.R
_. .
Alice. Demi ngues.. Vacancies
DATE HIRED / / Sec.8 Units
EXTERIOR ITEMS INSPECTED AIM 11 COST' TCD INTERIOR ITEMS INSPECTED AIMI AIMI COST'. TCD
Exterior walls and foundations X1 24.Floors,carpets,tiles X
2.Roofs,flashing,vents 7t-_ 25.Stairs,walkways,community spaces X
Gutters downspouts, lashblocks X 1 26.Cabinets,doors,closets,.hardware X
Drives.Parkina lots.pavin curbs 27.Painting X
5.Walks,steps,guardrails 28.Curtains and shades.:"'.'
Fences walls,gates X 29.Refrigerators' and ranges:
Porches,balconies,fire escapes 30.Garber dispoml&exhaust fans NA
S.Doors,windows,screens 31.Compactor&incinerators NA _
Garso and carports NA 32.Electrical fixtures and systems
Lawns and plantings 33.Plumbing fixtures and systems t
.Sprinkler and drainage system ly 1 34.Heating and'air conditioning
12.Exterior lighting y 1 35.Hot water system,boiler room X_
.Exterior painting 36.
.
Underground gas,water,sewage TOTAL
i�
15.Securitystems " 37. INTERIOR Add items 24.thru 36 x�,:
MISCELLANEOUS ITEMS INSPECTED A M 1 COST' TCD
TOTAL-: r 38.Benches,play area end equipment _-
17. EXTERIOR(Add Items 1 rhru 16J 39.Laundry rooms,office X .
t «` 40.Storage,utility buildings X
NERGY EFFICIENCY ITEMS INSP. A M I COST' TCD 41.Elevators NA _
Insulation 42.Protect signs -. . A
19.Caulking and weatherstripping 43.Swimming pools NA
.Storm doors end windows 44.Exterminating :
Water saver devices 45.Fire and Safety Hazards _
22. 48,
-TOTAL ENERGY .-. ...• ;' TOTAL
EFFICIENCY(Add items 18 thru 22J 47. MISC.(Add itenn 38 thru 46)
48. TOTAL COST(Add items 17,23,37 and 47).. .. . . .. ... ... ... ... .. .... .. ..... .
.EVALUATION OF MAINTENANCE OPERATION(Check one and ❑Superior ❑below Average
ekbomle in Comments Section below) 0hatisfacto ❑Unsatisfacto
INSPECTION MADE BY APPROVED BY
AME NA t
John Mor anhW
TITLE TIT
Inspector
ATE DATE
July 7, 1982
TEM Describe required corrections on M and I items. Use Continuation Sheet (HUD-9822-AI as necessary. When elaborating on. DATE OF
NO. orar�ll rating given on Line 48 comment upon effectiveness of management systems; performance of personnel and adequacy FOLLOW-UP
of us' mart and w lies. INSPECTION
1 Exterior Walls & Foundations '
F' ion aIIowina mots-moi
to enter.
R Continue treatment method of watdr_proofina with rau]_lking_
Advise periodic review and followup to determine any__
recurringproblems.
00
Finding: Maint. .foreman indicated tar and gravel roof covers would need
replacement within a ear.
Recommendation: Conduct surveyto determine exte�of roof repLaeement
and schedule replacement prior to rainy �
Fences, Walls, Gates
Finding: Severalbroken woo our ar fences noted as well as Project
perimeter cyclere fence damage.
Recommendation: Repair of wood fences and holes in c clere fence should be
art of ongoing maintenance program.
