HomeMy WebLinkAboutMINUTES - 03061984 - F.3 TO: BOARD OF SUPERVISORS
FROM:
Finance Committee Contra
Costa
DATE: March 5, 1984 County
SUBJECT: Budget Process and Format for Fiscal .Year 1984-1985,,. ,
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
Recommendations;
1. Continue with the same modified zero based budget process and format
used for' the previous fiscal year concentrating on budget policy
items regarding public services and programs.
2. Extend the date for commencement of public hearings conducted by
the Finance Committee on the Proposed Budget by two weeks to
July 23, 1984.
3. Adopt as a general policy that reserves be increased.
4 . Approve appointment of a Citizens Budget Review Committee along
the lines of the committee established for fiscal year 1983-1984.
Discussion:
The budget process and format used for presentation was discussed with staff
and some department heads who explained procedures used for development of
budget requests. The County currently utilizes a modified zero based
budget (ZBB) process which builds budget requirements on a program basis.
There was agreement that development of various funding levels for
structured, mandated programs would not be productive. The current process
which focuses Board attention on matters requiring policy determination as
to the extent of public services and programs should be continued.
It was suggested that Finance Committee hearings currently scheduled to
commence July 9 , 1984 be deferred until about July 23, 1984 to allow for
adoption of the State Budget and to allow for further review of expendi-
tures and revenues for fiscal year 1983-7984 and computation of the carry-
over balance.
It is desirable that the Board of Supervisors adopt as a general policy to
increase reserves to provide an improved margin of safety in dealing with
fiscal uncertainties. Such a policy. will have a positive affect on the
County' s credit rating for marketing short-term securities .
The procedure used for fiscal year 1983-1984 whereby 'a Citizens Committee
was established to review budget requests and formulate recommendations was
of assistance to the Board and should be continued. It is suggested that
the composition of the committee be similar to that followed last year.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR xx RECOMMENDATION OF BOARD COMMITTEE
_[}L APPROVE OTHER l�--� (Supervisor Torlakson substituted for
���� � � lel Supervisor Schrod777 ,�V Mel l I'll,
SIGNATURE(S) Supervisor S. W. McPeak Supervisor T. Torlakson
ACTION OF BOARD ON Mnrnh 6, 1984 APPROVED AS RECOMMENDED OTHER
Requested Finance Committee to solicit input from Board members relative
to program goals and priorities for the 1984-1985 fiscal year; also
requested Internal Operations Committee to review the procedure for
appointment of a Citizens Budget Review Committee .
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT -- ) 1 HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
CC: Board Members ATTESTED March 6 , 1984
Auditor-Controller J.R. OLSSON, COUNTY CLERK
County Administrator AND EX OFFICIO CLERK OF THE BOARD
n 000202
M382/7-83 BY �� DEPUTY