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HomeMy WebLinkAboutMINUTES - 04101975 - COB BOX 69 April 22, 1975 Contra Costa Community College District January 24, 1978 Concord, City of August 8, 1978 Housing Authority of the County of Contra Costa August 8, 1978 UCSSO August 29, 1978 ; Home Health & Counseling, Inc. September 19, 19,78 Kocher, Janet Balentine , Floyd & Wilma Phillips, Ralph & Jacqueline October 3, 1978 Amsbury, Merry-Lynn January 9, 1979 Ruark, Vienna Wimple, Dennis & Connie Phipps , Paula Graves , Linda Korte, Sarah January 16, 1979 Volunteer Bureau of CC January 16, 1979 ` MacRobbie, D. Stuart, M.D. I January 30, 19791 Holloway, Odesia March 20, 1979 Young, Peggy April 3, 1979 Frykman, John H. I Luce, Eleanor M. , M.D. Harter, Frieda, M.D. April 17, 1979 Tattersall, Eleanor April 249 1979 Contra Costa Children's Council June 5, 1979 Bacon, Patricia 1 Cowans, Emma I June 12, 1979 I Rodgers, Susan June 19, 1979 Zimmerman, Kent, M.D. June 26, 1979 Phipps , Paula Brown, Nellie Crandell, Charla Lanoy, Karen July 24, 1979, 1, Doyle, Polly April 249 1979 Lanoy, Karen I August 28, 1979 Contra Costa Legal Services October 30, 1979 Advanced Office 'Systems, Inc. January 22, 1980 Alpha Beta Assoc. , Inc. February 13, 1980 Brink's , Inc. I i I Tn BOARD OF SUPERVISORS I 1-033 FROM; JAMES RYDINGSWORD, DIRECTOR Social Service Department Contra DATE: December 22, 1987 Costa SUBJECT; APPROVE CONTRACT TERMINATION WITH SAN JOSE- STATE 1. ou UNIVERSITY FOUNDATION (CONTRACT`.#20633-3) ' SPECIFIC REQUEST(S) OR RECOKMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: Authorize the Director, Social Service Department, to execute Contract Cancellation #20-633-3 with San Jose State University Foundation, effective close of business, January 31, 1988. II. FINANCIAL IMPACT: No net savings to County during FY 1987-88 as the funds will be used for other Department training needs. III. REASONS , FOR RECOMMENDATION: Contract #20-633 and certain Amendments thereto were executed with San Jose State University Foundation, to provide consultation and training in Child Welfare Services under SB 14 to County's Social Service Department staff. Term of Contract: 12/01186 - 6/30188; Amount: $66, 000. Due to class scheduling conflicts and the Department' s limited training funds for FY 1987-88, both Contractor and County are in mutual agreement to terminate the contract on the above specified date. I I - i J CONTINUED ON ATTACHMENT: YESit SlGNA TUR'E; .r LULU RECOMMENDATIONIOF COUNTY ADMINISTRATOR RECOMMENDATION OF ARD C�TTEE APPROVE � OTHER / `--""'-'�� SIGNATURE S ACTION OF BOARD ON APPROVED AS RECOMMENDED LA OTHER �. VOTE OF SUPERVISORS XI HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES. NOES. AND ENTERED ON THE MINUTES OF THE BOARD A13SENT: ABSTAIN: ORIG: Social Service Dept. —Contracts) a c ) tsRVISORS ON THE DATE SHOWN, cc: County Ad:iinistrator (Attt n. Contrracts) Auditor-Controller ATTESTED _ ��//..ff��ffJ-_ 8 7— Contractor PHI BATCHELOR L RK OFoT�HE BOARD OF JAR/LG/dc & /SUPERVISORS AND COUNTY ADMINISTRATOR {/ �Et3t j 2/7-E3 BY ,DEPUTY Scj,fal "SerAce-Qepartiont Contra — Plea.ereply to: • Costa Con rd,Callf Drive•a;W.208 P.�.iornlin Concord,California: 20 4rector 671-41900 County February 25, 1980 George Roll Regional Representative Brink's Inc. 240 Twelfth Street San Francisco, CA 94103 Re: Contract #20-098 Dear Mr. Holl: I am writing about your discussions with .Howard Read concerning terminating the Brinkl's, Inc. contract for food stamp issuance. In accordance with contract specifications, functional administration of the Food Stamp Frogram and County Board of Supervisors action on February 13, 1980, I am requesting that you sign this letter on the line indicated as agreement- to terminate Contract #20-098 effective March 31, 1980. Return the signed original to me and retain the signed copy for your records. Thank you for your attention to this matter and cooperation during the past years of service. Sincerel �drnlin / re for REJ:EH:gc —Signature of authorized representative --Brink's, Inc. Vice President Western Region cc: Robert Hofmann Howard Read I _ �n tea Board c. Supers 5,00451.0 of Contra Costa County, State of California February 13 19 80 i dd r In fhe Matter of f Termination of Brink's, Incorporated ;. Food Stamp Distribution Contract - March 31, 1980 C i The Welfare Director having reported to the Board on the request of Brink's, Incorporated to terminate Contract 420-098, which provides for j Richmond Area Food Stamp distribution, because of their increased operation costs, and the Social Service Department concurring with Contractor' s request and reporting that the U.S. Postal Service can absorb this addi- tional service along with distribution service they are providing for the f Food Stamp Program;IT IS BY THE BOARD ORDERED that the Welfare Director is !d authorized to notify Brink's,Incorporated that Contract #20-098 is terminated l March 31, 1980 and in accordance with terms of subject contract and as mutually I agreed, to accept Brink's, Incorporated concurrence in writing, and t take all other steps necessary to terminate contract services. I^1 IS FORTHER OBOE that the Auditor-Controller is directed to conduct the necessary closeout audit required by State regulations. PASSED BY THE BOARD on February 13, 1980. � t 6p F I K E P I herd y certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on iha data aforesaid. It. Witness my hand and the Seal of the Board of Orig. : Sc,c inl Service Department Supervisors M tn: Contracts & Grants atrixed .this 13th day of h'ebruary 1930 Specialist E fi cc: Auditor-Controller 7 J. R.. OLSSOiV, Clerk Cseutractpr 1 O __ S o r 3X___ r I 'LLS Jr Daputy Clerk x Coy inty 'Admin.i..rt all -- . R. /�. Fluhrer Fit:FC In the Board of Supervisors of Contra Costa County, State of California February 13 19 80 In the Matter of Termination of Brink's, Incorporated Food Stamp Distribution Contract - March 31, 1980 The Welfare Director having reported to the Board on the request of Brink's, Incorporated to terminate Contract 4120-098, which provides for Richmond Area Food Stamp distribution, because of their increased operation costs, and the Social Service Department concurring with Contractor's request and reporting that the U.S. Postal Service can absorb this addi- tional service along with distribution service they are providing for the Food Stamp Program;IT IS BY THE BOARD ORDERED that the Welfare Director is authorized to notify Brink's,Incorporated that Contract 4120-098 is terminated March 31, 1980 and in accordance with terms of subject contract and as mutually agreed, to accept Brink's, Incorporated concurrence in writing, and take all other steps necessary to terminate contract services. IT IS FURTHER ORDERED, that the Auditor-Controller is directed to conduct the necessary closeout audit required by State regulations. PASSED BY THE BOARD on February, 13, 1980. I II I i I I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Orig. : Social Service Department Supervisors Attn: Contracts & Grants affixed this 13thday of February 1480 Specialist — cc: Auditor-ControllerJ. R. OISSON, Clerk ? Q Contractor County Administrator By Deputy Clerk R. Fluhrer EH:gc H-24 3/79 15M SOCIAL' SERVICE DEPARTMENT CONTRA COSTA COUNTY Melt' rn G.� Win ett Count dministrator TO y g y DATE February 5, 1980 Attention:. Marilyn Burk e/,(�,6") FROM Robert E. Jor in CC Robert Hofmann Director �¢, Howard Read Charles Couch SUBJ BRINK'S, INCORPORATED - CONTRACT TERMINATION Don Cruze Becky Fluhrer I am requesting that you include the following contract termination on your agenda to the Board for February 13, 1979: Contra Costa County Number: 20-098 RECEIVED Department: Social Service FE g Contractor: Brink's, Incorporated 5 580 Subject: Richmond area food stamp distribution Office of County Administrator j Brink's, Inc. has notified the Department Food Stamp Coordinator that their distribution costs were exceeding the transaction rate paid by the County by 110%. For this reason and because the U.S. Postal Service handles the majority of Richmond transactions, the Department and Contractor want to terminate their contract effective March 31; 1980. The Department Contracts and Grants Specialist has confirmed proper termination procedure with County Counsel. In addition, the Department is requesting that the Auditor-Controller con- duct the 'required final audit,is taking steps to terminate the building lease used by Brink's, Inc. for food stamp issuance, and is revising list- ing of food stamp issuance sites. I am requesting Board authorization for the Welfare Director to notify the Contractor by mail that contract termination is effective March 31, 1980 and that the Contractor should sign and return one copy of the letter. Further, I am requesting that the Auditor-Controller be directed to conduct the necessary audit. The draft Board Order attached provides authorization for the Welfare Director to complete all required cancellation steps. REJ:EH:gcl Attachment REc EIV ED . t 1380 FEB J. R. OLSSONERVISORS CLERK BOA ST y� u B ..1K.:.... .... i GEN 9 (Rev. 1/79) �ju• STATE OF CALIFORNIA—HEALTH AND WELFA^O- AGENCY EDMUND G. BROWN JR., Governor DEPARTMENT OF BENEFIT PAYMENTS 744 P Street, Sacramento, CA 95814 July 18, 1977 ' RECEIVED Mr. Robert J. Proctor Contracts and Grants Specialist JUL o2/ 1977 Contra Costa County Human Resources 651 Pine Street J. R. OLSSON Martinez CA 94553 CLERK BOARD OF SUPERVISORS CTR ••O TA CO. - BY--- •–ON--. ---a - ...Deputy Dear Mr. Proctor: In response to your letter of June 28, 1977 regarding approval of your over-the-counter food stamp contract #20-098 with Brink's, Inc., please be advised that your contract has been approved by SDBP. Our letter of. May 18, 1977 to FNS (of which a copy was sent to you) was intended to convey our approval. We regret that there was a misunderstanding regarding the contract approval process. For your future reference, please note that the approval process is as follows.- 1. County submits a draft contract to SDBP for review. 2. SDBP reviews the draft, makes recommendations, and returns the draft 1 to the county with approval contingent only upon the county making 'i the recommended changes. 3. Once the county has made the recommended changes, it then submits three signed and executed copies of the approved contract to us for our files and for transmittal to FNS. Formal FNS approval is no longer required-I This procedure is set forth in manual regulations which are currentlyibeing processed. Should you have any questions, please contact Maria Fonseca of my staff at (916) 445-6907. i Sincerely, -, Fred Lacey, Chief Food Stamp Policy Coordination Bureau, cc: Howard Remi, CWD I JUL 19, 1977 ltits'IACJ In the Board of Supervisors of Contra Costa County, State of California i April 19 , 19 77 In the Matter of Contract 4120-098 with Brink's, Incorporated for Over-the-Counter Distribution of Food Stamp Coupons IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Contract 4120-098 with Brink's, Incorporated for over-the-counter distribution of food stamp coupons to eligible recipients in the Richmond area, effective October 1, 1976, at a service fee of $1.10 per food stamp transaction, pursuant to the Food Stamp Act of 1964 and regulations imposed by the California State Department of Benefit Payments, and under terms and conditions as more particularly set forth in said contract. PASSED BY THE BOARD on April 19, 1977. i i III i I I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Orig: Human' Resources Agency Supervisors Attn: Contracts & Grants Unit cc: County Administrator affixed this 19tbday of April 19 77 County Auditor-Controller County Welfare Director J. R. OLSSON, Clerk Contractor By &I , Deputy Clerk Dorot MacDonald RJP.:d H-2�/7615m i C intra. Costa. County, • Standard Form STANDARD CONTRACT A (Purchase of Services) (�C 1. Contract Identification. Number 2 ® m ® 9 8 Department Social Service Subject: Over-the-counter distribution of food stamp coupons in the Richmond area of Contra Costa County (Non-Bank Issuing Agent) 2. Parties. The County of Contra Costa California (County) , for its Department named ' above, and the following named Contractor mutually agree and promise as follows: Contractor:! BRINK'S, INCORPORATED Capacity: A Delaware corporation (private-for-profit) Address: 234 East 24th Street, Chicago, Illinois 60616 (Branch Office: 240 Twelfth Street, San Francisco, CA 94103) 3. Term. The effective date of this Contract is October 1, 1976, and it shall xkxXminakes remain ',in effect until uniaRRxRa�mRx terminated as provided herein. 4. Payment Limit., County's total payments to Contractor under this Contract shall not exceed ixxxxxxxxxxxxxxx the fixed fee rate for actual food stamp transactions. 5. County's Obligations. County shall make to the Contractor those payments described in the Payment Provisions attached hereto which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 6. Contractor's Obligations. Contractor shall provide those services and carry out that work described in the Service Plan attached hereto which is incorporated herein by reference, subject' to all the terms and conditions contained or incorporated herein. 7. General and Special Conditions. This Contract is subject to the General Conditions and Special Conditions (if any) attached hereto, which are incorporated herein by reference. 8. Project. This Contract implements in whole or in part the following described Project, the application and approval documents of which are incorporated herein by reference: Contra Costa County Food Stamp Program (pursuant to the State Department of Benefit Payment's Food Stamp Regulations Manual) . 9. Legal Authority. This Contract is entered into under and subject to the following legal authorities:' U. S. Food Stamp Act of 1964, as amended; California Welfare and Institutions Code Section 18900, et seq. ; California Government Code Section 53703. 10. Signatures. These signatures attest the parties' agreement hereto: rosm COUN NT C ORNIA CONTRACTOR BRINK'S, INCORPORATED a N,. Boggess B y Chairman, Board of S4eevisors ell Assistant Secretary (Designate official capacity in business Attest: J. R. Olsson, County Clerk and affix corporation seal) Illinois State of 941=9a= ) By C p�_� County of 99=31999= ) ss. Deputy Cook ACKNOWLEDGEMENT (CC 1190.1) The person signing above for Contractor ' Recommended by Department known to me in those individual and business capacities, personally appeared By r ���/ ,O before me today and acknowledged that he/ ay "� they signed it and that the corporation Designee or partnership named above executed the within instrument pursuant to its bylaws or a resolution of its board of directors. Form Approved: County Counsel Dated: March 8. _1977 Byt Q Deputy Notary Public / Elizabeth Nagy Microfilmed with board order, (A-4617 REV 6/76) Contra 'Costa County Food Stamp Program PAYMENT PROVISIONS (Fee Basis Contracts) Number 2 0 U 1. Payment Amounts. Subject to the Payment Limit of this Contract and subject to the following Payment Provisions, County will pay Contractor the following fee: $ 1.10 per food stamp transaction. Each issuance of food stamp coupons by Contractor pursuant to the Service Plan shall constitute a single food stamp transaction, as shown by a valid and properly executed Authorization To Purchase Food Stamp Coupons (ATP) card submitted by Contractor to County. 2. Payment. Contractor shall submit invoices monthly to County in the form and manner prescribed by County for payment in accordance with Paragraph 1. (Payment Amounts) above. County shall verify each food stamp transaction by verifying the validity of the corresponding ATP cards submitted by Contractor. Upon such verification of food stamp transactions and approval of Contractor's invoice by the County Welfare Director or his designee, County will make payments to Contractor monthly as specified in Paragraph 1. (Payment Amounts) above. 3. Right to Withhold. County has the right to withhold payment to the Contractor when, in the opinion of the County expressed in writing to the Contractor, (a) the Contractor's performance, in whole or in part, either has not been carried out or is insufficiently documented, (b) the Contractor has neglected, failed or refused to furnish information or to cooperate with any inspection, review or audit of its program, work or records, or (c) Contractor has failed to sufficiently itemize or document its demand(s) for payment. 4. Audit Exceptions. Contractor agrees to accept responsibility for receiving, replying to, and/oricomplying with any audit exceptions by appropriate County, State, or Federal audit agencies occurring as a result of its performance of this Contract. Contractor also agrees to pay to the County within 30 days of demand by County the full amount of the County's liability, if any, to the State and/or Federal government resulting from any audit exceptions, to the extent such are attributable to the Contractor's failure to perform properly any of its obligations under this Contract. Initials: #naector County Dept. I I SERVICE PLAN Number 2 ® - ® 9 8 A. Distribution Services. 1. Commencing on the effective date of this Contract, CONTRACTOR shall operate a food stamp distribution center located at 169 - 6th Street in Richmond, California, for the issuance of food stamp coupons between the hours of 11 a.m. and 4 p.m. on the first day of each month and 10 a.m. and 3 p.m. on the second and third days of each month, or as may otherwise be authorized by the COUNTY Welfare Director, excluding Sundays and holidays. The relocation of this center or the establishment of any additional centers shall be subject to the prior written approval of the COUNTY Welfare Director. The days of the week and hours during which food stamp coupons are issued hereunder shall also be subject to the approval of the COUNTY Welfare Director. 2. CONTRACTOR shall operate an administrative office and the above center(s) for the purpose of distributing food stamp coupons in "over-the-counter" transactions. CONTRACTOR shall, with due care and diligence, issue food stamp coupons to eligible recipients within Contra Costa County in accordance with the standards and procedures set forth below. 3. CONTRACTOR shall provide protective storage and security measures to safeguard food stamp coupons, cash, and negotiable instruments received. CONTRACTOR'S security service shall be an armored car service. CONTRACTOR shall provide for the transference of all cash and coupons to and from the distribution center(s) by armored car service on a daily basis. No cash or coupons shall be stored in the distribution center(s) at any time. B. Operational Procedures. 1. CONTRACTOR shall requisition periodically from the U. S. Food and Nutrition Service (FNS) , Western Regional Office (a division of the United States Department of Agriculture) , San Francisco, California, supplies of food stamp coupons for issuance to eligible recipients. Sufficient supplies to maintain three (3) or four (4) months' inventory of coupons shall be maintained by CONTRACTOR. All coupons shall be received at the vault of and maintained within the custody of CONTRACTOR'S security service. The security service shall on a daily or special order basis deliver coupons to CONTRACTOR'S distribution center(s) in quantities not greater than necessary to meet the estimated daily requirements for issuance at each center. Not later than forty- five (45) days after CONTRACTOR commences the issuance of coupons pursuant to this Contract, it shall 'deliver to the COUNTY Welfare Director a list showing the number of coupons by denomination issued from its distribution center(s) during each of its first thirty (30) diays of operation. a. All coupon shipments received by the security service shall be inventoried by the CONTRACTOR. b. The ordering, shipment, verification and receipting for shipments, and opening and reporting of damage or loss of coupons shall be conducted in compliance with Sections 63-5100 through 63-5400 of the State Department of Benefit Payments (SDBP) Food Stamp Regulations Manual. 2. COUNTY shall certify households eligible for food stamp coupons which shall be evidenced by the issuance to such household of authorizations, known as Authori- zation To Purchase Food Stamp Coupons (ATP) cards, as hereinafter described. COUNTY shall also issue to each such household an identification card which shall contain space for the signature of each person who may regularly obtain coupons for the household (hereinafter referred to as a "participant") , and which shall be signed by any person who is the authorized representative of the certified head of the household. The authorizations (ATP cards) provided to participants shall include: a. The name, address, and case number of the participant who is head of the household; b. The amount of cash purchase requirement the participant must make in order to obtain coupons; Initials: �Q1� C t actor County Dept. i -1- SERVICE PLAN Number 2 ® = ® 9 8 C. The total value of coupons to be issued; d. An expiration date beyond which the authorization is not valid; e. A space for the signature of the head of the household and his authorized representatives , if any; f. The name of the County; and g. The ATP card serial authorization number. The authorizations provided to participants shall constitute authority to CONTRACTOR to sell food stamp coupons. CONTRACTOR shall not be liable to COUNTY for food stamp coupons erroneously issued in accordance with the terms of authorizations because of the loss by or theft from participants of authorizations or identification cards. 3. CONTRACTOR shall issue food stamp coupons over-the-counter to eligible participants or their authorized representatives from its distribution center(s) . Such coupons shall be issued only after the presentation to tellers of a properly signed identification card and a currently valid ATP card which shall be signed in the presence of the teller, and the receipt by CONTRACTOR of the required purchase price in the form of cash or a COUNTY voucher issued by the COUNTY Social Service Department in favor of the COUNTY or a warrant against the COUNTY. No ATP card shall be accepted by the CONTRACTOR except during the period of validity shown on the face thereof. COUNTY may periodically bill the CONTRACTOR for payment to the COUNTY of the "bonus dollar value" of any expired or invalid ATP cards which were erroneously accepted by CONTRACTOR, the "bonus dollar value" of an ATP card being defined as the difference between the amount shown on the ATP card which the participant has paid and the total dollar value of the food stamps shown on the ATP card which the participant has received. The issuance procedure and procedure for accounting and reconciliation of books and cash shall be conducted in substantial compliance with the provisions in Chapters 63-3000 and 63-5000 of the SDBP Food Stamp Regulations Manual. 4. At the conclusion of each day of operation the security service shall transport from the distribution center(s) to CONTRACTOR'S central administrative offices all cash proceeds and warrantIs from the day's transactions. The cash proceeds from the sale of food stamp coupons shall not be deposited in a bank account in which other funds of CONTRACTOR are maintained, and the proceeds from the sale of such food stamp coupons shall not, except as herein authorized, be mixed or commingled in any manner with funds of the CONTRACTOR. CONTRACTOR shall deposit the proceeds from the sale of food stamp coupons daily in the Federal Reserve Bank (using form FNS 282, Food Coupon Remittance) to the credit of USDA in compliance with Sections 63-3360 through 63-3368 of the SDBP Food Stamp Regulations Manual and in accordance with any directions issued by the COUNTY Welfare Director. C. Accounting and Auditing Controls. 1. CONTRACTOR shall keep records of all deliveries of coupons and shall maintain proper food stamp coupon inventory control. It shall also maintain records of coupons received, issued and on hand, of cash received and deposited, and of each day's trans- actions. The daily record of transactions shall include: a. The total value of coupons issued; b. The total, value of coupons that should have been issued as shown by the ATP cards; c. The difference, if any, between a. and b. ; d. The total cash collected; e. The total ,cash that should have been collected as shown by the ATP cards; f. The difference, if any, between d. and e. , and g. A segregation for each distribution center and CONTRACTOR'S central administrative officeslof all of the records described above. 1 Initials: _ -`Ca 2ct oCounty Dept. -2- SERVICE PLAN Number 2 ® _ ® 9 8 All records required to be prepared and maintained by issuing agents under Sections 63-3300 and 63-5500 of the SDBP Food Stamp Regulations Manual shall be maintained by CONTRACTOR according to the forms therein prescribed. The substitution of forms different from those prescribed in said regulations or accounting, auditing or control procedures less than or varying from those prescribed shall not be instituted by CONTRACTOR without the advance written approval of the COUNTY Welfare Director and SDBP. CONTRACTOR shall make such records available to or open same to inspection by USDA, SDBP and the COUNTY, or their representatives during regular business hours upon demand. 2. CONTRACTOR shall transmit all ATP cards received on or before the twenty-seventh (27th) day of the month to the COUNTY Auditor-Controller not later than the third (3rd) business day of the next succeeding month in accordance with instructions given by the COUNTY Welfare Director. CONTRACTOR shall also prepare a monthly Food Coupon Accounta- bility Report, FNS-250, to reflect coupon issuance activities at all outlets. CONTRACTOR shall submit said report directly to: FNS Western Region Office, Room 400, 550 Kearney Street, San Francisco, California 94108, so as to be received not later than the twentieth (20th) calendar day following the end of the reporting month. A copy of the FNS-250 Report, a reconciliation list, and such other records as are required by the COUNTY Auditor-Controller concerning CONTRACTOR'S monthly food stamp distribution operations shall be transmitted to said Auditor-Controller not later than the tenth (10th) calendar day of the month immediately succeeding the reporting month. 3. CONTRACTOR shall provide for a closing audit of this Contract by an independent certified public accountant immediately upon the conclusion of CONTRACTOR'S food stamp coupon distribution operations pursuant to this Contract. Said audit shall be in writing and a copy thereof provided to CONTRACTOR and COUNTY. An accounting and settlement between COUNTY and CONTRACTOR shall be based upon said audit and, in making this accounting and settlement, coupon book overages shall be applied against coupon book shortages. COUNTY and CONTRACTOR shall also make semi-annual reconciliations whereby coupon book overages remaining after offsets shall not be carried into the next accounting period but shall be treated as no longer available for offset. Coupon book shortages and cash shortages, if any, remaining after offsets have been made, as specified above, shall not be carried into the next accounting period, but such amounts shall be offset at par at the discretion of COUNTY by cash payment by CONTRACTOR to COUNTY. but during regular business hours V4'o_ a. At any time/the COUNTY Welfare Director may, at his discretion and at the COUNTY'S expense, and without advance notice to CONTRACTOR conduct intermittent audits of CONTRACTOR'S records and internal operations and bank accounts at CONTRACTOR'S central administrative offices, its distribution center(s) and elsewhere for the purpose of ascertaining the amounts and values of cash and food stamps on hand and otherwise determining the extent of compliance by CONTRACTOR with the record keeping, auditing and other requirements of this Contract and directives issued pursuant thereto. b. CONTRACTOR shall comply with any recommendations made as a result of any audit authorized by this Contract for the improvement of CONTRACTOR'S auditing, accounting, bookkeeping, internal control, and other fiscal operations involved in its food stamp coupon distribution program which the COUNTY Welfare Director directs in writing. c. The COUNTY Auditor shall review the results of any audit conducted by a private agent and shall add his recommendations as he finds necessary for the protection of the COUNTY. 4. Paragraph 4. (Retention of Records) , page 1, of the General Conditions notwith- standing, all records which CONTRACTOR is required to maintain by or pursuant to this Contract shall be preserved for a period of four (4) years rather than three years. Initials: C C n actor County Dept. -3- SERVICE PLAN Number 2 ® 0 9 8 D. General Provisions. 1. It is understood that in its performance of the services required by this Contract CONTRACTOR will, in behalf of the COUNTY, SDBP, and USDA, be undertaking public social service functions and, as the custodian of food stamp coupons, cash and other securities owned or owed to said public agencies, will be• in a fiduciary trust relationship thereto. Therefore, CONTRACTOR shall at all times perform the services required by this Contract in a diligent manner consistent with said relationship. The COUNTY, SDBP, and USDA, acting by and through the COUNTY Welfare Director shall be authorized to exercise continuing supervisory control over CONTRACTOR'S food stamp coupon distribution and custodial services and require CONTRACTOR to make such alterations in its operations, accounting, record keeping and other functions as circumstances may from time to time dictate. CONTRACTOR shall comply with all Federal, State and County statutes, ordinances and regulations applicable to its operations whether or not referred to in this Contract. 2. COUNTY shall furnish instructions to CONTRACTOR on the disposition to be made of cash received, records to be kept, and reports to be made. FNS shall supply CONTRACTOR with required forms, including Food Coupon Accountability Report (FNS-250) , Coupon Requisition (FNS-260) , and Coupon Remittance Cards (FNS-282) . COUNTY shall supply CONTRACTOR with the Daily Transactions Report (DFA 293) form. 3. CONTRACTOR shall authorize an official to act on behalf of and to give and receive notices for CONTRACTOR. CONTRACTOR shall keep COUNTY informed of the name of this official, including any changes in the authorization of such official, by sending written notice thereof to the Contracts and Grants Unit of the COUNTY Human Resources Agency. 4. This Contract shall remain in effect until such time as the United States Government shall discontinue the Food Stamp Program in the area or areas where CONTRACTOR administers it, unless otherwise terminated pursuant to the terms of this Contract. 5. Notwithstanding the provisions of Paragraph 5. (Termination) , page 1, of the General Conditions,' the failure of CONTRACTOR or its officers, agents or employees to comply with the terms of this Contract or any directions by or in behalf of the COUNTY, SDBP, or USDA issued pursuant thereto shall constitute a material breach of this Contract by CONTRACTOR, and in addition to any other remedy authorized by law, COUNTY shall have the right to terminate this Contract immediately. Initials: actor County Dept. I -4- I SPECIAL CONDITIONS Number 20 = 09 1. Without any limitation upon any term of the General Conditions, including Paragraphs 16. (Confidentiality) , 17. (Nondiscriminatory Services) , and 18. (Indemni- fication) , CONTRACTOR shall comply with the following special conditions: a. To assure COUNTY that, in carrying out its responsibilities in connection with the issuance of coupons under the Food Stamp Program, it is in compliance and will comply with the requirements imposed by or pursuant to the California Welfare and Institutions Code, Section 10850, and policy of the United States Department of Agriculture, Food and Nutrition Service which requires a standard of confidentiality, CONTRACTOR is prohibited from releasing any confidential information relating to any person receiving public assistance, or food stamps either by name or address, or in any way not directly connected with the administration and enforcement of the Public Social Services and/or the USDA Food Stamp Program. This recognizes that such records may be released to the District Attorney or made available for purposes of audit by either the County or by the U. S. Office of the Inspector General. b. CONTRACTOR assures COUNTY that, in carrying out its responsibilities in connection with the issuance of coupons under the Food Stamp Program, it is in compliance and will comply with the requirements imposed by or pursuant to Part 15 of Title 7, CFR, 'of the Regulations of the United States Department of Agriculture, to the end that no person shall, on the ground of race, color, or national origin, be subject to discrimination in the issuance of coupons. This assurance is given in consideration of and for the purpose of obtaining Federal Financial assistance under the Food Stamp Program for eligible households. This assurance shall obligate the CONTRACTOR for the period during which Federal financial assistance is extended to it by the U. S. Department of Agriculture under the Food Stamp Program. CONTRACTOR recognizes and agrees that Federal financial assistance will be extended in reliance on the representations and agreements made in this assurance and that either the State of California or 'the United States, or both, shall have the right to seek judicial enforcement of this assurance. C. It is; understood that USDA holds the COUNTY and the State of California liable for the loss of food stamp coupons issued to CONTRACTOR and cash owing USDA by CONTRACTOR. Therefore, CONTRACTOR shall indemnify and hold COUNTY and the State of California harmless against any damage to, shortage of or loss of food stamp coupons, cash, vouchers or warrants from any and all causes whatsoever, whether with or without fault on the part of CONTRACTOR or its officers, agents or employees, including but not limited to damage, shortage or loss caused by: (1) fire or other casualty; (2) theft, embezzlement or other acts of dishonesty by CONTRACTOR or ,its officers, agents or employees; (3) negligent acts of omission or commission by CONTRACTOR or its officers, agents or employees; and (4) burglary, robbery, theft, or other acts of dishonesty by third persons. Failure of CONTRACTOR to account for all food stamp coupons and cash, vouchers or warrants received shall be deemed conclusive proof of loss. The amount of indemnity shall be the amouint of cash, vouchers and warrants, and the face value of the coupons lost or short, except in the case of proven damage to or destruction of coupons by fire or other casualty in which case the indemnity shall be the cost of replacing the coupons. Initials: £' n actor County Dept. IIS -1- - SPECIAL CONDITIONS Number 2 ® — ® al' 2. Paragraph 19.a. (General Liability) , page 3, of the General Conditions is hereby deleted and replaced by the following substitute provision, while all other parts of Paragraph 19. (Insurance) shall remain unchanged and in full force and effect: "a. Liability Insurance. Contractor shall provide the following liability insurance: (1) A policy of insurance naming the COUNTY and the State of California as additional insureds and indemnifying the COUNTY and the State of California against damage to, destruction, or loss of food stamp coupons, cash, vouchers and warrants in the custody of CONTRACTOR'S armored car service as a result of fire or other casualty, theft or other cause, the policy limits to be not less than six million dollars ($6,000,000) . (2) A comprehensive general liability policy, naming the COUNTY and the State of California as additional insureds with either a blanket contractual liability endorsement or contractual liability coverage naming this Contract, with a minimum combined single limit coverage of at least $500,000 for all damages because of bodily injury, sickness or disease, or death to any person and damage to or destruction of property, including the loss of use thereof, arising from each accident or occurrence, with losses above this figure covered by an umbrella excess liability policy naming the COUNTY and the State of California as additional insureds with a limit of at least one million dollars ($1,000,000) . Said policies of insurance shall provide that the insurer will not cancel same except upon thirty (30) days' written notice to COUNTY. The cancellation of any of the above-described policies or bonds shall constitute grounds for the immediate termination of this Contract by COUNTY." 3. Termination Notice Modification. Paragraph 5.a. (Written Notice) , page 1, of the General Conditions is hereby modified by changing the words "thirty-day advance written notice" to read "sixty-day advance written notice," while all other parts of said paragraph remain unchanged and in full force and effect. 4. Change in Fee Rate. The fee rate specified in Paragraph 1. (Payment Amounts) of the Payment Provisions may be changed, subject to mutual agreement by the parties hereto and in accordance with the provisions of Paragraph 8.a. (General Amendments) , page 1, of the General Conditions. 5. County's Provision.of Premises. COUNTY shall provide and maintain the food stamp distribution center(s) for CONTRACTOR'S use under this Contract. COUNTY'S provision may include the leasing of such premises, provision of janitorial services, and payment for telephone service and utilities to support CONTRACTOR'S operation of the food stamp distribution center(s) established hereunder. Initials: Wn ;ce EX tor County Dept. -2- (A-4616 REV 6/76) Cbntra Costa County �� Standard5Form, : ' • ,. GENERAL CONDITIONS (Purchase of Services) 9. Disputes. Disagreements between the County and Contractor concerning the meaning, requirements, or performance of this Contract shall be subject to final determination in writing by the head of the County Department for which this Contract is made or his designee or in accordance with the applicable procedures (if any) required by the State or Federal Government. 10. Choice of Law and Personal Jurisdiction. a. This Contract is made in Contra Costa County and shall be governed and construed in accordance with the laws of the State of California. b. Any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County. 11. Conformance with Federal and State Regulations. Should Federal or State regulations touching upon the subject of this Contract be adopted or revised during the term hereof, this Contract shall be amended to assure conformance with such Federal or State requirements. 12: No Waiver by County. Subject to Paragraph 9. (Disputes) of these General Conditions, inspections or approvals, or statements by any officer, agent or employee of the County indicating the Contractor's performance or any part thereof complies with the requirements of this Contract, or acceptance of the whole or any part of said performance, or payments therefor, or any combination of these acts, shall not relieve the Contractor's obligation to fulfill this Contract as prescribed; nor shall the County be thereby estopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions hereof. 13. Subcontract and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract or monies due or to become due, without the prior written consent of the County Administrator or his designee, subject to any required State or Federal approval. 14. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association. 15. Conflicts of Interest. Contractor promises and attests that the Contractor and any members of its governing body shall avoid any actual or potential conflicts of interest. If Contractor is a corporation, Contractor agrees to furnish to the County upon demand a valid copy of its most recently adopted bylaws and also a complete and accurate list of its governing body (Board of Directors or Trustees) and to timely update said bylaws or the list of its governing body as changes in such governance occur. 16. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confi- dentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administration of such service. b. No person will publish or disclose or permit orcause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 17., Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion,, color, national origin, or ethnic background, and that none shall be used, in whole or in part, for religious worship or instruction. (A-4616 REV 6/76) -2- Contra'Costa County • 40 Standard Form i GENERAL CONDITIONS (Purchase of Services) 18. Idemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees 19. Insurance. During the entire term of this Contract and any extension or modification thereof, the Contractor shall keep in effect insurance policies meeting the following insurance requirements unless otherwise expressed in the Special Conditions: a. Liability Insurance. The Contractor shall provide a policy or policies of comprehensive liability insurance, including coverage for owned and non-owned auto- mobiles, naming the County and its officers and employees as additional insureds, with a minimum combined single limit coverage of $500,000 for all damages because of bodily injury, sickness or disease, or death to any person and damage to or destruction of property, including the loss of use thereof, arising from each accident or occurrence. b. Workers' Compensation. The Contractor shall provide the County with a certificate of insurance evidencing workers' compensation insurance coverage for its employees. c. Additional Provisions. The policies shall include a provision for thirty (30) days written 'notice to County before cancellation or material change of the above specified coverage. Said policies shall constitute primary insurance as to the County, the State and Federal Governments, their officers, agents, and employees, so that other insurance policies held by them shall not be required to contribute to any loss covered under the Contractor's insurance policy or policies. Not later than the effective date of this Contract, the Contractor shall provide the County with a certificate(s) of insurance evidencing the above liability insurance. I 20. Notices. lAll notices provided for by this Contract shall be in, writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the County shall be addressed to the head of the County Department for which this Contract is made, ic/o Contracts & Grants Unit, Human Resources Agency, 651 Pine Street, Martinez, California 94553. Notices to the Contractor shall be addressed to the Contractor's address designated herein. The effective date of notice shall be the date of deposit in the mails or of other delivery. 21. Primacy of General Conditions. Except for Special Conditions which expressly supersede General Conditions, the Special Conditions (if any) and Service Plan do not limit any term of the General Conditions. 22. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased by County under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure to continue purchase of all or any such services from Contractor. 23. Contractorshall not be liable for non-performance or delays caused by strikes, riots, acts of God or means beyond Contractor's control, but shall be liable for the safety of all property once received into its possession; nor, shall Contractor be liable .for loss due to "war" and related causes as excluded in all Inland Marine Insurance coverages. Also, Contractor.