Use this column,as needed,fo estirnate cost of completing required repairs.51; : ' ,£'!' ' ,t`.' iy?,'.. "r: 9822(7.79
� E,. ) '}
m�.rx'awastl►.i.�.��:rita� t �'?R+a:"'sw.:144'�ri•,.� w�:�`�::i:•cic'._..?Ot'iF'Y :�:'. s�� `��) } .. ':S.•i+ �.: .{,-
ri.4 �AlLiit. � ss'.r....1i:+ � •.+ '��;' .:;�.• .:�: ,. ...:f _�::.o^ .'.,c.'iL'?`:,Y,.... �•"; . _...._..:'?: �.�•__vY"r•-:�•�4'4�iw^9t�'d..i':G_
US.GOVERNMENT PRINTING OFFICE 1979.672-624
U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
HOUSING—FEDERAL HOUSMG COMMISSIONER Page 2 o1 2 Pages
REPORT OF PHYSICAL CONDITION AND DATE OF INSPECTION
ESTIMATE OF REPAIR COSTS (Continuation Sheed. July 7, 1982
PROJECT NAME
PR
..Bayo Vista CAL Tl lU NUMBER
ITEM FULL DESCRIPTION OF REQUIRED CORRECTIONS DATE OF
' NO. (All"M"and'•l"ltemsl FOLLOWUP
INSPECTION
NOTE: Brick retaining wall or adjoining property cracked and gives
' possible safety hazard to immediate area.;r (Wall adjoint to Unit
. .842.)
Recommend investigate responsibility for 'Care of common area
' between project and adjoining property including subject retaining
wall and proceed to eliminate hazardous condition by removal or
repair.
' 8 Doors, Windows, Screens
Finding': - Poor security at exterior sliding window area.
Recommendation: Provide -interior locking mechanism all windows on 1st
' . . . floor. In addition', installation of dead bolt
recommended on entry doors - type to be single-keyed
design.
10 Lawns & Plantings
Finding: Steep slopes not adequately cared for in adequate ground cover.
and/or care of existing cover. .. Potential Fire hazard exists fro
high-dry overgrowth.
Recommendation: Provide more attention to sprinkling and trimming of
common area including regular policing for debris and
trash. ' Explore better types of ground cover for slope
area such as used by Highway dept.
11 Sprinkler & Drainage Systems
Finding: Surface sprinklers used sparingly thru-out project.
Recommendation: Initiate wider use of watering common areas thru-out
project. Perhaps certain reliable tenants could be
utilized to oversee and assist 'in this program.
24 Floors, Carpets, Tiles -
Finding: Existing 8" x 8" asphalt tiles well worn with maint. problem
when they age, they become brittle, discolored, and become
loose.
Recommendation: Recommend replacing tiles with :12" . x 12" vinyl tiles
in future MOD.
26 Cabinets, Doors , Closets , Hardware
Finding:, Existing kitchen cabinets are wood.
Recommendation: Cleaning and painting would greatly enhance the
appearances of the kitchen.
' NOTE: Perhaps modular cabinets could be incorporated later as part of
Modernization Program.
' 33 Plumbing Fixtures & Systems
Finding: HA maint. foreman indicated both diverter valve was moist
problem.
' Recommendation: As part ,of Modernization Program - recommend installation
of shower and maint.-free diverter. valve. Also replace
existing both window with aluminum and add water
protection to walls by including tile or marlite en-
closure.
34 Heating & Air Conditioning
Finding:. Existing gas-wall heaters are manual control .
lst floor unit poorly located.
Recommendation: Add thermostat control at such time of heater
replacement.
*Re-design direction of 1st floor .closet door swing
-. to open away from heating unit.
35 Not Water System; Boiler Room
Finding: Existing water heater poorly located so as to :break-up storage
area of kitchen.
Recommendation: As part of.Modernization Program. relocate heaters to
cover so as to :'open-up" , space adjacent to kitchen.
Also., this new location will better .faciIitate laundry
• - ` :::%. - functi ons. - . . .
-42-
HOUSING AUTHORITY
of the
COUNTY OF CONTRA COSTA
t3133 F_studillo Street P.O. Box 2396 Martinez, California 94553
Central Adminislralion
(415)372-0791 FXIiI13IT C
1
HOUSING AUTHORITY ACCOMPLISHMENTS SINCE APRIL, 1982
1. Eliminated four day, ten hour work week and implemented five day, eight
' hour work week.
2. Implemented Housing Authority reorganization which provided for decentrali-
zation of maintenance operation, Section 8 inspection program and elimina-
tion of some Central Office administrative positions.
3. Obtained HUD funding in amount of $1.8 million to modernize 76 housing
' units at North Richmond development.
