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Home My WebLink AboutAGENDA - 06122007 - C.125 17 TO: BOARD OF SUPERVISORS : L Contra FROM: Warren E. Rupf, Sheriff-Coroner Costa DATE: June 1, 2007 ��•e� ,�� SP--C--� County SUBJECT: PURCHASE ORDER FOR HELICOPTER REPAIR SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. AMEND Board action of April 10, 2007 (Item C.81), which authorized the Purchasing Agent to execute a Purchase Order with Rolls Royce in the amount of$115,000 to provide an emergency overhaul of the accessory gear box and turbine on the Sheriffs helicopter, to increase the payment limit to $160,000 for additional unanticipated repair costs. 2. APPROVE Appropriations and Revenue Adjustment No. 5138 to authorize new revenue in the amount of$210,790 from the County Law Enforcement Helicopter Capital Project Fund and appropriate expenditures in the Sheriff (0255) budget to fund helicopter repairs and .regular maintenance costs for STARR1. CONTINUED ON ATTACHMENT: LJ-YtS SIGNATURE: C,KCOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMWDATION OF BOARD COMMITTEE 51-OPROVE OTHER SIGNATURE(S): ACTION OF BO ON APPROVED AS RECOMMENDED [ OTHER ❑ VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND / CORRECT COPY OF AN ACTION TAKEN AND V_UNANIMOUS(ABSENT I ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ABSENT: ABSTAIN: ATTESTED: JUNE 12,2007 Contact: Frank Scudero 335-1526 JOHN CULLEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR cc: Office of the Sheriff- L¢Arbuckle CAO—Julie Enea Purchasing Agent By: Deputy c 47,� FISCAL IMPACT: The repair and purchase order will be funded by the County Law Enforcement Helicopter Capital Project Fund (105600), a special revenue fund that accumulates 10% of total receipts from the Sheriffs hourly charges to participating agencies for helicopter services. These funds are specifically reserved for major parts replacement for the helicopter program. BACKGROUND: The Sheriffs Helicopter Program enhances community safety by assisting Sheriff's Marine Patrol units in their capabilities to provide law enforcement, thereby reducing crime and increasing boater safety on the Delta Waterways. Recently, the STARR 1 helicopter's internal monitor and alarm indicated that immediate service was required. A preliminary manufacturer's inspection resulted in a repair estimate of $115,000, based on average industry costs for this type of overhaul. The Board of Supervisors, on April 10, approved an emergency action authorizing the repair. The repair facility, after dismantling the engine, discovered that some additional parts were needed that were outside of the manufacturer's specifications, including three transmission gear shafts, one gear shaft assembly for the fuel control/oil pump, and a power train pinion. These items could not be inspected until the case was opened. I am requesting, therefore, an increase in the purchase order to pay the increased repair costs, and approval for the attached appropriations and revenue adjustment to provide the funds for both the emergency repair and regular maintenance costs for STARR1. AUDITOR-CONTROLLER USE ONLY /f`'��✓ CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT FX BOARD OF SUPERVISORS - T/C 27 COUNTY ADMINISTRATOR. ACCOUNT CODING BUDGET UNIT: Sheriff's Office(0255) EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 2540 2100 Office Expense 3,000 00 2540 2110 Communications 4,000 00 2540 2111 Telephone Exchange Service 1,000 00 2540 2160 Clothing & Personal Supplies 2,000 00 2540 2200 Memberships 2,000 00 2540 2270 Maintenance - Equipment 150,000 00 2540 2302 Use of Co Vehicle/Equip 1,000 00 2540 2303 Other Travel Employees 2,000 00 2540 2310 Non Cnty Prof Spclzd Svcs 20,000 00 2540 2360 Insurance 16,210 00 2540 2479 Other Special Dpmtal Exp 20,000 00 2540 5016 Transfers - Gov/Gov 110,000 00 2540 5022 Intrafund-Trans-Services 48,000 00 0990 6301 Reserve for Appropriations 210,790 00 0990 6301 Appropriate New Revenue 1 1 210,790 00 TOTALS 295,0001001 505,790 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: To reallocate existing revenue and appropriate new �q revenue for Sheriffs Helicopter Program BY: 9DATE $l3124 COU ADMINISTRATOR: BY: DATE B A OF SUPERVISORS: r AYES: SUPERVISORS GIOIA, BONILLA,GLOVER,PIEPHO NO: NONE ABSENT: SUPERVISOR UILKENIA ABSTAIN:NONE Sheriff's M of Ow d of41- S__,'Fiscal Officer 5/30/2007 SIGNATURE TITLE DATE APPROPRIATION APOO s 3Yj BY: DATE ��i `��7ADJ.JOURNAL NO. (Deputy) (M129 Rev 2/86) = CONTRA.COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: Sheriffs Office (0255) REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> 2540 9595 Misc Govt Agencies 33,100 00 2540 9951 Reimbursements - Gov/Gov 250,224 00 2540 9956 Transfers -Gov/Gov 101,470 00 2540 9975 Misc Non-Taxable Revenue 21."j, 00 TOTALS 312,166 00 101,470 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: To reallocate existing revenue and appropriate new �,/,, �� revenue for Sheriffs Helicopter Program BY: ��G�IJ �r!D4Q, DATE COU ADMINISTRATOR: BY: ATE BOA D OF SUPERVISORS: AYES: SUPERVISORS GIOIA, BONILLA,GLOVER,PIEPHO NO: NONE ABSENT: SUPERVISOR UILKEMA ABSTAIN: NONE ON QLLEM,C6*Of 9*BOW Of Sheriffs WW Uv*Ad*Wmtor Fiscal Officer 5/30/2007 SIGNATURE TITLE DATE REVENUE ADJ. RAOO S I3 S BY: DATE /-2i JOURNAL NO. (Deputy) (M 8134 Rev.2/86) Item Number: Agenda Date.. Consider With lem: