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Home My WebLink AboutMINUTES - 03131984 - 1.39 TO: BOARD OF SUPERVISORS FROM: M. G. Wingett, County Administrator Contra Costa DATE: March 5, 1984 County SUBJECT: Description of Health Services Administrator (HSA) Classification SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION: Acknowledge receipt of report from Health Services Department's Personnel Officer identifying every HSA position in the department, the incumbent, and duties of each position, how and when each position was created, which positions have been canceled, and other related data. BACKGROUND: The Board, several weeks ago, asked the Health Services Department to report on the Health Services Administrator classification used in the department. The department's report is attached to and made a part of this Order. CONTINUED ON ATTACHMENT: X YES SIGNATURE: `!��yiA�'`�'�^ �I• L/^CWL/ IIS'�C _ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE _APPROVE OTHER SIGNATURE(S) f ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS (ABSENT ) 1 HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD County Administrator OF SUPERVISO S ON THE// l� ��0 /� DATE SHOWN. Personnel Director CC: Acting Health Svcs. Director ATTESTED T�,C'.Gl; ,� c�[ Local No. 1 J.R. OLSSON, COUNTY CLERK CNA AND EX OFFICIO CLERK OF THE BOARD Local #535 M3e2/7-68 BY DEPUTY ' CONTRA COSTA COUNTY Contra Costa County HEA TH SERVICES DEPARTMENT � r RECr=!L'ED RECEIVED FEB - 1984 Count administrator R. OLSSON To: C. L. Van Marter CLERK RD OF S F bruary 7, 1984 Assistant County Admini t tar .. :i'. De From: William Walker, M.D. Subject: Health Services Administrator Acting Director, Health Services Department Classification By: Web Beadleo/// Department ersonnel Officer The goal for the establishment of the Health Services Administrator (HSA) deep class was to consolidate all administrative staff in the department into a single department-wide class for the purposes of establishing minimum qualifications related directly to the unique duties and respon- sibilities in Health Services. The "deep class" increased flexibility by using generalist administrators in what had been a variety of overly specific job classes. A summary of the positions placed in the HSA class follows. HSA Positions Added and Cancelled Action Date Pos. added/cancelled Total Filled management position 1/81 24 reclassified when HSA class adopted Filled management position 10%81-6/83 3 27 reclassified into HSA Filled non-management posi- 10/81-6/83 5 32 tion reclassified into HSA Vacant management position 12/81-3/83 2 34 traded for HSA position Vacant non-management posi- 12/81-3/83 5 39 tion position traded for HSA position Filled NSA position cancelled 11/83-1/84 2 37 Vacant HSA position cancelled 11/83-1/84 4 33 F i 000. 04 A-41 3/81 C. L. Van Marter -2- February 7, 1984 More specifically, the HSA class was established on January 21, 1981, at which time twenty-four (24) filled management positions were reallocated from other management classes. No increase in administrative staffing occurred. All thirty-three (33) remaining positions are filled. They are allocated as listed below. Current Distribution of HSA Staff Medical Care Division HSA-C Marjorie Wolf Division Administrator. HSA-B Robert Pierce Supervises 13 ancillary services with 261 employees. HSA-C Mike Fernandez Associate Administrator. HSA-A Margaret Leonard Supervises 4 services, including Quality Assurance. with 42 employees. Mental Health Division HSA-C Jonna Stratton Division Administrator. HSA-B Robert Proctor Supervises personnel and contracts for A/DA/MH. HSA-B Nancy Brewster West County MH Clinic Administrator. HSA-B Hanunah Ziyad-Ross Administrative support to Drug Abuse and Alcohol Programs. HSA-A Andrea Turner West County MH Clinic Assistant Administrator. Ambulatory Care Services HSA-C Lew Pascalli Supervises Ambulatory Care Services Operations and Criminal Justice Health Services. HSA-C Richard Harrison West County Clinic Administrator. HSA-B Marina Baroff Acting Central County Clinic Administrator. HSA-C Judith Sizemore East County Clinic Administrator. CCHP Finance HSA-C William Cristy Directs financial, business and marketing functions of the Health Plan. HSA-B Jerry Nichols Manages budgeting, accounting and financial reporting. HSA-A Linda Houseman Manages business functions. HSA-A Celeste Garamendi Administrative support to the Executive Director and Medical Director. NSA-B Ed Allport Assists with financial reporting,. budget and accounting. 