4. Obtained HUD funding for $3.8 million in rental subsidies over 15 year
' period to rehabilitate 44 housing units in San Pablo under the Section 8
Moderate Rehabilitation Program.
' 5. Obtained $50,000 Solar Energy Demonstration Grant from Pacific Gas and
Electric Company to install solar hot water heating system in 50 unit
elderly housing development in Martinez.
' 6. Obtained $325,000 in loan commitments from the County' s Community
Development Block Grant Program and the Housing Authority' s Reserve Fund
to provide financial gap funds for Muir California senior .citizens
' housing development.
7. Completed construction and housed 100 seniors in Housing Authority' s new
' elderly housing development in Antioch. .
8. Developed and implemented new by-laws for Advisory Housing Commission.
t 9. Established quarterly Joint Workshop schedule for Advisory Housing
Commission to meet with Board of Supervisors.
' 10. Implemented new security program for El Pueblo and established monthly
security meetings for El Pueblo residents and staff to meet with Pittsburg
Police Department.
' 11. Implemented Annual Clean-Up Day at Bayo Vista, El Pueblo and Las Deltas. in
North Richmond.
' 12. Increased lease-up of 3301 Section 8 Existing Housing Units from 85% to
99%.
' 13. Presented findings and recommendations to Board of Supervisors in report
entitled: Affordable Rental Housing in Contra Costa County: A Blueprint
for Action.
14. Developed and implemented goals and objectives for Advisory Housing
Commission and Housing Authority staff.
' 15. Implemented new telephone system for Central Administration which reduced
telephone-related costs and improved operating efficiency.
' 16. Implemented changes in vehicle use policy, occupancy policy and purchasing
policy of Housing Authority.
17. Established monitoring report system on key Housing Authority functions to
' insure progress, productivity, and efficiency of housing programs and
operations.
' 18. Implemented a positive community relations and public information program.
-43-
19. Reduced expenses and increased income to enable Housing Authority to pre
' sent balanced budget for Fiscal Year 1983-84 and 1984-85.
20. Implemented staff training program for Housing .Authority personnel .
' 21. Developed and implemented new employee evaluation form.
22. Coordinated with County Personnel Department to conduct a pay and position
' classification study of non-exempt and exempt Housing Authority personnel .
23. Established an annual employee recognition award program.
' 24. Established higher performance standards and accountability for Housing
Authority staff.
' 25. Conducted energy audits in cooperation with Pacific Gas and Electric
Company to implement energy conservation program.
' . 26. Completed transfer of manual accounting systems to computer operation.
27. Began implementation of centralized rent collection system.
' 28. Developed and implemented project based budge,ting system.
29. Implemented NYC, YTEP, and Work Test Program to provide youth and welfare
' recipients with work experience.
30. Established and maintained list of .available 'housing for Section 8 cer-
tificate holders.
31. Completed 100% lease-up of 135 unit Section 8 Moderate Rehabilitation
' Program.
32. Implemented new policy of charging rent for Housing Authority space used by
social service agencies.
' 33. Obtained Article 34 Referendum authority for 200. senior citizen units in
Antioch.
' 34. Increased security deposit amount to be paid iby new tenants who move into
Housing Authority properties.
' 35. Implemented a 30% Income to Rent ratio formula for determining rent paid by
.tenants as mandated by HUD.
' 36. Established an Advisory Housing Commission budget subcommittee to work with
staff in developing the. Housing Authority' s annual budget.
' 37. Initiated staff research which led to discovery of error in computation of
operating subsidy and negotiated recapture of $1,021,919 from HUD for the
Agency' s Public Housing Program.
' 38. Obtained HUD funding in the amount .of $5,486,100 to modernize housing deve-
lopments in North Richmond, Rodeo, Martinez, West Pittsburg, Pittsburg,
Antioch and Brentwood.
39. Implemented County affordable housing program by assisting in obtaining a
commitment of 50 new rental units. in San Ramon to be set at affordable rent
levels, 85 new affordable units in Martinez, and 60 new affordable units in
Pleasant Hill.