- shall not perform service on any legal or other local holiday observed by Contractor's San Francisco, California Office. � A-4616 REV 6/76) _g_ Human ResoAces Agency Date April 13, 1977 CONTRA COSTA COUNTY To Arthur G. Will, C unAd Administrator Contra Cosia County From C. L. Van Marti ector SUbj • BRINK'S FOOD STAMP DISTRIBUTION CONTRACT (RICHMOND AREA) Gifice of, County Administrator Attached for presentation to the Board of Supervisors is the following contract: Number: 20-098 � Lt���� Department: Social Service L ED Contractor: Brink's, Inc. Term: October 1, 1976 until terminated ApR�y 1J'7 Payment Rate: $1.10 per transaction CL so R �sSON 9 ... COS APERVISO Funding: 50% Federal, 50% State and County Service: ' Over-the-counter distribution of food stamp coupons to eligible recipients in the Richmond area. This contract was urgently established in September to fill the gap 'in food stamp delivery which was created when the former bank issuing agents (Bank of America, Wells Fargo, and the Mechanics Bank of Richmond) withdrew from parti- cipation in our program in the months of June and September, presumably because of the overwhelming nature of the federal paper work required. Completion of the contract, effective October 1, 1976, has been delayed to this late date due to the extensive amount of time that has been required to negotiate the contract language to the satisfaction of the contractor's legal counsel in Chicago, the State Department of Benefit Payments, and the County (i.e. , the Social Service Department and the Offices of the Auditor-Controller, County Administrator, and County Counsel) . Mr. Jornlin's memo and letter, dated September 27, 1976, are attached for information. Please note that Brink's has made some changes in the County's standard form General Conditions, viz, deletion of certain phrases from the indemnification clause (Paragraph 118) , and the addition of a new clauseremoving the contractor's liability for non-performance caused by strikes, riots, acts of God or war (Paragraph 23) . These changes are acceptable to the Human Resources Agency and have been approved as to legal form by the Office of the County Counsel. This contract has been reviewed and approved as to legal form by the Office of the County Counsel and has been executed by the contractor. I� Arthur G. Will April 13, ;1977 Page 2 I therefore recommend that this contract be approved and executed by the Board and request that you present my recommendation to the Board with your endorsement for approval at their next meeting on Tuesday, April 19, 1977. CLVM/RJP:dg Attachments cc: R. E. Jornlin Bob Hofmann Howard Read i I I I I i I I In the Board of Supervisors of Contra Costa County, State of California January 22 19 80 In the Matter of Approval of Alpha Beta Associates, Inc. , Contract Amendment #20-222-1 IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Contract Amendment #20-222-1 with Alpha Beta Associates , Inc. , effective January 1 , 1980, in order to modify the contract payment schedule of Contract #20=222 while all other contract terms remain in full force and effect. PASSED BY THE BOARD on January 22, 1980. I I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Orig: Social Service Dept. Supervisors Attn: Contracts & Grants 22nd _ Specialist affixed this day of January 1980 cc: Auditor Controller Contractor J. R. OLSSON, Clerk County Administrator By.. ,/ Deputy Clerk R. . Fluhrer op /q H-24 3/79 15M I .;co rra Costa County ® Standard Form CONTRACT AMENDMENT AGREEMENT Number 2 0 2 1. Identification of Contract to be Amended. Number: 20-222 Department: Social Service Subject: Data Processing Assistance - 'Case Data EDP System Effective Date of Contract: March 27, 1979 . 2. Parties. The County of Contra Costa, California (County) for its Department named above, and the. following named Contractor mutually agree and promise as follows: Contractor: Alpha-Beta Associates, Inc. Capacity: Corporation Address: 941 Rest Hedding, San Jose, CA 95126 3. Amendment Date. The effective date of this Contract Amendment Agreement is January 1, 4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the "Amendment Specifications" attached hereto which are incorporated herein by reference. S. Legal Author. This Contract Amendment Agreement is entered into under and subject to the following legal authorities : California Government Code §26227 and §31000. .6. Signatures. These signatures attest the parties' agreement hereto. COUNTY OF CONTRA COSTA, CALIFORNIA CONTRUCTOR BY e � By Chairman, 3oard of Sunervisors (Desi;nate official capacity i.n^ort;ani-- zation and affix corporation, seal or Attest: J. R. Olsson, County Clerk attach resolution of goverr,ir..g board) State of California ) ss. County of Contra Costa ) Deputy ACKNOWLEDGEMENT (CC 1190. 1) The person signing above for Contractor, Recommended by Department known to me in those individual and / business capacities , personally appeared r//)- / before me today and acknowledged that By �— VL��"`JV ~� ; he/they signed it and that the corporation Designee or partnership named above executed this instrument pursuant to its bylaws or a resolution of its board of directors. Form Approved: County Counsel i Dated: By Deputy _ C ' rblic/Depui:y County •Cl.erk (A-4622 Rl V $/]£l) OFFICIAL SEAL KITRICK E.WHITNEY •`a NOTARY PUBLIC—CALIFORNIA ` SANTA CLARA COUNTY MYCOmmissiOnErpires Aug.23,1952 AMENDMENT SPECIFICATIONS Number 20 - 222 ® 1. County and Contractor agree to amend the Payment Provisions of the contract identified by number herein in order to adjust the payment schedule contained in the Contract Payment Provisions. Effective January 1, 1980' , paragraph 1. , Payment Amounts. a. is modified as specified below while all other parts of said contract remain in full force and effect. " [X] d. according to the following schedule: (1) $24.65 per hour through June 30, 1979 and $26.42 per hour after June 30 , 1979 in providing those services specified in the Service Plan of this Contract, not to exceed a total of 266 man days (2,128 hours) and a cost of $54,379. (2) Actual cost, not to exceed $4,500 of data entry and computer time for testing conversion programs to be developed under terms of this Contract and other time, as needed, for adoption of Social Service Computerized Case Data System. (3) Actual, reasonable costs of travel and subsistance for travel necessary for providing service hereunder, not to exceed $5,000." Initials: C tractor County SOCIAL SERVICE DEPARTMENT CONTRA COSTA COUNTY TO Melvyrn G. Win�ett, Co Administrator DATE January 16, 1980 Attn: M ri1//.y"n�M., Burke FROM Robert Jo,nlin, Director cc Robert Hofmann Donald Cruze Becky Fluhrer SUBJ DATA P,ROCESSING,ASS ISTANCE--CONTRACT AMENDMENT I am requesting that you include the following contract amendment on the Board agenda for January 22, 1980. Number: 20-222-1 Department: Social Service Contra 00S!,3 County p riE=v;:E!Vr~D Contractor: Alpha _Beta Associates, Inc. JAN 16 1980 Term: Amendment effective January 1 , 1980 Ofi ci_:. Of Payment Limit: Not applicable C'OUTIty Adrnir.istr-ator Funding: Federal , State and County Subject: Data Processing Assistance--Case Data EDP System /a On April 4--, 1979, : the Board of Supervisors approved Contract #20-222 for the term March 27, 1979, through February 1 , 1980, to provide consultation and expert assistance in connection with implementation of the Social Service Department Case Data System. Implementation is now virtually complete, and the system is in effect. I am requesting approval of a contract amendment which modifies the Alpha Beta Associates, Inc. , contract payment schedule with no change to the contract Payment. Limit. Consultation time and data entry services were under utilized, and additional money is required for subsistence and travel expense under the terms of the contract. The amendment accomplishes the necessary modifi- cation. The contract amendment format has been approved by County Counsel . REJ:EH:mh Attachment ^ V0 G� GEN 9 (Rev. 1/79) a ••''• % In the Board of Supervisors / of Contra Costa County, State of California April 10 , 1979 I I In the Matter of Approval of Alpha-Beta Associates, Inc. Contract #20-222 for Case Data Implementation Assistance The Board on August 22, 1978 having authorized the County Welfare Director to proceed with implementation of the Computerized Case Data System and approved $79,500 towards implementation costs during FY 1978/79, and the County Welfare Director having recommended approval of a contract for consultation service for implementation of the system, IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Contract #20-222 with- Alpha-Beta Associates, Inc. for Social Service Computerized Case Data System implementation assistance during the period from March 27, 1979 through February 1, 1980, not to exceed a cost of $63,879. PASSED BY THE BOARD on April 10, 1979• I I I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Orig: Administrator's Office Supervisors Attn: Contracts & Grants Unit cc: Auditor-Controller affixed this lOthdoy of April , 1979 Social Service Dept. Contractor J. R: OLSSON, Clerk By Deputy Clerk R. Fluhrer 1, EH:dg Iy I H -244/7715m Contra Costa County • Standard orm--7�/�� STANDARD CONTRACT /(T (Purchase of Services) 9 G� 1. Contract Identification. Number 2 ® � 2 2 2 Department: Social Service Subject: Data Processing Assistance--Case Data EDP System 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: ALPHA-BETA ASSOCIATES, INC. Capacity: Corporation Address: 941 West Hedding, San Jose, California 95126 3. Term. The effective date of this Contract is March 27, 1979 and it terminates February 1, 1980 unless sooner terminated as provided herein. 4. Payment Limit. County' s total payments to Contractor under this Contract shall not exceed $ 63,879 5. County's Obligations. County shall make to the Contractor those payments described in the Payment Provisions attached hereto which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 6. Contractor' s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan attached hereto which is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 7. General and Special Conditions. This Contract is subject to the General Conditions and Special Conditions (if any) attached hereto, which are incorporated herein by reference. 8. Project. This Contract implements in whole or in part the following described Project, the application and approval documents of which are incorporated herein by reference: Soc*al Service Computerized Case Data System. 9. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code §26227 and §31000. 10. Signatures. I These signatures attest the parties' agreement hereto: i COUNTY OF CONTRA COSTA CALIFORNIA CONTRACTOR By By Designee, Board of Supervisors (Designate official capacity_. in eigani Attest: J. R. Olsson, County Clerk zation and affix corporation 'seal'or., attach resolution of governing boaird)• By State of California ) Deputy County of Contra Costa ) ss. ACKNOWLEDGEMENT (CC 1190. 1) Recommended by Department The person signing above for Contractor, known to me in those individual and business capacities, personally appeared By before me today and acknowledged that Designee She/they signed it and that the corporation G/ or partnership named above executed this instrument pursuant to its bylaws or a Form Approved: County Counsel resolution of its board of directors. QB Dated: ?Zt414-40 P1 /4V CDeputy Notary Public/Deputy County Clerk (A-4617 REV 9/78) OP/ILIAL SEAL KITRICK E.WHITNEY NOTARY PUBLIC-CAUF08NIA Y'I SANTA CLARACOUNTY Yy Commission Expires Aug 23.1982 '-Cont Costa County • A Standard Form PAYMENT PROVISIONS (Fee Basis Contracts) G� Number 2U - 22 2 2 1. Payment Amounts. Subject to the Payment Limit of this Contract and subject to the following Payment Provisions, County will pay Contractor the following fee: [Check one alternative only. ] [ ] a. $ monthly, or [ ] b. $ per unit, as defined in the Service Plan, or [ ] c. $ after completion of all obligations and conditions herein and as full compensation for all services, work, and expenses provided or incurred by Contractor hereunder. [X] d. according to the following schedule: (1) $ 24.65 per hour through June 30, 1979 and $26.42 per hour after June 30, 1979 in providing those services specified in the Service Plan of this Contract, not to exceed a total of 266 man days (2,128 hours) and a cost of $54,339. (2), Actual cost, not to exceed $7,500, of data entry and computer time for testing conversion programs to be developed under terms of this Contract and other time, as needed, for adoption of Social Service Computerized Case Data System. (3) Actual, reasonable costs of travel and subsistance for travel necessary for providing service hereunder, not to exceed $2,000. 2. Payment Demands. Contractor shall submit written demands monthly or as specified in 1. (Payment Amounts) above, for payment in accordance with Paragraph 1. (Payment Amounts) above. Said demands shall be made on County Demand Form D-15 and in the manner and form prescribed by County. Contractor shall submit said demands for payment for services rendered no later than 90 days from the end of the month in which said services are actually rendered. Upon approval of said payment demands by the head of the County Department for which this Contract is made, or his designee, County will make payments as specified in Paragraph 1. (Payment Amounts) above. 3. Right to Withhold. County has the right to withhold payment to the Contractor when, in the opinion of the County expressed in writing to the Contractor, (a) the Contractor' s performance, in whole or in part, either has not been carried out or is insufficiently documented, (b) the Contractor has neglected, failed or refused to furnish information or to cooperate with any inspection, review or audit of its program, work orirecords, or (c) Contractor has failed to sufficiently itemize or document its demand(s) for payment. 4. Audit Exceptions. Contractor agrees to accept responsibility for receiving, replying to, and/or complying with any audit exceptions by appropriate County, State or Federal audit agencies occurring as a result of its performance of this Contract. Contractor also agrees to pay to the County within 30 days of demand by County the full amount of the County's liability, if any, to the State and/or Federal government resulting from any audit exceptions, -he-ter t*--' table to the -t-2n�t—s'iii-r.— c-�-rzvu-�vrctc�rrc- -Gon-t-Fac-tor—'s€ailu-re-to-per-form-pr-opera.-y-any-of—i-t-e ligations under tbis Cont-apt- not to exceed total payments made to Contractor by County, to the extent such are attributable to the Contractor' s failure to perform properly any of its obligations under this Contract. Initials: �( C tdn ractortoy Dept. I (A-4619 REV 6/76) SERVICE PLAN Number2® — 2 2 2 Contractor shall provide the following services in connection with County's adoption and implementation of the Social Service Computerized Case Data System (hereinafter referred to as SSCCDS) : 1. General consultation and coordination necessary to the adoption by County of SSCCDS by October 1, 1979. 2. Orientation and training of County—selected Social Service staff involved with implementation of SSCCDS, including clerical, data processing, worker, and administrative staff, as required for operation of SSCCDS. 3. Production of computer programs required for conversion of County's present system to SSCCDS. Contractor shall provide services specified herein based on the following estimated table of "man days". Service Estimated Man Days Orientation of the Contra Costa staff 10 Detailed analysis of the Department 14 operation and recommended procedural changes Assistance in writing the Department 18 Manual and preparing written procedures Training of eligibility, service workers 52 and clerks. Programmed instruction manuals are the basis of this training; the master manual is provided by Contractor at no cost Additional training for automated case 50 budgeting feature Programming (to convert Contra Costa 69 files to Case Data System formats, debugging so programs will accept files, , setting up and coordinating parallel runs and actual conversion runs) Preparation of operations documentation 8 and Job Control Language and Data Processing operations assistance and training General consultation and coordination 25 before and during conversion General consultation and coordination 20 for 90 days after conversion TOTAL 266 Initials: C ractor ty Dept. I � ,. Gc'ntr,a Costa County) • • Standard Form 04 i ( i GENERAL CONDITIONS i (Purchase of Services) i 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand or final Cost Report (whichever is later) under this Contract, and until all Federal/State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Termination. a. Written Notice. This Contract may be terminated by either party, at their sole discretion, upon thirty-day advance written notice thereof to the other, or cancelled immediately by written mutual consent. b. Failure to Perform. The County, upon written notice to Contractor, may terminate this Contract should the Contractor fail to perform properly any of its obligations hereunder. In the event of such termination, the County may proceed with the work in any reasonable manner it chooses. The cost to the County of completing Contractor's performance shall be deducted from any sum due the Contractor under this Contract. c. Cessation of Funding. Notwithstanding Paragraph 5.a. above, in the event that Federal, State, or other non-County funding for this Contract ceases, this Contract is terminated without notice. 1 6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as expressly provided herein, no other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bindlany of the parties hereto. 7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and budgets required by this Contract, including but not limited to, monitoring, auditing, billing, or regulatory changes, may be developed and set forth in a written Informal Agreement entered between the Contractor and .the County. Such Informal Agreements shall be designated as such and shall not be amendments to this Contract except to the extent that they further detail or clarify that which is already required hereunder. Such Informal Agreements may not enlarge in any manner the scope of this Contract, including any sums of money to be paid the Contractor as provided herein. Informal Agreements may be approved' and signed by the head of the County Department for which this Contract is made or his designee. 8. Modifications and Amendments. a. General Amendments. This Contract may be modified or amended by a written document executed by the Contractor and the Contra Costa County Board of Supervisors or, after Board approval, by its designee, subject to any required State or Federal approval. b. Administrative Amendments. Subject to the Payment Limit, the Payment Provisions and the Service Plan may .be amended by a written administrative amendment executed by the Contractor and the County Administrator or his designee, subject to any required State or Federal approval, provided that such administrative amendments may not materially change the Payment Provisions or the Service Plan. (A-4616 REV 6/76) -1- Contra Costa County • Standard Form 10 •a` GENERAL CONDITIONS �. (Purchase of Services) 9. Disputes. Disagreements between the County and Contractor concerning the meaning, requirements, or performance of this Contract shall be subject to final determination in writing by the head of the County Department for which this Contract is made or his designee or in accordance with the applicable procedures (if any) required by the State or Federal Government. 10. Choice of Law and Personal Jurisdiction. a. This Contract is made in Contra Costa County and shall be governed and construed in accordance with the laws of the State of California. b. Any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County. 11. Conformance with Federal and State Regulations. Should Federal or State regulations touching upon the subject of this Contract be adopted or revised during the term hereof, this Contract shall be amended to assure conformance with such Federal or State requirements. 12. No Waiver by County. Subject to Paragraph 9. (Disputes) of these General Conditions, inspections or approvals, or statements by any officer, agent or employee of the County indicating the Contractor's performance or any part thereof complies with the requirements of this Contract, or acceptance of the whole or any part of said performance, or payments therefor, or any combination of these acts, shall not relieve the Contractor's obligation to fulfill this Contract as prescribed; nor shall the County be thereby estopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions hereof. 13. Subcontract and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. "'he Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract or monies due or to become due, without the prior written consent of the County Administrator or his designee, subject to any required State or Federal approval. 14. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association. 15. Conflicts of Interest. Contractor: promises and attests that the Contractor and any members of its governing body shall avoid any actual or potential conflicts of interest. If Contractor is a corporation, Contractor agrees to furnish to the County upon demand a valid copy of its most recently adopted bylaws and also a complete and accurate list of its governing body (Board of Directors or Trustees) and to timely update said bylaws or the list of its governing body as changes in such governance occur. 16. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confi- dentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administration of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as al..thcrized by law may be guilty of a misdemeanor. 17. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, or ethnic background, and that none shall be used, in whole or in part, for religious worship or instruction. l (A-4616 REV 6/76) -2- ebntra Costa County ® Standard Form GENERAL CONDITIONS (Purchase of Services) 18. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without Limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees. 19. Insurance. During the entire term of this Contract and any extension or modification thereof, the Contractor shall keep in effect insurance policies meeting the following insurance requirements unless otherwise expressed in the Special Conditions: a. Liability Insurance. The Contractor shall provide a policy or policies of comprehensive liability insurance, including coverage for owned and non-owned auto- mobiles, naming the'County and its officers and employees as additional insureds; with a minimum combined single limit coverage of $500,000 for all damages because of bodily injury, sickness or disease, or death to any person and damage to or destruction of property, including the loss of use thereof, arising from each accident or occurrence. b. Workers' Compensation. The Contractor shall provide the County with a certificate of insurance evidencing workers' compensation insurance coverage for its employees. c. Additional Provisions. The policies shall include a provision for thirty (30) days written notice to County before cancellation or material change of the above specified coverage. Said policies shall constitute primary insurance as to the County, the State and Federal Governments, their officers, agents, and employees, so that other insurance policies held by them shall not be required to contribute to any loss covered under the Contractor' s insurance policy or policies. Not later than the effective date of this Contract, the Contractor shall provide the County with a certificate(s) of insurance evidencing the above liability insurance. 20. Notices. All notices provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the County shall be addressed to the head of the County Department for which this Contract is made, c/o Contracts & Grants Unit, Human Resources Agency, 651 Pine Street, Martinez, California 94553. Notices to the Contractor shall be addressed to the Contractor' s address designated herein. The effective date of notice shall be the date of deposit in the mails or of other delivery. 21. Primacy of General Conditions. Except for Special Conditions which expressly supersede General Conditions , the Special Conditions (if any) and Service Plan do not limit any term of the General Conditions. 22. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased by County under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure to continue purchase of all or any such services from Contractor. 23. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue & Taxation Code 4107) , such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest. Contractor agrees that this provision complies with the notice requirements of Revenue & Taxation Code 4107. 6, and waives all rights to further notice or to damages under that or any comparable statute. 1CJf , 616 REV 2/78) -3- OFFICE OF COUNTY ADMINISTRATOR CONTRA COSTA COUNTY Administration Building Martinez, California To: Board of Supervisors Date: April 4 1979 From: M. G. Wingett Subject: SOCIAL SERVICE DATA PROCESSING County Administrator ASSISTANCE CONTRACT APPROVAL The following contract is listed on my agenda to the Board for April 10, 1979: Number: 20-222 Department: Social Service Contractor: ALPHA-BETA ASSOCIATES, INC. Term: March 27, 1979 through February 1, 1980 Payment Limit: $63,879 Funding: Federal, State, and County (percentages not known at this time) Subject: Data Processing Assistance--Case Data EDP System On August 22, 1978 the Board authorized the County Welfare Director to proceed with implementation of the Computerized Case Data System. The estimated cost of $79,500 for FY 78-79 was included in the approved fiscal year budget as a cost-effective method of managing the Social Service Department's case data records. The County Welfare Director has requested approval of a contract, as specified above, .for consultation and expert assistance required for the Social Service Department to implement the Case Data System by October 1, 1979. State approval of the County Feasibility Study which permits implementation and State funding of the project has been given verbally and is expected in writing. Federal approval. follows State approval, and has always been given when the State has approved a project. County Counsel has approved the contract as to form. EH:dg Attachments cc: R. E. Jornlin Steve Wolf June M. Larson (eanne Maglio 1`� In the Board of Supervisors of Contra Costa County, State of California October 30 19 79 In the Matter of Approval of Contract #20-265 with Advanced Office Systems, Inc.-- Centralized Closed Case Storage System IT IS BY THIS BOARD ORDERED: 1. The Board on August 22, 1978 having authorized the County Welfare Director to proceed with implementation of the Computerized Case Data System. 2. This Board finds that the County requires temporary help to assist County Welfare Director on a peak load basis to move and install case records as part of the Computerized Case Data System implementation. 3. This Board finds that it is in the economic interest of the County to provide such temporary help in conjunction with the following described contract. 4. Accordingly this Board approves the following described Contract for temporary help and the establishment of a Centralized Closed Case Storage System for the period October 16, 1979 to January 31, 1980 and not to exceed a cost of $28,000.- Contract 28,000:Contract #20-265 Advanced Office Systems, Inc. The Chairman of the Board is authorized to execute said contract on behalf of Contra Costa County. 5. Temporary help under said contract may not be used in place of employees in case of a labor dispute and may not be used for more than 90 days for any single instance of peak load, temporary absence, or emergency situation. 6. The Board's October 16, 1979 order approving Contract #20-265 is hereby superceded. PASSED BY THE BOARD on October 30, 1979. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Social Service Department Witness my hand and the Seal of the Board of Attn: Contracts and Grants Supervisors Unit affixed this 30th day of October 1979 cc: County Administrator's Office R. OLSSON, Clerk Attn: June M. Larson Auditor-Controller By_ Deputy Clerk Contractor R.VJ. Fluhrer EH:cm `� H-24 4/77 15m ,Contra Costa County . Standard Form / STANDARD CONTRACT (Purchase of Services) 1. Contract Identification. Number © — 2 6 5 Department: Social Service Subject: Establishment of Centralized Closed Case Storage System 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor 'mutually agree and promise as follows: Contractor: Advanced Office Systems, Inc. Capacity: California Corporation Address: 1290 Diamond Way Concord, CA 94520 3. Term. The effective date of this Contract is October 16, 1979 and it terminates January 31, 1980 unless sooner terminated as provided herein. 4. Payment Limit. County' s total payments to Contractor under this Contract shall not exceed $ 28,000 5. County' s Obligations. County shall make to the Contractor those payments described in the Payment Provisions attached hereto which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 6. Contractor' s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan attached hereto which is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 7. General and Special Conditions. This Contract is subject to the General Conditions and Special Conditions (if any) attached hereto, which are incorporated herein by reference. 8. Project. This Contract implements in whole or in part the following described Project, the application and approval documents of which are incorporated herein by reference: not applicable 9. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Codes 31000 and 31000.4. 10. Signatures. These signatures attest the parties' agreement hereto:. . .-. COUNTY OF C0 111-M COSTA CALIFORNIA CONTRACTOR By Designee, Board of Supervisors (Designate off' a1 capacity in organi- Attest: J. R. Olsson, County Clerk zation and affix corporation seal or attach resolution of governing board) By State of California ) Deputy County of Contra Costa ) ss. ACKNOWLEDGEMENT (CC 1190. 0 Recommended by Department The person signing above for Contractor, known to me in those individual and business capacities, personally appeared By before me today and acknowledged that Designee he/they signed it and that the corporation or partnership named above executed this instrument pursuant to its bylaws or a Form Approved: resolution of its board of directors.. Dated: rk �O�'✓� (A-4617 REV 9/78) I:LIZABETI-i P. HUTCHINS DEPUTY COUNTY CLERK A/ Contra Costa County, California Contra Costa County Standard Form PAYMENT PROVISIONS (Fee Basis Contracts) Number 20 - 265 1. Payment Amounts. Subject to the Payment Limit of this Contract and subject to the following Payment Provisions, County will pay Contractor the ,following fee: [Check one alternative only. ] [ ] a. $ monthly, or [ ] b. $ per unit, as defined in the Service Plan, or [ J c. $ after completion of all obligations and conditions herein and as full compensation for all services, work, and expenses provided or incurred by Contractor hereunder. [x] d. According to the Payment Schedule included in the Service Plan. 2. Payment Demands. Contractor shall submit written demands monthly or as specified in 1. (Payment Amounts) above, for payment in accordance with Paragraph 1. (Payment Amounts) above. Said demands shall be made on County Demand Form D-15 and in the manner and form prescribed by County. Contractor shall submit said demands for payment for services rendered no later than 90 days from the end of the month in which said services are actually rendered. Upon approval of said payment demands by the head of the County Department for which this Contract is made or his designee, County will make payments as specified in Paragraph 1. (Payment Amounts) above. 3. Right to Withhold. County has the right to withhold payment to the Contractor when, in the opinion of the County expressed in writing to the Contractor, (a) the Contractor's performance, in whole or in part, either has not been carried out or is insufficiently documented, (b) the Contractor has neglected, failed or refused to furnish information or to cooperate with any inspection, review or audit of its program, work or records, or (c) Contractor has failed to sufficiently itemize or document its demand(s) for payment. 4. Audit Exceptions. Contractor agrees to accept responsibility for receiving, replying to, and/or complying with any audit exceptions by appropriate County, State, or Federal audit agencies occurring as a result of its performance of this Contract. Contractor also agrees to pay to the County within 30 days of demand by County the full amount of the County's liability, if any, , to the State and/or Federal government resulting from any audit exceptions, to the extent such are attributable to the Contractor's failure to perform properly any of its obligations under this Contract. InitialVCn orCounty Dept. ,(A-4619 REV 6/76) SERVICE PLAN Number 2U - 265 SERVICE During the term of this contract, Contractor will administer the relocation of existing County Welfare records and storage units and establishement of a Centralized Closed Case Storage System, hereinafter called CCCSS, for the County Social Service Department, hereinafter called Department. Contractor will provide comprehensive, all inclusive services for packing, transporting, temporary storage, equipment and shelf dismantling and reassembling and CCCSS design in accordance with the following specifications. I. Relocation of Closed Welfare Case Folders from Department District Offices A. Remove approximately 50,000 case folders from open shelving at ten office locations. (See Table, Paragraph III of this Service Plan.) Specifications: 1. Maintain alphabetical order within each District system. 2. Maintain separation of "Service" case systems from "Income Maintenance" systems where filed separately. 3. Place in boxes provided by County, in upright file position. 4. Mark/label each box: a, in numerical order, b, by first file in box (case name, last name first), c, office of origin, d. whether "Income Maintenance" or "Service", or combination. B. Transport boxes to storage area located at 2301 Stanwell Drive, Concord. C. Set out boxes on warehouse floor. Specifications: 1. Stack boxes three boxes high per stack. 2. Arrange labels facing all in the same direction. 3. Physically space stacks to separate for easy identification of each separate alphabetical system. a. arrange in alphabetical order, b. separate "Services" subsystems from "Income Maintenance" sub- systems where filed separately, c, separate and identify by Office of origin. 4. Space stacks to provide access room for County personnel to unstack and pull case folders for retrieval/review and refiling. . D. Relocate at 2301 Stanwell Drive, Concord, 200 shelving units from five of the ten offices where closed cases are being picked up. (See Table, Para- graph III of this Service Plan.) Specifications: 1. Dismantle shelves, backs, sides and corner posts. 2. Stack in neat piles in warehouse space ready for use in constructing new ten-shelf-high shelving units. Initials. _ for County Dept. 7 . / SERVICE PLAN Number 20 - 265 II. Establish CCCSS Contractor will: A. Design open shelving, closed case storage system in consultation with Department. Specifications: 1. Provide design for CCCSS adaptable to materials (i.e., case folders) and record systems incorporated in Department maintained Case Data Record Management. 2. Insure that overall CCCSS design is adaptable to a terminal digit system for record storage and maintenance. B, Unbox cases from stacked boxes and place on ten-shelf-high, open shelving units. Specifications: 1. Maintain alphabetical order for each original system or subsystem by office of origin. 2. Skipping shelves four and five from the bottom, place all original systems on new shelving in parallel progression from top to bottom (vertical shelf distribution by shelving unit). 3. Set up labels and indicators to identify Department office of origin, alphabetical order and type of case file. 4. Knock down boxes and bundle for redistribution to Department offices. C. Instruct Department selected County staff in operation and maintenance of CCCSS. III. Location, Distribution of Shelving Units and Closed Cases Cases Volume by Number Department Office Address 3' Linear Shelf Shelving Units 3813 Shopping Heights Lane, Pittsburg 826 115 2850 Willow Pass Road, Pittsburg 14 0 85 Cleaveland Road, Pleasant Hill 156 23 100-37th Street, Richmond 400 20 100-38th Street, Richmond 24 0 3431 Macdonald Avenue, Richmond 50 0 320-13th Street, Richmond 196 17 3630 San Pablo Dam Road, El Sobrante 331 25 525 - 2nd Street, Rodeo 24 Q 2500 Alhambra Avenue, Martinez 25 0 2,046 =:200 PAYMENT SCHEDULE Contractor will bill for services, in accordance with the Payment Provisions of this contract, and specifications of this Service Plan as follows: I. $375 per 100 boxes of case folders loaded, moved, unloaded and filed. II. $30 perlshelving unit moved, dismantled and sorted into stacks by hardware part at storage location. Y Initial ontra r County Dept. W_ Contra Costa County Standard Form I GENERAL CONDITIONS (Purchase of Services) i 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor' s performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the�County, the State of California, and the United States Government. I 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the) County, the State of California, and the United States Government, the Contractor's regular business records and such additional redords pertaining to this Contract as may be required by the County. 4. Retention of .Records. The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand or final Cost Report (whichever is later) under this Contract, and until all Federal/State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the Stite of California, and the United States Government. 5. Termination.) a. Written Notice. This Contract may be terminated by either party, at their sole discretion, upon thirty-day advance written notice thereof to the other, or cancelled immediately by written mutual consent. b. Failure 'to Perform. The County, upon written notice to Contractor, may terminate this Contract should the Contractor fail to perform properly any of its obligations hereunder. In the event of such termination, the County may proceed with the work in any reasonable manner it chooses. The cost to the County of completing Contractor's performance shall be deducted from any sum due the Contractor under this Contract. I c. Cessatilon of Funding. Notwithstanding Paragraph 5.a. above, in the event that Federal, State, or other non-County funding for this Contract ceases, this Contract is terminated without notice. i 6. Entire Agreement. :This Contract contains all the terms and conditions agreed upon by the parties! Except as expressly provided herein, no other understandings, oral or otherwise, regarding the subject. matter of this Contract shall be deemed to exist or to bind any of the parties hereto. i 7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and budgets required by this Contract, including but not limited to, monitoring, auditing, billing, or regulatory changes, may be developed and set forth in a writtenlInformal Agreement entered between the Contractor and the County. Such Informal Agreements shall be designated as such and shall not be amendments to this Contract except to the extent that they further detail or clarify that which is already required hereunder. Such Informal Agreements may not enlarge in any manner the scope of this Contract, including any sums of money to be paid the Contractor as provided herein. Informal Agreements may be approved and signed by the head of the County Department for which this Contract is made or his designee. 8. Modifications and Amendments. a. General Amendments. This Contract may be modified or amended by a written document executed by the Contractor and the Contra Costa County Board of Supervisors or, after Board approval, by its designee, subject to any required State or Federal approval. b. Administrative Amendments. Subject to the Payment Limit, the Payment Provisions and the Service Plan may be amended by a written administrative amendment executed by the Contractor and the County Administrator or his designee, subject to any required State or Federal approval, provided that such administrative amendments / may not materially change the Payment Provisions or the Service Plan. y (A-4616 REV 3/74) -1- I N COidfRA COSTA COUNTY /y "'°"'' My comm. expires APR 30, I982 ly SOCfAL SERVICE DEPARTMEI0 �I CONTRA COSTA COUNTY TO: M. G. Wingett i DATE: August 17, 1979 County Administrator Attn: June M. Larson Contr is Administrator FROM: R. E, JoDirector SUBJECT:CONTRACT APPROVAL FOR Social S ce Department CONTRA COSTA LEGAL SERVICES FOUNDATION I am requesting that the following contract be included on .your August 28, 1979 agenda to the Board: Number: County #20-108-7 Department: Social Service Department Contractor: CO]VTRA COSTA LEGAL SERVICES FOUNDATION Term: July 1, 1979 to July 31, 1979 Payment Limit: $2,146.00 Funding: Older Americans Act, as amended, 1978, Title III (federal funds with local share to be met by contractor) . Contract funding and service are included in the approved Area Agency on Aging plan and budget. Subject: One month final extension of countywide paralegal services for persons aged 60 and above. Contractor no longer wishes to continue the service within the limited budget available. (A new contractor is being sought to continue paralegal services to the elderly.) i This contract has been executed by the contractor and approved as to standard form by the Corittacts Administrator, County Administrator's Office. Negotiations were approved by a Board order dated July 3, 1979. I recommend that the contract be approved and executed by the Board and request that you present my recommendation to the Board with your endorsement for approval at their next meeting on August _28, 1679. REJ/SAS/drb RECEIVED Attachments cc: June M. Larson AU 979 Becky FluhrerJ. R. sON Jane McClelland CLERK ARD SUP RVISORS GEN 9 (Rev. 1/79) T sr In the Board of Supervisors of Contra Costa County, State of California May 1 , 19 79 In the Matter of Area Office on Aging Contract Extension X620-108-6 with Contra Costa Legal Services Foundation for Paralegal Services for Older Persons IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Contract Extension #20-108-6 with Contra Costa Legal Services Foundation for continuation of paralegal services for older persons during the period April 1, 1979 through June 30, 1979, not to exceed $6,484 in Federal Title III Older Americans Act funds, with a new total contract payment limit of $25,754. PASSED BY THE BOARD on May 1 , 1979. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Administrator's Office Witness my hand and the Seal of the Board of Attn: Contracts & Grants Unit Supervisors cc: Auditor-Controller affixed thislst day of May 1979 Social Service Contractor J. R. OLSSON, Clerk By Deputy Clerk R J. Fluhrer EH:dg H -24 4/77 15m Contra CostaCounty Standard Form CONTRACT EXTENSION AGREEMENT � � t � �`A,�� V 1. Contract Identification. Numbe2 o 10 d 6 Number: 20-108-3 Department: Social Service Subject: Paralegal services for Area Agency on Aging Effective Date of Contract: July 1, 1978 Effective Date of Contract Extension #20=108-4: January 1, 1979 Effective Date of Contract Extension #20-108-5: February 1, 1979 2. Parties. The County of Contra Costa, California (County) for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: CONTRA COSTA LEGAL SERVICES FOUNDATION Capacity: Nonprofit corporation Address: 332 Harbour Way, Richmond, California 94801 3. Extension of Term. The term of the above described contract between the parties hereto is hereby extended from April 1, 1979 to June 30, 1979 , unless sooner terminated as provided in said contract. 4. Payment Limit. As to the extended term of the contract, the maximum amount payable by the County is increased by the following amount $ 6,484 5. Other Provisions. As to the term during which the above described contract is extended, the parties mutually agree to those Special Provisions (if any) attached hereto, which are incorporated herein by reference. 