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Home My WebLink AboutMINUTES - 06121984 - 3.12 3 rZ TCI; �� BOARD OF SUPERVISORS , Contra FROM: CHARLES E. DIXON Interim County Administrator 001.0 DATE: June 6, 1984 County SUBJECT: REPORT AND RECOMMENDATIONS OF CORRECTIONAL FACILITY PLANNING TASK FORCE REGARDING OVERCROWDING AT THE MARTINEZ DETENTION FACILITY SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION Recommendation: Acknowledge receipt of report concerning recommendations of Correctional Facility Planning Task Force regarding overcrowding at the Martinez Detention Facility. Background: The Correctional Facility Planning Task Force met on Monday, May 7, 1984 to consider the Status Report on Overcrowding at the Contra Costa County Detention Facilities, May 1984. As a result of its deliberations, the Task Force is recommending that a facility option be implemented at the Rehabilitation Center in Clayton to reVeve the chronic overcrowding at the Martinez Detention Facility (MDF) . The MDF is currently 30 percent overcrowded (April 30, 1984) and has been operating at 500 persons or more during this fiscal year. (MDF rated capacity is 386.) The Task Force has been reviewing program and facility options to relieve overcrowding since June 1983 when the Board of Supervisors asked the Task Force to examine measures each justice system agency, alone or in cooperation with others, could employ to alleviate overcrowding at the Main Detention Facility (MDF) until a new facility is constructed. The June 1, 1984 memorandum to the County Administrator from the Task Force summarizes the recommendations of the Task Force as the result of its May 7 meeting. The complete Status Report on Overcrowding, referred to above, is available for your review if you so desire. l CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATI N OF BOARD COMMITTEE _ APPROVE OTHER SIGNATURE(S) ACTION OF BOARD ON __ June 12, 1984 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS X UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. cc: Criminal Justice Agency ATTESTED Aa County Administrator J.R. 9LSSON, COUNTY CLERK AND EX OFFICIO CLERK OF THE BOARD 00 181 M382/7-e3 BY , DEPUTY CRIMINAL JUSTICE AGENCti' County Administration B1cc. of CONTRA COSTA COUNTY 8th Floor Martinez, CA 94553 CHAIRPFRSON William A.O'Malley (415) 372-4055 District Attorney Eaecuuoe Director VICE-CHAIRPERSON GEORGE ROEMER Richard Rainey Sheriff-Coroner M E M O R A N D U M Date: June 1, 1984 np NI To: CHARLES E. DIXON From: OR O R Interim County Administrator Executive Director Re: RECOMMENDATIONS OF CORRECTIONAL FACILITY PLANNING TASK FORCE REGARDING OVERCROWDING AT THE MARTINEZ DETENTION FACILITY The Correctional Facility Planning Task Force met on Monday, May 7, 1984 to consider the attached Status Report on Overcrowding at the Contra Costa County. Detention Facilities, May 1984. As a result of its deliberations, the Task Force is recommending that a facility option be implemented at the Rehabilitation Center in Clayton to relieve the chronic overcrowding at the Martinez Detention Facility (MDF) . The MDF is currently 30 percent overcrowded (April 30, 1984) and has been operating at 500 persons or more during this fiscal year. (MDF rated capacity is 386.) The Task Force has been reviewing program and facility options to relieve over- crowding since June 1983 when the Board of Supervisors asked the Task Force to examine measures. each justice system agency, alone or in cooperation with others, could employ to alleviate overcrowding at the Main Detention Facility (MDF) until a new facility is constructed. A report on "Measures to Handle Detention System Overcrowding - Facility Options" was prepared and forwarded to the Board. An August 23, 1983 Board Order resulted, requesting the Task Force to further consider three of the facility options: 1. Use of A Dorm and the Old Kitchen. 2. Increase Capacity at the Work Furlough Center. 3. Additional Double-Celling at the Main Detention Facility. The Board further requested consideration of the budget and operational impacts of the facility options and the impact of program options before any facility options were implemented. A report on "Measures to Handle Detention System Overcrowding - Program Options" was sent to the Board in September 1983. A September 27, 1983 Board Order approved acceptance of grant funds for the Probation Department's Home Detention Program and assigned the responsibility for monitoring the impact of program options on jail overcrowding to the Criminal Justice Agency. These facility and program option reports serve as background material to the attached report. a0 182 tiIer _.r_tndurn tr-, r1.2 S F- _1i 1 , 1IRA All approved program options are currently operating at capacity (with the exception of Home Detention) , given current laws and funding. The Home Detention Program has not been able to achieve the 75-Person caseload that had been anticipated (current caseload as of April 30, 1984 is 11) . Program staff have proposed changes in program policies and/or procedures that might increase the caseload, but the program is not now expected to significantly impact the overcrowding at the MDF. (See Impact of the Adult Home Detention Program on Jail Overcrowding, April 1984 in attached