40. Obtained special "Jobs Bill" funding, of $59,000 for Housing Authority to
' implement recreation program in Rodeo and develop mini'-parks in Martinez
and West Pittsburg.
41. Submitted applications to HUD for 100 units of Section 8 Moderate
Rehabilitation for Muir Californi.a and received the 100 unit allocation .
-44-
42. Obtained $250,000 in CDBG funds to imP lemebt a new rental rehabilitation
program in Contra Costa County.
43. Submitted application to HUD for participation in the HUD Rental
Rehabilitation Program Demonstration, III Round and requested 40 Section 8
certificates.
44. Submitted application to. the California Department of Housing and Community
Development for 60 units of family housing under the Rental Housing
Construction Program.
45. Submitted revised Personnel Policy and Procedures to the Advisory Housing
' Commission for their review and .approval .
46. Submitted application and obtained funding from the California Department
of Housing and Community Development for 25 Section .8 Aftercare units.
47. Completed work on converting open field to a baseball and track athletic
field at the El Pueblo housing development..
48. Provided funds for the implementation of a new security program by the
Sheriff's Department in North Richmond and the Pittsburg Police Department
in El Pueblo.
49. Worked with the County Planning Department to hire a financial advisor to
assist in putting together additional tax-exempt bond issues which will
' produce additional affordable rental housing.
50. Assisted in. establishing a county-wide Housing Advocates group with par-
ticipation of representatives of city, county and private agencies.
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HOUSING AUTHORITY
HOUSING.
the
COUNTY OF CONTRA COSTA
3133 Fstudillo Street P.O. Box 2396 • Martinez, California 94553
Central Administration
(4 15)372.0791 EXHIBIT D
GOALS AND OBJECTIVES - ADVISORY HOUSING COMMISSION
GOAL NO. 1
To aid the Housing Authority and the Housing Commission in providing decent,
safe and sanitary housing which would otherwise not be available in Contra Costa
County for low-income households as the highest priority and moderate-income
households as the secondary priority.
Objectives
1. Review policies and procedures of the Housing Authority.
' 2. Review all budgets proposed by the Housing Authority.
3. Review all elig'ibility criteria.
4. Keep informed of any and all state and federal programs which could pro-
vide for additional funding.
5. Develop comprehensive plan to present the Board of Supervisors which would
enable the Housing Authority to develop 1200 units of affordable rental
' housing by 1988.
6. Work with the private sector to assist them in developing affordable ren-
tal housing.
7. As funds become available, submit application for funds which would moder-
nize. existing housing owned by the Housing Authority, provide for addi-
tional rental assistance, or provide for rehabilitation, acquisition, or
new construction of affordable rental housing.
' GOAL NO. 2
To stimulate participation of the private sector in contributing to the goal of
providing housing for low and moderate-income households in Contra Costa County.
Objectives
1. Advocate on the local level to streamline the residential development pro-
cess to enable private developers to building affordable . housing without
too many cumbersome land use regulations.
2. Participate in the joint public-private sector Affordable Rental Housing
Task Force to assist the private sector in ,developing affordable housing.
' 3. Develop financing and other mechanisms to assist the private sector in
building affordable housing.
GOAL NO. 3
To strive for effectiveness in maximizing the limited resources available from
the private and public sector for achievement of the goal of providing housing
for low and moderate-income households.
Objectives
' 1. Explore innovative alternatives to traditional public housing developments
which involve the private sector in constructing affordable housing for low
and moderate-income families..
-46-
2. Leverage limited Housing Authority funds with funds from the private sector
to build affordable housing.
3. Explore the possibility of participating with the private sector in joint
ventures or partnerships that would result 'in the construction of
affordable housing.
GOAL NO. 4
To become knowledgeable and to provide guidance and influence in order to
contribute significantly to the goal of providing housing for low and moderate
income households.
Objectives
' 1. Encourage all Advisory Housing Commissioners to attend at least one pro-
fessional seminary each year.
2. Chairperson and one other Commissioner, to be determined by drawing lots,
attend or be the Advisory Housing Commission delegate to NAHRO seminars at
least once each year.
