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Home My WebLink AboutMINUTES - 05081984 - 2.7B THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on May 8 , 1984 , by the following vote: AYES: Supervisors Powers, Fanden, Schroder , McPeak, Torlakson NOES: None ABSENT: None ABSTAIN: None SUBJECT: Office of Emergency Services Billing of Responsible Parties in County Initiated Cleanup of Hazardous Material Spills DATE: May 8, 1984 RESOLUTION 84/262 WHEREAS, the threat of a hazardous material release in Contra Costa County may cause serious impact. to the citizens and/or the environment; and, WHEREAS, the Board desires to identify, notify and require the responsible party for a hazardous material incident to initiate cleanup, and, WHEREAS, in the event the responsible party cannot be identified, or is unable to pay, and the released material represents an immediate threat to the community or the environment, the County Environmental Health Officer will initiate cleanup; and WHEREAS, the County Environmental Health Officer must be prepared to act swiftly to protect the community's health and the environment and the county must be assured the person(s) releasing a material also take responsibility for cleaning up the site, and WHEREAS, when the Environmental Health Officer must institute cleanup on behalf of the responsible party and the responsible party must reimburse the county and its support agencies for actual and administrative costs incurred to remove and dispose of the contaminated materials; NOW THEREFORE BE IT RESOLVED the Environmental Health Officer, is empowered to initiate cleanup and disposal of released materials, on behalf of the responsible party, and THEREFORE BE IT FURTHER RESOLVED the Office of Emergency Services is authorized to initiate cost recovery procedures as outlined in the attached OES Standard Operating Procedure Number 2.1. t h"s"C"ft that this Is a trw and corhot,0y of an aetton ratan and entered on!M minups of tho Yaard of 8upaMso//non th,*dab shown. ATTESTED: J.R. OLSSON, COUNTY CLERK and ex offlclo Clark of the Board By 6,4601, oiph Orig. Dept.: Office of Emergency Services cc: Health Services Department (Environmental Health Division) County Counsel Sheriff Coroner Public Works Department Police Chiefs Association Fire Chiefs Association 00 133 RESOLUTION 84/262 CONTRA COSTA COUNTY OFFICE OF EMERGENCY SERVICES STANDARD OPERATING PROCEDURE DATE: 4/84 CATEGORY: NON-EMERGENCY No.2.1 TITLE: BILLING HAZARDOUS MATERIAL RESPONSIBLE PARTIES Of a release of hazardous material in this county. Upon notification, the initial response for all concerned agencies is to contain the material and return the environment to normal as soon as possible with minimal injury to life and as little damage to the environment as possible. After this is done the principle concern to government is the restoration of equipment and supplies to insure the county is prepared in the event of another materials release. This protocol outlines the procedure county agencies will follow in recovering the cost for cleaning up a hazardous material incident. DEFINITION: A spill will be classified in two recovery categories: 1 - Responsible party initiated cleanup 2 - Responsible party does not initiate cleanup In a responsible party initiated cleanup all billing by cleanup companies will be submitted directly to the responsible party and payment will be made direct to the cleanup company, the County Office of Emergency Services will have no involvement. If cleanup is initiated by the county, the following outline is the billing procedure to be followed. PROCEDURE: 1. After responding to a hazardous materials release in Contra Costa County the Environmental Health Officer will make every effort to identify the responsible party. 2. The Environmental Health Officer (if time and conditions permit) will allow the responsible party to initiate cleanup procedures before calling a cleanup company. 3. The Environmental Health Officer (if required to initiate the cleanup) will instruct all cleanup agencies to forward their total reimbursable cost to the Director, Environmental Health within fifteen (15) days after the incident. 00 134 CONTRA COSTA COUNTY OFFICE OF EMERGENCY SERVICES STANDARD OPERATING PROCEDURE DATE: 4/84 CATEGORY: NON-EMERGENCY No.2.1 4. After receiving the bills the Director, Environmental Health will submit, within five (5) days, to the Director, Office of Emergency Services (OES): a - Name and address of the responsible party, b - A complete responsible party form (if .obtained), c - All bills related to the specific incident. 