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Home My WebLink AboutAGENDA - 04101996 - CCC SUMMARY OF THE PROCEEDINGS BEFORE THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY IN SPECIAL MEETING, 2 :30 P.M. WEDNESDAY, APRIL 10, 1996 Following public comment and Closed Session, the Chairman of the Board of Supervisors announced that in Closed Session, the Board of Supervisors, by the vote hereinafter indicated, placed Joan Sparks, Community Services Director, on indefinite administrative leave in accordance with the medical restrictions advised by her personal physician, and placed Scott Tandy, Chief Assistant County Administrator, in full charge of the Community Services Department for that period of time with direction to the County Administrator and Mr. Tandy to communicate the Board' s concern to the staff of the Community Services Department that the Department focus its attention on compliance with the Federal rules and regulations governing Head Start Programs. When the County Administrator is advised by the Community Services Director that she is able to return to work, further Board consideration will then be undertaken whether such renewed employment will be ordered or other action taken. Agreement to this process was indicated by Joan Sparks through her attorney, Israel G. Ramirez . ( Closed Session Vote: AYES: 1,4, 5, 2 NOES : None; ABSENT: None; ABSTAIN: 3) (Supervisor 3 was absent for the vote in open session) (04-10-1996 -Sum) NOTICE OF SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA TO WHOM IT MAY CONCERN: NOTICE IS HEREBY given that the Chair of the Board of Supervisors has called a special meeting for Wednesday, April 10, 1996, at 2:30 p.m. in the Board Chambers (Rooms 105 and 107), County Administration Building, 651 Pine Street, Martinez, California, in closed session and in open session pursuant to Government Code sections 54957.6 and 54957 to consider, and take action on the following: 1. CONFERENCE WITH LABOR NEGOTIATORS Agency Negotiators: Leslie Knight, Aichard Heyne, and Keith Fleming (IEDA). Employee Organizations: Contra Costa County Employees'Assoc., Local No. 1; AFSCME Locals 512 and 2700; Calif. Nurses Assoc. (CNA); SEIU and Social Services Union Local#535; C.C.C. Appraiser's Assn.; District Attorneys Inspectors Assoc.; Deputy Sheriffs Assn. (DSA); United Prof. Firefighters, Local 1230; Contra Costa Physicians Union; Western Council of Engineers; and Teamsters Local 315. 2. Public Employee Performance Evaluation: Community Services Director 3. Public Employee Discipline/Dismissal/Release Complaints and Charges 4. Public Comment By Order of Chair Jeff Smith Phil Batchelor, Clerk of the Board of Supervisors and County Administrator 'eputy Clerk Dated: April 9, 1996 HA)F0T1%MEM0S\SP-MTG.WPD UAA OF CALIFORNIA-HEALTH AND WELrARE AGENCY PETE WILSON,r;na= DEPARTMENT OF COMMUNITY SERVICES AND DEVELOPM A Quality Management Department. RECEIVED '- 700 North 10th Street,Room 258 `�,, Sacramento, CA 95814 (916)322-2940 (916)327-3153(FAX) APR 1 01996 (916)327-6318(TDD) arc BOARD OF SUPERVISOR$ CONTRA COSTA CO. April 9, 1996 Dr. Jeff Smith, Chairman Contra Costa County Board of Supervisor 651 Pine Street Martinez, CA 94553 SUBJECT: Reply to Audit Transmittal Report TR96-002 Members of the Board: The Department of Community Services and Development (CSD) has reviewed Contra Costa County Community Services Department ' s (CCCCSD) 3/11/96 reply to the subject report . The agency has taken corrective action to clear two of five recommendations cited in the subject report . All five findings/recommendations are discussed below: CONTRACT NO. 93BD-5013 (Recommendation Nos. 1 and 2) CCCCSD agreed with Recommendation No. 1 concerning the excess revenue due CSD for the Weatherization Program. CSD Financial Services Unit will invoice CCCCSD for $592 . Per Recommendation No. 2, CSD Financial Services Unit has been informed by CSD Audit Services Unit to remit an additional $70 to CCCCSD for the ECIP Program. CONTRACT NO. 93F-1007 (Recommendation No. 3) In the agency' s 3/11/96 reply, CCCCSD stated that they are aware that $15, 610 (excess revenue) is due CSD for Contract No. 93F-1007 . However, CCCCSD stated that $11, 940 of this was paid to a delegate agency. Since this delegate agency did not have adequate documentation to account for the funds expended, this (Formerly,THE DEPARTMENT OF ECONOMIC OPPORTUNITY.) Dr. Jeff Smith April 9, 1996 Page Two amount was not picked up as a valid expenditure by the independent auditor.. Consequently, CCCCSD contracted with an independent auditor to reconstruct the delegate agency' s programmatic records and to report the outcome to CCCCSD by 4/30/96 . A copy of this report will be sent to CSD. Recommendations: A. Submit the