' 3. Where possible, if we sponsor any in:-house . educational seminars, invite
other interested housing groups within the County.
4. Advisory Housing Commissioners should become individual members of NAHRO
and receive monthly newsletters which provide information on housing
related issues and legislation .
5. Keep abreast of County and local issues which affect the Housing Authority
and housing for low and moderate-income families.
' GOAL NO. 5
To take an active role of advocacy on behalf of .housing programs supportive of
' providing housing for low and moderate-income households.
Objectives
1. Provide public speakers made up of Advisory Housing commission members or
the Board of Commissioners for community groups and provide a public
liasion with our legislators, both federal and state..
2. On a regular basis speak to local , state and federal governmental leaders
to enlist their support of housing programs.
3. Speak to members of community organizations that each Advisory Housing
Commision member belongs to and enlist their support on housing issues.
4. Keep abreast of pending housing legislation on the local , state and federal
levels and write letters of. support on housing related matters.
' 5. Advocate for Article 34 referendum authority throughout the Housing
Authority's operating jurisdiction.
' 6. Develop media campaign for public information and assist in breaking
through some of the traditional myths associated with the Housing
Authority.
' GOAL NO. 6
To encourage private and community agencies in providing non-shelter services
' for low and moderate income families.
Objectives
' 1. Continue cooperation with existing social service agencies which are pro-
viding on-site non-shelter services to families living in public housing
developments.
-47-
2. Identify other social service agencies which can provide services to low-
income families and develop a cooperative relationship with them to insure
that services are provided to low-income residents.
3. Provide letters of support and other forms of endorsement to public and
' private human service organizations to assist in securing adequate funding
so they can provide non-shelter services for low and moderate-income
families.
4. Assist charities, as may be designated from time to time by the Commission,
in their annual fund raising activities.
5. Use project offices .for dissemination of information on available non-
shelter services in the community.
6. Encourage Resident Associations to contact public and private human service
agencies to insure that non-shelter services are provided to low-income
residents.
GOAL NO. 7
' To foster cooperation and communication with other PHA's located within Contra
Costa County to seek common solutions, where possible, to common housing
' problems.
Objectives
1. For in-house seminars of any type, invite representatives from each of the
other housing authorities in the County.
2. Twice a year attempt to have a joint meeting with other. housing
authorities.
3. Encourage staff to participate in Personnel Selection Panels. of other
housing authorities and to cooperate in exchange of information between
agencies.
' 4. Enlist the support of other housing authorities on matters which impact on
public housing agencies and require political or legislative support.
1
' -48-
HOUSING AUTHORITY
of the
COUNTY OF CONTRA COSTA
' 3133 Estudillo Street P.O. Box 2396 Martinez, California 94553
Central Adminislratlon
(415)372.0791
CENTRAL ADMINISTRATION GOALS - FISCAL YEAR 1984-85
1. Maintain financial solvency of Agency and submit balanced .
budgets.
' 2. Prepare annual .operating budgets 90 days prior to end of
fiscal year.
' 3. Conduct periodic program reviews to implement cost savings
and increase staff productivity.
' 4. Maintain positive organizational climate.
5. Review level of Housing Authority services provided
' residents.
6. Develop and implement staff training opportunities.
' 7. Keep Advisory Housing Commission and Board of Supervisors
well informed of Housing Authority activities.
' 8. Review administrative and maintenance staffing pattern to
insure maximum efficiency and cost effectiveness.
' 9. Maintain positive public relations with general public and
news media.
10. Seek funding for continued modernization of older public
' housing developments.
11. Seek funding to develop additional new rental housing for
' low-income persons.
12. Seek funding for implementation and expansion of rental reha-
bilitation program.
13. Work with the private sector in developing affordable rental
thousing for low and moderate income persons.
14. Strengthen security of Housing Authority managed
developments.
' 15. Review various policies and procedures of the Housing
Authority and recommend revisions which would update or
improve the policies and procedures.
16. Develop strategy to use a portion of Housing Authority reserves to
assist in the provision of additional affordable rental housing.
17. Continue efforts to modernize equipment used by staff to provide for a
cost effective and efficient housing operation.