5. Upon receipt, the Director, OES, will compile and submit a total cleanup bill to the responsible party within five days. 6. The responsible party will have thirty (30) days to remit payment or question any charges. 7. If payment or a response is not received within thirty days, a second billing will be mailed with a fifteen (15) day response period. 8. If payment or a response is not received after fifteen days the Director, Office of Emergency Services will, in five days, submit to the District Attorney: a - A summary report of the Haz/Mat incident including any citations and other state and/or federal actions, b - The total billing to date, c - A recommendation for any fines be levied. 9. The District Attorney will fix whatever fines and penalties deemed appropriate according to the limits of the law. 10. All payments made prior to submission to the District Attorney are to be submitted to: Contra Costa County. 50 Glacier Drive Martinez, CA. 94553 The Office of Emergency Services will disburse reimbursement. 00 135 5 CONTRA COSTA COUNTY OFFICE OF EMERGENCY SERVICES STANDARD OPERATING PROCEDURE DATE: 4/84 CATEGORY: NON-EMERGENCY No.2.1 11. If payment is received after a fine has been levied by the District Attorney, payment must be made according to procedure estabished by existing law. NOTE: The words spill and release are used synonymously. APPROVED: DATE: OO51S 00 136 DATE: • TO: Contra Costa County, Director of Health Services Regarding the following incident: (a) Date: (b) Time: (c) Location: (d) Description: I hereby authorize the Contra Costa County Health Services Department to be my agent for the purpose of engaging [e.g. , I. T. Corp] (hereinafter referred to as "Removal Operator") to take corrective action with respect to the above described incident. I promise and agree: (a) To sign any contract or other written authorization required by Removal Operator; (b) To pay the cost of the corrective action taken by 'Removal Operator; and (c) That the County of Contra Costa and the Contra Costa County Health Services Department shall not be responsible for the costs of Removal Operator's corrective action. Dated: Name Address Phone Signature Witnessed by on at (signature of witness) 00 137 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on May 8 , 1984 , by the following vote: AYES: Supervisors Powers , Fanden, Schroder, McPeak, Torlakson NOES: None ABSENT: None ABSTAIN: None SUBJECT: County Departments and Local Agencies to .Submit Hazardous Material Incident Reports to Office of Emergency Services DATE: May 8, 1984 RESOLUTION 84/246 WHEREAS the Board of Supervisors desires to monitor all hazardous material incidents within the County by requiring all County Agencies first responders and scene managers to submit copies of incident reports to the County Office of Emergency Services, and; WHEREAS the Board further urges non-county support agencies that are first responders and scene managers, i.e. , CHP, Fish and Game, CalTrans, Coast Guard, local municipalities, etc, to submit copies of their Hazardous Materials Incident reports occurring within Contra Costa County to the County Office of Emergency Services; THEREFORE, BE IT RESOLVED that the Director, Office of Emergency Services is authorized to issue a letter to county offices and local agencies with jurisdiction in the county, requesting they submit copies of all hazardous material incident reports to the County Office of Emergency Services; and, BE IT FURTHER RESOLVED the Director of Office of Emergency Services is directed to establish a County Hazardous Materials data repository. 1 hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: s>i J.R. OLSSCN, COUNTY CLERK and ex offEcic Clerk of the Board By . , Deputy Orig. Dept.: Office of Emergency Services cc: Public Works Department Health Services Department Sheriff Coroner All Fire Departments All Police Departments Californi.a .Highway Patrol Contra Costa Area ®O Q Cal Trans O State Department of Fish and Game U.S. Coast Guard RESOLUTION 84/246 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on May 8 . 