6. Legal Authority. This Contract Extension Agreement is entered into under and subject to the following legal authorities: 42 USC §3021 et seq.; 45 CFR §903.0 et seq. ; California Government Code §53703. 7. Signatures. These signatures attest the parties' agreement hereto. COUNTY OF CONTRA COSTA, CALIFORNIA CONT C R By !X/ By / signee, Board of Supervisors / Attest: County Clerk Designate official capacit organi- zation and affix corporations seal or �7 n attach resolution of governing board) BY X' �L O/1� Deputy State of California ) County of Contra Costa ) ss. r Recommended by Department ACKNOWLEDGEMENT (CC 119G.1') The person signing above for Contractor, known to me in those individual and By business capacities, personally appeared Designee before me today and acknowledged that he/they signed it and that the corporation or partnership named above executed this Form Approved: instrument pursuant to its bylaws or a FORM APPROVED resolution of its board of directors. Contracts Administrator By et j/' A Dated: By Designee Pub is puty County rk OFFICIAL S (A-4621 REV 3/79) * L4 DORIS B. COLLINS NOTARY PUBLIC - CALIFORNIA CONTRA COSTA COUNTY My comm. expires APR 30, 1982 SPECIAL PROVISIONS y Number 2 ® - 1 0. 8 — Fi The Payment Limit of the contract identified herein is changed to $25,754, and the Service Plan is modified to increase numbers of services and the budget for the three months of this extension. Service Plan changes are as follows: 1. Page 2, Paragraph 3, Numbers of Services to be Provided "a. 60 advocacy services that include representation at administrative hearings and in court. b. 200 paralegal and referral services that relate to tax and/or debt problems. c. Distribution of 2,000 information flyers. d. 20 media announcements and newspaper articles." 2. The Budget of Estimated Program Expenditures. (July 1, 1978 to June 30, 1979) Federal Share Local Share Other Resources County (Contractor) Personnel 3 Paralegals at $4/hour, 20 hours per week for 26 weeks $ 12,480 1 Lawyer at $12/hour, 20 hours per week for 26 weeks 12,480 1 Legal Secretary at $5/hour, 2 hours per week $ 504 Fringe benefits at 15% 3,744 Travel: 15 cents/mile (for Paralegals) 794 Building Space ($100 month in-kind) $ 13200 Equipment: Typewriter ($20 month) 240 Communications and Utilities ($55 month in-kind) 600 Other Volunteer Services 3,000 Audit 159 Total Cost $ 25,754 $ 3,000 $ 6,447 Less Income ( -0- ) ( -0- ) ( -0- ) Net Costs $ 25,754 $ 33000 $ 6,447 CONTRACT PAYMENT LIMIT $ 25,754 Initials: Contractor County Dept. ape' OFFICE OF COUNTY ADMINISTRATOR CONTRA COSTA COUNTY Administration Building Martinez, California To: Board of Supervisors Date: April 25, 1979 M. G. Wingett, Administrator by: C. L. Van Marter, ` r� LEGAL SERVICES CONTRACT EXTENSION From : Assistant AdministratorL. Subject: AREA AGENCY ON AGING Human Services The following contract extension is listed on my agenda to the Board for May 1, 1979: Number: 20-108-6 Department: Social Service Contractor: CONTRA COSTA LEGAL SERVICES FOUNDATION Term: Extension of contract from April 1, 1979 through June 30, 1979 (Additional three months) Payment Limit: Additional $6,484 (New Payment Limit is $25,754) Funding: Title III Older Americans Act (Federal Funds) Subject: Paralegal services for the Area Agency on Aging The contractor trains and supervises three paralegal staff persons to provide paralegal services and information related to legal services for County residents age 60 and ,over. Negotiations for this contract were approved by a Board Order dated April 24, 1979. The Director of Social Service has recommended that the Contra Costa Legal Service Foundation ,contract be extended through the end of the current fiscal year. Originally, the contract was to terminate December 31, 1978, but was extended for January through :larch 1979 to allow time for program evaluation. Major revisions in program have been recommended, but will be undertaken next fiscal year. Format has been approved by the Contracts Administrator. EH:dg. i Attachments cc: R. E. Jornlin Jane McClelland June M. Larson Becky Fluhrer N In the Board of Supervisors of Contra Costa County, State of California March 13 , 19 79 In the Matter of Area Office on Aging Contract Extension #20-108-5 with Contra Costa Legal Services Foundation for Paralegal Services for Older Persons IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Contract Extension #20-108-5 with Contra Costa Legal Services Foundation for provision of paralegal services for older persons for the period February 1, 1979 through March 31, 1979, not to exceed'$4,470 in Federal Title III Older Americans Act funds, with a new total contract payment limit of $19,270, and with local share provided by the contractor for continuation of paralegal services for older persons. PASSED BY THE BOARD on March 13, 1979. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Human Resources Agency Witness my hand and the Seal of the Board of Attn: Contracts & Grants Unit Supervisors cc: County Administrator affixed this 13th day of March 1979 County Auditor-Controller County Social Service/ Office on Aging J. R. OLSSON, Clerk Contractor By 7� 7� _ Deputy Clerk J. Fluhrer tJ� H-24 4/77 15m 7 Ex:a$ CCC Standard Form May 1974 EXTENSION OF CONTRACT FOR PURCHASE OF SERVICES (Contra Costa County Human Resources Agency) 1 . Contract Identification: Number 20 - 1 U b — ,5 Number: 20-108-3 Department: -1 - Department: Social Service Subject: Paralegal services for Area Agency on Aging Effective Date: July 1, 1978 2. Parties: The County of Contra Costa, California (County) for its Department named above, and the following named Contractor mutually agree and promise as follows: Name: CONTRA COSTA LEGAL SERVICES FOUNDATION Capacity: Nonprofit corporation Address: 332 Harbour Way, Richmond, California 94801 3. Extension of Term: The term of the above described contract between the parties hereto is hereby extended from February 1, 1979 to March 31, 1979 unless sooner terminated as provided in said contract. 4. P—aym-ent Limit: As to the extended term of the contract, the maximum amount payable by the County is increased by the following amount $ 4,470 5. Other Provisions: As to the term during which the above described contract is extended, the parties mutually agree to those Special Provisions (if any) attached hereto, which are incorporated herein by reference. 6. Signatures: These signatures attest the parties ' agreement hereto. COUNTY OF CONTRA COSTA, CALIFORNIA CONTRACTOR By iGGi/ By X Chairman, Board of Supervisors Attest: County Clerk Executive Director Designate official capacity it business and affix corporation seal ) By Deputy UState of California ) ss County of Contra Costa ) Recommended by Human Resources Agency ACKNOWLEDGEMENT (CC 1.190.1 ) The person signing above for Contractor By known to me in those individual and Designee business capacities , personally appeared before me today and acknowledged that he/they signed it and that the corpora- tion or partnership named above executed the within instrument pursuant to its bylaws or a resolution of its board of directors. Form Approved: County Counsel Dated: rORM APPROVEI) BY 14RA fr2for Deputy By0esignee WbTalry Public OFFICIAL SEAL m LA DORIS B. COLLINS NOTARY PUBLIC - CALIFORNIA CONTRA COSTA COUNTY My comm. expires APR 30, 1982 � /y • f SPECIAL PROVISIONS 9 Number 2 O _ 1 O 8IIIII 5 The Payment Limit of the contract identified herein is changed to $19,270, and the Service Plan is modified to 'in'crease numbers of services and the budget for the one month rf: this extension. ;Service Plan changes are as follows: 1. Page 2, Paragraph 3, Numbers of Services to be Provided "a. 45 advocacy services that include representation at administrative hearings and in court. b. 150 paralegal and referral services that relate to tax and/or debt problems. c. Distribution of 1,500 information flyers. d. 15 media announcements and newspaper articles." 2. The Budget of Estimated Program Expenditures. (July 1, 1978 to March 31, 1979) Federal Share Local Share Other Resources (County) (Contractor) Personnel 3 Paralegals at $4/hour, 20 hours per week for 26 weeks $ 9,360 1 Lawyer at $12/hour, 20 hours per week for 26 weeks 9,360 1 Legal Secretary at $5/hour, 2 hours per week $ 377 Fringe benefits at 15% 2,808 Travel: 15 cents/mile (for Paralegals) 550 Building Space_ ($100 month in-kind) $ 900 Equipment: Typewriter ($20 month) 180 Communications and Utilities ($55 month in-kind) 450 Other Volunteer Services 2, 130 Audit 239 Total Cost $ 19,270 $ 2,130 $ 4,954 Less Income ( -0- ) ( -0- ) ( -0- ) Net Costs $ 19,270 $ 2, 130 $ 4,954 CONTRACT PAYMENT LIMIT $ 19,270 Initials: --�Lk�— Aon tractor County Dept. z MAR 2- ISIS tiU; RESOURCESAGENCY Huma'6 Resources tency � r►ga`� 13 CONTRA COSTA COUNTY Date March 7, 1979 TO M. G. Wingett, lCounty Administrator FYOITI C. L. VanM t A irector Sub] LEGAL SERVICES .CONTRACT EXTENSION Attached for presentation to the Board of Supervisors is the following contract: (Negotiation Board Order approved March 6, 1979) Number: 20-108-5 Department: Social Service/Office on Aging Contractor: CONTRA COSTA LEGAL SERVICES FOUNDATION Term of Contract Extension: February 1, 1979 through March 31, 1979 Term of Previous Contract and Extension: July 1, 1978 through January 31, 1979 Payment Limit: New Total: $19,270 (Increase of $4,470) Funding: Title III Older Americans Act (Federal Funds) Service: Paralegal services for older persons The contractor has provided paralegal services for older persons through Area Agency on Aging funding for approximately two years. The attached contract extension continues for the additional months the services that have been provided under Contract #20-108-3 which was effective from Judy 1, 1978 through December 31, 1978 and later extended through January 31, 1979. This contract has been executed by the contractor and approved as to form by the HRA Contracts Administrator. The Director of Social Service recommends that the contract extension be submitted to the Board at their next meeting on Tuesday, March 13, 1979. EH:dg Attachments cc: Jane McClelland Bob Tesler RECEIVED Jim Takahashi June M. Larson Jeanne Maglio AFAR 7 1979 J. R. OUSON CLERK 80MM OF SUKINV30 S C RA T CO. In the Board of Supervisors of Contra Costa County, State of California January 30 19 79 In the Matter of Area Office on Aging Contract Extension #20-108-4 with Contra Costa Legal Services Foundation for Paralegal Services for Older Persons IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Contract Extension #20-108-4 with Contra Costa Legal Services Foundation for provision of paralegal services for older persons for the period January 1, 1979 through January 31, 1979, not to exceed $1,923 in Federal Title III Older Americans Act funds, with local share provided by the contractor, under terms and conditions as more particularly set forth in said contract extension. PASSED BY THE BOARD on January 30, 1979 . I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Human Resources Agency Witness my hand and the Seal of the Board of Attn: Contracts & Grants Unit Supervisors cc: County Administrator affixed this 30th day of January 1979 County Auditor-Controller Social Service Dept. Contractor R. OLSSON, Clerk By Deputy Clerk C T dQ 4/77 15m 1 CCC Standard Form May 1974 EXTENSION OF CONTRACT FOR PURCHASE OF SERVICES (Contra Costa County Human Resources Agency) 1 . Contract Identification: Number 20 v '° 4 Number: 20-108-3 Department: Social Service Subject: Paralegal services for Area Agency on Aging Effective Oate: July 1, 1978 2. Parties: The County of Contra Costa, California (County) for its Department named above, and the following named Contractor mutually agree and promise as follows: Name: CONTRA COSTA LEGAL SERVICES FOUNDATION Capacity: Nonprofit corporation Address: 332 Harbour Way, Richmond, California 94801 3. Extension of Term: The term of the above described contract between the parties hereto is hereby extended from January 1, 1979 to January 31, 1979 unless sooner terminated as provided in said contract. 4. Payment Limit: As to the extended term of the contract, the maximum amount payable by tFie County is increased by the following amount $ 1,923 5. Other Provisions: As to the term during which the above described contract is extended, the parties mutually agree to those Special Provisions (if any) attached hereto, which are incorporated herein by reference. 6. Signatures: These signatures attest the parties' agreement hereto. COUNTY OF CONTRA--COSTA, CALIFORNIA CONTR / R Bye By Chairman, Board of Supervisors / Attest: County Clerk PUt ✓G G h Designate official capacity in business and affix corporation seal ) By lG• Deput State of California ) ss. County of Contra Costa ) Recommended by Human Resources Agency ACKNOWLEDGEMENT (CC 1190.1 ) The person signing above for Contractor By known- to me in those individual and si ee business capacities, personally appeared before:me today and acknowledged that he/they..signed it and that the corpora- tion or.-partnership named above executed the within instrument pursuant to its bylaws or a resolution of its board of directors. Form Approved: County Counsel Dated. o kcn By io 1g Deput Notary Pub is OFFICIAL SEAL LA DORM .`CCL 1 a NOTARY PUB. CALIFORNIA ' tONYRA C't:A COUNTY '� ^'' My comm. '9,)At kPR 3a, 102 SPECIAL PROVISIONS (� Numbe o,, 0 8 The Payment Limit of the contract identified herein is changed to $14,800, and the Service Plan is modified to increase numbers of services and the budget for the one month of this extension. Service Plan changes are as follows: 1. Page 2, Paragraph 3, Numbers of Services to be Provided "a. 35 advocacy services that include representation at administrative hearings and in court. b. 116 paralegal and referral services that relate to tax and/or debt problems. c. Distribution of 1,150 information flyers. d. 11 media announcements and newspaper articles." 2. The Budget of Estimated Program Expenditures. Federal Share Local Share Other Resources (County) (Contractor) Personnel 3 Paralegals at $4/hour, 20 hours per week for 26 weeks $ 7,123 1 Lawyer at $12/hour, 20 hours per week for 26 weeks 7,280 1 Legal Secretary at $5/hour, 2 hours per week $ 252 Fringe benefits at 15% 1,872 Travel: 15 cents/mile (for Paralegals) 397 Building Space ($100 month in-kind) $ 600 Equipment: Typewriter ($20 month) 120 Communications and Utilities ($55 month in-kind) 300 Other Volunteer Services 1,644 Audit 159 Total Cost $ 14,800 $ 1,644 $ 3,303 Less Income ( -0- ) ( -0- ) ( -0- ) Net Costs $ 14,800 $ 1,644 $ 3,303 CONTRACT PAYMENT LIMIT $ 14,800 Initials: ont� County Dept. C� I II r r CONTRACT AMENDMENT AGREEMENT (Administrative Amendment) Number 1. Identification of Contract to be Amended. Number: 20-108-1 Department: Social Service Subject: Paralegal Services for Area Agency on Aging Effective Date of Contract: September 1, 1977 2. Parties. The County of Contra Costa County California (County), for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: LEGAL SERVICES FOUNDATION OF CONTRA COSTA COUNTY Capacity: Nonprofit corporation Address: 332 :Rarbour Way, Richmond, California 94801 3. 'Am�;endment'Date.' The effective date of this Contract Amendment Agreement is Februa'ry_Y,w 1'978 4 4. - Amendment Specifications. The Contract identified above is hereby amended pursuant ut Paragraph 8.b. (Administrative Amendments) , page 1, of the General Conditions, as follows: "Amendment Specifications are attached and incorporated 'herein by reference." 5. Legal Authority. This Contract Amendment Agreement is entered into under and subject to the following legal authorities: 42 United States Code Section. 3021 et seq. ; CFR Section 903.0 et seq; California Government Code 53703 6. : Slgnai�ures d These signatures attest the partiesl agreement hereto. COUNTY OF CONTRA COSTA, CALIFORNIA CONTRA C 0 By By Designee (Designate official capacity ilf business Recommended by Human Resources Agency and affix corporation seal) / B Date: Mqr, � to 1 GC � +' Y RECEIVED MAR 96 1979 J. R. � 01S50N CLERK BOARD Of AER TSARS AMENDMENT SPECIFICATIONS Number2 ® ^ ® v .. 2 Contract identified by number above is amended by substitution of a corrected Budget of Estimated Program Expenditures, as follows: Federal Local Share* Personnel: 3 (1-1/2 Full-Time Equivalent) Paralegals $ 10,168 at $4/hour, 20 hours per week for 42-1/2 weeks 1 Lawyer at $12/hour, 20 hours per week 10,272 for 42.8 weeks 1 Legal Secretary at $5/hour, 2 hours per week $ 430 Fringe benefits at 12% 2,452 Travel: 13 cents/mile (for Paralegals) 1,042 Building Space: ($100 month in-kind) $ 19000 Typewriter: ($'20 month for 10 months) 200 Communication & Utilities: ($55 month in-kind) 550 Printing and Supplies: 300 Other: Legal Assistance (In-Kind Volunteer 3,000 at $50/hour or actual salary/hour earned in non-volunteer job) Training to include travel and lodging 321 Audit and Administration 500 TOTAL $ 24,555 $ 5,680 GRAND TOTAL (Contract Payment Limit) $24,555 *Local Share: 1. Total must be minimum of 1/9 of total Federal and County reimbursed funds paid to Contractor. 2. Federal funds or services reimbursed through Federal funds cannot be used tq match funds (local share) except to the extent allowed in State of California "Manual of Policies and Procedures" February. 1975. initials: e,y ontractor County Dept. I i In the Board of Supervisors of Contra Costa County, State of California April 24 1979 In the Matter of Approval of Foster Parent Training Contract #20-238 for the Social Service Department IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Contract #20-238 with Mrs. Karen Lanoy to provide a training course on foster parenting during the period from April 18, 1979 through May 23, 1979, at a maximum cost of $60 (75% Federal, 25% County funds). PASSED BY THE BOARD on April 24 , 1979. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Administrator's Office Witness my hand and the Seal of the Board of Attn: Contracts & Grants Unit Supervisors cc: Auditor-Controller affixed this 24thday of April 19 79 Social Service Dept. Contractor J. R. OLSSON, Clerk By Deputy Clerk VJ. Fluhrer CJ:dg (� H-24 4/77 15m Contra Costa County'., Standard Form . SHORT,'FORM, SERVICE, CONTRACT 1. Contract Identification Number 20238 Department:: 'Social Service Subject: "Parenting`Plus-Introduction to Foster Parenting" 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: Mrs. Karen Lanoy Capacity: Self Employed Individual Address: 415 Sherwood Drive, Brentwood CA 94513 3. Term. The effective date of this Contract is April 18, 1979 and it terminates May 23, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 60.00 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for. which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 10.00 per service unit: ( ) session, as defined below; or (X) calendar day (insert day, week or month) NOT TO EXCEED a total of 6 service unit(s) . (2-1/2 hours per day) 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction, and training on foster parenting for County- selected persons in the time, place, and manner required by County, including the provision of ,any related materials and supplies. This contract is subject to, and Contractor shall comply with, the Special Conditions which are attached hereto and incorporatedlherein by reference. I i 8. Independent ;Contractor Status. This Contract is by and between two independent contractors andlis not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents 'and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all . consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the -conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. Title XX of the U.S. Social Security Act as amended (P.L. 96-647) ; 45 CFR Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA- COSTA, CALIFORNIA CONTRACTOR az�_By_A Z",(� B 11 4CS4- Designee Recommended by Departm nt �✓ �� (Desi 'ate o fic1 capacity) By t7" Designee (Form approved by County Counsel) i lv� (A-4620 2/78) SPECIAL CONDITIONS Number 20 ~ 238 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for four years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under. this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra— tion of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a middemeanor. b. Nondiscriminatory Services, Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic background, creed, or condition of physical or mental handicap, and that none shall be used, in whole or in part, for religious worship or instruction. I Initials: Contractor County Dept. I i i i I� In the Board of Supervisors of Contra Costa County, State of California July 24 19 79 In the Matter of Approval of Contract #20-249 for Grief Counseling Services IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute the following short form service contract for the provision of grief counseling training services requested by the Social Service Department, and under terms and conditions as more particularly set forth in said contract: Contract 'Number: 20-249 Contractor: Polly Doyle Term: July 26, 1979 (one day only) Payment Limit: $105 PASSED BY THE BOARD on July 24, 1979. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Orig: County Administrator Supervisors Attn: Contracts 5 Grants Unit cc:; Auditor-Controller affixed this 24thday of July 19-19 Social Service Contractor J. R. OLSSON, Clerk By Deputy Clerk R. Fluhrer CJ:dg I H -24 4/77 15m I I Contra Costa County Standard Form 3-B SHORT FORM SERVICE CONTRACT 1. Contract Identification. Number 20 m- 249 Department: Social Service Subject: Grief Counseling Training Services 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: POLLY DOYLE Capacity: Self-employed individual Address: 1099 Ygnacio Valley Road, Walnut Creek, California 94598 3. Term. The effective date of this Contract is July 26, 1979 and it terminates July 26, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 105 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 105 per service unit: (X) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of one (1) service unit(s) . 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction, and training on Grief Counseling in the context of a current training series on "Death and Dying" for 35 County-selected persons in the time, place, and manner required by County, including the provision of any related materials and supplies. One session, for payment purposes, shall be defined as the provision of at least three full hours of such services. Contractor shall comply with and be subject to the Special Conditions which are attached hereto and incorporated herein by reference. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. Title XX of the U. S. Social Security Act, as amended (P.L. 96-647) ; 45 CFR Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF C pj�OSTA, CA IFORNIA CONTRACTOR Designee Recommended by Department �Ld' �� (Desi nate ifficial capacity) B JC, Designee (Form approved by County Counsel) ,: I�(A-4620 2/ i _ r -SPECIAL, CONDITIOIN, �0 2yy 1 Number 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its. performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for four years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under. this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra— tion of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic background, creed, or condition of physical or mental handicap, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: Contractor Count Dept. I I i v3nuOQ GlaO') N•,Cr?t � I�_Ji,�, to ead1to 101611ainiMb ��nura In the Board of Supervisors of Contra Costa County, State of California July 17 , 19 79 In the Matter of Foster Parent Education and Orientation Contract #20-207-2 IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute the following short form service contract for the provision of training and orientation services to the Foster Parent Orientation Program operated by the Social Service Department, and under terms and conditions as more particularly set forth in said contract: Contract Payment Number Contractor Effective Date Limit 20-207-2 Linda Graves 7/1/79 - 12/31/79 $ 30 PASSED BY THE BOARD on July 17, 1979. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: County Administrator Witness my hand and the Seal of the Board of Attn: Contracts & Grants Unit Supervisors cc: Auditor-Controller affixed this 17th day of July 1979 Social Service Contractor J. R. OLSSON, Clerk By Deputy Clerk J. Fluhrer CJ:dg I H-24 4/77 15m I f Contra Costa County Standard Form • SHORT FORM SERVICE C2NTRACT6 1. Contract Identification. Number 2® — 2® 7 o 2 Department: Social Service Subject: Foster Parent Education and Orientation Program 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: LINDA GRAVES Capacity: Self-employed individual Address: 351 Donegal Way, Martinez, California 94553 3. Term. The effective date of this Contract is July 1, 1979 and it terminates December 31, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 30 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 10 per service unit: (X) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of three (3)service unit(s) . 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction and training in Foster Parent Education and Orientation for County-selected persons in the time, place and manner required by County,�neluding the provision of any related materials and supplies. One session, for payment purposes, shall be defined as the provision of at least two full hours of such services. Contractor shall comply with and be subject to the Special Conditions which are attached hereto and incorporated herein by reference. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents 'and employees from all liabilities and claims for damages for death,- sickness or injury to persons or property, including, without limitation, all . consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the -conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. Title XX of the U. S. Social Security Act as amended (P.L. 96-647) Section 228.84; 45 CFR Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: I COUNTY OF CONTRA COSTA, CALIFORNIA CONTRACTOR BY Y G� I V y B i* i Designee Recommended bylDepartment - a (Desig ate official cap9ity) By � Designee (Form approved by County Counsel) (A-4620 2/78) ' f�. �, u r.,i er go 2 L. Compliance with Law. Contractor shall be subject to and comply with ali Federal, State and local laws and regulations applicable with respect to its performance lieT-Ounder, including but not limited to, licensing, employment and purchasing practices; and wages , hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, And the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor an& County agree to retainall documents pertaining to this Contract for four years from the dateof submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon . request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to exam ination for any purpose not directly connected with the administra— tion of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services, Contractor agrees that all goods and services under this C6ntract shall be available to all qualified persons regardless of age, selil race, religoft, color, na%-ioaal origin, ethnic background, creed, or condition of physical or mental -handicap, and that none shall be used, in whole or in part, for religious worship or instruction, Initials: . Contractor Cou-,Vy Dept. In the Board of Supervisors of Contra Costa County, State of California June 26 , 19 79 In the Matter of Foster Parent Education and Orientation Contracts for the Social Service Department IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED TO execute the following short form service contracts for the provision of training and orientation services to the Foster Parent Orientation Program operated by the Social Service Department, under terms and conditions as more particularly set forth in said contracts: Number Contractor Effective Dates Payment Limit 20-130-5 Paula Phipps 6/27/79 - 12/31/79 $ 90 20-247 Nellie Brown 7/1/79 - 12/31/79 $ 20 20-246 Charla Crandell 7/1/79 - 12/31/79 $ 20 20-238-1 Karen Lanoy 7/1/79 - 12/31/79 $ 20 PASSED BY THE BOARD on June 26, 1979. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: County Administrator Witness my hand and the Seal of the Board of Attn: Contracts & Grants Unit Supervisors cc: ! Auditor-Controller affixed this 26th day of June 1975 Social Service , Contractors J. R. OLSSON, Clerk By 1 Deputy Clerk R. Fluhrer CJ:dg �� H -24 4177 15m I Contra Costa County Standard Form ' I � SHORT FORM SERVICE CONTRACT 1. Contract Identification. Number 2 0—30 Department: Social Service Subject: Foster Parent Education and Orientation Program 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: PAULA PHIPPS Capacity: Self-employed individual (training consultant) Address: 801 Eberhardt Court, Clayton, California . 94517 3. Term. The effective date of this Contract is June 27, 1979 and it terminates December 31, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 90 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 10 per service unit: (X3) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of nine (9) service unit(s) . 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction and training in Foster Parent Education and Orientation for County-selected persons in the time, place and manner required by County,'including the provision of any related materials and supplies. One session, for payment purposes, shall be defined as the provision of at least two full hours of such services. Contractor shall comply with and be subject to the Special Conditions which are attached hereto and incorporated herein by reference. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents 'and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the .conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. Title XX of the U. S. Social Security Act as amended (P.L. 96-647) Section 228.84; 45 CFR Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF C COSTA, C FORNIA CONTRACTOR I By I By Designee I Recommended by (DepartmentQ !� A (De gnate o ficial apacity) By /� Designee (Form approved by County Counsel) (A-4620 2/78) 1� -_------_-- --- 20 Plumber 1. Compliance with Law, Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of eeaployment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United . States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. - 4. Retention of Records. The Contractor andr County agree to retain all documents pertaining to this Contract for four years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by. this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government.. S. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the "identity of persons served under this. Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra tion of such service. -- b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services, Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, Tale, rel lglon, color, naiionat_ origiii, ethnic backgrairid, creed, or condition of physical or mental handicap, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: , / Contractor Couanv Dept. i I i I Contra Costa County Standard Form • SHORT FORM SERVICE CONTRACT 1. Contract Identification. Number 2 ® ' 2 4 { R Department: Social Service Subject: Foster Parent Education and Orientation Program 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: NELLIE BROWN Capacity: Self-employed individual Address: 3018 Ponderosa Drive, Concord, California , 94520 3. Term. The effective date of this Contract is July 1, 1979 and it terminates December 31, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 20 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 10 per service unit: ( session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of two (2) service unit(s) . 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction and training in Foster Parent Education and Orientation for County-selected persons in the time, place manner required dy ,County,,iincluding the provision of any related materials and supplies. One session, for payment purposes, shall be defined as the provision of at least two full hours of such services. Contractor shall comply with and be subject to the Special Conditions which are attached hereto and incorporated herein by reference. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents 'and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all . consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. Title XX of the U. S. Social Security Act as amended (P.L. 96-647) Section 228.84; 45 CFR Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CON COSTA, CALIFORNIA CONTRACTOR i By /[/ By Designee All Recommended by'Department (Des i gnate ffic" 1 capacity) By Designee (Form approved by County Counsel) /�(A-4620 2/78) 0 SPECIAL CONDITIOPIS Number2 0 — 2 4 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for four years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra- tion of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic background, creed, or condition of physical or mental handicap, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: Contractor County ept. I I I \y Contra Costa County Standard Form • SHORT FORM SERVICE CONTRACT y 1. Contract Identification. Number 20 - 246 Department: Social Service Subject: Foster Parent Education and Orientation Program 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: CHARLA CRANDELL Capacity: Self-employed individual Address: 3616 G Street, Antioch, California 94509. 3. Term. The effective date of this Contract is July 1, 1979 and it terminates December 31, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 20 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 10 per service unit: (X) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of two (2) service unit(s) . 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction and training in Foster Parent Education and Orientation for County-selected persons in the time, place and manner required Sy County,^including the provision of any related materials and supplies. One session, for payment purposes, shall be defined as the provision of at least two full hours of such services. Contractor shall comply with and be subject to the Special Conditions which are attached hereto and incorporated herein by reference. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents 'and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all . consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the -conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. Title XX of the U. S. Social Security Act as amended (P.L. 96-647) Section 228.84; 45 CFR Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CON COSTA, CALIFORNIA CONTRACTOR I By / zlva44,(,� By� Designee � o 0 Recommended by Department — n `/`� (yes gnate off icicapacity) By C) Designee (Form approved by County Counsel) (��/ (A-4620 2/78 ly SPECIAL CONDITIONS ,� L� �j Number- ® — 2 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices ; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for four years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra— tion of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic background, creed, or condition of physical or mental handicap, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: CHILI LYJ tractor County Dept. i i I I I Contra Costa County Standard Form • SHORT FORM SERVICE CONTRACT ® ` 1. Contract Identification. Number 20 - 238 - 1 Department: Social Service Subject: Foster Parent Education and Orientation Program 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: KAREN LANOY Capacity: Self-employed individual Address: 415 Sherwood Drive, Brentwood, California 94513 3. Term. The effective date of this Contract is July 1, 1979 and it terminates December 31, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 20 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for. which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 10 per service unit: session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of two (2) service unit(s) . 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction and training in Foster Parent Education and Orientation for County-selected persons in the time, place and manner required by County, including the provision of any related materials and supplies. One session, for payment purposes, shall be defined as the provision of at least two full hours of such services. Contractor shall comply with and be subject to the Special Conditions which are attached hereto and incorporated herein by reference. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents 'and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all . consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following le al authorities: California Government Code Sections 26227 and 31000. Title XX o tg the U. S. Social Security Act as amended (P.L. 96-647) Section 228.84; 45 CFR Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CON COSTA, CALIFORNIA CONTRACTOR B / �i/li� B (�u Ct Y Y Designee Recommended by Department SA evy\ 10 Cor.S , (Designate officia capacity) By L r)�11 Designee (Form approved by County Counsel) (A-4620 2/7 _ o ' SPECIAL CONDITIONS Number2O 2 3 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. -- 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for four years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under. this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra— tion of such service. - - - --- -.-- -- b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services.. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic background, creed, or condition of physical or mental handicap, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: Contractor County Dept. OFFICE OF COUNTY ADMINISTRATOR CONTRA COSTA COUNTY Administration Building Martinez, California To: Board of Supervisors Date: June 20, 1979 M. G. Wingett, Administrator by: C. L. Van Marter, FOSTER PARENT EDUCATION AND From: Assistant Administrator— Subject: ORIENTATION TRAINING CONTRACTS Human Services The following Social Service Department contracts are listed on my agenda to the Board for June 26, 1979: Number Contractor Effective Dates Payment Limit 20-130-5 Paula Phipps 6/27/79 - 12/31/79 $ 90 20-247 Nellie Brown 7/1/79 - 12/31/79 $ 20 20-246 Charla Crandell 7/1/79 - 12/31/79 $ 20 20-238-1 Karen Lanoy 7/1/79 - 12/31/79 $ 20 These contracts provide training in Foster Parent Education and Orientation for the Foster Home Development Training Progrm and are funded by 75% Federal and 25% County money in the Social Service Department budget. These contracts are in the standard short form contract format approved by County Counsel and are recommended for approval by the Director of Social Services. CJ:dg Attachments cc: R. E. Jornlin Betty Manning Ernie Salwen June M.' Larson Becky Fluhrer i I I ' I In the Board of Supervisors of Contra Costa County, State of California June 19 , 19 79 In the Matter of Short Form Contract #20-241 with Kent Zimmerman, M.D. for staff training for Conciliation Court, Social Service Department The County Welfare Director having recommended approval of the short form service contract #20-241 with Kent Zimmerman, M.D. for the provision of training in the psychiatric aspects of casework to the staff of the Social Service Department's Conciliation Court Unit, under terms and conditions as are more particularly set forth in this contract: Number Contractor Term Payment Limit 20-241 Kent Zimmerman, M.D. June 28, 1979 $50 (FY 1978-79) Only IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute said contract. PASSED BY THE BOARD on June 19, 1979. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Orig: Social Service Department Supervisors cc: Contractor affixed this 19th day of June 1979 County Administrator County, Auditor-Controller J. R. OLSSON, Clerk GS:lk BY Deputy Clerk R. J. Yluhrer H -24 4/77 15m 4Contra Costa County Standard Form S� SHORT FORM SERVICE CONTRACT ( ` �r- 1. Contract Identification. Number 20 = 241 Department: Social Service Subject: Staff training for Conciliation Court Unit staff in psychiatric aspects of casework 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: KENT ZIMMERMAN, M.D. Capacity: Self-employed individual Address: 2232 Carleton, Berkeley, California 94720 3. Term. The effective date of this Contract is June 28, 1979 and it terminates June 28, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 50 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for. which this Contract is made or his designee, according to the following fee schedule: (X) hour; or FEE RATE: $ 50 per service unit: ( ) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of one (1) service unit(s) . 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction and training in psychiatric aspects of casework for County-selected persons in the time, place and manner required by County, including the provision of any related materials and supplies. This contract is subject to and Contractor shall comply with the attached Special Conditions which are incorporated herein by reference. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification.. The Contractor shall defend, save harmless and indemnify the County and its officers, agents 'and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all . consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the .conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. Title XX of the U. S. Social Security Act as amended; 45 CFR Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF C04.TRA GOSTA, CALIFORNIA CONTRACTOR By/ By X Designee Recommended by Department (Designate official capacity) Bylif t- Designee (Form approved by County Counsel) (A-4620 2/78) S V . SPECIAL CONDITIONS Number 2 0 - 2 4 1 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for four years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or. Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra- tion of such service. b. No person will publish or disclose or permit or cause to be published . or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic background, creed, or condition of physical or mental handicap, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: X � Contrackir Co ty Dept. i 7 4r'� E i In the Board of Supervisors of Contra Costa County, State of California June 12 019 79 In the Matter of Approval of Contract #20-240 for Social Service Training IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Contract #20-240 with Susan Rodgers for training for Social Service Protective Services workers from June 1, 1979 through June 29, 1979, at a cost of $350, under terms and conditions as more particularly set forth in said contract. PASSED BY THE BOARD on June 12, 1979. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Administrator's Office Witness my hand and the Seal of the Board of Attn: Contracts & Grants Unit Supervisors cc: Auditor-Controller affixed thisl2th day of June ig 79 Social Service Contractor _ J. R. OLSSON, Clerk By S1 Deputy Clerk R. JU Fluhrer CJ:dg H - 24 4/77 15m I /1 Q- / Contra Costa County R Standard Form 0 SHORT FORM SERVICE CONTRACT O O �-C 1. Contract Identification. Number rr Department: Social Services Subject: Human Sexuality Training 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: SUSAN RODGERS Capacity: Self Employed Individual Address: 10 Encinal, Orinda, California 94563 3. Term. The effective date of this Contract is June 1, 1979 and it terminates June 29, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 350 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 70 per service unit: (X) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of 5 service unit(s). 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction, and training on the sexual problems of protective services clients for Children's Protective services workers, in the time, place, and manner required by County, including the provision of any related materials and supplies. For payment purposes, training will consist of (5) five sessions of 2/hours per session. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification.. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all . consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the -conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. ( Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. Title XX of the U.S. Social Security Act as amended (P.L. 96-647) ; 45 CFR Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF C _ _C0 TA, CACIFORNIA CONTRACTOR By Designee Recomm ded by Depart t """' (De ignat fficial capacity) By I Designee (Form approved- by County Counsel) [Lk (A-4620 2/78) SPECIAL CONDITIONS Number 20m, 240 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for four years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra- tion of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic background, creed, or condition of physical or mental handicap, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: eA C n•tractor County Dept. In the Board of Supervisors of Contra Costa County, State of California . June 5 19 79 In the Matter of Foster Parent Education and Orientation Contracts X620-157-3 and 420-047-1 IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute the following short form service contracts for the provision of training and orientation services to the Foster Parent Orientation Program operated by the Social Service Department, and under terms and conditions as more particularly set forth in said contracts: Contract Payment Number Contractor Effective Dates Limit 20-157-3 Patricia Bacon 1/1/79 — 6/30/79 $ 20 20-047-1 Emma Cowans 1/1/79 —6/30/79 $ 20 PASSED BY THE BOARD on June 5, 1979. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig• Administrator's Office Witness my hand and the Seal of the Board of Attn: Contracts & Grants Unit Supervisors cc: Auditor-Controller affixed this 5th day of June 197 Social Service Dept. Contractors J. R. OLSSON, Clerk By AaA Deputy Clerk R. J. Fluhrer 1LL CJ:dg �l H -24 4/77 15m ontra Costa County Standard Form SHORT FORM SERVICE CONTRACT 8/f 1. Contract Identification. Number 2 U w 157 w Department: Social Service Subject: Foster Parent Education and Orientation Training Program 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: PATRICIA BACON Capacity: Self-employed individual Address: 480 Shore Road, West Pittsburg, California , 94565 3. Term. The effective date of this Contract is January 1, 1979 and it terminates June 30, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 20 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 10 per service unit: (X) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of two (2) service unit(s) . 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction and training in Foster Parent Education and Orientation for County-selected persons in the time, place, and manner required by County, including the provision of any related materials and supplies. One session, for payment purposes, shall be defined as the provision of at least two full hours of such services. Contractor shall comply with and be subject to the Special Conditions which are attached hereto and incorporated herein by reference. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents 'and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all . consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the .conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. Title XX of the U. S. Social Security Act as amended (P.L. 96-647) ; 45 CFR Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CON STA, CALIFORNIA CONTRACTOR �/' By / By, /1///ilf�.i l •�L2s�J Designee ✓' Recommended by Department (Designate official capacity) By Designee (Form approved by County Counsel) (A-4620 2/78) �� Number 2 0 5 ! I Compliance with L aw Contractor shall be subject to and comply wth all Federal, State aild local laws and regulations applicable with respect to i-ts performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages , hours and conditions of employ-merit. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. . The Contractor an& County agree to retain all documents pertaining to this Contract for four years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these -records available to authorized representatives of the County, the State of California, and the United States Government, 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open toexamination for any purpose not directly connected with the administra-, tion of such service. b. No person will publish or disclose or permit or .cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, .agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services . Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sc.11-C, religion, color, national origin, ethnic background, creed, or condition of pilysical or mental handicap, and that none shall be used, in whole or in part, for religious worship or instruction. q. Initials: . Dept. Contractor Coudy Contra Costa County G ZI &1A a. Standard Form •4..y , SHORT FORM SERVICE CONTRAC r/ 1. Contract Identification. Number O rr O "- ` w 1 Department6. ' Social Service Subject: ` Foster Parent Education and Orientation Training Program 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: EMMA COWANS Capacity: Self-employed individual (training consultant) Address: 2163 Goff Avenue, Pittsburg, California 94565 3. Term. The effective date of this Contract is January 1, 1979 and it terminates June 30, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 20 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 10 per service unit: ()o session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of two (2) service unit(s) . 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction and training in Foster Parent Education and Orientation for County-selected persons in the time, place, and manner required by County, including the provision of any related materials and supplies. One session, for payment purposes, shall be defined as the provision of at least two full hours of such services. Contractor shall comply with and be subject to the Special Conditions which are attached hereto and incorporated herein by reference. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents 'and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all . consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees . i 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. Title XX of the U. S. Social Security Act as amended (P.L. 96-647); 45 CFR Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CO OSTA, CALIFORNIA CONTRACTOR By / I / By_X Designee Recommended by Department (Designate official capacity) By Designee (Form approved by County Counsel) I (A-4620 2/78) / C� 2 0 0 4 7 1 1. Compliance with Law, Contractor shall be subject to and comply with all Federal, Scan and local laws and regulations applicable With respect to its ' performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor an& County agree to retain all documents pertaining to this Contract for four years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government., 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or- relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra- tion of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services, Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, ME, YMP, 0-1_,1,Z"; . 61on, color, national origin, ethnic background, creei, or condition of physical or mental handicap, and that none shall be used, in whole or in part, for religious worship or instruction. Initials Contractor Count, Dept. 0 0 In the Board of Supervisors of Contra Costa County, State of California April 24 , 19 79 In the Matter of Approval of Contract #20-239 for services to establish a 24-Hour Personal Crisis Phone Number The Board on April 17, 1979 having approved the Finance Committee Report entitled "24-Hour Personal Crisis Phone Number" calling for negotiation of a contract by the Social Service Department with the Contra Costa Children's Council under which the Children's Council would aid with establishment of a toll-free 24-hour personal crisis phone number service,,and the Director, Social Service Department, having negotiated a contract as specified in said Finance Committee Report with the exception of recommending $3,500 in Social Service Department budgeted funds for contract funding instead of $2,500 as recommended in the Report because of inclusion of additional training, IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Contract #20-239 with the Contra Costa Children's Council, effective . April 15, 1979 through June 30, 1979, to provide services pursuant to establishment of a 24-Hour Personal Crisis Phone Number at a cost of $3,500. PASSED BY THE BOARD on April 24 , 1979. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Administrator's Office Witness my hand and the Seal of the Board of Attn: Contracts & Grants Unit Supervisors cc:, Auditor-Controller affixed this 24th day of April 1979 Social Service Contractor J. R. OLSSON, Clerk By A4,4 Deputy Clerk VJ. Fluhrer EH:dg H -24 4/77 15m ' Cont"a Costa County Standard. Form X SHORT FORM• SERVICE CONTRACT 1. Contract Identification, Numbe12 U — 20 9 Department: Social Service Subject: 24-Hour Personal Crisis Phone Number 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: CONTRA COSTA CHILDREN'S COUNCIL Capacity: Nonprofit California corporation Address: 2230 Salvio Street, Concord, California 9.4520 3. Term. The effective date of this Contract is April 15, 1979 and it terminates June 30, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 3,500 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County . (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: $2,000 payable on May 15, 1979 and $1,500 upon termination of contract and completion of "Contractor's Obligations", paragraph 7 below. ( ) hour; or FEE RATE: $ NA per service unit: ( ) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of NA service unit(s) . 7. Contractor's Obligations. Contractor shall provide the following described services: Contractor shall provide those specific services enumerated as 1, 2, 3, 4, and 6 on i page one of the April 17, 1979 "Report of Finance Committee on 24-Hour Personal Crisis Phone Number" attached hereto and incorporated herein by reference, including but not limited to establishment of a toll-free 24-hour personal crisis phone number, for use by any Contra Costa County resident,, as a cooperative venture of existing agencies providing personal crisis services within Contra Costa County. Further, Contractor shall report to County on services provided in the form required by County on or before June 30, 1979. 8. Independent Contractor Status. This Contract is by and between two independent contractors and :is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents 'and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the .conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following I legal authorities: California Government Code Sections 26227. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA-COSTA, CALIFORNIA CONTRACTOR By B Designee Recommended by Department n (Designate official capacity) B 4ttZ `v Designee (Form approved by County Counsel) (A-4620 2/78) ( I I ''•• James R,01'..0" Thos, S Oal rd o Su Dervi S�s Contlv a County Me& and Ex Officio Clark of Ina Board Ciounty A ;ininistratlon QUllcfingi Costa Mrs.Geraldine Russell Chief Clerk P.O. Box 9i'I County (:151372-2371 A,{artinez, California 5, 53 ; C TcRt PO:'M1'r5, 1st District Nancy C. Fand�n,2nd fjis;rir,t /,./� Robert 1.SchrodRr,3;d District Sunre Wright PA creak,.ttn District ('� Eric H.NasseL'ine,Sth District _ 1 20 o 3 9 ,J fy April 17, 1979 REPORT OF FINANCE COMMITTEE ON 24-HOUR PERSONAL CRISIS PHONE NUMBER ,- r� On March 27, 1979, the Board referred to our Committee a proposal brought to the Board's attention by Chairman Hasseltine which would establish a toll-free, 24-hour personal crisis phone number for use by any resident of the County who was experiencing a personal crisis and was in need of a referral to an appropriate agency. It has been proposed that a contract be negotiated by the Social .Service Department with the _Children's Council under which the Children's Council would do the following: a 1 . Contractor will develop necessary coordination mechanisms to ensure participation in the project { of all interested public and private agencies ; 2. Contractor will develop; with participating agencies, the process and procedures for updating resources and referral agencies; F 'F i. 3. Contractor will solicit participation by agencies in recruitment of volunteers and shared costs of telephone system; a 4. Contractor will develop and provide, with participating agencies , a training program for all volunteers who will serve in the program; 5. Contractor will attempt, time permitting, to obtain funding for costs of program for fiscal year 1979-1960; 6. Contractor will do all necessary activities to ensure system is in operation 24 hours per day by June 30, 1979. . This contract can be carried out for approximately $2500. This program, when operational in June, will involve the cooperation of all existing agencies providing personal crisis services. No paid professional staff will be needed to implement this program, which will involve extensive j use of ti;el1 -trained volunteers . I -2- 20 . 2 - � The necessary funding for this contract is already available in the Social Service Department budget for this fiscal year so no additional funds need to be appropriated for this purpose. The Committee agrees that this is a vitally needed service and therefore recommends that the Board of Supervisors : 1 . Authorize the County Welfare Director to negotiate a contract with. the Children's Council for not to exceed $2500 for the period April 15-June 30, 1979 to accomplish the six objectives listed above, said contract to be returned to the Board for approval when completed. 2. Remoa✓e this item as a referral to the Finance Committee. IOU P,obert I. Schroder Sunne !,,'right McPeak Supervisor, District III Supervisor, District IV 'F { a I /�✓1 i� Jarre.A.Cl I hs Board of SuperVIS�S C'o iir Cyt County C;! < t.n1 /^' L ER Othao CW A the 3o ml C WnZ r�'..:.11(ll>.iatioil i �, crr.. !a{dine EtJy9±:1 �'.Q. Box ;ii I t/�,t/1') .�� Cn�at Cl ra a1(I':_'[.,Ca i iornla J x553 vv1-.1I 1! (:15)372 2371 . TCm Par•>ry, UiSt,,,t 5=0 C. Fahim,2nd r1wh:t \ Robert I.Schroder,3.d rl5trict Sunne Wr' hl'd rPea't, :th Ui9tr:ct J '~ Eric H. >i ir55 a'i;in±.$:h DiSiriCt April 177 1979 REPORT OF FINANCE COMMITTEE ON 24-HOUR PERSONAL CRISIS PHONE NU SER On March 27, 1979, the Board referred to our Committee a proposal brought to the Board's attention by Chairman Hasseltine which would establish a toll-free, 24-hour personal crisis phone number for use by any resident of the County who was experiencing a personal crisis and was in need of a referral to an appropriate agency. It has been proposed that a contract be negotiated by the Social Service Department with the_Children's Council under which the Children's Council would�dn the follc.. ing_ 1 . Contractor will develop necessary coordination mechanisms to ensure participation in the project of all interested public and private agencies ; 2. Contractor will develop; with participating agencies, the process and procedures for updating resources and referral agencies; 3. Contractor will solicit participation by agencies in recruitment of volunteers and shared costs of telephone system; 4. Contractor will develop and provide, with participating agencies , a training program for all volunteers who will serve in the program; 5. Contractor will attempt, time permitting, to obtain funding for costs of program for fiscal year 1979-1980; 6_ Contractor will do all necessary activities to ensure system is in operation 24 hours per day by June 30, 1979. . This contract can be carried out for approximately 122500. This program, when operational in June, will involve the cooparatlon of all existing agencies providing personal crisis services . No paid professional staff will be needed to implezent this program, which will involve extensive use of yell -trained volunteers . I 20 - 2 `'. E The necessary funding for this contract is already available in the Social Service Department budget for this fiscal year so no additional funds reed to be appropriated for this purpose. The Committee agrees that this is a vitally needed service and therefore recommends that the Board of Supervisors : 1 . Authorize the County Welfare Director to negotiate a contract with. the Children' s Council for not to exceed $2500 for the period April 15-June 30, 1979 to accomplish the six objectives listed above, said contract to be returned to the Board for approval when completed. 2. Remoxyl this item as a referral to the Finance Committee. L,17 OU Robert I_ Schroder Sunne Wright McPeak Supervisor, District III Supervisor, District IV II I I t In the Board of Supervisors of Contra Costa County, State of California April 17 , 1979 In the Matter of Approval of Training Contract #20-237 for Social Service/Office on Aging IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Contract #20-237 with Eleanor Tattersall to provide a training course on hearing impairment in older adults during the period from April 19, 1979 through April 20, 1979, at a maximum cost of $130 (100% Federal Title IV-A Older Americans Act funds). PASSED BY THE BOARD on April 17, 1979. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Orig: Administrator' s Office Attn: Contracts & Grants Unit Supervisors cc: Auditor-Controller affixed this 17thday of April 19 79 Social Service Dept. Contractor J. R. OLSSON, Clerk ByDeputy Clerk . J. Fluhrer I CJ:dg j H-24 4/77 15m Contra Costa County P, VIN a Standard Form w 0 !� SHORT FORM SERVICE CONTRACT • 1. Contract Identification. Number 20 w 2, 37 Department: Social Service Subject: Training Course in Hearing Impairment in Older Adults 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: ELEANOR TATTERSALL Capacity: Speech Pathologist (self-employed) Address: 1278 Weber Street, Alameda, California 94501 3. Term. The effective date of this Contract is April 19, 1979 and it terminates April 20, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 130 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 130 per service unit: (X) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of one (1) service unit(s) . 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction, and training on "Hearing Impairment in Older Adults" for County-selected persons in the time, place, and manner required by County, including the provision of any related materials and supplies. Services will be pro- vided in accordance with Contractor's course outline, attached hereto and incorporated herein by reference. For payment purposes, one session is defined as a two-day, five hour per day course, as specified herein. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents 'and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all . consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CON_TBA COOS/TA, CAIIFORNIA CONTRACTOR By , (�4 By v i,L� Designee r' • Recommended by Depart m . t g �p (Designate offi ial capacity) Designee (Form approved by County Counsel) (A-4620 2/78) �/ A.. c ELEANOR TATTERSALL ` SPEECH PATHOLOGIST 127D `NEVER STREET ALAN EDA, CALIFORNIA 94501 l Hearing e nt in the Old,--.r tioult - In- Sei°vico Participants : Area Agency on :_ging Course _abstract :This course is designed to expand the know- ledge of people working :with the older adult in the area of hearing impairment. The participants will gain an understanding of the types of hearing loss . Develop methods of communicating with the hearing, impaired. Learn about environmental :nanioulation for better co:amunicati on. Course objectives : Uoon completion of this class t'ne student should be able to; Re;,oianize types of hearing impairment . Manipulate environ-me -it to make communics.ti on more feasible for the hearing impaired . Understand why 'nearing aids help some _eople and not others . Speak so they can be understood by the nearing impaired. I In the Board of Supervisors of Contra Costa County, State of California April 3 , 19 79 In the Matter of Approval of Consultation Contracts for the Social Service Department IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute three contracts for consultation and training services on deviate and pathological behavior of children for the Social Service Department, said contracts to be in effect April 1, 1979 through June 30, 1979, with 75% Title XX Federal and 25% County funding, with the following contractors: Number Contractor Payment Limit 20-234 Dr. John H. Frykman $ 405 20-235 Eleanor M. Luce, M.D. $ 405 20-236 Frieda Harter, M.D. $ 810 PASSED BY THE BOARD on April 3 , 1979. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Human Resources Agency Witness my hand and the Seal of the Board of Attn: Contracts & Grants Unit Supervisors cc: County Administrator affixed this 3rd day of April 197_ County Auditor-Controller County Social Service Contractors J. R. OLSSON, Clerk By Deputy Clerk R. Fluhrer i CJ:dg H-24 4/77 15m J I r Contra Costa County - Standard Form SHORT FORM SERVICE CONTRACT" 1. Contract Identification. Number 2® _ 2 36 Department: Social Service Subject: Consultation Services and Training on Deviate and Pathological Behavior of Children 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: FRIEDA HARTER, M.D. Capacity: Individual consultant Address: 2232 Carleton Street, Berkeley, California . 94704 3. Term. The effective date of this Contract is April 1, 1979 and it terminates June 30, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 810 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: (X) hour; bk/ (maximum of 3 hours per month) FEE RATE: $ 45 per service unit: ( ) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of 18 service unit(s) . 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction, and training on deviate and pathological behavior of children for Children's Protective Services and Placement Units in Pleasant Hill and Richmond District Offices. The training will be for County-selected persons in the time, place, and manner required by County, including the provision of any related materials and supplies. This Contract is subject to and Contractor shall comply with the Special Conditions which are attached hereto and incorporated herein by reference. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for'damages for death, sickness or injury to persons or property, including, without limitation, all . consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the .conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000: and 53703; II Title XX of the U. S. Social Security Act as amended; 45 CFR Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA CONTRACTOR By /(/W By� / �CCtt Designee p� Recommended by Department (Des.igna�fi al capacity) By 5�& Designee (Form approved by County Counsel) (A-4620 2/78) ' N � SPECIAL CONDITIONS Number 20 ~ 236 .1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for four years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra- tion of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of 'a misdemeanor. 6. Nondiscriminatory Services, Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic background, creed, or condition of physical or mental handicap, and that none shall be used, in Whole or in part, for religious worship or instruction. Initials: _ Contractor Coun y Dept. Cgntra Costa County 3 Standard Form "SHORT FORM SERVICE CONTRACT 1. Contract Identification. Number 20 = 235 Department: Social Service Subject: Consultation Services and Training on Deviate and Pathological Behavior of Children 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: ELEANOR M. LUCE, M.D. Capacity: Individual consultant Address: 1635 Solano Avenue, Berkeley, California 94707 3. Term. The effective date of this Contract is April 1, 1979 and it terminates June 30, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 405 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: 00 hour; Aid (maximum of 3 hours per month) FEE RATE: $ 45 per service unit: ( ) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of nine (9) service unit(s). 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction, and training on deviate and pathological behavior of children for Children's Protective Services and Placement Units in the West County District. The training will be for County-selected persons in the time, place, and manner required by County, including the provision of any related materials and supplies. This Contract is subject to and Contractor shall comply with the Special Conditions which are attached hereto and incorporated herein by reference. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be, construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents 'and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all . consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the .conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000, and 53703; Title XX of the U. S. Social Security Act as amended; 45 CFR Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA /1COSTA, CALIFORNIA CONTRACTOR r By l7 L �C/� BY X ClL W Designee Recommended by Department (Designate official capacity) By el,17 e�4"tc/ Designee (Form approved by County Counsel) (A-4620 2/78) ' SPECIAL CONDITIONS 20 ~ 235 Number 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for four years from the date of submission of Contractor's .final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. S. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under. this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra- tion of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of:a misdemeanor. 6. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic background, creed, or condition of physical or mental handicap, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: Contractor Cou t Dept. i "Contra Costa County Standard Form i I,- "SHORT FORM SERVICE CONTRAd" 1. Contract Identification. Number 2 O = 2 J 4 Department: Social Service Subject: Consultation Services and Training on Deviate and Pathological Behavior of Children 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: DR. JOHN H. FRYKMAN Capacity: Individual consultant Address: 751 - 47th Avenue,, San Francisco, California, 94121 3. Term. The effective date of this Contract is April 1, 1979 and it terminates June 30, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 405 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by / the head of the County Department for. which this Contract is made or his designee, according to the following fee schedule: i (X) hour; 41 (maximum of 3 hours per month) FEE RATE: $ 45 I per service unit: ( ) session, as defined below; or i ( ) calendar (insert day, week or month) NOT TO EXCEED a total of 9 service unit(s) . 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction and training on deviate and pathological behavior of children for Children's Protective Services and Placement Units in Pleasant Hill District. The training will be for County-selected persons in the time, place, and manner required by County, including the provision of any related materials and supplies. This Contract is subject to and Contractor shall comply with the Special Conditions which are attached hereto and incorporated herein by reference. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents 'and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all . consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the -conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000, and 53703; Title XX of the U. S. Social Security Act as amended; 45 CFR Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CO RA COSTA, CALIFORNIA CONTRACTOR By4 By x Designee Recommended by Department By ,3%� (Desi ate o ici capacity) , &,�� Designee (Form approved by County Counsel) (A-4620 2/78)�/� • SPECIAL CONDI'PIONS ?,0 w 2 tt!! � 4 Number 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for four years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services; provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra— tion of such service. _ -" b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of .a. misdemeanor. 6. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic background, creed, or condition of physical or mental handicap, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: X eA Cotractor Cou&4 Dept. 018 � In the Board of Supervisors of Contra Costa County, State of California March 20 , 19 ,79 In the Matter of Approval of Two-day Workshop: "Foster Parenting the Adolescent" IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Contract #20-228 with Peggy Young to provide a two-day foster parent training workshop for the Social Services Department during the period, March 26, 1979 through April 6, 1979 at a maximum cost of $290 (75% Title XX Federal and 25% County). PASSED BY THE BOARD on March 20, 1979. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Supervisors affixed this 20th day of March 19 79 Orig: Human Resources Agency J. R. OLSSON, Clerk Attn: Contracts & Grants Unit cc: County Administrator By Deputy Clerk County Auditor-Controller R. J. Fluhr er County Social Service Dept. /�o(f� Contractor � CJ: jm H -24 4/77 15m Contra Costa County """, Standard Form • SHORT FORM SERVICE CONTRAC* . 1. -Contract Identification. Number 20 - 228 � Department: Social Service Subject: Two-day workshop: "Foster Parenting the Adolescent" i I 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: MRS. PEGGY YOUNG Capacity: Self-employed Consultant Address: P.O. Box 7048, Carmel, California 93931 3. Term. The effective date of this Contract is March 26, 1979 and it terminates April 6, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 290 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed byiCounty (Demand Form D-15) and upon approval of such demand by the head of the CountylDepartment for. which this Contract is made or his designee, according to the following fee schedule: ( hour; or FEE RATE: $ 20 per service unit: ( ) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of 12 service unit(s) . In addition, Contractor will be paid for mileage at the rate of $25 per day, not to exceed $50. 7. Contractor's Obligations. Contractor shall provide the following described services: I Consultation, specialized instruction, and training in Foster Parenting the Adolescent for County-selected persons in the time, place, and manner required by County, including the provision of any related materials and supplies. This Contract is subject to and Contractor shall comply with the Special Conditions which are attached hereto and incorporated herein byl, reference. I i i 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents 'and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all . consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000, and 53703; Title XX of the U. S. Social Security Act as amended; 45 CFR Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CO RA COSTA, CALIFORNIA CONTRACTOR By I � . By Designee Recommended by Department _ D (Designate offici 1 c pacity) By Designee (Form approved by County Counsel) (A-4620 2/78) y SPECIAL CONDITIONS Number 20 w 2 28 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for four years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality: Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under. this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra- tion of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic background, creed, or condition of physical or mental handicap, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: Contractor County Dept. March 14, 1979 , M. G. Wingett, County Administrator C. L. Van Marter, Director C TWO-DAY WORKSHOP: "FOSTER P RENTING THE ADOLESCENT" Attached for presentation..to the-''Board' of Supervisors is the following 'contract: i ;.t ;S( ,. r r , + { Number: 20-228.'• 4r !eY a. ..r• , : _ r ,, `Department: Social Services' -• ' ' ' ;�„ }' ' �a� +'!Y•�"r- a Contractor `.MRS'. PEGGY YOUNG wx 'Term: March' 2b; .,14,'79 :through: April; 6, 1979~, Payment Limit. $290 Funding: 75% Federal (title: XX)., 25% Count r Service: Two-Day Workshop- "Foster Parenting: the Adolescent".'_ This contract.. is: an effort to g to respond to the need for training P foster parents and staff who deal with teenagers in the East and Centra'1 Districts: Mrs. Young has provide& other foster parent workshops for the r :'' i', County in the past. Similar training is being provided 'for the Richmond area. This contract has been executed by the contractor and approved .as to 1= legal form by-,HRA Contracts- and Grants Administrator. The•Director �v of Social Service' recommends that the- contract be submitted to- the Board.' F `•:. on Tuesday,' March 20, 1979: CJ: jm a i Attachmentsil. i k cc: Ernie •Salwen ' Betty..,Stetaer June' M. . Larson , ,, > , Jeanne Maglio _ �' ; ., : �.... ... RECEIVED ' MAR is', 1979 J. R. OLSSON CLERK BOARD OF SUPEERISORS In the Board of Supervisors of Contra Costa County, State of California January 30 1979 In the Matter of Contract #20-210-1 with Odesia Holloway to provide Parent Training Services The Board, on January 16, 1979, having authorized negotiations for a contract with Odesia Holloway to provide parent training services under Title IV-B of the Federal Social Security Act, IT IS BY THE BOARD ORDERED that its Chairman is hereby AUTHORIZED to execute Contract #20-210-1 with Odesia Holloway to provide certain training services for parents in selected child abuse and neglect cases, for the term from January 1, 1979 through June 30, 1979, with a contract payment limit of $720, and under terms and conditions as more particularly set forth in said contract. PASSED BY THE BOARD on January 30, 1979 I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Orig: Human Resources Agency Supervisors Attn: Contracts & Grants Unit 30th January 79 cc: County Administrator affixed this day of 19_ County Auditor-Controller County Welfare Director J, R. OLSSON, Clerk Contractor By Deputy Clerk /q RHP:j m H-24 4/77 15m 1 Conus Costa Count/ Standard Form 4RORT FORK SERVICE CONTRACT � 1. Contract Identification. Number 2 0 - 1 1.J A_ Department: Social Service Subject: Teaching homemaking and parenting skills to parents in selected child abuse or neglect cases in western Contra Costa County (Title IV-B, ' Child Welfare Services) 2. Parties. The County of Contra. Costa, California (County), for its. Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: ODESIA HOLLOWAY Capacity: Individual Address: .743 South 2.Oth Street, Richmond, California 94804 3. Term. The effective date of this Contract is January 1, 1979 and it terminates June 30, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole -discretion, . upon five-day advance written notice thereof -to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. : County's total payments to Contractor under this Contract shall not exceed $ 720 y. a 6. Countys- Obligations. ' In consideration 6 f Contractor's provision of services as ..:: . described below, ,and-subject to the payment limit expressed herein,' County shall pay ':;= _ Contractor;4upon submission of 'a properly documented-demand. payment in the manner, and form prescribed.by: County (Demand Form D-15) and upon approval of such demand. by - the head of the County Department for which this Contract is made or his designee, according to the following fee schedule - (X) mile, as set forth in the Service Plan ( ) hour;: or .FEE RATE:. . $ 0.17 per service unit:' ) session,.. as defined below;. or --- - ( ) calendar (insert day, week or month) NOT TO EXCEED'a total of 4,235 service unit(s); i.e:, miles. 7. Contractor's Obligations. Contractor shall- provide the following described services: Contractor shall provide services under -this Contract as set .forth in the Service Plan and Special Conditions which are attached hereto and incorporated herein by reference. Y '. t. v , 8. Independent Contractor Status :This Contract-is by_and. between-two independent contractors and is not -intended to<and shall- not-be construed to create the relationship. of agent, servant, . employee, partnership, joint venture, or association IV µ: - i..�. s'n; •_� - i.r,- '• ..;".t' t •; 9: Indemnification " Contractor,-shall:defend, 's ave harmless and indemnify the County and its officers, ageints.and- employees from.all .liabilities and claims for- damages for "• death, sickness or injury to persons or -property,":;including without limitation, all consequential. damages,.:from any cause whatsoever :arising. from or connected with the operations-:or the services of the- Contractor-hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees.. 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Section 26227; Title IV-B of the U. S.`: • - Social Security Act, as amended; Sections 10-202 and 10-320.14, Division 10, of the State Department of Social Services' Manual of Policy and Procedures. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CON OSTA CALIFORNIA CONTRACTOR g Z ifif tl $ u Y Y X1,� Designee Recommended by Department 'C oAdIIAu , (Designate official capacity) By Designee (Form approved by County Counsel) SERVICE PLAN ` number 2 0p 2 r 1. Services. As an employee of the American Association of Retired Persons only, Contractor (Mrs. Holloway) shall teach homemaking skills (including meal preparation and planning, shopping, organization of household chores, and laundry techniques) and parenting skills (including infant care, child-rearing techniques, how to get children off to school, and how to understand and fulfill children's emotional needs for attention, support, approval, and closeness) to parents of West County families which are Child Protective Services cases selected and referred by the County' s Social Service Department. Mrs. Holloway shall provide these services in the family homes at an average of four (4) to ten (10) hours per week and lasting from one (1) to (3) months with each family. Mrs. Holloway shall also provide occasional, short-term day care for the children (not to exceed 4 hours at a time) to provide the parents with a respite or relief from child care duties. Mrs. Holloway shall provide the above services in cooperation with the Social Service Department's Social Worker responsible for each Child Protective Services case for the purpose of maintaining the children in their own homes and preventing out-of-home care, foster placement, or institutionalization for the children. 2. Restriction Against Client Transportation. Mrs. -Holloway shall not transport : any clients (i.e. , parents or children) under this Contract. 3. Reporting. 'Mrs. Holloway shall provide the family's Child Protective Services Social Worker with regular (written or oral) reports regarding the progress of the , parents in learning and improving their homemaking and parenting skills. And Mrs. Holloway shall also report any observed instances of child neglect or abuse to the Social Worker.i i 4. Case Consultation. The Social Service Department's Child Protective Services . Social Worker assigned to each family shall provide Mrs. Holloway with case consultation regarding the needs of the parents and children, the family adjustment, protective services goals and objectives, case history information, and teaching problems that may be encountered, as needed to assist Mrs. Holloway in teaching homemaking and parenting skills under this Contract. Mrs. Holloway. shall provide the respective Social Workers with case consultation regarding the parents' learning of homemaking and parenting skills, as needed to assist the Social Workers in evaluating the parents' abilities to provide proper care and supervision for their children. . Mrs. Holloway shall meet with each Social Worker to establish a case service plan specifying the nature and extent of the teaching services to be provided by Mrs. Holloway for the- parents. . 5. Compensation. County shall pay Mrs. Holloway at 17 cents per mile [as set . forth in Paragraph 6. (County'.s Obligations) of this Contract] for the number of miles actually traveled by Mrs. .Holloway in her private automobile each month in the pro- .- vision of services under this.-Contract in going (round trip) between her residence (or the West County Office of.1the.�Contra Costa Childrens Council) and the homes of the families referred for services by the Social Service Department (or the West =r County offices of the- Social .Service Department for related case consultation). Mrs. Holloway shall not. be "allowed to use County cars under this Contract. 6. Employment Status. Mrs. Holloway hereby certifies and warrants that she- is an employee of the American Association of Retired Persons, a national organi- zation headquarted in •Washington, D. C. (as an enrollee and participant in the Senior Community Service Employment Program which said organization operates under a federal grant of Title IX, Older Americans Act funds to provide employment and training opportunities for older 'persons) , that she is providing services under this Contract as part of her regular work assignment as an employee of the American Association of Retired Persons, and that said organization provides all wages, fringe benefits, unemployment insurance coverage and workers compensation insurance coverage for her as compensation for her work under said employment, including all work under this Contract. Mrs. Holloway further certifies and warrants that said employer is unable to reimburse her for the travel expenses incurred in providing services under this Contract. It is understood and mutually agreed that Mrs. Holloway is not an employee of the County of Contra Costa. Initials: 1 !% Contractor County Dept. SPECIAL CONDITIONS Number20 - 21 0 r 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for. inspection by authorized representatives of the County, the State -of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may..be required by the County. 4. Retention of Records. "The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited "to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra— tion of such service. . b. No person will publish or disclose or permit or cause to be published 'or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic background, creed, or condition of physical or mental handicap, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: Contractor County Dept. /� lv In the Board of Supervisors of Contra Costa County, State of California JAN 16 1979 , 19 _ In the Matter of Contract #20-154-1 with Dr. D. Stuart MacRobbie, M.D. , for Staff Training Services The Board having considered the Social Service Department's request for conciliation unit staff training, IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Short Form Service Contract #20-154-1 with D. Stuart MacRobbie, M.D. (self-employed consultant) to provide staff training services for the Social Service Department on January 18, 1979 (one day only) with a Contract Payment Limit of $100 and under terms and conditions as more particularly set forth in said contract. PASSED BY THE BOARD on JAN 16 1979 r I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Human Resources Agency Witness my hand and the Seal of the Board of Attn: Contracts & Grants Unit Supervisors cc: County Administrator affixed this day of JAN 1r) 1979 , 19_ County Auditor-Controller Social Service Dept. J. R. OLSSON, Clerk Contractor ByCDeputy Clerk Robbie ierrez RJP:jm H - 24 4/77 15m Contra Costa County Standard Form . SHORT FORM SERVICE CONTRAC_* 1. Contract Identification. Number 2 0 m 154 — 1Department: Social Service Subject: Psychiatric Consultation Services for Social Service Conciliation Staff (Staff Development and Training) 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: Dr. D. Stuart MacRobbie, M.D. Capacity: Self-employed individual (Training Consultant) Address: 2999 Regent Street, Berkeley, California 94705 3. Term. The effective date of this Contract is January 18, 1979 and it terminates January 18, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 100 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay- Contractor, ayContractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 100 per service unit: (K) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of one (1) service unit(s). 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction, and training in Conciliation Services for County-selected persons in the time, place, and manner required by County, including the provision of any related materials and supplies. One session, for payment purposes, shall be defined as the provision of at least two (2) full hours of such services. This Contract is subject to and Contractor shall comply with the attached Special Conditions which are incorporated herein by reference. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents 'and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000 and 53703; Title XX of the U.S. Social Security Act, as amended; 45 CFR Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF C COSTA, CA4IFORNIA CONTRACTOR By W Bylf E. H. Hasseltine Designee Recommended by Department AC4-Al^,Al (Designate offiVial capacity) By Designee (Form approved by County Counsel) (A-4620 2/78) /tj SPECIAL CONDITIONS Number 2 0 15 4 1 1. Compliance with Law. Contractor shall be subject to and comply with all Pederal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records . pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection. by authorized representatives of the County, the State of California, and the United States Government, the Contractor's .regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon . request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees .to comply with all applicable State or Federal statutes or regulations respecting . confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:. a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra— tion of such service. b. No person will publish or disclose or permit .or cause to be published .or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than' as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic background, creed, or condition of physical or mental handicap, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: C� Contractor County Dept. / 1 7, Human ResourcesWgency Date January 10, 1979 CONTRA COSTA COUNTY TO C. A. Ha , Acting County Administrator RECEIVED 1''roM C. L. Van Marter, Director JAN // 1979 J. R. OiSSON CLERK BOARD Of SUPERVISORS Sub] STAFF TRAINING CONTRACT FOR THE SOCIAL SERVICE DEPART'S COSTA CO. CONCILIATION UNIT (CONTRACT #20-154-1) Attached for presentation to the Board of Supervisors is the following contract: Number: 20-154-1 Contractor: Dr. D. Stuart MacRobbie, M.D. Term: January 18, 1979 (one day only) Payment Limit: $100 Department: Social Service Service: Provision of staff training in the form of pyschiatric consultation for the social work staff in the Social Service Department's Conciliation Court Services Unit . Funding: 25% County and 75% federal subvention through the Social Service Departments allocation of staff development/training funds under the U.S. Social Security Act. This contract request has been reviewed and found to be in order by the Contracts and Grants Unit and the contract has been executed by the contractor and is in the standard Short Form Service Contract format approved by County Counsel. I therefore request that the contract be submitted to the Board for consideration on January 16, 1979. CLVM:RJP:jm Attachments cc: R.E. Jornlin Al Croutch Don .Cruze Kay Crossley Jeanne Maglio 4 In the Board of Supervisors of Contra Costa County, State of California January 16 , 19 79 In the Matter of Renewal of Contract #20-113-5 for Home Visiting Services for Older Persons . IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Renewal Contract #20-113-5 with Volunteer Bureau of Contra Costa for provision of Home Visiting Services at a cost of $10,106 in Older Americans Act funds during the period 1/1/79 to 6/30/79 as part of the Office on Aging approved plan of services for older persons . PASSED by the Board on January 16, 1979 • I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of cc: Human Resources Agency Contracts & Grants Unit Supervisors County Administrator affixed thisl6th day of January 1979 County Auditor-Controller Office on Aging J. R. OLSSON, Clerk Contractor gy Deputy Clerk Rob ie G errez H - 24 4/77 15m Contra Costa County • . Standard Form !e STANDARD CONTRACT (Purchase of Services) 1. Contract Identification. Numbe;2 ® _ 1 1 3 m Department: Social Service Subject: Home Visiting Service 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: VOLUNTEER BUREAU OF CONTRA COSTA Capacity: Nonprofit Corporation Address: 2116 Main Street, Suite E, Walnut Creek, California 94596 3. Term. The effective date of this Contract is January 1. 1979 and it terminates June 30, 1979 unless sooner terminated as provided herein. 4. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ lu,n6 5. County' s Obligations. County shall make to the Contractor those payments described in the Payment Provisions attached hereto which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 6. Contractor' s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan attached hereto which is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 7. General and Special Conditions. This Contract is subject to the General Conditions and Special Conditions (if any) attached hereto, which are incorporated herein by reference. 8. Project. This Contract implements in whole or in part the following described Project, the application and approval documents of which are incorporated herein by reference: Contra Costa County Area Agency on Aging Project Plan and Budget for FY 1978-79. 9. Legal Authority. This Contract is entered into under and subject to the following legal authorities: 42 USC §3021 et seq. ; 45 CFR §903.0 et seq. ; and California Government Code 53703. 10. Signatures. These signatures attest the parties' agreement hereto: OUNTY OF CO COSTA C LIFORNIA CONTRACTOR By , By [J Designee, Board of Supervisors E. H. HaSSeltin8 (Designate official capacity in organi- Attest: J. R. Olsson, County Clerk zation and affix corporation seal or attach resolution of governing board) By r State of California ) ss. Robbi tierrez Deputy County of Contra Costa ) ACKNOWLEDGEMENT (CC 1190. 1) Recommended by Department The person signing above for Contractor, known to me in those individual and business capacities, personally appeared By before me today and acknowledged that Designee he/they signed it and that the corporation or partnership named above executed this instrument pursuant to its bylaws or a Form Approved: resolution of its board of directors. FARM APPR()ATb Dated: / By HRA Contracts Ad inistrator ByDai� 1 /Deputy C n y Cler (A-4617 REV 9/78) l � Contra Costa County • Standard Form PAYMENT PROVISIONS (Cost Basis Contracts) Number 2 ® — 1 1 J o s 1. Payment Basis. County shall in no event pay to the Contractor a sum in excess of the total amount specified in the Payment Limit of' this Contract. Subject to the Payment Limit, it is the intent of the parties hereto that the total payment to the Contractor for all services provided for County under this Contract shall be only for costs that are allowable costs (see Paragraph 3. below) and are actually incurred in the performance of Contractor' s obligations under this Contract. 2. Payment Amounts. Subject to later adjustments in total payments in accordance with the below provisions for Cost Report and Settlement, Audits, and Audit Exceptions, and subject to the Payment Limit of this Contract, County will pay Contractor: [Check one alternative only] [ ] a. $ monthly, or ( ] b. $ per unit, as defined in the Service Plan, or [ ] c. An amount equal to Contractor' s allowable costs that are actually incurred each month, but subject to the "Budget of Estimated Program Expenditures" included in the Service Plan. [X] d. $ 1,000 upon execution of Contract, and thereafter an amount. equal to Contractor's allowable costs that are actually incurred each month, but subject to the "Budget of Estimated Program Expenditures" included in the Service Plan. 3. Allowable Costs. Contractor' s allowable costs are only those which are determined in accordance with: [Check one alternative only] [ X] a. General Services Administration Federal Management Circular FMC 74-4, Attachment A (Principles For Determining Costs Applicable To Grants and Contracts With State and Local Governments) and Attachment B (Standards For Selected Items of Cost) , and, subject to said Attach- ments A and B, such other documents (if any) specified in the Service Plan regarding: (1) Principles for determining and allocating the allowable costs of providing those services set forth in the Service Plan, and (2) Standards for determining the allowability of selected items of costs of providing those services set forth in the Service Plan, or i [ ] b. Such State regulations and documents as are set forth in the Service Plan regarding accounting guidelines , including standards for determining allowable or non-allowable costs. 4. Payment Demands. Contractor shall submit written demands monthly or as specified in Paragraph 2. (Payment Amounts) above, for payment in accordance with Paragraph 2. (Payment Amounts) above. Said demands shall be made on County Demand i Form D-15 and in the manner and form prescribed by County. Contractor shall submit said demands for payment for services rendered no later than 90 days from the end of the month in which said services are actually rendered. Upon approval of said pay- ment demands by the head of the County Department for which this Contract is made, or his designee, County will make payments as specified in Paragraph 2. (Payment Amounts) above. Initials: _ j Contractor County Dept. (A-4618 REV 8!/78) -1- [Continued on Reverse Side] r � Contra Costa County • Standard Form PAYMENT PROVISIONS (Cost Basis Contracts) 5. Right to Withhold. County has the right to withhold payment to the Contractor when, in the opinion of the County expressed in writing to the Contractor, (a) the Contractor' s performance, , in whole or in part, either has not been carried out or is insufficiently documented, (b) the Contractor has neglected, failed or refused to furnish information or to cooperate with any inspection, review or audit of its program, work or records, or (c) Contractor has failed to sufficiently itemize or document its demand(s) for payment. 6. Cost Report and Settlement. No later than sixty (60) days following the . termination of this Contract, Contractor shall submit to County a cost report in the form required by County, showing the allowable costs that have actually been incurred by Contractor under this Contract. If said cost report shows that the allowable costs that have actually been incurred by Contractor under this Contract exceed the payments made by County pursuant to Paragraph 2. (Payment Amounts) above, County will remit any such excess amount to Contractor, but subject to the Payment Limit of this Contract. If said cost report shows that the payments made by County pursuant to Paragraph 2. (Payment Amounts) above exceed the allowable costs that have actually been incurred by Contractor under this Contract, Contractor shall remit any such excess amount to County. 7. Audits. The records of the Contractor may be audited by the County, State, or United States government, in addition to any certified cost report or audit required by the Service Plan. Any certified cost report or audit required by the Service Plan shall be submitted to County by Contractor within such period of time as may be expressed by applicable State or Federal regulations, policies or contracts , but in no event later than 18 months from the termination date of this Contract. If such audit(s) show that the payments made by County pursuant to Paragraph 2. (Payment Amounts) above exceed the allowable costs that have actually been incurred by Contractor under this Contract, including any adjustments made pursuant to Paragraph 6. (Cost Report and Settlement) above, then Contractor agrees to pay to County within 30 days of demand by County any such excess amount. If such audit(s) show that the allowable costs that have actually been incurred by Contractor under this Contract exceed the payments made by County pursuant to Paragraph 2. (Payment Amounts) above, including any adjustments made pur- suant to Paragraph 6. (Cost Report and Settlement) above, then County agrees to pay to Contractor any such excess amount, but subject to the Payment Limit of this Contract. 8. Audit Exceptions. In addition to its obligations under Paragraph 7. (Audits) above, Contractor agrees to accept responsibility for receiving, replying to, and/or complying with any audit exceptions by appropriate County, State or Federal audit agencies occurring as a result of its performance of this Contract. Contractor also agrees to pay to the County within 30 days of demand by County the full amount of the County' s liability, if any, to the State and/or Federal government resulting from any audit exceptions, to the extent such are attributable to the Contractor' s failure to perform properly any of its obligations under this Contract. I (A-4618 REV 8/78) -2- SERVICE PLAN Number2 3 - 5 buring the term of this Contract, Contractor will provide Home Visiting Service to elderly homebound persons in Central and East County aimed at the following goals: To motivate older homebound persons to self-help. To allay anxiety and prevent emotional deterioration of older homebound persons. To provide a friend for the elderly homebound, thereby reducing social, physical, and emotional isolation. 1. Administration. The Contractor will employ a qualified, full-time project director to administer the program and be responsible for program components, main- taining records, and reporting requirements specified in this Service Plan. 2. Service Delivery. The Contractor will: a. Organize an advisory body charged with the responsibility to advise Contractor regarding its Home Visiting Service. This body will include older persons and representatives of agencies concerned with services to older persons, and will meet at least once monthly. b. Recruit and train approximately 140 volunteers to visit homebound elderly persons to provide services in the course of these visits, including, but not limited to, reader, letter-writing, and limited personal shopping and library services, and to identify the needs of the clients for other services required to assist them to continue living independently in a home environment. c. Communicate such unmet needs for service to the Senior Information Service of the Office on Aging. d. Accept referrals from and coordinate service delivery with the Area Office on Aging and other County organizations concerned with services for older persons. e. Provide approximately 2,000 visits to older persons confined in private homes, in board and care homes, convalescent hospitals, etc. during the term of this Contract. 3. Records and Reporting. The Contractor will compile records and report on these records in the form and manner required by the Area Agency on Aging, as follows: a. Monthly statistical and fiscal reports including data on volunteer visits, referrals, and services provided the client, and provide final audit as required by the Area Office on Aging. b. Quarterly evaluations, and a final evaluation indicating Contractor's progress in achieving the goals set forth in the first paragraph of the Service Plan. SPECIAL CONDITIONS Restriction Agaicst Cost-of-Living Increases. No funds received by Contractor under this Contract may, be used to provide a cost-of-living increase in the 1978-79 fiscal year (July 1, 1978 through June 30, 1979) for any individuals (including, but not limited to, Contractor's employees or subcontractors), except as may be expressly permitted by California Government Code §16280. Contractor certifies its compliance with this provision. In the event that a cost-of-living increase for the 1978-79 fiscal year is provided for employeas of the State of California, and if permitted under Government Code I 515280, the parties may afire to a cost-of-living increase payable to Contractor and amend this Contract accordingly. I Initials: Cont actor Count Dept. I f I ET OF ESTIPLkTED PROGRAM EXPE*URES L� Kumber 2 ® 1 1 1m P) Federal Share Local Share (County) (Contractor) per;::mal Full-Time Coordinator $ 5,070 Part-Time Clerical CETA or AARP Clerical (Antioch) $ 180 Clerical. (Richmond) 180 Clerical (Walnut Creek) 300 'e_sonnel Administration 420 Fringe Benefits .551 Volunteer Services $ 1,200 Travel At 15 cents per mile 655 Building Space Rent of Office Space 720 Parking - 2 Spaces 180 Communications and Utilities 300 Printing and Supplies 300 Other Postage 260 Audit 100 Contract Bookkeeper 450 (Accounts & Payroll) Insurance* 1,100 Use Allowance Budgeting Maintenance & Repair Total Cost $ 10,106 $ 1,860 Less Income ( -0- ) Net Costs $ 10,106 $ 1,860 CONTRACT PAYMENT LIMIT $ 10,106 , If contract identified by number above is terminated, expires, or is not renewed for a new contract period, Contractor shall apply to its insurer for a pro rata refund of unearned primiums and shall repay to County any refund. obtained. SPECIAL CONDITIONS 1. State of California Office on Aging "Manual of Policies and Procedures," Febr::ary 1975, will prevail in setting fiscal guidelines, including standards for allowable costs. As specified in the Payment Provisions, payment for services is subject to the "Budget of Estimated Program Expenditures." ?. Contractor shall provide services under this Contract in accordance with the of Estimated Program Expenditures. Szecific line-item budget, amounts may vary, and appropriate. line-item budget categories may be added, but only with prior written authorization from the Director of the County Office on Aging. All budget changes are subject to the Contract Payment Limit. All Local Share expenditures are the responsibility of Contractor unless otherwise specified. '. Cost Report and Settlement, Paragraph 6. of the Payment Provisions, is modified to require such final report within 45 days of Contract's termination, at which time Contractor shall submit a 1978/79 FY audit pursuant to'the services provided here-under, according to specifications required by the County Office on Aging. I / Initials: / �on"t acr�orCMAty Dept. Contra Costa County • Standard Form V GENERAL CONDITIONS (Purchase of Services) 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. O 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand or final Cost Report (whichever is later) under this Contract, and until all Federal/State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Termination. a. Written Notice. This Contract may be terminated by either party, at their sole discretion, upon thirty-day advance written notice thereof to the other, or cancelled immediately by written mutual consent. b. Failure to Perform. The County, upon written notice to Contractor, may terminate this Contract should the Contractor fail to perform properly any of its obligations hereunder. In the event of such termination, the County may proceed with the work in any reasonable manner it chooses. The cost to the County of completing Contractor's performance shall be deducted from any sum due the Contractor under this Contract. c. Cessation of Funding. Notwithstanding Paragraph 5.a. above, in the event that Federal, State, or other non-County funding for this Contract ceases, this Contract is terminated without notice. 6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as expressly provided herein, no other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and budgets required by this Contract, including but not limited to,monitoring, auditing, billing, or regulatory changes, may be developed and set forth in a written Informal Agreement entered between the Contractor and the County. Such Informal Agreements shall be designated as such and shall not be amendments to this Contract except to the extent that they further detail or clarify that which is already required hereunder. Such Informal Agreements may not enlarge in any manner the scope of this Contract, including any sums of money to be paid the Contractor as provided herein. Informal Agreements may be approved and signed by the head of the County Department for which this Contract is made or his designee. 8. Modifications and Amendments. a. General Amendments. This Contract may be modified or amended by a written document executed by the Contractor and the Contra Costa County Board of Supervisors or, after Board approval, by its designee, subject to any required State or Federal approval. b. Administrative Amendments. Subject to the Payment yment Limit, the Payment Provisions and the Service Plan may be amended by a written administrative amendment executed by the Contractor and the County Administrator or his designee, subject to any required State or Federal approval, provided that such administrative amendments may not materially change the Payment Provisions or the Service Plan. r (A-4616 REV 6/76) -1- "Contra Costa County • • Standard Form GENERAL CONDITIONS ' (Purchase of Services) 9. Disputes. Disagreements between the County and Contractor concerning the meaning, requirements, or performance of this Contract shall be subject to final determination in writing by the head of the County Department for which this Contract is made or his designee or in accordance with the applicable procedures (if any) required by the State or Federal Government. 10. Choice of Law and Personal Jurisdiction. a. This Contract is made in Contra Costa County and shall be governed and construed in accordance with the laws of the State of California. b. Any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County. 11. Conformance with Federal and State Regulations. Should Federal or State regulations touching upon the subject of this Contract be adopted or revised during the term hereof, this Contract shall be amended to assure conformance with such Federal or State requirements. 12. No Waiver by County. Subject to Paragraph 9. (Disputes) of these General Conditions, inspections or approvals, or statements by any officer, agent or employee -of the County indicating the Contractor's performance or any part thereof complies with the requirements of this Contract, or acceptance of the whole or any part of said"performance, or payments therefor, or any combination of these acts, shall not relieve the Contractor's obligation to fulfill this Contract as prescribed; nor shall the County be thereby estopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions hereof. 13. Subcontract and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract or monies due or to become due, without the prior written consent of the County Administrator or his designee, subject to any required State or Federal approval. 14. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association. 15. Conflicts of Interest. Contractor promises and attests that the Contractor and any members of its governing body shall avoid any actual or potential conflicts of interest. If Contractor is a corporation, Contractor agrees to furnish to the County upon demand a valid copy of its most recently adopted bylaws and also a complete and accurate list of its governing body (Board of Directors or Trustees) and to timely update said bylaws or the list of its governing body as changes in such governance occur. 16. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confi- dentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administration of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 17. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, or ethnic background, and that none shall be used, in whole or in part, for religious worship or instruction. (A-4616 REV 6/76) -2- Contra Costa County Standard Form GENERAL CONDITIONS (Purchase of Services) 18. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees. 19. Insurance. During the entire term of this Contract and any extension or modification thereof, the Contractor shall keep in effect insurance policies meeting the following insurance requirements unless otherwise expressed in the Special Conditions: a. Liability Insurance. The Contractor shall provide a policy or policies of comprehensive liability insurance, including coverage for owned and non-owned auto- mobiles, naming the County and its officers and employees as additional insureds, with a minimum combined single limit coverage of $500,000 for all damages because of bodily injury, sickness or disease, or death to any person and damage to or destruction of property, including the loss of use thereof, arising from each accident or occurrence. b. Workers' Compensation. The Contractor shall provide the County with a certificate of insurance evidencing workers' compensation insurance coverage for its employees. C. Additional Provisions. The policies shall include a provision for thirty (30) days written notice to County before cancellation or material change of the above specified coverage. Said policies shall constitute primary insurance as to the County, the State and Federal Governments, their officers, agents, and employees, so that other insurance policies held by them shall not be required to contribute to any loss covered under the Contractor' s insurance policy or policies. Not later than the effective date of this Contract, the Contractor shall provide the County with a certificate(s) of insurance evidencing the above liability insurance. 20. Notices. All notices provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the County shall be addressed to the head of the County Department for which this Contract is made, c/o Contracts & Grants Unit, Human Resources Agency, 651 Pine Street, Martinez, California 94553. Notices to the Contractor shall be addressed to the Contractor' s address designated herein. The effective date of notice shall be the date of deposit in the mails or of other delivery. 21. Primacy of General Conditions. Except for Special Conditions which expressly supersede General Conditions, the Special Conditions (if any) and Service Plan do not limit any term of the General Conditions. I I 22. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased by County under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure to continue purchase of all or any such services from Contractor. 23. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue & Taxation Code 4107) , such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied I on such interest. Contractor agrees that this provision complies with the notice requirements of Revenue & Taxation Code 4107. 6, and waives all rights to further notice or to damages under that or any comparable statute. j (A-4616 REV' 2/78) -3- i I K � • Human Resource Wgenc Date January 10, 1979 CONTRA COSTA COUNTY To C. A. Hammond, Acting County Administrator From C. L. Van Ma , ,f irector SUbj CONTRACT RENEIVAL--VOLUNTEER BUREAU OF CONTRA COSTA Attached for presentation to the Board of Supervisors is the following contract: Number: 20-113-5 Department: Social Services / Office on Aging Contractor: Volunteer Bureau of Contra Costa Term: January 1, 1979 to June 30, 1979 Payment Limit: $10,106 Funding: Older Americans Act Service: Home Visiting Service for Older Persons I am submitting a contract renewal for volunteer services for older homebound persons for the Office on Aging. Funding is a part of the Office on Aging approved budget. This is a six-month contract and is virtually identical to the 7/1/78 to 12/31/78 contract. The Contractor requested tido six-month ` contracts rather than one FY contract for administrative reasons. This contract has been executed by the Contractor and approved as to legal` form by HRA Contracts Administrator. I recommend that the contract be submitted to the Board on Tuesday, January 16, 1979. EH:gm Attachments cc: Jane McClelland Sally" Shultz June M. Larson Jeanne Maglio i I II In the Board of Supervisors of Contra Costa County, State of California January 9 ', 19 79 In the Matter of Six Short Form Service Contracts to provide Training and Orientation for foster parents in the Social Service Department's Foster Parent Education and Orientation Training —. Program The Board having considered -the recommendation of the Director, Human Resources Agency, on behalf of the Social Service Department, regarding approval of six foster parenCiraining contracts in FY 1978-79, IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute the following Short Form Service Contracts for the provision of training and orientation services in the Foster Parent Education and Orientation and Training Program operated by the Social Service Department, under terms and conditions as more particu- larly set forth in said contracts: Number Contractor Term Payment Limit 20-048-3 Vienna Ruark 7/1/78 - 12/31/78 $ 20 20-048-4 Vienna Ruark 1/1/79 - 6/30/79 $ 20 20-063-4 Dennis & Connie Wimple 9/1/78 - 6/30/79 $ 40 20-130-4 Paula Phipps 1/1/79 - 6/30/79 $ 30 20-207-1 Linda Graves 1/1/79 - 6/30/79 $ 30 20-206-1 Sarah Korte 1/1/79 - 6/30/79 $ 20 PASSED BY THE BOARD on January 9 , 1979 . I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Human Resources Agency Witness my hand and the Seal of the Board of Attn: Contracts & Grants Unit Supervisors cc: County Administrator affixed this 9th day of January 1979 County Auditor-Controller Social Service Dept. J. R. OLSSON, Clerk Contractors By "� Deputy Clerk (� Karin King CJ:dg H -24 4/77 15m Contra Costa County Standard Form SHORT FORM SERVICE CONTRACT 1. Contract Identification. Number 20 - 207 - 1 Department: Social Service Subject: Foster Parent Education and Orientation Training Program 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: LINDA GRAVES Capacity: Self-employed individual Address: 351 Donegal Way, Martinez, California 94553 3. Term. The effective date of this Contract is January 1, 1979 and it terminates June 30, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 30 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 10 per service unit: (X) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of three(3) service unit(s). 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction and training in Foster Parent Education and Orientation for County-selected persons in the time, ,place and manner required by County, including the provision of any related materials and supplies. One session, for payment purposes, shall be defined as the provision of at least two full hours of such services. This Contract is subject to and Contractor shall comply with the Special Conditions which are attached hereto and incorporated herein by reference. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees. 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Section 26227, 31000, and 53703; Title XX of the U. S. Social Security Act as amended; 45 CFR Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CON COSTA, CA1.71FORNIA CONTRACTOR Eric H. Hasseltine By ��cl By CC_ Q-a Designee Recommended by Department '.1 (Desi nate officiaY capacity) By A �.. Designee (Form approved by County Counsel) .4620 2/78) �` 1 SPECIAL CONDITIONS 6 v z0 1 Number 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra- tion of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic background, creed, or condition of physical or mental handicap, and that none shall be used, in whole or in part, for religious worship or instruction. 1-40 9J Initials: X cJ 1.4 (� ontractor Ccbxrfy Dept. Contra Costa County Standard Form SHORT FORM SERVICE CONTRACT 20130 - 4 1. Contract Identification. Number Department: Social Service Subject: Foster Parent Education and Orientation Training Program 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: PAULA PHIPPS Capacity: Self-employed individual Address: 801 Eberhardt Court, Clayton, California 94517 3. Term. The effective date of this Contract is January 1, 1979 and it terminates June 30, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 30 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 10 per service unit: (X) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of three (3) service unit(s). 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction and training in Foster Parent Education and Orientation for County-selected persons in the time, place and manner required by County, including the provision of any related materials and supplies. One session, for payment purposes, shall be defined as the provision of at least two full hours of such services. This Contract is subject to and Contractor shall comply with the Special Conditions which are attached hereto and incorporated herein by reference. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees. 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Section 26227, 31000, and 53703; Title XX of the U. S. Social Security Act as amended; 45 CFR Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CO A COSTA, CALIFORNIA CONTRACTOR d)� Eric H. Hasseltine By / By Designee Recommended by Department ` (Des gnate o ficin capacity) BY / Designee (Form approved by County Counsel) -4620 2/78) t SPECIAL CONDITIONS 20 - 130 - 4{A' '() Number 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon . request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra- tion of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic background, creed, or condition of physical or mental handicap, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: Contractor Cou Dept. Contra Costa County Standard Form t SHORT FORM SERVICE CONTRACS 1. Contract Identification. Number 20 - 063 - 4 Department: Social Service Subject: Foster Parent Education and Orientation Program I 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: DENNIS and CONNIE WIMPLE Capacity: Self-employed individuals Address: 7522 Leviston Avenue, E1 Cerrito, California 94530 3. Term. The effective date of this Contract is September 1, 1978 and it terminates June 30, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 40 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 10 per service unit: ( session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of four (4) service unit(s) . 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction and training in Foster Parent Education and Orientation for County-selected persons in the time, place and manner required by County, including the provision of any related materials and supplies. One session, for payment purposes, shall be defined as the provision of at least two full hours of such services. Contractor shall comply with the Special Conditions which are attached hereto and incorporated herein by reference. This Contract is subject to the Special Conditions attached hereto. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents 'and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all . consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. Title XX of the U. S. Social Security Act as amended (P.L. 96-647) Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY/OF CONT OSTA, CALIFORNIA Eric H HasseltinCONe TRACTOR By By Designee Recommended by Department !/ < /AM n� � (Desi ate of 'ciaV capacity) By 4 a Designee (Form approved by County Counsel) (A-4620 2/78) SPECIAL CONDITIONS �j Number^"9 O _ O " 3 — 4 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State andlocal laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra- tion of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, or ethnic background, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: Contractor County Dept. Grontra Costa County ` s Standard Form SHORT FORM SERVICE CONTRACT 1. Contract Identification. Number 20 - 048 - 4 Department: Social Service Subject: Foster Parent Education and Orientation Training Program 2. Parties. The County of Contra Costa, California (County), for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: VIENNA MARK Capacity: Self-employed individual Address: 272 West 10th Street, Pittsburg, California 94565 3. Term. The effective date of this Contract is January 1, 1979 and it terminates June 30, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 20 • 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 10 per service unit: (X) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of two (2) service unit(s). 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction and training in Foster Parent Education and Orientation for County-selected persons in the time, place and manner required by County, including the provision of any related materials and supplies. One session, for payment purposes, shall be defined as the provision of at least two full hours of such services. This Contract is subject to and Contractor shall comply with the Special Conditions which are attached hereto and incorporated herein by reference. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees. 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Section 26227, 31000, and 53703; Title XX of the U. S. Social Security Act as amended; 45 CFR Section' 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CO OSTA, CALIFORNIA CONTRACTOR Eric H sseltine By J ZBY X Designee Recommended by Department (Desig ate offici.0 capacity) Y Designee (Form approved by County Counsel) - 20 2/78) SPECIAL CONDITIONS Numbeg ® ® ® " 8 — 4 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra- tion of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic background, creed, or condition of physical or mental handicap, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: 7 Cont- ractor Cou y Dept. Contra Costa County Standard Form C( b SHORT FORM SERVICE CONTRAC% 1. Contract Identification. Number-20 - 048 - 3 Department: Social Service Subject: Foster Parent Education and Orientation Training Program 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: Vienna Ruark Capacity: Self-employed individual Address: 272 West 10th Street, Pittsburg, CA 94565 3. Term. The effective date of this Contract is July 1, 1978 and it terminates December 31, 1978 unless sooner terminated as Drovided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 20 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 10 per service unit: (X) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of two (2) service unit(s) . 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction and training in Foster Parent Education and Orientation for County-selected persons in the time, place and manner required by County, including the provision of any related materials and supplies. One session, for payment purposes, shall be defined as the provision of at least two full hours of such services. Contractor shall comply with the Special Conditions which are attached hereto and incorporated herein by reference. This contract is subject to the Special Conditions attached hereto. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees„ tA4[4tr%1RRXXXXq a�XXX�X3�4��4Nt+KX4C:XXCX4C�I�X�[�K���X�XXI�XX��X 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. Title XX of the U. S. Social Security Act as amended (P.L. 96-647) ; 45 CFR Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA CONTRACTOR / Frir, H Hasseltine By Designee Recommended by Department `l (Desi ate offici 1 capacity) By Designee (Form approved by County Counsel) C--4-6-20 7/76) ,9, SPECIAL CONDITIONS Q Number 2 0 — 0 4 8 — 3 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subjzct to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract orifor such further period as may be required bylaw. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra- tion of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, or ethnic background, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: Contractor County Dept. i .Contra Costa County Standard Form SHORT FORM SERVICE CONTRACT "^ 0 - 200 6 1. Contract Identification. Number � �. Department: Social Service Subject: Foster Parent Education and Orientation Training Program 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: SARAH KORTE Capacity: Self-employed individual Address: 3 Monroe Court, Orinda, California 94563 3. Term. The effective date of this Contract is January 1, 1979 and it terminates June 30, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Pavment Limit. County's total payments to Contractor under this Contract shall not exceed $ 20 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 10 per service unit: (X) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of two (2) service unit(s) . 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction and training in Foster Parent Education and Orientation for County-selected persons in the time, place and manner required by County, including the provision of any related materials and supplies. One session, for payment purposes, shall be defined as the provision of at least two full hours of such services. This Contract is subject to and Contractor shall comply with the Special Conditions which are attached hereto and incorporated herein by reference. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees. 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Section 26227, 31000, and 53703; Title XX of the U. S. Social Security Act as amended; 45 CFR Section 228.84. 11. Signatures. These signatures attest the parties' agreement hereto: CCUNT� Ot RA COSTA, CALIFORNIA CONTRACTOR 4�2 ld,�� By����-�4 Designee Recommended by Department f�-- 4 g,- . &mp� (Design to offlicial apacity By esignee (Form approved by County Counsel) -4620 2178) SPECIAL CONDITIONS 20 - 206 - 1 Number 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor 'shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra- tion of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic background, creed, or condition of physical or mental handicap, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: , C S ont� County Dept. In the Board of Supervisors of Contra Costa County, State of California October 3 , 19 78 In the Matter of Short Form Service Contract 420-174-1 to provide Foster Parent Training The Board having authorized negotiations (by its Order dated August 29, 1978) for foster parent training contracts, IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute the following Short Form Service Contract to provide foster parent training in the Foster Parent Education and Orientation Program operated by the County Social Service Department and under terms and. conditions as more particularly set forth in said contract: Number Contractor Term Payment Limit 20-174-1 Merry-Lynn Amsbury 9/1/78-6/30/79 $40 PASSED BY THE BOARD on October 3 , 1978 . I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Orig: Human Resources Agency Supervisors Contracts & Grants Unit cc: County Administrator affixed this3rd day of October 19 78 County Auditor-Controller County Welfare Director J. R. OLSSON, Clerk Contractors By. Deputy Clerk Karin King RJP:j m H-2y 4/77 15m Contra Costa County Standard Form 2�, r SHORT FORM SERVICE CONTRACT$ J 1, . Contract Identification. Number 2 O — 1 7 4 mol Department: Social Service Subject: Foster Parent Education and Orientation Program 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: MERRY-LYNN AMSBURY Capacity: Self-employed individual Address: 5419 Solano Avenue, Richmond, California 3. Term. The effective date of this Contract is September 1. 1978 and it terminates June 30, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 40 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 10 per service unit: (X ) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of four (4) service unit(s) . 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction and training in Foster Parent Education and Orientation for County-selected persons in the time, place and manner required by County, including the provision of any related materials and supplies. One session, for payment purposes, shall be defined as the provision of at least two full hours of such services.. Contractor shall comply with the Special Conditions which are attached hereto and incorporated herein by reference. This Contract is subject to the Special Conditions attached hereto. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents •and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all . consequential damages, from any cause whatsoever arising from or connected with the Operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. Title XX of the U. S. Social Sec/CALIFORNIA y Act as amended (P.L. 96-647) Section 228.84. 11. Si natures tures attest the parties' agreement hereto: COUNTY OF , CONTRACTOR i3.I.Schrodc- By By - Designee Recomm ed by Department01 (Design e offi ial capacity) By �v01 Designee (Form approved by County Counsel) ( - "620 2/78) lf< SPECIAL CONDITIONS ' 20 - 174 1 Number 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The .Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra- tion of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions,- and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, or ethnic background, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: � /C�C—ontractactoror ounty Dept. �y In the Board of Supervisors of Contra Costa County, State of California September 19 , 19 78 In the Matter of Three Short Form Service Contracts to provide Foster Parent Training The Board having authorized negotiations (by its Order dated August 29, 1978) for foster parent training contracts, IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute the following Short Form Service Contracts to provide foster parent training in the Foster Parent Education and Orientation Program operated by the County Social Service Department and under terms and conditions as more particularly set forth in said contracts: Numbers Contractor Term Payment Limit 20-054-3 Janet Kocher 9/1/78 - 6/30/79 $40 20-173-1 Floyd and Wilma Balentine 9/1/78 - 6/30/79 $40 20-215 Ralph and Jacqueline Phillips 9/1/78 - 6/30/79 $40 PASSED BY THE BOARD on September 19, 1978 . I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Human Resources Agency Witness my hand and the Seal of the Board of Attn: Contracts & Grants Unit Supervisors cc: County Administrator affixed this 19th day of September 19 78 County Auditor-Controller County Welfare Director Contractors - J. R. OLSSON, Clerk By Deputy Clerk Karin King RJP:dg H -24 4/77 15m C Standard Form �ktra Costa County � SHORT FORM SERVICE CONTRACT 1. Contract Identification. Number 20 - 054 - 3 Department: Social Service Subject: Foster Parent Education and Orientation Program 2. Parties, The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: JANET E. KOCHER Capacity: Self-employed individual Address: 16 Murra Court, San Pablo, California 94806 3. Term. The effective date of this Contract is September 1, 1978 and it terminates June 30, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 40 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 10 per service unit: (X) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of four (4) service unit(s) . 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction and training in Foster Parent Education and Orientation for County-selected persons in the time, place and manner required by County, including the provision of any related materials and supplies. One session, for payment purposes, shall be defined as the provision of at least two full hours of such services. Contractor shall comply with the Special Conditions which are attached hereto and incorporated herein by reference. This Contract is subject to the Special Conditions attached hereto. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents 'and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all . consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. Title XX of the U. S. Social Securi y Act as amended (P.L. 96-647) Section 228.84. 11. Signatures. ignatures attest the parties' agreement hereto: COUNTY OFC T A, CALIFORNIA CONTRACTOR - --'-----� I Schroder By -- - - By V 0 0Me ppeCHAIRMAN Designee Recommended byBDpar Department UP RVISORS e ��A, o"Wid6id 45M* w� ?Desi�ff cia capacity) — By Designee (Form approved by County Counsel) (A-4620 2/78) �I SPECIAL CONDITIONS C Number 2 ® — ® 5 4 w 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor' s regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this'Contract for three years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California; and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra— tion of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services , except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, or ethnic background, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: C ractor County Dept. l� Contra Costa County Standard Form . SHORT FORM SERVICE CONTRACT . .. - - 1. - Contract Identification. Number 201 '?'3 x Department: ' Social Service Subject,: Foster Parent Education and Orientation Program 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: FLOYD and WILMA BALENTINE Capacity: Self-employed individuals Address: 1798 Sarah Drive, Pinole, California 94564 3. Term. The effective date of this Contract is September 1, 1978 and it terminates June 30, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 40 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for. which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE; $ 10 per service unit: (R ) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of four (4) service unit(s) . 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction and training in Foster Parent Education and Orientation for County-selected persons in the time, place and manner required by County, including the provision of any related materials and supplies. One session, for payment purposes, shall be defined as the provision of at least two full hours of such services. Contractor shall comply with the Special Conditions which are attached hereto and incorporated herein by reference. This Contract is subject to the Special Conditions attached hereto. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents 'and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all . consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. Title XX of the U. S. Social Security Act as amended (P.L. 96-647) Section 228.84. 11. Signatu%TTRAW, natures attest the parties' agreement hereto: COUNTY OFCALIFORNIA CONTRAC 0 a �f R, t. Schroder B By !► y __ CFIa3:RNi.4IV -13"e`signee Recommended byBq t9entUP1.HVISCRS (Desigr,4ke offi al pacity) By Designee (Form approved by County Counsel) (A-4620 2/78) SPECIAL CONDITIONS Number 20 - 173 - 1 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor' s regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra— tion of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services , except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, or ethnic background, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: Contractor County Dept. Crrtra Costa County Standard Form ~ • SHORT FORM SERVICE CONTRACT S _� ,i 1. Contract Id�:ntification. Number 20 15 Department: Social Service Subject: Foster Parent Education and Orientation Program 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: RALPH and JACQUELINE PHILLIPS Capacity: Self-employed individuals Address: 2820 Draper Street, San Pablo, California 3. Term. The effective date of this Contract is September 1. 1978 and it terminates June 30, 1979 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 40 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 10 per service unit: session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of four (4) service unit(s) . 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction and training in Foster Parent Education and Orientation for County-selected persons in the time, place and manner required by County, including the provision of any related materials and supplies. One session, for payment purposes, shall be defined as the provision of at least two full hours of such services. Contractor shall comply with the Special Conditions which are attached hereto and incorporated herein by reference. This Contract is subject to the Special Conditions attached hereto. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents 'and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including, without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees . 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. Title XX of the U. S. SociZ Act as amended (P.L. 96-647) Section 228.84. 11. Signatures. tures attest the parties' agreement hereto: COUNTY OFC TFORNIA CONTRACTORB lR. I. Schroder B y ---- y A� CHAIRMAN Designee BQPARO OF bUFhRVISORS Recommended by Department Designate official capacity) Designee (Form approved by County Counsel) (A-4620 2/78) t • ` S SPECIAL CONDITIONS Number 20 -215 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor' s regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand under this Contract, and until all Federal/ State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confidentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administra- tion of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 6. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, or ethnic background, and that none shall be used, in whole or in part, for religious worship or instruction. Initials: O)e' •1 ' V- e- ContractUor County Dept. Y In the Board of Supervisors Of Contra Costa County, State of California August 29 , 1978 In the Matter of Contract #20-212 with Home Health and Counseling, Inc. for the Operation of Nutrition Project Van and transportation services for Senior Citizens IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Contract #20-212 with Home Health and Counseling, Inc. for the operation of the Nutrition Project van from July 1, 1978 through June 30, 1979, with a payment limit of $3,289, and under terms and conditions as more particularly set forth in said contract. PASSED BY THE BOARD on August 29 , 1978 . I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Human Resources Agency Witness my hand and the Seal of the Board of Attn: Contracts & Grants Unit Supervisors cc: County Administrator affixed this 29th day of August . 19 78 County Auditor-Controller County Social Service/ Office on Aging J. R. OLSSON, Clerk County Health Dept. / By Deputy Clerk Nutrition Project Karin King Contractor V-:Ag4/77 15m /�4 Conta costa County Standard Form 1 �.. STANDARD CONTRACT I (Purchase.of Services) I 1. Contract Identification.. Number 20 - 212 Deoartment : Social Service Subject: Senior citizen transportation 2. Parties. The County of Contra Costa California (County) , for its Department named above , and the following named Contractor mutually agree and promise as follows: Contractor : HOME HEALTH AND COUNSELING, INC. Capacity: Nonprofit corporation Address: 110 Petticoat Lane, Walnut Creek, California 94596 3. Term. The effective date of this Contract is July 1. 1978 and it terminates June 30 1979 unless sooner terminated as provided herein. 4. Payment Limit. County's total payments to Contractor under this Contract shall not exceed S 3,289 5. County's Obligations. County shall make to the Contractor those payments described in the Payment Provisions attached hereto which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 6. Contractor's Obligations. Contractor shall provide those services and carry out that work described in the Service Plan attached hereto which is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 7. General and Special Conditions. This Contract is subject to the General Conditions and Special Conditions (if any) attached hereto, which are incorporated herein by reference. 8. Project. This Contract implements in whole or in part the following described - Project, the application and approval documents of which are incorporated herein by reference: Contra Costa County Area Agency on Aging Project Plan and Budget. 9. Legal Authority. This Contract is entered into under and subject to the following legal authorities: 42 USC §3021 et. seq. , 45 C.F.R. §903.0 et. seq. and California Government Code Section 53703. 10. Sinatures h signatures attest the parties' agreement hereto: COUNTY OF 0 TA CALIFORNIA CONTRACTOR By� vz---- R.I.Schroder r9— Chairman, Board of Supervisors (Designate official capacity in business Attest: J. R. Olsson, County Clerk and affix corporation seal) State of California HOME HEALTH By County of Contra Cost ) ss. Deputy nND Karin King ACKNOWLEDGEMENT (C�1.13�90 �)-; ! (� The person signing ab ve`-fesr-'e8t tra ch' Recommended by De artment known to me in those n v2dual•,lnd \` ? business capacities, ei'§dn811y"`appeaie3 Com!' before me today and a Idnamd-md1gi&Pti1nb R / By 'CO/7 they signed it and th Designee or partnership named above executed the within instrument pursuant to its bylaws or a resolution of its board of directors. Form Approved: County Counsel Dated: o By Deputy v v Deputy County Clerk u; ,z (A-4617 REV 6/76) f N L: � . Gontra Costa County ` Standard Form i j PAYMENT PROVISIONS i i (Cost Basis Contracts) Number 1. Payment Basis. County shall in no event pay to the Contractor a sum in excess of the total amount specified in the Payment Limit of this Contract. Subject to the Payment Limit, it is the intent of the parties hereto that the total payment to the Contractor for all services provided for County under this Contract shall be only for costs that are allowable costs (see Paragraph 3. below) and are actually incurred in the performance of Contractor's obligations under this Contract. 2. Payment Amounts. Subject to later adjustments in total payments in accordance with the below provisions for Cost Report and Settlement, Audits, and Audit Exceptions, and subject to the Payment Limit of this Contract, County will pay Contractor: [Check one alternative only.] [ ] a. $ monthly, or [ ] b. $ per unit, as defined in the Service Plan, or [ X] c. An amount equal to Contractor's allowable costs that are actually incurred each month, but subject to the "Budget of Estimated Program Expenditures" included in the Service Plan. 3. Allowable Costs. Contractor's allowable costs are only those which are determined in accordance with: [Check one alternative only.] [X] a. General Services Administration Federal Management Circular FMC 74-4, Attachment A (Principles For Determining Costs Applicable To Grants and Contracts With State and Local Governments) and Attachment B (Standards For Selected Items of Cost) , and, subject to said Attachments A and B, such other documents (if any) specified in the Service Plan regarding: (1) Principles for determining and allocating the allowable costs of providing those services set forth in the Service Plan, and (2) Standards for determining the allowability of selected items of costs of providing those services set forth in the Service Plan, or [ ] b. Such State regulations and documents as are set forth in the Service Plan regarding accounting guidelines, including standards for determining allowable or non-allowable costs. 4. Payment Demands. Contractor shall submit written demands monthly or as specified in 2. (Payment Amounts) above, for payment in accordance with Paragraph 2. (Payment Amounts) above, Said demands shall be made on County Demand Form D-15 and in the manner and form prescribed by County. Contractor shall submit said demands for payment for services rendered no later than 90 days from the end of the month in which said services are actually rendered. Upon approval of said payment demands by the head of the County Department for which this Contract is made or his designee, County will make payments as specified in Paragraph 2. (Payment Amounts) above. (A-4618 REV 6/76) -1- Contra Costa County Standard Form PAYMENT PROVISIONS (Cost Basis Contracts) Number 5. Right to Withhold. County has the right to withhold payment to the Contractor when , in the opinion of the County expressed in writing to the Contractor, (a) the Contracco: 's performance, in whole or in part, either has not been carried out or is insufficiently documented, (b) the Contractor has neglected, failed or refused to furnish information or to cooperate with any inspection, review or audit of its program, work or records, or (c) Contractor has failed to sufficiently itemize or document its demand(s) for payment. 6. Cost Report and Settlement. No later than sixty (60) days following the termination of this Contract, Contractor .shall submit to County a cost report in the form required by County, showing the allowable costs that have actually been incurred by Contractor under this Contract. If said cost report shows that the allowable costs that have actually been incurred by Contractor under this Contract exceed the payments made by County pursuant to Paragraph 2. (Payment Amounts) above, County will remit any such excess amount to Contractor, but subject to the Payment Limit of this Contract. If said cost report shows that the payments made by County pursuant to Paragraph 2. (Pa,,ment Amounts) above exceed the allowable costs that have actually been incurred by Contractor under this Contract, Contractor shall remit any such excess amount to County. 7. Audits. The records of the Contractor may be audited by the County, State, or United States government, in addition to any certified cost report or audit required by the Service Plan. Any certified cost report or audit required by the Service Plan shah be submitted to County by Contractor within such period of time as may be expressed by applicable State or Federal regulations, policies or contracts, but in no event later than 18 months from the termination date of this Contract. If such audit(s) show that the payments made by County pursuant to Paragraph 2. (Payment Amounts) above exceed the allowable costs that have actually been incurred by Contractor under this Contract, including any adjustments made pursuant to Paragraph 6. (Cost Report and Settlement) above, then Contractor agrees to pay to County within 30 days of demand by County any such excess amount. If such audit(s) show that the allowable costs that have actually been incurred by Contractor under this Contract -exceed the payments made by County pursuant to Paragraph 2. (Payment Amounts) above, including any adjustments made pur- suant to Paragraph 6. (Cost Report and Settlement) above, then County agrees to pay to Contractor any such excess amount, but subject to the Payment Limit of this Contract. 8. Audit Exceptions. In addition to its obligations under Paragraph 7. (Audits) above, Contractor agrees to accept responsibility for receiving, replying to, and/or complying with any audit exceptions by appropriate County, State or Federal audit agencies occurring as a result of its performance of this Contract. Contractor also agrees to pay to the County within 30 days of demand by County the full amount of the County's liability, if any, to the State and/or Federal government resulting from any audit exceptions, to the extent such are attributable to the Contractor's failure to perform properly any of its obligations under this Contract. (A-4618 REV 6/76) -2- tiyf < SERVICE PLAN Number 2 0 - 2 1 2 During the term of this Contract, Contractor will provide transportation for senior citizens (60 years of age and older) by use of one County—owned van and under terms and conditions specified herein. 1. Use of Van. Contractor will: a. Schedule transportation for participants in the County Nutrition Project operating in the Antioch area Monday through Friday between the hours of 10:.30 a.m. to 1:30 p.m. This service has first priority for Contractor' s use of the van. b. Provide transportation services for senior citizens in relation to their obtaining social and rehabilitation services, other than Nutrition Project Services, available at public and private facilities. Such services may include: (1) Information and referral services. (2) Health and welfare counseling services. (3) Shopping assistance. (4) Recreational activities incidental to the Nutrition Project. c. Document all van sevices provided under terms of this Contract in the manner and form required by County. d. Provide a monthly average of 300 one—way rides. e. Provide for rider contributions. 2. Maintenance and Insurance. Contractor will: a. Register said County—owned van with the State of California Department of Motor Vehicles, indicating that Contractor is the registered owner and County is the legal owner. b. Provide operation of the van during the term of this Contract, including maintenance, gas, insurance, a driver, garaging, scheduling, etc. e. Maintain van at all times according to manufacturer' s specifications and maintain adequate safeguards to prevent loss, theft, damage or misuse of van. d. Be self insured or provide insurance to insure against loss or damage to the van with the County named as an additional insured under all such policies and Contractor to be liable for any loss sustained up to the maximum amount of the deductible. Such insurance shall be in effect during the entire term of this Contract and any extension or modification thereof. Not later than the effective date of this Contract, the Contractor shall provide the County with a certificate of insurance evidencing the above coverage and/or a letter attesting that Contractor is self insured and the limits thereof. 3. Termination of Contract. In accordance with Paragraph 5, Termination, of the General Conditions and in addition thereto, the County my terminate this Contract if either: a. the State of California through its Office on Aging would require that legal ownership of the van be vested with the State, or b. an alternate system of transportation is implemented for the service area. Initials 4/ntractor County Dept. 'r` s BUDGET OF ESTIMATED PROGRAM EXPENDITURES f� G� Number 2 0 — 2 1 2 Federal Share Local Share (County) (Contractor) Personnel Staff Volunteers $ $ 365 Fringe Benefits Communications and Utilities 330 Equipment (Tires) 580 Other Insurance 1,100 Gasoline, maintenance, repairs 1,629 Total Cost $ 3,639 $ 365 Less Income ( 350 . ) ( —0— ) Net Costs $ 3,289 $ 365 CONTRACT PAYMENT LIMIT $ 3,289 SPECIAL CONDITIONS 1. State of California Office on Aging "Manual of Policies and Procedures," February 1975, will prevail in setting fiscal guidelines, including standards for allowable costs. As specified in the Payment Provisions, payment for services is subject to the "Budget of Estimated Program Expenditures." 2. Contractor shall provide services under this Contract in accordance with the Budget of Estimated Program Expenditures. Specific line—item budget amounts may vary, and appropriate line—item budget categories may be added, but only with prior written authorization from the Director of the County Office on Aging. All budget changes are subject to the Contract Payment Limit. All Local Share expenditures are the responsibility of Contractor unless otherwise specified. 3. Cost Report and Settlement, Paragraph 6. of the Payment Provisions, is modified to require such final report within 45 days of Contract' s termination, at which time Contractor shall submit an audit pursuant to the services provided here— under, according to specifications required by the County Office on Aging. 4. The Contractor will work in cooperation with East County Transit Authority toward a coordinated system of specialized transit services for the elderly and handicapped in East County. This condition is in anticipation of the County—owned van becoming a part of the Transit Authority's Dial—a—Ride service when agreeable by all parties. Initial C ntractor County Dept. } f .:.•4"�A may.. .rY• Contra Costa County » • Standard Form GENERAL CONDITIONS (Purchase of Services) 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand or final Cost Report (whichever is later) under this Contract, and until all Federal/State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Termination. a. Written Notice. This Contract may be terminated by either party, at their sole discretion, upon thirty-day advance written notice thereof to the other, or cancelled immediately by written mutual consent. b. Failure to Perform. The County, upon written notice to Contractor, may terminate this Contract should the Contractor fail to perform properly any of its obligations hereunder. In the event of such termination, the County may proceed with the work in any reasonable manner it chooses. The cost to the County of completing Contractor's performance shall be deducted from any sum due the Contractor under this Contract. C. Cessation of Funding. Notwithstanding Paragraph 5.a. above, in the event . that Federal, State, or other non-County funding for this Contract ceases, this Contract is terminated without notice. 6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as expressly provided herein, no other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and budgets required by this Contract, including but not limited to,monitoring, auditing, billing, or regulatory changes, may be developed and set forth in a written Informal Agreement entered between the Contractor and the County. Such Informal Agreements shall be designated as such and shall not be amendments to this Contract except to the extent that they further detail or clarify that which is already required hereunder. Such Informal Agreements may not enlarge in any manner the scope of this Contract, including any sums of money to be paid the Contractor as provided herein. Informal Agreements may be approved and signed by the head of the County Department for which this Contract is made or his designee. 8. Modifications and Amendments. a. General Amendments. This Contract may be modified or amended by a written document executed by the Contractor and the Contra Costa County Board of Supervisors or, after Board approval, by its designee, subject to any required State or Federal approval. b. Administrative Amendments. Subject to the Payment Limit, the Payment Provisions and the Service Plan may be amended by a written administrative amendment executed by the Contractor and the County Administrator or his designee, subject to any required State or Federal approval, provided that such administrative amendments may not materially change the Payment Provisions or the Service Plan. (A-4616 REV 6/76) -1- Contra Costa County • tanda.rrlorr..: . GENERAL CONDITIONS (Purchase of Services) 9. Disputes. Disagreements between the County and Contractor concerning the meaning, requirements, or performance of this Contract shall be subject to final determination in writing by the head of the County Department for which this Contract is made or his designee or in accordance with the applicable procedures (if any) required by the State or Federal Government. 10. Choice of Law and Personal Jurisdiction. t a. This Contract is made in Contra Costa County and shall be governed and construed in accordance with the laws of the State of California. b. Any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County. 11. Conformance with Federal and State Regulations. Should Federal or State regulations touching upon the subject of this Contract be adopted or revised during the term hereof, this Contract shall be amended to assure conformance with such Federal or State requirements. 12. No Waiver by County. Subject to Paragraph 9. (Disputes) of these General Conditions, inspections or approvals, or statements by any officer, agent or employee of the County indicating the Contractor's performance or any part thereof complies with the requirements of this Contract, or acceptance of the whole or any part of said performance, or payments therefor, or any combination of these acts, shall not relieve the Contractor's obligation to fulfill this Contract as prescribed; nor shall the County be thereby estopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions hereof. 13. Subcontract and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract or monies due or to become due, without the prior written consent of the County Administrator or his designee, subject to any required State or Federal approval. 14. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association. 15. Conflicts of Interest. Contractor promises and attests that the Contractor and any members of its governing body shall avoid any actual or potential conflicts of interest. If Contractor is a corporation, Contractor agrees to furnish to the County upon demand a valid copy of its most recently adopted bylaws and also a complete a accurate list of its governing body (Board of Directors or Trustees) and to time'--7 update said bylaws'or the list of its governing body as changes in such governance occur. 16. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confi- dentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administration of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law,may be guilty of a misdemeanor. 17. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, or ethnic background, and that none shall be used, in whole or in part, for religious worship or instruction. (A-4616 REV 6/76) -2- Contra -Costa County t . Standard Form GENERAL CONDITIONS (Purchase of Services) 18. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees. 19. Insurance. During the entire term of this Contract and any extension or modification thereof, the Contractor shall keep in effect insurance policies meeting the following insurance requirements unless otherwise expressed in the Special Conditions: a. Liability Insurance. The Contractor shall provide a policy or policies of comprehensive liability insurance, including coverage for owned ,and non—owned auto— mobiles, naming the County and its officers and employees as additional insureds, with a minimum combined single limit coverage of $500,000 for all damages because of bodily injury, sickness or disease, or death to any person and damage to or destruction of property, including the loss of use thereof, arising from each accident or occurrence. b. Workers' Compensation. The Contractor shall provide the County with a certificate of insurance evidencing workers' compensation insurance coverage for its employees. c. Additional Provisions. The policies shall include a provision for thirty (30) days written notice to County before cancellation or material change of the above specified coverage. Said policies shall constitute primary insurance as to the County, the State and Federal Governments, their officers, agents, and employees, so that other insurance policies held by them shall not be required to contribute to any loss covered under the Contractor' s insurance policy or policies. Not later than the effective date of this Contract, the Contractor shall provide the County with a certificate(s) of insurance evidencing the above liability insurance. 20. Notices. All notices provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the County shall be addressed to the head of the County Department for which this Contract is made, c/o Contracts & Grants Unit, Human Resources Agency, 651 Pine Street, Martinez, California 94553. Notices to the Contractor shall be addressed to the Contractor' s address designated herein. The effective date of notice shall be the date of deposit in the mails or of other delivery. 21. Primacy of General Conditions. Except for Special Conditions which expressly supersede General Conditions, the Special Conditions (if any) and. Service Plan do not limit any term of the General Conditions. 22. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased by County under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure to continue purchase of all or any such services from Contractor. 23. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue & Taxation Code 4107) , such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest. Contractor agrees that this provision complies with the notice requirements of Revenue & Taxation Code 4107.6, and waives all rights to further notice or to damages under that or any comparable statute. (A-4616 REV V 2/78) —3— I Contra Costa County Standard Form STANDARD CONTRACT (Purchase of Services) 1. Contract Identification. Number 20 - 124 - 3 Department : Social Service Subject: Area Agency on Aging - Richmond Area Transportation for Older Persons 2. Parties. The County of Contra Costa California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: UNITED COUNCIL OF SPANISH SPEAKING ORGANIZATIONS, INC. Capacity: Nonprofit California corporation Address: 516 Main Street, Martinez, California 94553 3. Term. The effective date of this Contract is July 1, 1978 and it terminates June 30, 1979 unless sooner terminated as provided herein. 4. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 12,203 5. County's Obligations. County shall make to the Contractor those payments described in the Payment Provisions attached hereto which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 6. Contractor's Obligations. Contractor shall provide those services and carry out that work described in1the Service Plan attached hereto which is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 7. General and Special Conditions. This Contract is subject to the General Conditions and Special Conditions (if any) attached hereto, which are incorporated herein by reference. 8. Project. This Contract implements in whole or in part the following described Project, the application and approval documents of which are incorporated herein by reference: Contra Costa County Area Agency on Aging Project Plan and Budget. 9. Legal Authority. This Contract is entered into under and subject to the following legal authorities: 42 U.S.C. §3021 et seq. ; 45 CFR §903.0 et seq. ; and California Government Code 53703. 10. Signatures. These sinatures attest the parties' agreement hereto: COUNTY OF C , CALIFORNIA CONTRACTOR ,C ,fit. I. SCh Ir By Chairman, Board of Sup 'sors G . Designate offYciir capaci ` in business Attest: J. R. Olsson, County Clerk and affix corporation seal) State of California ) ss. By County of Contra Costa ) Deputy ACKNOWLEDGEMENT (CC 1190.1) The person signing above for Contractor Recommend by De artment known to me in those individual and business capacities, personally appeared before me today and acknowledged that he/ By they signed it and that the corporation Designee or partnership named above executed the within instrument pursuant to its bylaws or a resolution of its board of directors. Form Approved: County;Counsel Dated: 7 �� C17 FORM APPROVED By HRA Contrac s Admicistrator o i Deputy Notary Pubs].��,� 4�i~,ys�(i4i��nx�ys�s.C�exk;�.�.,a�� /J�/I ,�y Designee p F F I C 1 A L S E A L ABRAHAM Q. AMADQR NOTARY PUBLIC - CALIP)MN A 'v CONTRA COSTA COUNTY (A-4617 REV 6/76) My ComminionExnires Dec. 18, 1979 Contra Costa County Standard Form PAYMENT PROVISIONS (Cost Basis Contracts) Number 2. 0 - 124 - 9 1. Payment Basis. County shall in no event pay to the Contractor a sum in excess of the total amount specified in the Payment Limit of this Contract. Subject to the Payment Limit, it is the intent of the parties hereto that the total payment to the Contractor for all services provided for County under this Contract shall be only for costs that are allowable costs (see Paragraph 3. below) and are actually incurred in the performance of Contractor's obligations under this Contract. 2. Payment Amounts. Subject to later adjustments in total payments in accordance with the below provisions for Cost Report and Settlement, Audits, and Audit Exceptions, and subject to the Payment Limit of this Contract, County will pay Contractor: [ ] a. $ monthly, or [ ] b. $ per unit, as defined in the Service Plan, or [x] c. An amount equal to Contractor's allowable costs that are actually incurred each month, but subject to the "Budget of Estimated Program Expenditures" included in the Service Plan. In addition, County will pay Contractor $ 800 in advance for July 1978. 3. Allowable Costs. Contractor's allowable costs are only those which are determined in accordance with: [Check one alternative only.] pC] a. General Services Administration Federal Management Circular FMC 74-4, Attachment A (Principles For Determining Costs Applicable To Grants and Contracts With State and Local Governments) and Attachment B (Standards For Selected Items of Cost) , and, subject to said Attachments A and B, such other documents (if any) specified in the Service Plan regarding; (1) Principles for determining and allocating the allowable costs of providing those services set forth in the Service Plan, and (2) Standards for determining the allowability of selected items of costs of providing those services set forth in the Service Plan, or [ ] b. Such State regulations and documents as are set forth in the Service Plan regarding accounting guidelines, including standards for determining allowable or non-allowable costs. 4. Payment Demands. Contractor shall submit written demands monthly or as specified in 2. (Payment Amounts) above, for payment- in accordance with Paragraph 2. (Payment Amounts) above. Said demands shall be made on County Demand Form D-15 and in the manner and form prescribed by County. Contractor shall submit said demands for payment for services rendered no later than 90 days from the end of the month in which said services are actually rendered. Upon approval of said payment demands by the head of the County Department for which this Contract is made or his designee, County will make payments as specified in Paragraph 2. (Payment Amounts) above. (A-4618 REV 6/76) -1- Contra Costa County Standard Form PAYMENT PROVISIONS (Cost Basis Contracts) Number S. Right to Withhold. County has the right to withhold payment to the Contractor when, in the opinion of the County expressed in writing to the Contractor, (a) the Contractor 's performance, in whole or in part, either has not been carried out or :is insufficiently documented, (b) the Contractor has neglected, failed or refused to furnish information or to cooperate with any inspection, review or audit of its program, work or records, or (c) Contractor has failed to sufficiently itemize or document its demand(s) for payment. 6. Cost Report and Settlement. No later than sixty (60) days following the termination of this Contract, Contractor shall submit to County a cost report in the form required by County, showing the allowable costs that have actually been incurred by Contractor under this Contract. If said cost report shows that the allowable costs that have actually been incurred by Contractor under this Contract exceed the payments made by County pursuant to Paragraph 2. (Payment Amounts) above, County will remit any such excess amount to Contractor, but subject to the Payment Limit of this Contract. If said cost report shows that the payments made by County pursuant to Paragraph 2. (Payment Amounts) above exceed the allowable costs that have actually been incurred by Contractor under this Contract, Contractor shall remit any such excess amount to County. 7. Audits. The records of the Contractor may be audited by the County, State, or United States government, in addition to any certified cost report or audit required by the Service Plan. Any certified cost report or audit required by the Service Plan shall be submitted to County by Contractor within such period of time as may be expressed by applicable State or Federal regulations, policies or contracts, but in no event later than 18 months from the termination date of this Contract. If such audit(s) show that the payments made by County pursuant to Paragraph 2. (Payment Amounts) above exceed the allowable costs that have actually been incurred by Contractor under this Contract, including any adjustments made pursuant to Paragraph 6. (Cost Report and Settlement) above, then Contractor agrees to pay to County within 30 days of demand by County any such excess amount. If such audit(s) show that the allowable costs that have actually been incurred by Contractor under this Contract exceed the payments made by County pursuant to Paragraph 2. (Payment Amounts) above, including any adjustments made pur- suant to Paragraph 6. (Cost Report and Settlement) above, then County agrees to pay to Contractor any such excess amount, but subject to the Payment Limit of this Contract. 8. Audit Exceptions. In addition to its obligations under Paragraph 7. (Audits) above, Contractor agrees to accept responsibility for receiving, replying to, and/or complying with any audit exceptions by appropriate County, State or Federal audit agencies occurring as a result of its performance of this Contract. Contractor also agrees to pay to the County within 30 days of demand by County the full amount of the County's liability, if any, to the State and/or Federal government resulting from any audit exceptions, to the extent such are attributable to the Contractor's failure to perform properly any of its obligations under this Contract. (A-4618 REV 6/76) -2- BUDGET OF ESTIMATED PROGRAM EXPENDITURES Number 20 - 124 . - 3 Federal Share Local Share (County) (Contractor) Personnel Drivers : ($3.00/hr x 6 hrs x 65 days) $ 1,170 ($3.15/hr x 6 hrs x 173 days) 3,270 Dispatcher: ($3.15/hr x 4 hrs x 238 days) 2,999 Fringe Benefits 1,667 Building Space (12 x 41.25) $ 495 Communication and Utilities 100 Printing and Supplies 38 Equipment 1 Vehicle - Eleven-Passenger Van 1,200 License 25 Maintenance 210 Gas and Oil 424 Insurance 2,000 Audit and Bookkeeping $ 300 Total Costs $ 12,203 $ 1,695 Less Income ( -0- ) ( -0- ) Net Costs $ 12,203 CONTRACT PAYMENT LIMIT $ 12,203 SPECIAL CONDITIONS 1. State of California Office on Aging "Manual of Policies and Procedures," February 1975, will prevail in setting fiscal guidelines, including standards for allowable costs. As specified in the Payment Provisions, payment for services is subject to the "Budget of Estimated Program Expenditures." 2. Contractor shall provide services under this Contract in accordance with the Budget of Estimated Program Expenditures. Specific line-item budget amounts may vary, and appropriate line-item budget categories may be added, but only with prior written authorization from the Director of the County Office on Aging. All budget changes are subject to the Contract Payment Limit. All Local Share expenditures are the responsibility of Contractor unless otherwise specified. 3. Cost Report and Settlement, Paragraph 6. of the Payment Provisions, is modified to require such final report within 45 days of Contract's termination, at which time Contractor shall submit an audit pursuant to the services provided here- under, according to specifications required by the County Office on Aging. Initials: 13X�L:l Z11a Contractor County Dept. I SERVICE PLAN Number 20 - 124 - 3 During the term of this Contract, Contractor will provide portal-to-portal transpor- ~a n on servic=.s for older persons (aged 60 or over) , which will be comprised of an average of 400 monthly one-way trips in the Richmond area, and other surrounding areas with approval of .the County Office on Aging. Program implementation will be as follows: 1. Publicity. Contractor will publicize availability of services through all eeia, appropriate service organizations, Richmond Senior Centers and Richmond Committee on Aging Office, and Area Agency's Information and Referral Service. 2. Service Delivery. Contractor will: a. Provide all personnel (dispatchers, drivers, transportation supervisor, etc.) and equipment necessary for the provision of service. b. Provide service in conformance with all applicable laws and regulations in relation to service provided hereunder including but not limited to vehicle and equip- ment maintenance, licensing of drivers, and safety regulations. c. Provide all garaging, account services, vehicle maintenance, telephone answering service, supervision, and other personnel or requirements needed to provide service specified herein. d. Refer inquiries for services to Area Agency's Information and Referral Service. 3. Scheduling. Contractor will schedule service six (6) hours per day, five (5) days per week. Schedules and changes thereof will be subject to County approval. 