18. Assist in .the formation of a network of housing advocates for Contra
Costa County.
19. Work with social service agencies to continue provision of social ser-
vices for Housing Authority res.idents.
' 20. Negotiate mutually beneficial labor contracts with labor unions repre-
senting Housing Authority employees.
-49-
HOUSING AUTHORITY
of the
COUNTY OF CONTRA COSTA
3133 Estudillo Street P.O. Box 2396 • Martinez, California 94553
Central Administration
(415)372-)791
' TECHNICAL DEPARTMENT GOALS - FISCAL YEAR 1984-1985
1. Complete 1983 Emergency CIAP work on replacement of UTILITIES at
' CA011001, CA011002, CA011003, and CA011004 including underground
water distribution piping, underground gas distribution piping,
underground electrical distribution system, building water piping
and building electrical wiring.
' 2. Continue progress of construction contract on 1.8 million CIAP work
at CA011006.
' 3. Continue preparation of construction contract bidding documents,
award construction contract and begin 3.1 million. CIAP work at
' CA011009A and CA011009B.
4. Assist in preparing final application for '84 CIAP work.
' S. Complete preparation of construction contract bidding documents for
183 CIAP work at CA011010.
6. Award construction contract for '84 CIAP work at CA011010.
7. Complete remaining work items at Elder Winds and close out
development contract.
' 8. Assist in preparing preliminary application for '85 CIAP.
' 9. Complete extraordinary maintenance work items in 84/85 Conventional
Budget.
' 10. Continue assistance in implementing Energy Conservation measures .
program for Housing Authority properties.
11. Continue development of long range plan for improvement of existing
' Housing Authority developments.
12. Assist in developing plans which will result in the construction of
' new affordable rental housing.
-50-
HOUSING AUTHORITY
of the
COUNTY OF CONTRA COSTA
3133 Fstudillo Street P.O. Box 2396 • Martinez, California 94553
Central Administration
(415)372.0791
DEPARTMENT OF HOUSING OPERATIONS
Fiscal Year 1984-85 Goals
' Achieve 100% lease-up for the Section 8; Moderate Rehab;
and Aftercare Programs.
° Finalize the updating of inventories for each management
entity and conduct Bi-Annual Inventory Reviews.
°
Expand centralized rent collections to Antioch and Oakley
offices.
° Convert from cash payments to non-cash payments at all
housing developments.
' •
Develop an automated "Family Characteristics Report" for
the Section 8 Existing program.
° Revise and update Policy and Procedure Manuals for the
Section 8 and Conventional Public Housing programs.
° Implement in-house Maintenance Training programs using
available resources provided by private sector vendors.
° Utilize Word Processor to J improve project management and
P p 9
monitoring systems. Develop and implement appropriate
reporting formats.
-51-
HOUSING AUTHORITY
of the
COUNTY OF CONTRA COSTA
3133 Estudillo Street P.O. Box 2396 • Martinez, California 94553
Central Administration
(415)372-0791
' SPECIAL PROJECTS DIRECTOR GOALS
' Fiscal Year 1984-85
' I. SECURITY
A. Monitor police service levels and advocate for
equitable services in the developments.
B. Work with law enforcement agencies to develop
special operations programs to suppress crime.
II. SAFETY
A. Establish a senior safety committee.
B. Reduce on the job accidents.
C. Begin job safety educational programs.
D. Reduce worker compensation premiums.
III. MANAGEMENT
A. Develop materials control system.
B. Develop equipment control system.
' C. Meet all affirmative action goals.
D. Seek out private funding sources for
development of special programs.
IV. TENANT SERVICES
' A. Advocate for improved social services.
' B. Promote networking programs.
C. Develop a Summer Youth Recreation program.
D. Develop a Community Garden program.
E. Provide work opportunities for the youth.
-52-
HOUSING AUTHORITY
of the
COUNTY OF CONTRA COSTA
3133 Estudillo Street P.O. Box 2396 • Martinez, California 94553
Central Administration
(415)3720791
' FISCAL DEPARTMENT GOALS - FISCAL YEAR 1984-85
' 1. Implement Phase II of centralized rent collection by removal of
cash from projects. (Carry-over from 83-84) .
' 2. Complete cross-training of Fiscal Department employees on all com-
puter applications.
3. Perform audits of cash and accounting documents at all develop-
ments, on a regular basis.
4. Implement inventory of small tools and equipment assigned to main-
tenance personnel .
5. Record existing Section 8 Family Characteristics and develop a new
form to input Family Characteristics data into Basic 4 computer
r . system.
' . 6. Reorganize Accounts Payable Vendor Masterfiles in computer system.
7. Reorganize Payroll files.
' 8. Develop and implement the following computer programs:.
a. Leave Reports
' b'. Utility Register
c. Contractor Report
9. Implement the following inventory controls to maintain and further
' enhance the records of inventory:
a. Establish semi-annual physical inventories (August and
' February) in order to complete reconciliation with accounting
records for the six month and fiscal year end closing of books
and records.
' b. Use semi-annual physical inventories .to assess equipment on
hand in order to justify and prepare operating budgets.
c. Train Housing Managers and Maintenance Supervisors in the
proper procedures for preparing write-offs for disposal of
excess, obsolete, and stolen equipment.
' d. Monitor and evaluate the use of Property Transfers in order to
maintain accurate physical inventories of equipment.
' -53-
HOUSING AUTHORITY.
of (lie
COUNTY Or CONTRA, COSTA
' 3133 Estudillo Street P.O. Box 2396 - Martinez, California 94553
Central Adminlslralion
' (415)372-0791
' DEVELOPMENT DEPARTMENT - FISCAL YEAR 1984-1985
1. Oversee construction of rehabilitation efforts for Section 8
' Moderate Rehabilitation compliance on the Martinez Senior Citizen
Housing Project.
2. Complete and submit Rental Rehabilitation Demonstration Application
' to HUD. Concurrently, develop policies to implement program in the
designated target areas.
' 3. Administer implementation of Rental Rehabilitation efforts to
complete an estimated 50 units by May, 1985.
' 4. Establish network of Housing Advocates for the development of
affordable housing in the county.
' S. Design a Developer's package of information relative to the
construction of new rental housing.
6. Continue serving as liason between Planning Department and interested
' private developers in expanding the . affordable rental housing stock
in the County.
' 7. Identify 10 feasible developable land sites throughout the County and
promote construction of affordable rental units. Goal : Initiate
construction of 300 units, scattered on the 10 sites.
' 8. Work in conjunction with the Technical Director on the establishment
of A & E proforma to assist Architects and Developers.
' 9. Submit housing proposals to Federal , State, Local , or private
agencies to obtain funding for the establishment of an affordable
.rental housing development fund.
' 10. Provide Assistance as required in the development and implementation
of HUD' s CIAP.
11. Review the existing maintenance operation of the Housing Authority.
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Wodne34ny, NovGrtlbzx 2, 1883 West County T1m33---PuQe !A-i
�
B-Payo Vronte
1 RODEO---A neer rout3 that c:oidd take AC Transit'
bu wa through t12e l,c-11 of the 13ayo VL haustng
• ccmpi3z hero has c-on approval from a carnmittee bet
up to lrnprove blas sc-n1ce to the rielr.hborhood. !
1 At ti.e Nov. 10 Vhe tCATboard of directors' meet-
Ing, the ppicjpo=-?d ivite will be diseusscd i"+d porsibly
srsylovcd, First, tt-.� �ZQ; ::l InvA r;b apppravel:. Q
n AC Trt?n�"'a Safety rzir,.._, r a A'the ca,mty'a:, IF
1 publle corks acpaxtrneat. R
.An earth slld,3 on E,n Pablo Avcrw3 b3tw,cen Rodeo ,I
and Crcchctt forced AC Transit to change Its route,
brin _q buses reverr,l bloc's avfty from Bayo Vista.
1 Formerly, ttia ve idc;:ts of t`:a nei%borhr;od were one
Block eery from Ci3 Us c-HYlee.