report.) The facility option the Task Force is now recommending be implemented is the use of A Dorm at the Rehabilitation Center as a locked facility for classified minimum/medium security MDF prisoners. (See pp. 16-21 for a description of this option. ) The sentenced prisoners currently housed in A Dorm would be moved to the old kitchen (after remodeling) . This option was selected because, of ,the available short-term facility options, it is one of the least costly and least disruptive to programming at the institutions. This option would provide 60 additional beds. The security measures that were in use when A Dorm was used as a Branch Jail (to house 80 pretrial prisoners prior to the opening of the MDF) will be reinstituted. A deputy will be assigned in the Dorm (as in the MDF) 24 hours a day. The Dorm will be locked down at night. There are two chain link cyclone fences with barbed wire surrounding the Dorm for physical restraint during the time when prisoners are allowed outside the concrete Dorm to exercise. The staffing costs for this facility option are based on the minimum custodial staff required to operate the Dorm and old kitchen. Staff would be increased by 10.4 positions. (These positions are in addition to the three positions already authorized for the RHC for 1983/64.) The 10.4 positions staff two posts and provide one deputy in A Dorm and one deputy in the old kitchen on a 24-hour-a-day basis (vacation, training, relief, sick leave included) . The staffing costs included in the attached report may change (increase by 7.5 to 8 percent) based on the results of the current wage negotiations. The capital construction costs for the old kitchen were derived in consultation with Public Works. There are three variables which may affect the costs related to the renovation. These are: 1. State Board of Corrections authorization to operate the old kitchen as a housing unit. Board staff recently inspected the old kitchen and are preparing a report on the items needed to reopen and operate the kitchen according to Minimum Jail Standards, e.g. , number of toilets, sinks, area per bed. 2. East Contra Costa Fire District and State Fire Marshal clearance to house prisoners in the old kitchen. The East Contra Costa Fire District Chief is preparing a report on fire safety requirements. 3. Final determination of California Environmental Quality Act requirements. CJA and Sheriff's Department staff are consulting with County Counsel, the Planning Department and Public Works on this matter. Cost estimates will be updated as new information is obtained. This facility option will be included as a policy item in the Sheriff-Coroner 1984-85 budget request. 00 183 Memorandum to Charles E. Dixon 3 June 1, 1984 The Task Force also referred to the Criminal Justice Agency the further considera- tion of the use of the Richmond City Jail as a County-operated booking and holding facility. The use of the Richmond City Jail as a County-operated booking and .holding facility has been considered at several different times over the last ten years. During the last ten years, the City of Richmond has operated the facility as a Type I facility (where prisoners can only be held up to 48 hours) for West County law enforcement agencies but, more recently, has only been holding Richmond pre-arraignment prisoners. The City has now closed the jail as of June 1, 1984. Richmond will still hold their prisoners up to eight hours before transporting to Martinez. The CJA staff and the Task Force are not prepared at this point to make a recommendation on the use of this facility. A number of concerns were expressed at the Task Force meeting, and these issues will be discussed in a subsequent report. These issues include: 1. Operation of the jail as a Type 1 facility may not impact the overcrowding at the MDF. 2. The remodeling costs would be $562,000. * 3. The annual operating costs of the facility would be $891,000. * 4. If the County starts operating a satellite booking and holding facility in West County, it would be making a long-term County commitment requiring substantial resources. 5. The Richmond City Jail has limited administrative, support, reception, booking, program space areas and no possibility for expansion. Operation of satellite booking and holding facilities and/or a pre-arraignment transportation system for city law enforcement agencies has long been considered a needed system improvement. The impact of West County bookings on the County detention system and possible options to achieve system improvement, including County operation of the Richmond Jail and/or operation of a transportation system, development of special assessment districts, etc. , will be discussed in a subsequent report. Operation of the Richmond City Jail by the Sheriff's Department will be included as a policy item in the Sheriff-Coroner 1984-85 budget request. We will continue to work with the Sheriff's Department, Planning and Public Works to refine the estimates and requirements to be met, including those of the State Board of Corrections and State Fire Marshal. *Sheriff-Coroner 1984-85 budget policy item.. GR:CK:pk Attachment cc: Correctional Facility Planninq Task Force C. Hammond, County Administrator's Office Reed McDonald, Sheriff.'s Department 0 ' 00 18