1984 , by the following vote: AYES: Supervisors Powers, Fanden, Schroder, McPeak, Torlakson NOES: None ABSENT: None ABSTAIN: None SUBJECT: Industry-Government Hazardous Material Notification Guide DATE: May 8, 1984 RESOLUTION 8 4/2 4 7 WHEREAS, the Board of Supervisors desires that the county and local governments be promptly notified of hazardous material releases which may impact the local community; and WHEREAS, industrial concerns in the county are equipped to provide emergency information on their products and facilities, and are required by law to report these occurrences to various Federal and State agencies which often resulting in delayed notification to local governments; and WHEREAS, when these releases are of immediate concern to local governments prompt local notification is desired through pre-established procedures; THEREFORE, BE IT RESOLVED that the enclosed Hazardous Material Incident Guide be mailed to all who use, store, transport, dispose or handle hazardous material in Contra Costa County, with a cover letter requiring them to complete the information and return the document to the Office of Emergency Services; and, BE IT FURTHER RESOLVED that when the completed document is returned, the information be added to the hazardous materials data repository maintained by the Office of Emergency Services and be available to response agencies as needed. 1 hereby aertlfy that Ohl$N a true and correct ceiny of an action taken and entered or, ,4c njiv%j., ,f the 80srd of Suaert:3c, on the date shown. ATTESTE. DO: -Z. ..Zmy i:�, .. tK 1�. �i a.vlGt', VL i:'�Ii��' is and Ea :;:::cI;, Cic'#► .:: ::6 c.v8rj By . Deputy Orig. Dept.: Office of Emergency Services cc: Health Services Department .(Environmental Health Division) Fire Districts Sheriff Coroner 00 1.39 RESOLUTION 84/247 I Contra OFFICE OF EMERGENCY SERVICES CoCosta DIVISION OF THE COUNTY ADMINISTRATOR'S OFFICE sta y 50 Glacier Dr., Martinez, Co. 94553 415-228-5000 April 26, 1984 NAME: ADDRESS: CITY & STATE: SUBJECT: Industry-Government/Hazardous Material Incident Notification Procedure On May 1984, the Contra Costa County Board of Supervisors authorized the Director, Office of Emergency Services, to implement an Industry-Government Hazardous Material Notification Program. This program is the result of two-years cooperation between this office and local industry. This 24-hour Notification Procedure is necessary for mitigating life and property threatening damage since the information you possess is considered more current and may be needed by first-responders in the event of an emergency. The purpose of the program is to insure that county and local governments are promptly notified of hazardous material releases which may impact the local community by using a pre-established procedure. Enclosed is an example of a Hazardous Material Incident Notification Procedure. As a company which uses, stores, transports, disposes, or handles hazardous material in Contra Costa County, you are required by the enclosed resolution to complete this guide and return it to the Office of Emergency Services at the above address. The information will then be added to the hazardous materials data repository and will be available to response agencies as needed. This recognizes that industrial concerns in the county provide emergency information on their products and facilities but, although required by law to report these occurrences to various Federal and State agencies, notification of local agencies is often delayed. 00 140 The Industry-Government Hazardous Material Notification Procedure which you submit will determine how and under what conditions the Office of Emergency Services and response agencies will be notified of a hazardous material incident at your facility. Your procedure must provide the information shown on page one (1) so that if an emergency should occur, emergency personnel may contact you on a 24-hour basis. The remainder may be modified to reflect your own procedures. If you have any questions regarding the Industry-Government Hazardous Materials Notification Program, please call me at the Office of Emergency Services, at 228-5000. Very truly yours, CECIL WILLIAMS, DIRECTOR By Jerry Pando, Senior Coordinator CW:PJ:pk Enclosure 1.) Contra Costa County Resolutuon 84 2.) Hazardous Material Incident Not—ification Procedure (sample) O737A 00 141 HAZARDOUS MATERIAL INCIDENT NOTIFICATION PROCEDURE date NAME OF COMPANY: ADDRESS: PHONE NUMBER: MANAGER'S NAME: EMERGENCY CONTACT PERSON: PRIMARY: B H 1st ALTERNATE B H 2nd ALTERNATE B H 1 00 SAMPLE HAZARDOUS MATERIAL INCIDENT NOTIFICATION FORMAT A. RESPONSIBILITIES 1. SUPERVISING SHIFT COORDINATOR RESPONSIBILITY Describe the procedure to be followed by your operation during any incident or emergency which could impact the surrounding community. A detailed description of the "criteria" for emergency notification" should be attached. 