HomeMy WebLinkAboutMINUTES - 04171984 - 1.38 TO: BOARD OF SUPERVISORS
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FROM: Ida Daniel Berk, Director, Community Services Department
Costa
DATE: April 10, 1984 couq /
SUBJECT: Authorize Advance of County General Funds for the Community Services
Department, pending receipt of Warrant for Second Quarter Funding.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) !k BACKGROUND AND JUSTIFICATION
REQUEST:
That the Board AUTHORIZE the County Auditor--Controller to advance funds from the County
General Fund to the Community Services Block Grant Program (CSBG) pending receipt of
second quarter funding.
BACKGROUND:
The Community Services Department has a contract with the State Office of Economic
Opportunity for FY 84 for the mount of $577,552.00 for the performance of specific ser-
vices and activity under the Community Service Block Grant Program (CSBG) . Funding for
this program is advanced to the county on a quarterly basis by the State. This advance
is received by the County generally in the third or fourth week of the first month of
each quarter. At or near the end of each quarter, this Department has, on a routine ba-
sis, requested a Board Authorization for the County Auditor-Controller to advance funds
from the County General Fund to cover program expenditures while waiting for the state
advance. When the advance is received, the county recoups its loan. On March 20, 1984,
this Department submitted to the County Administrators Office a request to place on the
March 27th Board Agenda, authorization for the Auditor-Controller to advance funds for
the second quarter of 1984. Given the present cash flow shortage being encountered by
the County, the aforementioned request was not placed on the 3-27-84 Agenda. Instead,
Community Services staff were advised to obtain from the State an estimate regarding when
the advance would be available. A receipt date of April 13, 1984, was indicated by the
State.
On April 6, 1984, Community Service staff contacted the State regarding the accuracy of
the 4-13-84 date. On April 10, 1984, Community Service staff were informed by the State
that due to a number of changes being initiated and enforced by the State Agencies pre-
sently monitoring the State Office, the processing of our second quarter advance was de-
layed and would not be received by the County until the first or second week of May.
Given this second delay, and the fact that Community Service Block Grant funds are nearly
exhausted, this Department is requesting an advance of $45,000.00 to cover program costs
for the next month pending receipt of said advance. Continued effort by this Department
will be initiated to attempt to obtain this advance in a shorter time period.
I n
CONTINUED ON ATTACHMENT: YES SIG NAT E:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S) G C oC z_
ACTION OF BOARD ON 714 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS -rr�
UNANIMOUS (ABSENT J_iJ_ ) I HEREBY CERTIFY THAT THIS IS A TRUE G (9 096
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN lJ
ABSENT:, ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
CC: County Administrator ATTESTED
Cormunity Services J.R. LSSON. COUNTY CLERK
Auditor.-Controller AND EX OFFICIO CLERK OF THE BOARD
M3e2/7-e3 BY (-�%Lfiv�. DEPUTY