5. Reporting Requirements. Contractor will: a. Submit monthly fiscal and statistical reports in the form and manner required by County. b. Provide a quarterly and final program evaluation. c. Provide information as it becomes available for Area Agency planning activities. d. Submit certified audit of program provided for herein, within 45 days of contract's termination. e. Submit certificate of insurance according to the provisions of Paragraph 19. , Insurance, of the General Conditions, showing coverage for vehicles used in performance of this Contract. 5. Budget of Estimated Program Expenditures. State of California Office on Aging "Manual of Policies and Procedures," February 1975, will prevail in setting fiscal guidelines, including standards for allowable costs. As specified in the Payment Provisions, payment for services is subject to the "Budget of Estimated Program Expenditures," attached hereto, and incorporated herein by reference. Initials: Contractor 'County Dept. 'Contra Costa County . Standard Form GENERAL CONDITIONS (Purchase of Services) 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand or final Cost Report (whichever is later) under this Contract, and until all Federal/State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Termination. a. Written Notice. This Contract may be terminated by either party, at their sole discretion, upon thirty-day advance written notice thereof to the other, or cancelled immediately by written mutual consent. b. Failure to Perform. The County, upon written notice to Contractor, may terminate this Contract should the Contractor fail to perform properly any of its obligations hereunder. In the event of such termination, the County may proceed with the work in any reasonable manner it chooses. The cost to the County of completing Contractor's performance shall be deducted from any sum due the Contractor under this Contract. c. Cessation of Funding. Notwithstanding Paragraph 5.a. above, in the event that Federal, State, or other non-County funding for this Contract ceases, this Contract is terminated without notice. 6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as expressly provided herein, no other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and budgets required by this Contract, including but not limited to, monitoring, auditing, billing, or regulatory changes, may be developed and set forth in a written Informal Agreement entered between the Contractor and the County. Such Informal Agreements shall be designated as such and shall not be amendments to this Contract except to the extent that they further detail or clarify that which is already required hereunder. Such Informal Agreements may not enlarge in any manner the scope of this Contract, including any sums of money to be paid the Contractor as provided herein. Informal Agreements may be approved and signed by the head of the County Department for which this Contract is made or his designee. 8. Modifications and Amendments. a. General Amendments. This Contract may be modified or amended by a written document executed by the Contractor and the Contra Costa County Board of Supervisors or, after Board approval, by its designee, subject to any required State or Federal approval. b. Administrative Amendments. Subject to the Payment Limit, the Payment Provisions and the Service Plan may be amended by a written administrative amendment executed by the Contractor and the County Administrator or his designee, subject to any required State or Federal approval, provided that such administrative amendments may not materially change the Payment Provisions or the Service Plan. �j / i ' (A-4616 REV 6/76) -1- Contra Costa County • =tan.de.rl GENERAL CONDITIONS (Purchase of Services) 9. Disputes. Disagreements between the County and Contractor concerning the meaning, requirements, or performance of this Contract shall be subject to final determination in writing by the head of the County Department for which this Contract is made or his designee or in accordance with the applicable procedures (if any) required by the State or Federal Government. 10. Choice of Law and Personal Jurisdiction. a. This Contract is made in Contra Costa County and shall be governed and construed in accordance with the laws of the State of California. b. Any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County. 11. Conformance with Federal and State Regulations. Should Federal or State regulations touching upon the subject of this Contract be adopted or revised during the term hereof; this Contract shall be amended to assure conformance with such Federal or State requirements. 12. No Waiver ,by County. Subject to Paragraph 9. (Disputes) of these General Conditions, inspections or approvals, or statements by any officer, agent or employee of the County indicating the Contractor's performance or any part thereof complies with the requirements of this Contract, or acceptance of the whole or any part of said performance, or payments therefor, or any combination of these acts, shall not relieve the Contractor's obligation to fulfill this Contract as prescribed; nor shall the County be thereby estopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions hereof. 13. Subcontract and..Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract or monies due or to become due, without the prior written consent of the County Administrator or his designee, subject to any required State or Federal approval. 14. independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association. 15. Conflicts of Interest. Contractor promises and attests that the Contractor and any members of its governing body shall avoid any actual or potential conflicts of interest. If Contractor is a corporation, Contractor agrees to furnish to the County upon demand a valid copy of its most recently adopted bylaws and also a complete. a-: accurate list of its governing body (Board of Directors or Trustees) and to time.-_-T update said bylaws or the list of its governing body as changes in such governance occur. 16. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confi- dentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administration of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 17. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, or ethnic background, and that none shall be used, in whole or in part, for religious worship or instruction. (A-4616 REV 6/76) -2- Gsontra Costa County Standard Form s '- GENERAL CONDITIONS (Purchase of Services) 18. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees. 19. Insurance. During the entire term of this Contract and any extension or modification thereof, the Contractor shall keep in effect insurance policies meeting the following insurance requirements unless otherwise expressed in the Special Conditions: . a. Liability Insurance. The Contractor shall provide a policy or policies of comprehensive liability insurance, including coverage for owned and non-owned auto— mobiles, naming the County and its officers and employees as additional insureds, with a minimum combined single limit coverage of $500,000 for all damages because of bodily injury, sickness or disease, or death to any person and damage to or destruction of property, including the loss of use thereof, arising from each accident or occurrence. b. Workers ' Compensation. The Contractor shall provide the County with a certificate of insurance evidencing workers' compensation insurance coverage for its employees. C. Additional Provisions. The policies shall include a provision for thirty (30) days written notice to County before cancellation or material change of the above specified coverage. Said policies shall constitute primary insurance as to the County, the State and Federal Governments, their officers, agents, and employees, so that other insurance policies held by them shall not be required to contribute to any loss covered under the Contractor' s insurance policy or policies. Not later than the effective date of this Contract, the Contractor shall provide the County with a certificate(s) of insurance evidencing the above liability insurance. 20. Notices. All notices provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the County shall be addressed to the head of the County Department for which this Contract is made, c/o Contracts & Grants Unit, Human Resources Agency, 651 Pine Street, Martinez, California 94553. Notices to the Contractor shall be addressed to the Contractor' s address designated herein. The effective date of notice shall be the date of deposit in the mails or of other delivery. 21. Primacy of General Conditions. Except for Special Conditions which expressly supersede General Conditions, the Special Conditions (if any) and Service Plan do not limit any term of the General Conditions. 22. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased by County under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure to continue purchase of all or any such services from Contractor. 23. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue & Taxation Code 5107) , such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest. Contractor agrees that this provision complies with the notice requirements of Revenue & Taxation Code 4107.6, and waives all rights to further notice or to damages under that or any comparable statute. �� (A-4616 REV 2/78) —3— d \ In the Board of Supervisors of Contra Costa County, State of California August 8 , 0119 In the Matter of Three Social Service/Office on Aging Contracts for the provision of services to County senior Citizens i IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute the following three Social Service/Office on Aging contracts for the provision of specialized services to County Senior Citizens under terms and conditions as more particularly set forth in said contracts: Numbers Contractor Term Payment Limit 20-114-2 Mt. Diablo Rehabilitation Center, 7/1/78 - $ 16,697 6/30/79 20-124-3 United Council of Spanish 7/1/78 - $ 12,203 Speaking Organizations, Inc. 6/30/79 20-165-1 Housing Authority of the County 7/1/78 - $ 6,570 of Contra Costa 6/30/79 PASSED BY THE BOARD on August 8 , 1978. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Orig: Human Resources Agency Supervisor Attn: Contracts &i Grants Unit cc: County) Administrator affixed this 8thdoof August jy 78 County) Auditor-Controller County, Social Service/ J. R. OLSSON, Clark Office on Aging r , I Contractors By `�� co Xr<�-fJ\ _, Deputy Clerk / ( —Karin KIffg-- H-24 4/77 15m Contra Costa County • . Standard Form STANDARD CONTRACT (Purchase of Services) �pp 1, Contract Identification. Number 2 V - 165 1 Department: Social Services Subject: Area Office on Aging Senior Community Service Employment Program 2. Parties. The County of Contra Costa California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA Capacity: Public Agency Address: 3133 Estudillo Street, Martinez, California 94553 3. Term. The effective date of this Contract is July 1 , 1978 and it terminates June 30, 1979 unless sooner terminated as provided herein. 4. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 67570 5. County's Obligations. County shall make to the Contractor those payments described in the Payment Provisions attached hereto which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 6. Contractor's Obligations. Contractor shall provide those services and carry out that work. described in the Service Plan attached hereto which is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 7. General and Special Conditions. This Contract is subject to the General Conditions and Special Conditions (if any) attached hereto, which are incorporated herein by reference. 8. Project. This Contract implements in whole or in part the following described Project, the application and approval documents of which are incorporated herein by reference: Contra Costa County Area Agency on Aging Project Plan and Budget. 9. Legal Authority. This Contract is entered into under and subject to the following legal authorities: 42 USC §3021 et seq. ; 45 CFR 4903.0 et seq. ; and California Government Code 53703 10. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF C CALIFORNIA CONTRACTOR By X R. I. Schroder, By C� c7` Chairman, Board of rvisors � E�(��U11VE ISI (Designate official capacity in business Attest: J. R. Olsson, County Clerk and affix corporation seal) State of California ) By County of Contra Costa ) ss. Deputy ACKNOWLEDGEMENT (CC 1190.1) The person signing above for Contractor Recommended by De artment known to me in those individual and business capacities, personally appeared "� before me today and acknowledged that he/ By � , wLv they signed it and that the corporation Designee or partnership named above executed the within instrument pursuant to its bylaws or a resolution of its b rd of d ' ectors. Form :approved: County Counsel Dated: 7-21-7- 7 FORM APPROVED By HNA Contracts Administrator _+ +�+������+��+++++++++ OI L'C1A1 SEIAL Deputy _ / 96&igooe Notarg tib-il /De ut ro CONTA1TRA PU Q C C CONTRA CUSrA COUCU NTYY My COuuniss:en Ezpi es DeC.10,1818 enuuuuuuuuuuuu+uu�u+uuuuuuunuu�� (A-4617 REV 6/76) Contra Costa County • • Standard Form PAYMENT PROVISIONS (Cost Basis Contracts) Number 2 ® IL 65 I- 1. Payment Basis. County shall in no event pay to the Contractor a sum in excess of the total amount specified in the Payment Limit of this Contract. Subject to the Payment Limit, it is the intent of the parties hereto that the total payment to the Contractor for all services provided for County under this Contract shall be only for costs that are allowable costs (see Paragraph 3. below) and are actually incurred in the performance of Contractor's obligations under this Contract. 2. Payment Amounts. Subject to later adjustments in total payments in accordance with the below provisions for Cost Report and Settlement, Audits, and Audit Exceptions, and subject to the Payment Limit of this Contract, County will pay Contractor: [ ] a. $ monthly, or ( ] b. $ per unit, as defined in the Service Plan, or [X] c. An amount equal to Contractor's allowable costs that are actually incurred each month, but subject to the "Budget of Estimated Program Expenditures" included in the Service Plan. 3. Allowable Costs. Contractor's allowable costs are only those which are determined in accordance with: [Check one alternative only.] [X] a. General Services Administration Federal Management Circular FMC 74-4, Attachment A (Principles For Determining Costs Applicable To Grants and Contracts With State and Local Governments) and Attachment B (Standards For Selected Items of Cost) , and, subject to said Attachments A and B, such other documents (if any) specified in the Service Plan regarding: (1) Principles for determining and allocating the allowable costs of providing those services set forth in the Service Plan, and (2) Standards for determining the allowability of selected items of costs of providing those services set forth in the Service Plan, or [ ] b. Such State regulations and documents as are set forth in the Service Plan regarding accounting guidelines, including standards for determining allowable or non-allowable costs. 4. Payment Demands. Contractor shall submit written demands monthly or as specified in 2. (Payment Amounts) above, for payment in accordance with Paragraph 2. (Payment Amounts) above. Said demands shall be made on County Demand Form D-15 and in the manner and form prescribed by County. Contractor shall submit said demands for payment for services rendered no later than 90 days from the end of the month in which said services are actually rendered. Upon approval of said payment demands by the head of the County Department for which this Contract is made or his designee, County will make payments as specified in Paragraph 2. (Payment Amounts) above. i 7 (A-461$ REV 6/76) ! -1- i I Contra Costa County • • Standard Form PAYMENT PROVISIONS (Cost Basis Contracts) Number 5. Right to Withhold. County has the right to withhold payment to the Contractor when, in the opinion of the County expressed in writing to the Contractor, (a) the Contractor's performance, in whole or in part, either has not been carried out or is insufficiently documented, (b) the Contractor has neglected, failed or refused to furnish information or to cooperate with any inspection, review or audit of its, program, work or records, or (c) Contractor has failed to sufficiently itemize or document its demand(s) for payment. 6. Cost Report and Settlement. No later than sixty (60) days following the termination of this Contract, Contractor shall submit to County a cost report in the form required by County, showing the allowable costs that have actually been incurred by Contractor under this Contract. If said cost report shows that the allowable costs that have actually been incurred by Contractor under this Contract exceed the payments made by County pursuant to Paragraph 2. (Payment Amounts) above, County will remit any such excess amount to Contractor, but subject to the Payment Limit of this Contract. If said cost report shows that the payments made by County pursuant to Paragraph 2. (Payment Amounts) above exceed the allowable costs that have actually been incurred by Contractor under this Contract, Contractor shall remit any such excess amount to County. 7. Audits. The records of the Contractor may be audited by the County, State, or United States government, in addition to any certified cost report or audit required by the Service Plan. Any certified cost report or audit required by the Service Plan shall be submitted to County by Contractor within such period of time as may be expressed by applicable State or Federal regulations, policies or contracts, but in no event later than 18 months from the termination date of this Contract. If such audit(s) show that the payments made by County pursuant to Paragraph 2. (Payment Amounts) above exceed the allowable costs that have actually been incurred by Contractor under this Contract, including any adjustments made pursuant to Paragraph. 6. (Cost Report and Settlement) above, then Contractor agrees to pay to County within 30 days of demand by County any such excess amount. If such audit(s) show that the allowable costs that have actually been incurred by Contractor under this Contract exceed the payments made by County pursuant to Paragraph 2. (Payment Amounts) above, including any adjustments made pur- suant to Paragraph 6. (Cost Report and Settlement) above, then County agrees to pay to Contractor any such excess amount, but subject to the Payment Limit of this Contract. 8. Audit Exceptions. In addition to its obligations under Paragraph 7. (Audits) above, Contractor agrees to accept responsibility for receiving, replying to, and/or complying with any audit exceptions by appropriate County, State or Federal audit agencies occurring as a result of its performance of this Contract. Contractor also agrees to pay to the County within 30 days of demand by County the full amount of the County's liability, if any, to the State and/or Federal government resulting from any audit exceptions, to the extent such are attributable to the Contractor's failure to perform properly any of its obligations under this Contract. (A-4618 REV 6/76) -2- SERVICE PLAN ((�� C� Number 2 0 — 1 6 5 — 1 i During the term of this Contract, Contractor will provide on-the-job training for one Senior Activities Coordinator trainee as specified below: 1. Orientation. The trainee will receive orientatiow.under the direction of Contractor's Community Service Department personnel providing orientation who will assess trainee's skills, expertise, and experience and assist the trainee to relate this background to community services within the public housing field. 2. On-the-Job Training. a. The trainee will perform actual job duties of a Senior Activities Coordinator, job description attached hereto and incorporated herein as Exhibit I, under direction and supervision of the Housing Manager. b. Supervision and training will be job related. c. The objective, for on-the-job training as specified in this Service Plan, will be to provide the ,trainee with skills adequate for regular or permanent employment. 3. Employment Specifications. a. The trainee must pass a physical exam before work assignment is made. b. Work will be scheduled for 5 hours per day, split or consecutive as required, 5 days per week. c. Trainee's rate of pay including fringe benefits will be as set forth below in the Budget of Estimated Program Expenditures. 4. Budget of Estimated Program Expenditures. State of California Office on Aging "Manual of Policies and Procedures," February 1975, will prevail in setting fiscal guidelines, including standards for allowable costs. As specified in the Payment Provisions, payment for services is subject to the "Budget of Estimated Program Expenditures," attached hereto and incorporated herein by reference. Initials: Contractor County Dept. I �y BUDGET OF ESTIMATED PROGRAM EXPENDITURES Number 20 - 165 - 1 Federal Share Local Share (County) (Contractor) Personnel Senior Activity Coordinator $ 5,850 Fringe Benefits: FICA 355 SUI 200 COMP 25 Travel 40 Building Space $ 600 i Communications and Utilities 30 I Printing and Supplies) 100 Other Training 100 Total Costs $ 6,570 $ 730 Less Income ( -0- ) ( -0- ) Net Costs ' $ 6,570 $ 730 CONTRACT PAYMENT LIMIT $ 6,570 In addition to the Local (matching) share shown above, Contractor will provide approximately $3,600 of in-kind contribution in management, transportation, furniture, office supplies, utilities, and building space for this program. SPECIAL CONDITIONS 1. State of California Office on Aging "Manual of Policies and Procedures," February 1975, will prevail in setting fiscal guidelines, including standards for allowable costs. As specified in the Payment Provisions, payment for services is subject to the "Budget of Estimated Program Expenditures." 2. Contractor shall provide services under this Contract in accordance with the Budget of Estimated Program Expenditures. Specific line-item budget amounts may vary, and appropriate line-item budget categories may be added, but only with prior written authorization from the Director of the County Office on Aging. All budget changes are subject to the Contract Payment Limit. All Local Share expenditures are the responsibility of Contractor unless otherwise specified. 3. Cost Report and Settlement, Paragraph 6. of the Payment Provisions, is modified to require such final report within 45 days of Contract's termination, at which time Contractor shall submit an audit pursuant to the services provided here- under, according to specifications required by the County Office on Aging. Initials: , Conte. /Count` y Dept. I I �y f tContra Costa County . Standard Form GENERAL CONDITIONS (Purchase of Services) 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand or final Cost Report (whichever is later) under this Contract, and until all Federal/State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Termination. a. Written Notice. This Contract may be terminated by either party, at their sole discretion, upon thirty-day advance written notice thereof to the other, or cancelled immediately by written mutual consent. b. Failure to Perform. The County, upon written notice to Contractor, may terminate this Contract should the Contractor fail to perform properly any of its obligations hereunder. In the event of such termination, the County may proceed with the work in any reasonable manner it chooses. The cost to the County of completing Contractor's performance shall be deducted from any sum due the Contractor under this Contract. c. Cessation of Funding. Notwithstanding Paragraph 5.a. above, in the event that Federal, State, or other non-County funding for this Contract ceases, this Contract is terminated without notice. 6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as expressly provided herein, no other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and budgets required by this Contract, including but not limited to, monitoring, auditing, billing, or regulatory changes, may be developed and set forth in a written Informal Agreement entered between the Contractor and the County. Such Informal Agreements shall be designated as such and shall not be amendments to this Contract except to the extent that they further detail or clarify that which is already required hereunder. Such Informal Agreements may not enlarge in any manner the scope of this Contract, including any sums of money to be paid the Contractor as provided herein. Informal Agreements may be approved and signed by the head of the County Department for which this Contract is made or his designee. 8. Modifications and Amendments. a. General Amendments. This Contract may be modified or amended by a written document executed by the Contractor and the Contra Costa County Board of Supervisors or, after Board approval, by its designee, subject to any required State or Federal approval. i b. Administrative Amendments. Subject to the Payment Limit, the Payment Provisions and the Service Plan may be amended by a written administrative amendment executed by the Contractor and the County Administrator or his designee, subject to any required State or Federal approval, provided that such administrative amendments may not materially change the Payment Provisions or the Service Plan. �y (A-4616 REV 6/76) -1- =tanda.rri Contra Costa County L GENERAL CONDITIONS (Purchase of Services) 9`. Disputes. Disagreements between the County and Contractor concerning the meaning, requirements, or performance of this Contract shall be subject to final determination in writing by the head of the County Department for which this Contract is made or his designee or in accordance with the applicable procedures (if any) required by the State or Federal Government. 10. Choice of Law and Personal Jurisdiction. a. This Contract is made in Contra Costa County and shall be governed and construed in accordance with the laws of the State of California. b. Any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County. 11. Conformance with Federal and State Regulations. Should Federal or State regulations touching upon the subject of this Contract be adopted or revised during the term hereof, this Contract shall be amended to assure conformance with such Federal or State requirements. 12. No Waiver by County. Subject to Paragraph 9. (Disputes) of these General Conditions, inspections or approvals, or statements by any officer, agent or employee of the County indicating the Contractor's performance or any part thereof complies with the requirements of this Contract, or acceptance of the whole or any part of said performance, or payments therefor, or any combination of these acts, shall not relieve the Contractor's obligation to fulfill this Contract as prescribed; nor shall the County be thereby estopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions hereof. 13. Subcontract and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract or monies due or to become due, without the prior written consent of the County Administrator or his designee, subject to any required State or Federal approval. 14. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association. 15. Conflicts of Interest. Contractor promises and attests that the Contractor and any members of its governing body shall avoid any actual or potential conflicts of interest. If Contractor is a corporation, Contractor agrees to furnish to the County upon demand a valid copy of its most recently adopted bylaws and also a complete a-.' accurate list of its governing body (Board of Directors or Trustees) and to time-__7 update said bylaws or the list of its governing body as changes in such governance occur. 16. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confi- dentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administration of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 17. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, or ethnic background, and that none . shall be used, in whole or in part, for religious worship or instruction. (A-4616 REV 6/76) -2- Contra Costa County ! Standard Form GENERAL CONDITIONS (Purchase of Services) 18. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees. 19. Insurance. During the entire term of this Contract and .any extension or modification thereof, the Contractor shall keep in effect insurance policies meeting the following insurance requirements unless otherwise expressed in the Special Conditions: a. Liability Insurance. The Contractor shall provide a policy or policies of comprehensive liability insurance, including coverage for owned and non—owned auto— mobiles, naming the County and its officers and employees as additional insureds, with a minimum combined single limit coverage of $500,000 for all damages because of bodily injury, sickness or disease, or death to any person and damage to or destruction of property, including the loss of use thereof, arising from each accident or occurrence. b. Workers' Compensation. The Contractor shall provide the County with a certificate of insurance evidencing workers ' compensation insurance coverage for its employees. C. Additional Provisions. The policies shall include a provision for thirty (30) days written notice to County before cancellation or material change of the above specified coverage. Said policies shall constitute primary insurance as to the County, the State and Federal Governments, their officers, agents, and employees , so that other insurance policies held by them shall not be required to contribute to any loss covered under the Contractor's insurance policy or policies. Not later than the effective date of this Contract, the Contractor shall provide the County with a certificate(s) of insurance evidencing the above liability insurance. 20. Notices. All notices provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the County shall be addressed to the head of the County Department for which this Contract is made, c/o Contracts & Grants Unit, Human Resources Agency, 651 Pine Street, Martinez, California 94553. Notices to the Contractor shall be addressed to the Contractor' s address designated herein. The effective date of notice shall be the date of deposit in the mails or of other delivery. 21. Primacy of General Conditions. Except for Special Conditions which expressly supersede General Conditions, the Special Conditions (if any) and Service Plan do not limit any term of the General Conditions. 22. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased by County under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure to continue purchase of all or any such services from Contractor. 23. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue & Taxation Code 4107) , such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest. Contractor agrees that this provision complies with the notice requirements of Revenue & Taxation Code 4107.6, and waives all rights to further notice or to damages under that or any comparable statute. /y (A-4616 REV 2/78) I —3— In the Board of Supervisors of Contra Costa County, State of California August 8 , 0, 14 In the Matter of Three Social Service/Office on Aging Contracts for the provision of services to County Senior Citizens IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute the following three Social Service/Office on Aging contracts for the provision of specialized services to County Senior Citizens under terms and conditions as more particularly set forth in said contracts: Numbers Contractor Term Payment Limit 20-114-2 Mt. Diablo Rehabilitation Center 7/l/78 - $ 16,697 6/30/79 20-124-3 United Council of Spanish 7/1/78 - $ 12,203 Speal:ing :Organizations, Inc. 6/30/79 20-165-1 Housing Authority of the County 7/1/78 - $ 6,570 of Contra Costa 6/30/79 PASSED BY THE BOARD on August 8 , 1978 . L , hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the, Poard of Orig: Human Resources Agency Supervisors Attn: Contracts & Grants Unit. cc: County Administrator affixed this 8thday of August 1978 County Auditor-Controller County Social Service/ J. R. OLSSON!, Clerk Office on Aging Contractors Byyr� A neruSy Clerk 'Kar i nKi ng H-24 4/77 15m • j In the Board of Supervisors of Contra Costa County, State of California JAR 2 4 1978 19 In the Matter of Approval of Area Office on Aging/ City of Concord Contract IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Contract #20-142-1, a renewal contract with the City of Concord for provision of residential maintenance service for the Social Service Depart- ment/Area Office on Aging during the term December 1, 1977 through June 30, 1978, not to exceed a cost of $4,000 in Title III Older Americans Act Federal funds. PASSED BY THE BOARD on JAN 2 4 1978 I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Human Resources Agency Witness my hand and the Seal of the Board of Supervisors Attn: Contracts & Grants Unit SupJAN 2 4 1978 County Administrator affixed this day o 19_ County Auditor-Controller County Welfare Director J. R. OLSSON, Clerk Contractor By Deputy�• %�/t-E�—'7i �i Deputy Clerk EH:gm H -24 4/77 15m Cdntra Costa County Standard Form , STANDARD CONTRACT i (Purchase of Services) j1. Contract Identification. Number 20 me 1 4 2 °° _ Department: Social Service Subject: Area Agency on Aging Residential Maintenance Services for Older Persons 2. Parties. The County of Contra Costa California (County) , for its Department named ' above, and the following named Contractor mutually agree and promise as follows: Contractor: CITY OF CONCORD Capacity: Political subdivision Address: 1850 Parkside Drive Concord, California 94519 3. Term. The effective date of this Contract is DprPmhar 1 , 1977 and it terminates lump -in, 1979 unless sooner terminated as provided herein. 4. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 4,nnn 5. County's Obligations. County shall make to the Contractor those payments described in the Payment Provisions attached hereto which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. ` 6. Contractor's Obligations. Contractor shall g provide those services and carry out that work described in the Service Plan attached hereto which is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 7. General and Special Conditions. This Contract is subject to the General Conditions and Special Conditions (if any) attached hereto, which are incorporated herein by reference. 8. Project. This Contract implements in whole or in part the following described Project, the application and approval documents of which are incorporated herein by 'reference: Contra Costa County Area Agency on Aging Project FY 77-78 9. Legal Authority. This Contract is entered into under and subject to the following legal authorities: 42 USC 320 et. seq. ; 45 CFR 8903.0 et. seq. ; and California Code 53703. 10. Signatures. The a signatures attest the parties' agreement hereto: r COUNTY OF ON A CALIFORNIA COqTR4CTOR By / ILfl.t.Schroder By "lW1v� firman, Board of Supervisors Mayor (Designate official capacity in business Attest: J. R. Olsson, County Clerk and affix corporation seal) State of California ) ss. By `�1L-r`—�� County of Contra Costa ) ' Deputy ACKNOWLEDGEMENT (CC 1190.1) The person signing above for Contractor ' Recommended by Department known to me in those individual and business capacities, personally appeared before me today and acknowledged that he/ By they signed it and that the corporation Designee or partnership named above executed the within instrument pursuant to its bylaws or a resolution of its board of directors. ` Form Approved: County Counsel FORM APPROVEDDated: By HRA Contracts Administratgr gXpes;gnee Deputy No ary Public/City Clerk (A-4617 REV 6/76) Microfilm.-d vi/dh board order; .Contra Costa County Standard Form PAYMENT PROVISIONS (Cost Basis Contracts) Number 20 - 142 - 1 1. Payment Basis. County shall in no event pay to the Contractor a sum in excess of the total amount specified in the Payment Limit of this Contract. Subject to the Payment Limit, it is the intent of the parties hereto that the total payment to the Contractor for all services provided for County under this Contract shall be only for costs that are allowable costs (see Paragraph 3. below) and are actually Incurred in the performance of Contractor's obligations under this Contract. 2. Payment Amounts. Subject to later adjustments in total payments in accordance with the below provisions for Cost Report and Settlement, Audits, and Audit Exceptions, and subject to the Payment Limit of this Contract, County will pay Contractor: [ ] a. $ monthly, or [ ] b. $ per unit, as defined in the Service Plan, or [X] c. An amount equal to Contractor's allowable costs that are actually incurred each month, but subject to the "Budget of Estimated Program Expenditures" included in the Service Plan. 3. Allowable Costs. Contractor's allowable costs are only those which are determined in accordance with: [Check one alternative only.] [X] a. General Services Administration Federal Management Circular FMC 74-4, Attachment A (Principles For Determining Costs Applicable To Grants and Contracts With State and Local Governments) and Attachment B (Standards For Selected Items of Cost) , and, subject to said Attachments A and B, such other documents (if any) specified in the Service Plan regarding: (1) Principles for determining and allocating the allowable costs of providing those services set forth in the Service Plan, and (2) Standards for determining the allowability of selected items of costs of providing those services set forth in the Service Plan, or [ ] b. Such State regulations and documents as are set forth in the Service Plan regarding accounting guidelines, including standards for determining allowable or non-allowable costs. 4. Payment Demands. Contractor shall submit written demands monthly or as specified in 2. (Payment Amounts) above, for payment in accordance with Paragraph 2. (Payment Amounts) above. Said demands shall be made on County Demand Form D-15 and in the manner and form prescribed by County. Contractor shall submit said demands for payment for services rendered no later than 90 days from the end of the month in which said services are actually rendered. Upon approval of said payment demands by the head of the County Department for which this Contract is made or his designee, County will make payments as specified in Paragraph 2. (Payment Amounts) above. / I I i (A-4618 REV 6/76) -1- Contra Costa County Standard Form PAYMENT PROVISIONS (Cost Basis Contracts) Number 5. Right to Withhold. County has the right to withhold payment to the Contractor when, in the opinion of the County expressed in writing to the Contractor, (a) the Contractor's performance, in whole or in part, either has not been carried out or is insufficiently documented, (b) the Contractor has neglected, failed or refused to . furnish information or to cooperate with any inspection, review or audit of its program, work or records, or (c) Contractor has failed to sufficiently itemize or document its demand(s) for payment. 6. Cost Report and Settlement. No later than sixty (60) days following the termination of this Contract, Contractor shall submit to County a cost report in the form required by County, showing the allowable costs that have actually been incurred by Contractor under this Contract. If said cost report shows that the allowable costs that have actually been incurred by Contractor under this Contract exceed the payments made by County pursuant to Paragraph 2. (Payment Amounts) above, County will remit any such excess amount to Contractor, but subject to the Payment Limit of this Contract. If said cost report shows that the payments made by County pursuant to Paragraph 2. (Payment Amounts) above exceed the allowable costs that have actually been incurred by Contractor under this Contract, Contractor shall remit any such excess amount to County. 7. Audits. The records of the Contractor may be audited by the County, State, or United States government, in addition to any certified cost report or audit required by the Service Plan. Any certified cost report or audit required by the Service Plan shall be submitted to County by Contractor within such period of time as may be expressed by applicable State or Federal regulations, policies or contracts, but in no event later than 18 months from the termination date of this Contract. If such audit(s) show that the payments made by County pursuant to Paragraph 2. (Payment Amounts) above exceed the allowable costs that have actually been incurred by Contractor under this Contract, including any adjustments made pursuant to Paragraph 6. (Cost Report and Settlement) above, then Contractor agrees to pay to County within 30 days of demand by County any such excess amount. If such audit(s) show that the allowable costs that have actually been incurred by Contractor under this Contract exceed the payments made by County pursuant to Paragraph 2. (Payment Amounts) above, including any adjustments made pur- suant to Paragraph 6. (Cost Report and Settlement) above, then County agrees to pay to Contractor any such excess amount, but subject to the Payment Limit of this Contract. 8. Audit Exceptions. In addition to its obligations under Paragraph 7. (Audits) above, Contractor agrees to accept responsibility for receiving, replying to, and/or complying with any audit exceptions by appropriate County, State or Federal audit agencies occurring as a result of its performance of this Contract. Contractor also agrees to pay to the County within 30 days of demand by County the full amount of the County's liability, if any, to the State and/or Federal government resulting from any audit exceptions, to the extent such are attributable to the Contractor's failure to perform properly any of its obligations under this Contract. (A-4618 REV 6/76) -2- SERVICE PLAN z; ® - 14 2 - 1 Numbe I During the term of this Contract, Contractor will provide a project for delivery of residential maintenance services for older persons (age 60 or over) in the City of Concord. The program objective will be to identify older persons in need of minor home repairs and link them with community resources available to make the needed repairs. During the term of this Contract, Contractor will facilitate house repairs for 100 older persons. The following components will constitute Contractor's program: 1. Personnel. Contractor will: a. Employ one older person as a part-time coordinator to provide no less. than half-time (1/2) services. b. Maintain a project Advisory Committee to advise on policy issues and handle grievances. This committee shall meet at least once a month. c. Provide training for personnel. 2. Program Implementation. Contractor will: j a. Inform public about services and eligibility and application procedures through the following means: I (1) Written handouts and media announcements, (2) Interaction with community groups. (3) Liaison work with city and county sponsored housing programs. b. Provide some financial assistance, as available through Community Development block grant monies, to low income elderly owners/occupants for home repairs. 3, Program Services. Contractor will: a. Establish a list of eligible repairs; such list to be approved by County. b. Establish a list of available service providers and area persons with handyman skills. c. Solicit discounts on materials, when possible. d. Accept referrals for service and coordinate service delivery between clients and repairmen. %r e. Provide follow-up to assure that requested services are carried out. r , f. inform clients of workers•` compensation laws. g. Provide 100 client referrals for repair and maintenance services as provided herein. 4. Reporting Requirements. Contractor will: a. Submit monthly fiscal and statistical reports in the form and manner required by County. b. Provide a quarterly and final program evaluation. c. Provide information as it becomes available for Area Agency planning activities. d. Provide final audit according to the stipulations in the Payment Provisions, Paragraph 7, Audits, no later than 45 days after Contract's termination. 