4 000105 C. L. Van Marter -3- February 7, 1984 Public Health f, Environmental Health HSA-C Glenn White PH and EH Division Administrator. HSA-C Tom Beaudet Ex PH and EH Division Administrator - (on extended LOA) . HSA-B Alan Abreu Manages budget, accounting and financial reporting. HSA-B Helen Nielsen Manages .wide variety of contract programs and the Vital Statistics program. HSA-B Paul Kraintz Acting financial monitoring and reporting for contract programs. Permanent assignment is to manage the Nutrition Program. HSA-B Bob Isom Manages CHDP/EPSDT programs. HSA-B Ron Stith Manages the VD program. HSA-A Lisa Duhl (Part-time) Administrative support,to Assistant Director for Public Health. HSA-A Eddis Harrison Administrator for George Miller Centers. Management f, Administration HSA-C Pat Filice Manages Capital Projects, Purchasing and Stores, Volunteers, and Conservatorship. HSA-B Sam Yoshioka Conducts special projects in the research and evaluation unit. HSA-A Richard Conway Financial analysis and monitoring for A/DA/MH, including Short-Doyle budgets. HSA-A Jean Posey Cost reports and billing for A/DA/MH and assists with Short-Doyle budgets. HSA-B Betty Spooner Manages Contracts $ Grants program. HSA-B Mildred Kirkwood Acting project manager for forms program. Allocation of the positions which were cancelled is described below. HSA-A #1440 - Administrative assistant to the division director - incumbent displaced a less-senior HSA who was layed off. HSA-A #1381 - Assistant to capital projects manager - position had just been vacated by incumbent's transfer to another class. HSA-C #803 - Division Administrator and administrative support manager - incumbent retired rather than being reassigned when position was cancelled. HSA-B #1367 - Budget Officer position - this position was vacated by Tom Mone and the position was cancelled due to forthcoming contract for fiscal management services. F 00010 6 C. L. Van Marter -4- February 7, 1984 HSA-B #769 - Volunteer Program Manager - this position was vacated and the position cancelled because another manager/and position was reassigned to this function. HSA-B #1691 - Medi-Cal Planning and Implementation - this position was never filled and was cancelled because other staff had performed these duties in addition to their regular duties. Subsequently, (between October, 1981, and June, 1983) eight (8) additional positions have been reallocated into the HSA class because the incumbents were performing managerial duties appropriate to the deep class. Three (3) of these were reclassifications from other management classes; three (3) were reclassifications from comparably paid technical classes; and two (2) were promotions of clerical employees. Seven (7) additional vacant positions were added to the HSA class (between December, 1981, and March, 1983) by cancellation of other vacancies in the department. Two (2) of these offsets were management positions and five (5) were technical positions. All positions (with one exception) were filled when placed into the class or were filled soon after they were added. There has been very little turnover: only four (4) positions have been vacated and refilled. Two (2) positions were vacated by cancellation of the posi- tion, three (3) were vacated and then cancelled, and one (1) was never filled and was cancelled. The above accounts for all of the thirty-nine (39) HSA positions which have been established since the class was adopted. All were in place on . November 1, 1983. Since that time six (6) HSA positions have been can- celled, leaving a total of thirty-three (33) . The six (6) cancelled were: two (2) on November 9, 1983, by Resolution 83/1144, one (1) on December 31, 1983, by Resolution 83/1237, and three (3) on February 1, 1984, by Resolu- tion 84/31. Of the positions cancelled, two (2) had been among those originally allocated into the class when it was adopted, two (2) had been reclassified from other classes, and two (2) had been added by cancellation of offsetting positions. Two were filled at the time they were cancelled. WW:WB:cls f 000 .1