2. PUBLIC AFFAIRS REPRESENTATIVE RESPONSIBILITY Procedures for Emergency Communications with Governmental Agencies and the Public. Describe the Public Affairs procedure to be followed during any incident or emergency which could potentially impact the surrounding community. 3. MANAGEMENT RESPONSIBILITY Procedures for Emergency Management with Governmental Agencies. Describe the Management Responsiblities to be followed during any incident which could potentially impact the surrounding community. 2 00 143 B. CRITERIA CRITERIA FOR EMERGENCY NOTIFICATION SAMPLE 1. The Plant Dispatcher/Shift Coordinator will notify the Fire Department/Police Department dispatcher and Contra Costa Office of Emergency Services (OES) whenever visible smoke is emitted. The intent is to keep the local authorities informed in the event they receive inquiries from the surrounding community. 2. The Plant Dispatcher/Shift Coordinator will notify the Fire Department/Police Department dispatcher and Contra Costa County OES when a reportable spill of any hazardous substance occurs. This requirement is in addition to the current reporting procedures. 3. The Plant Dispatcher/ Shift Coordinator will immediately notify the Fire Department/Police Department dispatcher and Contra Costa County OES if a release is likely to impact the community. The notification will include emergency communication provisions as well as information on the nature of the emergency. Follow up calls will be made as necessary. 4. The Plant Dispatcher/Shift Coordinator must use considerable judgement in the assessment of any release, recognizing a relatively insignificant release could become a community impact. Notification should be seriously considered during minor incidents or releases. The Shift Coordinator and others on shift must be vigilant for changes which could convert a minor event into a community impact so that a timely call can be made. If such changes occur, the Shift Coordinator will immediately notify the Fire Department/Police Department dispatcher and Contra Costa County OES at 228-5000. 3 00 144 C. EMERGENCY NOTIFICATION: 1. AGENCY NOTIFICATION: List the names and telephone numbers of agencies that need to -be notified should a spill or fire involving Hazardous Materials occur. 2. Notification priority may adhere to the following order. Each company will normally make initial calls to the first three agencies, County OES will notify the remaining listed agencies, but this notification does not relieve a Company of its legal mandates to report an incident. Name Phone Number Local Fire Agency Local Police Agency County Office of Emergency Services 228-5000 Bay Area Air Quality Management District 800 792-0836 County Environmental Health 372-2286 State Office of Emergency Services 800 852-7550 Agricultrual Commissioner 671-4250 Other Other D. EMERGENCY NAMES AND TELEPHONE NUMBERS NOT LISTED: Phone No. MANAGER ASST.MANAGER DAY-SHIFT SUPERVISOR SWING-SHIFT SUPERVISOR NIGHT-SHIFT SUPERVISOR PHYSICIAN OTHER: 4 00 145 t E. SPHERE OF IMPACT SURROUNDING OCCUPANCIES & LMID USE: (Schools, residences, hospitals, livestock, number of occupants, employees, etc.) NORTH SOUTH EAST WEST (Please include map of area, if available') F. PERSONAL PROTECTIVE EQUIPMENT AVAILABLE Location Phone No. Self-contained breathing apparatus: Spare compressed breathing air bottles: Rubber or neoprene boots: Rubber gloves: Lined turnout coats and pants: Face shield or similar protection Other: (Please provide a brief description of capabilities) 5 00 146 G. LOCATION OF EMERGENCY EQUIPMENT & SUPPLIES: (Available 24 hours a day). Location Phone No.. Front-end loaders i Bulldozers Dump trucks Portable water pumps Street barriers Sand bags Other (Please provide a brief list'of other available equipment) H. ORGANIZATION CHART (optional) I. AUTHENTICATION PLEASE KEEP NOTIFICATION PROCEDURES CURRENT (At least annually and in case of an important change): FACILITY MANAGER (signature) Typed or printed LOCAL FIRE DEPT. (signature) Typed or printed LOCAL LAW ENFORCEMENT (signature) Typed or printed LOCAL OES DIRECTOR (signature) Cecil Williams J. ACTUAL DATE OF ANNUAL FOLLOW-UP COMMENTS signature date signature date 0075A 6 00 10