5. Budget of Estimated Program Expenditures. State of California Office on Aging "Manual of Policies and Procedures," February 1975, will prevail in setting fiscal guidelines, including standards for allowable costs. As specified in the Payment Pro- visions, payment for services is subject to the "Budget of Estimated Program Expenditures," attached hereto, and incorporated herein by reference. �y Initials: Contractor Counnty Dept, BUDGET OF ESTIMATED PROGRAM EXPENDITURES Number 20w142 - 1 FEDERAL LOCAL OTHER COST CATEGORIES SHARE SHARE TOTAL RESOURCES Personnel Project Director $ 3690. $ 3690• (at least one-half-time) 30 wks. X 30 hrs./wk. @$4.10 per hr. Fringe Benefits 6.157. 230. 230. i Housing Coordinator ($616) $ 444. 444. $ 172 Audit .80. 80. Cash Rebates TOTALS $ 4,000. $ 444, $4,444, $'; 172. NET CONTRACT COST=x $4,000 (Note) Contractor will supply ,the following additional resources, as needed: Travel, building space, communications and utilities, printing and supplies, equipment. Initials C3iTtAractor County Dept. I/ SPECIAL CONDITIONS Number 20 _ 142 1 Paragraph 19 Insurance of the General Conditions is modified by the addition of the following provision: d. Self insurance. Should the Contractor be self insured for all or part of the above required liability insurance or Workers Compensation during the term of this contract, the Contractor will submit a letter of notice to the County specifying the insurance, as required above, for which it is self insured. Contractor shall provide such notice to County at the time it provides any required certificates of insurance. Initials: ntr ctor County Dept. I Contra Costa County • Standard Form GENERAL CONDITIONS (Purchase of Services) 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand or final Cost Report (whichever is later) under this Contract, and until all Federal/State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Termination. a. Written Notice. This Contract may be terminated by either party, at their sole discretion, upon thirty-day advance written notice thereof to the other, or cancelled immediately by written mutual consent. b. Failure to Perform. The County, upon written notice to Contractor, may terminate this Contract should the Contractor fail to perform properly any of its obligations hereunder. In the event of such termination, the County may proceed with the work in any reasonable manner it chooses. The cost to the County of completing Contractor's performance shall be deducted from any sum due the Contractor under this Contract. c. Cessation of Funding. Notwithstanding Paragraph 5.a. above, in the event that Federal, State, or other non-County funding for this Contract ceases, this Contract is terminated without notice. 6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as expressly provided herein, no other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and budgets required by this Contract, including but not limited to, monitoring, auditing, billing, or regulatory changes, may be developed and set forth in a written Informal Agreement entered between the Contractor and the County. Such Informal Agreements shall be designated as such and shall not be amendments to this Contract except to the extent that they further detail or clarify that which is already required hereunder. Such Informal Agreements may not enlarge in any manner the scope of this Contract, including any sums of money to be paid the Contractor as provided herein. Informal Agreements may be approved and signed by the head of the County Department for which this Contract is made or his designee. 8. Modifications and Amendments. a. General Amendments. This Contract may be modified or amended by a written document executed by the Contractor and the Contra Costa County Board of Supervisors or, after Board approval, by its designee, subject to any required State or Federal approval. b. Administrative Amendments. Subject to the Payment Limit, the Payment Provisions and the Service Plan may be amended by a written administrative amendment executed by the Contractor and the County Administrator or his designee, subject to any required State or Federal approval, provided that such administrative amendments may not materially change the Payment- Provisions or the Service Plan. (A-4616 REV 6/76) -1- Contra Costa County • • Standard Form GENERAL CONDITIONS (Purchase of Services) 9. Disputes. Disagreements between the County and Contractor concerning the meaning, requirements, or performance of this Contract shall be subject to final determination in writing by the head of the County Department for ,which this Contract is made or his designee or in accordance with the applicable procedures (if any) required by the State or Federal Government. 10. Choice of Law and Personal Jurisdiction. a. This Contract is made in Contra Costa County and shall be governed and construed in accordance with the laws of the State of California. b. Any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County. 11. Conformance with Federal and State Regulations. Should Federal or State regulations touching upon the subject of this Contract be adopted or revised during the term hereof, this Contract shall be amended to assure conformance with such Federal or State requirements. 12. No Waiver by County. Subject to Paragraph 9. (Disputes) of these General Conditions, inspections or approvals, or statements by any officer, agent or employee of the County indicating the Contractor's performance or any part thereof complies with the requirements of this Contract, or acceptance of the whole or any part of said performance, or payments therefor, or any combination of these acts, shall not relieve the Contractor's obligation to fulfill this Contract as prescribed; nor shall the County be thereby estopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions hereof. 13. Subcontract and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract or monies due or to become due, without the prior written consent of the County Administrator or his designee, subject to any required State or Federal approval. 14. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association. 15. Conflicts of Interest. Contractor promises and attests that the Contractor and any members of its governing body shall avoid any actual or potential conflicts of interest. If Contractor is a corporation, Contractor agrees to furnish to the County upon demand a valid copy of its most recently adopted bylaws and also a complete and accurate list of its governing body (Board of Directors or Trustees) and to timely update said bylaws or the list of its governing body as changes in such governance occur. 16. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confi- dentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administration of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 17. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, or ethnic background, and that none shall be used, in whole or in part, for religious worship or instruction. (A-4616 REV 6/76) -2- Contra Costa County • Standard Form GENERAL CONDITIONS (Purchase of Services) 18. Idemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees, 44^ ''^unry_ ;rs 19. Insurance. During the entire term of this Contract and any extension or modification thereof, the Contractor shall keep in effect insurance policies meeting the following insurance requirements unless otherwise expressed in the Special Conditions: a. Liability Insurance. The Contractor shall provide a policy or policies of comprehensive liability 'insurance, including coverage for owned and non-owned auto- mobiles, naming the County and its officers and employees as additional insureds, with a minimum combined single limit coverage of $500,000 for all damages because of bodily injury, sickness or disease, or death to any person and damage to or destruction of property, including the loss of use thereof, arising from each accident or occurrence. b. Workers' Compensation. The Contractor shall provide the County with a certificate of insurance evidencing workers' compensation insurance coverage for its employees. c. Additional Provisions. The policies shall include a provision for thirty (30) days written notice to County before cancellation or material change of the above specified coverage. Said policies shall constitute primary insurance as to the County, the State and Federal Governments, their officers, agents, and employees, so that other insurance policies held by them shall not be required to contribute to any loss covered under the Contractor's insurance policy or policies. Not later than the effective date of this Contract, the Contractor shall provide the County with a certificate(s) of insurance evidencing the above liability insurance. 20. Notices. All notices provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the County shall be addressed to the head of the County Department for which this Contract is made, c/o Contracts & Grants Unit, Human Resources Agency, 651 Pine Street, Martinez, California 94553. Notices to the Contractor shall be addressed to the Contractor's address designated herein. The effective date of notice shall be the date of deposit in the mails or of other delivery. 21. Primacy of General Conditions. Except for Special Conditions which expressly supersede General Conditions, the Special Conditions (if any) and Service Plan do not limit any term of the General Conditions. 22. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased by County under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure to continue purchase of all or any such services from Contractor. i i i I (A-4616 REV 6/76) i -3- In the Board of Supervisors of Contra Costa County, State of California June 28 , 19 77 In the Matter of Approval of Area Office on Aging/ City of Concord Contract IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Contract 120-142 with the City of Concord for provision of residential maintenance service for the Social Service Department/ Area Office on Aging during the term June 1, 1977 through November'30, 1977 at a cost not to exceed $2,500 in Title III Older Americans Act federal funds. PASSED BY THE BOARD on June 28, 1977. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Human Resources Agency Witness my hand and the Seal of the Board of Attn: Contracts & IGrants Unit Supervisors cc: County Administrator affixed this28t11 day of Tune , 19 77 County Auditor-Controller County Social Service Dept./ J. R. OLSSON, Clerk \ Area..Office on Aging City of Concord By i , Deputy Clerk FlaXine Fl. NbuVeId EH:dQ H- 24 3/76 15m 1\ Contra Costa County Standard Form ti STANDARD CONTRACT (Purchase of Services) ek 1. Contract Identification. Numbed 20 . 142 j Department: Social Service Subject: Area Agency on Aging Residential Maintenance Services for Older Persons 2. Parties. The County of Contra Costa California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: CITY OF CONCORD Capacity: Political subdivision Address: 1950 Parkside Drive, Concord, California 94519 3. Term. The effective date of this Contract is June 1, 1977 and it terminates November 30, 1977 unless sooner terminated as provided herein. 4. Payment Limit. County's total payments to Contractor under this .Contract shall not exceed $ 2,500.00 5. County's Obligations. County shall make to the Contractor those payments described in the Payment Provisions attached hereto which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 6. Contractor's Obligations. Contractor shall provide those services and carry Iout that work described in the Service Plan attached hereto which is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 7. General and Special Conditions. This Contract is subject to the General Conditions and Special Conditions (if any) attached hereto, which are incorporated herein by reference. 8. Project. This Contract implements in whole or in part the following described Project, the application and approval documents of which are incorporated herein by reference: Contra Costa County Area Agency on Aging Project (Revised Plan and Budget for FY 1976/77 approved .by County Board of Supervisors September 7, 1976) . 9. Legal Authority. This Contract is entered into under and subject to the following legal authorities: Title III Older Americans Act California Government Code 53703 10. Signatures. These signatures attest the parties' agreement hereto: COUN OF CONT" OSTA CALIFORMA CONTRACTOR VN. raB ' B 400r. 14h man, Board of Supero' Mayor (Designate official capacity in business Attest: J. R. Olsson, County Clerk and affix corporation seal) State of California ) By County of Contra Costa ) ss. Deputy ACKNOWLEDGEMENT (CC 1190.1) The person signing above for Contractor Recommended by Department known to me in those individual and business capacities, personally appeared before me today and acknowledged that he/ By hey signed it and that the corporation Designee or partnership named above executed the within instrument pursuant to its bylaws or a resolution of its board of directors. Form Approved: County Counsel Dated: June 6. 1977 FORM APPROVED By HRA Contracts Administmtnr Deputy ByDesigneeNotary Public/ CiClerk '�%,t�� Public/, City er •- (:1-4010 REV 6/76) Microfilmed with board order II Contra Costa County Standard Form / PAYMENT PROVISIONS I (Cost Basis Contracts) Number 42 1. Payment Basis. County shall in no event pay to the Contractor a sum in excess of the total amount specified in the Payment Limit of this Contract. Subject to the Payment Limit, it is the intent of the parties hereto that the total payment to the Contractor for all services provided for County under this Contract shall be only for costs that are allowable costs (see Paragraph 3. below) and are actually incurred in the performance of Contractor's obligations under this Contract. 2. . Payment Amounts. Subject to later adjustments in total payments in accordance with the below provisions for Cost Report and Settlement, Audits, and . Audit Exceptions, and subject to the Payment Limit of this Contract, County will pay Contractor: [ ] a. $ monthly, or [ ] b.. $ per unit, as defined in the Service Plan, or [X] c. An amount equal to Contractor's allowable costs that are actually incurred each month, but subject to the "Budget of Estimated Program Expenditures" included in the Service Plan. 3. Allowable Costs. Contractor's allowable costs are only those which are o determined in accordance with: [Check one alternative only.] LY ] a. General Services Administration Federal Management Circular FMC 74-4, Attachment A (Principles For Determining Costs Applicable To Grants . and Contracts With State and Local Governments) and Attachment B (Standards For Selected Items of Cost) , and, subject to said Attachments A and B, such other documents (if any) specified in the Service Plan regarding: (1) Principles for determining and allocating the allowable costs of providing those services set forth in the Service Plan, and (2) Standards for determining the allowability of selected items of costs of providing those services set forth in the Service Plan, or [ ] b. Such State regulations and documents as are set forth in the Service Plan regarding accounting guidelines, including standards for determining allowable or non-allowable costs. 4. Payment Demands. Contractor shall submit written demands monthly or as specified in 2. (Payment Amounts) above, for payment in accordance with Paragraph 2. (Payment Amounts) above. Said demands shall be made on County Demand Form D-15 and in the manner and form prescribed by County. Contractor shall submit said demands for payment for services rendered no later than 90 days from the end of the month in which said services are actually rendered. Upon approval of said payment demands by the head of the County Department for which this Contract is made or his designee, County will make payments as specified in Paragraph 2. (Payment Amounts) above. (A-u )18 REV 5/701 -1- Contra Costa County Standard Form , . PAYMENT PROVISIONS (Cost Basis Contracts) Number 5. Right to Withhold. County has the right to withhold payment to the Contractor when, in the opinion of the County expressed in writing to the Contractor, (a) the Contractor's performance, in whole or in part, either has not been carried out or is insufficiently documented, (b) the Contractor has neglected, failed or refused to furnish information or to cooperate with any inspection, review or audit of its program, work or records, or (c) Contractor has failed to sufficiently itemize or document its demand(s) for payment. 6. Cost Report and Settlement. No later than sixty (60) days following the termination of, this Contract, Contractor shall submit to County a cost report in the form required by County, showing the allowable costs that have actually been incurred by Contractor under this Contract. If said cost report shows that the allowable costs that have actually been incurred by Contractor under this Contract exceed the payments made by County pursuant to Paragraph 2. (Payment Amounts) above, County will remit any such excess amount to. Contractor, but subject to the Payment Limit of this Contract. If said cost report shows that the payments made by County pursuant to Paragraph 2. (Payment Amounts) above exceed .the allowable costs that have actually been incurred by Contractor under this Contract, Contractor shall remit any such excess amount to County. 7. Audits. The records of the Contractor may be audited by the County, State, or United States government, in addition to any certified cost report or audit required by the Service Plan. Any certified cost report or audit required by the Service Plan shall be submitted .to County by Contractor within such period of time as may be express.::, bydapplicable State or Federal. regulations, policies or contracts, but in no event lat<-: - than 18 months from the termination date of this Contract. If such audit(s) show that the payments made by County pursuant to Paragraph 2. (Payment Amounts) above exceed the allowable costs that have actually been incurred by Contractor under this Contract, including any adjustments made pursuant to Paragraph 6. (Cost. Report and Settlement) : above, then Contractor agrees to pay to County within 30 days of demand by County any such excess amount. If such audit(s) show that the allowable costs that have actually been incurred by Contractor under this Contract exceed the payments made by County pursuant to Paragraph 2. (Payment Amounts) above, including any adjustments made pur- suant to Paragraph 6. (Cost Report and Settlement) above, then County agrees to pay to Contractor any such excess amount, but subject to the Payment Limit of this Contract. 8. Audit Exceptions. In addition to its obligations under Paragraph 7. (Audits) above, Contractor agrees to accept responsibility for receiving, replying to, and/or complying with any audit exceptions by appropriate County, State or Federal audit agencies occurring as a result of its performance of this Contract. Contractor also agrees to pay to the County within 30 days of demand by County the full amount of the County's liability, if any, to the State and/or Federal government resulting from any audit exceptions, to the extent such are attributable to the Contractor's failure to perform properly any of its obligations under this Contract. yi. (A-4618 REV 6/76) -2- i SERVICE PLAN INumber 20 - 142 I i During the term of this Contract, Contractor will provide a project for delivery of residential maintenance services for older persons (age 60 or over) in the City of Concord. The program objective will be to identify older persons in need of minor home repairs and link them with community resources available to make the needed repairs. During the term of this Contract, Contractor will facilitate house repairs for 100 older persons. The following components will constitute Contractor's program: 1. Personnel. Contractor will : a. Employ one person as a part-time coordinator to provide no less than half-time (1/2) services. b. Organize a project Advisory Committee to advise on policy issues and handle grievances. This committee shall meet at least once a month. c. Provide training for volunteer and paid personnel. 2. Program Implementation. Contractor will : a. Inform public about services and eligibility and application procedures through the following means: (1) Written handouts and media announcements. (2) Interaction with community groups. (3) Liaison work with city and county sponsored housing programs. b. Recruit sponsors for identified home repair projects. 3. Program Services. Contractor will : a. Establish a list of eligible repairs; such list to be approved by County. b. Establish a list of available service providers and area persons with handyman skills. C. Solicit materials to/ a used for home repairs through purchase or contri- bution of such materials. d. Accept referrals for service and coordinate service delivery between clients and repairmen. e. Work out exchanges of labor between clients and repairmen where possible. f. Provide follow-up to assure that requested services are carried out. g. Inform clients of workers' compensation laws. h. Provide 100 client referrals for repair and maintenance services as provided herein. 4. Reporting Requirements. Contractor will : a. Submit monthly fiscal and statistical reports in the form and manner required by County. Initials : "ractor County Dept. 20 M142/ b. Provide a quarterly and final program evaluation. c. Provide information as it becomes available for Area Agency planning activities. d. Provide final audit according to the stipulations in the Payment Provisions, Paragraph 7, Audits, no later than 60 days after Contract's termination. 5. Budget of Estimated Program Expenditures. State of California Office on Aging "Manual of Policies and Procedures," February 1975, will prevail in setting fiscal guidelines, including standards for allowable costs. As specified in the Payment Provisions, payment for services is subject to the "Budget of Estimated Program Expenditures," attached hereto, and incorporated herein by reference. Initials: "on ;actor County Dept. I I I I � Budget of Estimated Program Expenditures I i Numbe2 14 Contract Local Share 1. Personnel (Federal/County) (In-Kind) Residential Maintenance Coordinator $2,125.00 Fringe benefits 319.00 Housing Coordinator - 5% $474.48 of time 2. Travel to be supplied by Contractor as needed �� �� It �� �� 3. Building Space 11 4. Communications & Utilities 5. Printing &Supplies n n n n n n 6. Equipment Final Audit $ 56.00 TOTALS $22500.00 $474.48 TOTAL PROGRAM COSTS $2,974.48 + *_ *Add'1 in kind contributions for 2, 3, 4, 5, 6 Initials: ontractor Co. Dept. I i j.• , Special Conditions Number 20 - 142 Paragraph 19 Insurance of the General Conditions is modified by the addition of the following provision: d. Self insurance. Should the Contractor be self insured for all or part of the above required liability insurance or Workers Compensation during the term of this contract, the Contractor will submit a letter of notice to the County specifying the insurance, as required above, for which it is self insured. Contractor shall provide such notice to County at the time it provides any required certificates of insurance. Initials: ( � Contractor Co. Dept. Contra Costa County Standard Form GENERAL CONDITIONS (Purchase of Services) 9. Disputes. Disagreements between the County and Contractor concerning the meaning, requirements, or performance of this Contract shall be subject to final determination in writing by the head of the County Department for which this Contract • .Iis made or his designee or in accordance with the applicable procedures (if any) required by the State or Federal Government. 10. Choice of Law and Personal Jurisdiction. a. This Contract is made in Contra Costa County and shall be governed and construed in accordance with the laws of the State of California. b. Any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County. 11. Conformance with Federal and State Regulations. Should Federal or State regulations touching upon the subject of this Contract be adopted or revised during the term hereof, this Contract shall be amended to assure conformance with such Federal or State requirements. 12. No Waiver by County. Subject to Paragraph 9. (Disputes) of these General Conditions, inspections or approvals, or statements by any officer, agent or employee of the County indicating the Contractor's performance or any part thereof complies with the requirements of this Contract, or acceptance of the whole or any part of said performance, or payments therefor, or any combination of these acts, shall not relieve the Contractor's obligation ,to fulfill this Contract as prescribed; nor shall the County be thereby estopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions hereof. 13. Subcontract and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract or monies due or to become due, without the prior written consent of the County Administrator or his designee, subject to any required State or Federal approval. 14. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association. 15. Conflicts of Interest. Contractor promises and attests that the Contractor and any members of its governing body shall avoid any actual or potential conflicts of interest. If Contractor is a corporation, Contractor agrees to furnish to the County upon demand a valid copy of its most recently adopted bylaws and also a complete and accurate list of its governing body (Board of Directors or Trustees) and to timely update said bylaws or the list of its governing body as changes in such governance occur. 16. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confi- dentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract •will be confidential, and will not be open to examination for any purpose not directly connected with the administration of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 17. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, or ethnic background, and that none shall be used, in whole or in part, for religious worship or instruction. (A-4616 REV 6/76) -2- I i Contra Costa County to ! Standard Form GENERAL CONDITIONS % (Purchase of Services) 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, lace of business and records \- p p pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand or final Cost Report (whichever is later) under this Contract, and until all Federal/State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Termination. a. Written Notice. This Contract may be terminated by either party, at their sole discretion, upon thirty-day advance written notice thereof to the other, or cancelled immediately by written mutual consent. b. Failure to Perform. The County, upon written notice to Contractor, may terminate this Contract should the Contractor fail to perform properly any of its obligations hereunder. In the event of such termination, the County may proceed with the work in any reasonable manner it chooses. The cost to the County of completing Contractor's performance shall be deducted from any sum due the Contractor under this Contract. c. Cessation of Funding. Notwithstanding Paragraph 5.a. above, in the event that Federal, State, or other non-County funding for this Contract ceases, this Contract is terminated without notice. 6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as expressly provided herein, no other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and budgets required by this Contract, including but not limited to,monitoring, auditing, billing, or regulatory changes, may be developed and set forth in a written Informal Agreement entered between the Contractor and the County. Such Informal Agreements shall be designated as such and shall not be amendments to this Contract except to the extent that they further detail or clarify that which is already required hereunder. Such Informal Agreements may not enlarge in any manner the scope of this Contract, including any sums of money to be paid the Contractor as provided herein. Informal Agreements may be approved and signed by the head of the County Department for which this Contract is made or his designee. 8. Modifications and Amendments. a. General Amendments. This Contract may be modified or amended by a written document executed by the Contractor and the Contra Costa County Board of Supervisors or, after Board approval, by its designee, subject to any required State or Federal approval. b. Administrative Amendments. Subject to the Payment Limit, the Payment Provisions and the Service Plan may be amended by a written administrative amendment executed by the Contractor and the County Administrator or his designee, subject to any required State or Federal approval, provided that such administrative amendments may not materially change the Payment Provisions or the Service Plan. (A-4616 REV 6/76) -1- / Contra Costa County Standard Form GENERAL CONDITIONS (Purchase of Services) 18. Idemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees, the County, its agents or employees, or any other person or entity. 19. Insurance. During the entire term of this Contract and any extension or modification thereof, the Contractor shall keep in effect insurance policies meeting the following insurance requirements unless otherwise expressed in the Special Conditions: a. Liability Insurance. The Contractor shall provide a policy or policies of comprehensive liability insurance, including coverage for owned and non-owned auto- mobiles, naming the ;County and its officers and employees as additional insureds, with a minimum combined single limit coverage of $500,000 for all damages because of bodily injury, sickness or disease, or death to any person and damage to or destruction of property, including the loss of use thereof, arising from each accident or occurrence. b. Workers' Compensation. The Contractor shall provide the County with a certificate of insurance evidencing workers' compensation insurance coverage for its employees. c. Additional Provisions. The policies shall include a provision for thirty (30) days written notice to County before cancellation or material change of the above specified coverage. Said policies shall constitute primary insurance as to the County, the State and Federal Governments, their officers, agents, and employees, so that other insurance policies held by them shall not be required to contribute to any loss covered under the Contractor's insurance policy or policies. Not later than the effective date of this Contract, the Contractor shall provide the County with a certificate(s) of insurance evidencing the above liability insurance. 20. Notices. All notices provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the County shall be addressed to the head of the County Department for which this Contract is made, c/o Contracts & Grants Unit, Human Resources Agency, 651 Pine Street, Martinez, California 94553. Notices to the Contractor shall be addressed to the Contractor's address designated herein. The effective date of notice shall be the date of deposit in the mails or of other delivery. 21. Primacy of General Conditions. Except for Special Conditions which expressly supersede General Conditions, the Special Conditions (if any) and Service Plan do not limit any term of the General Conditions. 22. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased by County under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure to continue purchase of all or any such services from Contractor. f i (A-4616 REV 6/76) -3- In the Board of Supervisors of Contra .Costa County, State of California April 22 , 19 75 I l In the Matter of I� Agreement No. 20-015 with Contra Costa Community / College District . On motion of Supervisor J. E. Moriarty, seconded by Supervisor A. M. Dias, IT IS BY THE BOARD ORDERED that Supervisor W. N. Boggess, Chairman, :is AUTHORIZED to execute an agreement with the Contra Costa Co=--unity College District, San Pablo, under the terms of which the H=r'rTan Resources Agency will provide super- vised field instruction to students who are volunteer workers at the Edgar Children's Shelter during the period from March 1, 1975 through June 30, 1979. The foregoing order was passed by the following vote: AYES: Supervisors J. P. Kenny, A. M. Dias, J. E. Moriarty, E. A. Linscheid, W. N. 3oggess. NOES: None. ABSENT: None. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc: Director, Human Resources Witness my hand and the Seal of the Board of Agency Supervisors Attn: Contracts Admin- affixed this 22nd day of April . 19 75 Admin- istrator _ Contra Costa Community I R. OLSSON, Clerk College District B . (�Q Deputy Clerk H 24 12/74 -QpUnty Counsel Maxine M. Neu el County Administrator Social Service 06.7 T�J L' 4V Ctri"d AGREEMENT 0 FOR STUDENT FIELD PLACEMENT PROGRAM (Contra Costa County Human Resources Agency) 1. Agreement Identification: NUMBER 20 = 015 Department: Social Service Subject: Student education and training for staff development (Paramedical Occupations Program at Edgar Children's Shelter) 2. Parties: The County of Contra Costa California, ("County") for its Department named above, and the following named Educational Institution ("Institution") for its School or Department specified below, mutually agree and promise as follows : Institution: Contra Costa Community College District School or Department: Contra Costa College Address : 2600 Mission Bell Drive, San Pablo, California 94806 3. . Term: The effective date of this Agreement is March 1, 19755 and it expires June 30 , 1979, unless sooner terminated as provided herein. 4. Termination: This Agreement may be terminated by either party, at its sole discre- tion, upon thirty-day advance written notice thereof to the other. 5. Modification: This Agreement may only be modified or amended by a written document executed by the Institution and the Contra Costa County Board of Supervisors. 6. Payment Limit: County shall make no payments to the Institution under this Agreement. 7. County's Obligations: County shall provide those services for the Institution described in the "Field Placement Plan" attached 'hereto which is incorporated herein by reference, subject to all terms and conditions contained or incorporated herein. 8. Institution's Obligations : Institution shall provide those services and carry out that work described in the "Field Placement Plan" attached hereto which is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 9. Legal Authority: This Agreement is entered into under and subject to the following .legal authorities: 45 CFR Part 205, Section 205.202 California Welfare and Institutions Code Section 10616 10, Signatures: These signatures attest the parties' agreement hereto. COUNTY Oc CNTRA i CALIFORNIA EDUCATIONAL INSTITUTION 7 CONTRA COSTA COMMUNITY COLLEGE DISTRICT 500 COURT STREET By .•��/_ BO gEr55 By/ MARTINEZ. CALIFORNIA /4 -4C firman, Board of & sors •/ ACCOUNTING OFFICER ASSISIAr,IT S€rR€ToRY Attest: County C!erk (Desi ate official capacity in Institution) I, the person. signing above, do by that B signature hereby certify that I am author- Deputy ized by the above named Institution to execute this Agreement and that I am Recommended by Human Fasojurces Agency acting for the Institution in signing this Agreement pursuant to its bylaws , a resolu- tion of its governing body, and/or any By other pertinent authority required, by_ the Designee Institution. I declare under penalty of perjury that the foregoing is true and Form Approved.: County Counsel correct and that this declarations was exe By &4G Z Deputy t WITNESS: (Signature) ,4SSr11 ST_A NT_SECRETARY / (Title) DATE: Microfilmed with board .order ` FIELD PLACEMENT PLAN • NUMBER 2 O .. ® 1 5 1. Institution's Obligations. The Institution shall establish and conduct a student field placement program in cooperation with County's Department. In conducting this program, the Institution shall: a. Assign a staff member from its School or Department to represent the Institution and act as a liaison with County's Department in all matters relating to this Agreement. b. Cooperate with County's Department in establishing assignment schedules consist- ing of specific dates for the placement of a specific number of students with the County for field instruction, which shall be established by mutual agreement of the respective representatives of the County and Institution. c. Assign for such field instruction only those students who are prepared therefor to a degree considered adequate by mutual agreement of the County and Institution. d. Assign a field placement supervisor from its School or Department to supervise each student and to be responsible for the student's field placement program. e. Make all necessary arrangements with such students , so that each will: (1) Have completed or be in good standing for all the necessary courses required by the Institution as preparation for placement in field instruction. (2) Have transportation to and from County's field placement site . (3) Refer educational problems to the appropriate instructor(s) in the Institu- tion's School or Department. (4) Promptly report all illnesses and absences from duty at County's field placement site to County's appropriate field placement supervisor. (5) .Comply with the standards of conduct and regulations governing professional personnel at County's field placement site. f. Be responsible for the educational program of students assigned to field instruction with the County; for the selection, evaluation, and assignment of students in accordance with agreed upon schedules; and for the proper conduct of. its students and staff in the student field placement program. g. Withdraw from the program any student whose performance is unfit or whose conduct prevents constructive relationships at the field placement site , upon the written and suitably documented request from County's Department. h. Provide satisfactory assurance or evidence of acceptable health levels of assigned students who shall also be provided appropriate medical care by the Institution's student health service. i. Arrange all necessary transportation required for students in connection with their field placement duties. j. Require each student who contemplates the use of his private automobile while completing his assigned field placement duties to carry motor vehicle liability insurance as required by State law and in amounts not less than: (1) $15,000 for personal injury to, or death of, one person; (2) $30,000 for injury to, or death of, two or more persons, per occurrence , and (3) $5,000 for property damage. k. Defend, save harmless and indemnify the County, its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without limitation any consequential damages , from any cause whatsoever arising from or connected with the operations or the services of the Institution under this Agreement, whether or not result- ing from the negligence of the Institution, its agents, employees , or students. / Initials : /j a li - V !� Institution County Department \ -1- �• FIELD PLACEMENT PLAN 51NUMBER 2 O ® 15- 1. . Ensure that the Institution, its staff, and students participating in activities under this Agreement will comply with any additional requirements as may be set forth in "Special Conditions" (if any) attached hereto which is incorporated herein by reference. 2. County's Obligations. County shall participate in the Institution's student field placement program in cooperation with the Institution's School or Department. In par- ticipating in this program, County shall: a. Assign a staff member from its Department to represent the County and act as a liaison with the Institution's School or Department in all matters relating to this Agreement. b. Accept the placement of such students in field instruction as may be assigned by the Institution in assignment schedules and for a placement period not to exceed one academic semester or quarter at a time, as shall be established by mutual agreement of the respective representatives of the County and Institution. c. Provide each student with supervised field instruction consisting of learning experiences and professional duties needed to accomplish the educational objec- tives of the Institution's student field placement program consistent with the operational responsibilities and professional activities of County's Department and the specific field placement related thereto. d. Assign a staff person to provide direct supervision for each student in connection with the student's field placement duties. e. Provide office facilities , equipment, supplies, and clerical assistance as needed for each student's field placement at no cost to the Institution, including properly authorized use of County cars. f. Reimburse students for automobile travel expenses in connection with field placement duties as may be authorized in advance for each student by County's field placement supervisor and Department. g. Not pay students compensation for services rendered in the performance of their field placement duties. 3. Joint Obligations. County and Institution shall jointly: a. Plan a student field placement program and student assignment schedule so as to provide a sound and effective educational program. b. Review the program at the end of each placement period in order to evaluate out- come and establish mutual agreement for the next consecutive placement period. 4. Independent Contractor Status. This Agreement is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 5. Program Liability. The Institution understands and agrees that it is responsible for the actions of its officers , employees , and students while they are engaged in activities related to this student field placement program which is under the direction of the authorities of its School or Department. 6. Student Volunteer Worker Status. Any student placed with the County by the Institution under this Agreement is to be a "volunteer worker", that is , a special employee of the County, subject to all of the requirements and regulations pertaining to County's volun- teer workers, including the filing of a volunteer application., The County's liability . to such student for any injury he might sustain while performing activities under this Agreement is limited to workmen's compensation benefits. The Institution hereby agrees that it shall inform all such students of this provision and that it shall place with the County no student who does not agree with this provision. Initials: Institution County Department / f -2- I I SPECIAL CONDITIONS K NUMBER 2 ® ® 15 1. Paramedical Occupations Program. Students placed with County by the Institution under this Agreement shall be enrolled in the Institution's Paramedical Occupations Program at Contra Costa College. The purpose of the Institution's student field placement program under this Agreement shall be to provide said students with clinical and clerical experiences , as part of its educational program. 2. Field Placement Site. Institution's students placed under this Agreement shall be assigned to field placement duties at County's Edgar Children's Shelter, 100 Glacier Drive, Martinez, California. 3. Insurance. During the entire term of this Agreement and of any extension or modification thereof, the Institution shall keep in effect a policy or policies of liability insurance, including malpractice insurance, covering the activities of its students and employees while engaged, in activities hereunder on County's premises. The Institution shall provide County with a certificate of insurance evidencing the above insurance coverage and including a provision for 10 days advance written notice to County before cancellation or material change. Said policies shall constitute primary insurance, as to the .County, its officers, agents, and employees , so that any other policies held by them shall not contribute to any loss covered under said insurance held by the Institution. 4. Termination, Special Provision. Termination notice provided for under Paragraph 4. (Termination) of this Agreement shall not take effect with regard to students already enrolled in this student field placement program until such time as those students have completed said clinical field instruction for the school semester during which such termination notice is given. g Initials: Institution County Department I