Eton SsMes, trzrisit ra�_-nacor -for We-,,WAT F.,A,
membwr of Me corainittce, card flyers describing the
' proposal dill be disUibuted to residents along the sug-'
grsted route, which aovld rtin door► California Street.
1
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�Cjc`ST Cowry ry Tt 'ye-S SA 3110
N e�gnDo
4.
rime't V ._r+..."S.
.��_....ir✓,-`rte-,S..ji?:,'�r�.!�r i`s'-r=.�.;�,�.:r�j.'?i":]��.��',
By Angus lti8cUonald _ti :.
X11In
es staff vrriier
kNORTH RICHMOND ; Nelgh�_
borhood Involvement Is' the key to :':_.1 fighting`erime:.ln the,Las.Deltas:1
i-Housing Development,, commurtiijy;r''
' leaders told tenants:
' ou areresponsible for what=:. jt
goes on in'your neighborhood`-'
I count Crime Prevention Comrn�
tee liaison Jay Giliiiore'told the
' l dience of about St}tenanits'and com -,:`',. > `
munity sctivlsts Tuesday
:-..Gilmore and Richmond Housing_ +[
, ,_Authority Tenant Advisor_ Ray
Larnberi said Las Deltas,tenants
call reduce crime near their homes
In the 66nt};-8wned pubbc'liaiising
project;••much as residents of the::;;.';;'
Easter Hill project 16-the-.
Richmond .have irirwicent"yeaTS-
But residents must 'be. willing'tp
keep track of What goes.+on.around'
them he said;' - ; = -''
Please see SECURITY, Page
' �._.l u �t:/ �s.8..���',`Y '- 'r ': - �„ ``4 �-`•i - :'`�j vii''.4; t.l'r'i ' "'`.r^'
' From Page-1A? '. _ -� _._� r._•:r .~.�
"If you're not.concerned about your neighbor," Heights, Ba}vew, hiontalvin Manor and Tara lliili,
Lambert said, "your neighbor won't be' concerned Raney said.;,x.1,�f;�':
i -
•! ' .` - '__' LamberE sald.he hoped tenants would support.the
_
about who breaks into your house. .;:�..:-:;„�,
efforts of Las Deltas manager'Alverness Brown 'lo
Las Deltas-has suffered- severe vandalism and identify problem residents and counsel or evict thein,
tbeft,'according to.county Housing Authority officlals; counsel
as was done at Easter Hill •.,�,.., �'1:: .
' and Tuesday's session was the first of a planned series ..: -. .
of meetings on security and crime in the 226-family de= "It's important'lo make ttie dousing manager. .
,. aware," he said:'i�=:r,.:
velopmenL. :._.:.. ." ; '. ' ,�,L :4 _ 4
;i c( a W e ♦ c:... - .
The evening's speakers all emphasized the need for-` And witnesses to crimes need to. to.testily in couft
' residents to become active in crime prevention, espe- for there to be any improvement, even though matty
ciaUin an era of declining government services. : face a danger of retribution, Lambert said;:-.,.
"Traditionally, law enforcement agencies have. He said this danger can lessen; however,`IC more
' ,r' le are willing to testif c s
tried to protect citizens an ihelr-own, . said Sherriff PSP. g Y• ��'•';=, :��:== :_:'� '
Richard Rainey. "We just can't do it anymore.','. County Nousing authority Executive Director ?jer-
Ralney's department provides poice protection for fecto Villareal said the anti-crime effort in Las Deltas
Las Deltas, which is in an island of unincorporated Is being started as a condition of a $1.8 million federal
' land surrounded by the city of Richmond. .:`-•: - Slant for physical renovatloa of the 29 year old devpi-
only one sberift's department'car Is assigned to pa=• Las Deltas' next meeting on the subject will be held
trol all unincorporated county land west of El Sobar- in early July, said Raul Lopez, Housing Authority spe-.
ante, including North Richmond,�EasttiRichmond „cial projects director.
(.:�"`t ;'i '.� '•+ .�.: ,
moi..,: ',.... .+..: .t.1-_. �k.i��.:+.'.�:IS.t'..t fls?',•<:-.is 1..
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