independent auditor' s report to CSD when it becomes available. B. Remit the balance due on .Contract No. 93F-1007 to CSD. The amount due CSD would be the difference between the $15, 610 in excess revenue cited above and any additional audited expenditures not previously reported by the independent auditor on the Schedule of Federal Financial Assistance (FYE 6/30/93 and 6/30/94) . CONTRACT NOS 93J-9708 94F-1107 AND 94F-1173 (Recommendation Nos. 4 and 5) CCCCSD stated that the above contracts were inadvertently omitted from the 1993-94 and 1994-95 single agency-wide audit reports . The agency further stated that the expenditures for the above contracts will be reported in the 1995-96 single agency- wide audit report . Recommendation: C. Ensure that Contract Nos . 93J-9708, 94F-1107, and 94F-1173 are reported in the next single agency-wide audit report (FYE 6/30/95) . The audited expenditures for the above three contracts should encompass the FYE 6/30/93 and 6/30/94, as applicable. Please submit a written response within thirty (30) days from the date of this letter. If a written response is not . received within thirty (30) days, the questioned costs/excess revenue will be considered valid; and, the agency will be invoiced by the CSD Financial Services Unit . Dr. Jeff Smith April 9, 1996 Page Three If the agency wishes to contact DEO regarding this report, please reference the subject TR number above. Sincerely, Wayman Yee, M.B.A. Management Auditor Audit Services Unit CC: Joan V. Sparks, Director, CCCCSD KPMG Peat Marwick, CPAs 0462306 4t Yt P��a Phil Batchelor The Board of Supero. ,ors Contra Clerk of the Board and County Administration BuildingO Costa County Administrator 651 Pine Street, Room 106 (510)646-2371 Martinez,California 94553-1293 County Jim Rogers,1st District Jeff Smith,2nd District Gayle Bishop,3rd District Mark DeSaulnler,4th District Tom Torlakson,5th District ' o Srq c6uc+T' NAME: Joan Sparks, Community Se es Director ADDRESS: 1220 Morello Ave., Suite 101, Martinez, CA 94553 RE: Notice Pursuant to Government Code, § 54957 Dear Ms. Sparks: Please be advised that the Contra Costa County Board of Supervisors will be holding a closed session to consider your discipline, dismissal, release or other adverse action, at a special meeting of the board on April 10, 1996 at 2:30 p.m. at the Board Chambers (Rooms 107 and 105), County Administration Building, 651 Pine Street, Martinez, California. Discussions between the board and administrative staff may involve specific complaints or charges about you as an employee. This may occur in the context of considering evaluations of your performance. Pursuant to Government Code, § 54957, you have the right to have any complaints or charges made by any person against you heard in a public session rather than a closed session. The board may still meet in closed session to discuss and deliberate on such matters. You must indicate your request for a public session by completing and returning one copy of this form to the Clerk of the Board of Supervisors prior to 11 a.m. on Wednesday, April 10, 1996. If you do not return this form, it will be assumed that you do not wish to exercise your right to a public session. If you request a public session, then discussions relating to the above matters may be discussed publicly, with an opportunity for public comment. Very truly yours, Phil Batchelor, Clerk of the Board of Supervisors By: Deputy Cle [ ] I request a public session. Employee's Signature Date NOTICE OF SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA TO WHOM IT MAY CONCERN: NOTICE IS HEREBY given that the Chair of the Board of Supervisors has called a special meeting for Wednesday, April 10, 1996, at 2:30 p.m. in the Board Chambers (Rooms 105 and 107), County Administration Building, 651 Pine.Street, Martinez, California, in closed session and in open session pursuant to Government Code sections 54957.6 and 54957 to consider, and take action on the following: 1. CONFERENCE WITH LABOR NEGOTIATORS Agency Negotiators: Leslie Knight, Richard Heyne, and Keith Fleming (IEDA). Employee Organizations: Contra Costa County Employees'Assoc., Local No. 1; AFSCME Locals 512 and 2700; Calif. Nurses Assoc. (CNA); SEIU and Social Services Union Local#535; C.C.C. Appraiser's Assn.; District Attorneys Inspectors Assoc.; Deputy Sheriffs Assn. (DSA); United Prof. Firefighters, Local 1230; Contra Costa Physicians Union; Western Council of Engineers; and Teamsters Local 315. 2. Public Employee Performance Evaluation: Community Services Director 3. Public Employee Discipline/Dismissal/Release Complaints and Charges 4. Public Comment By Order of Chair Jeff Smith Phil Batchelor, Clerk of the Board of Supervisors and County Administrator By: Q a- 2K--- ? eputy Clerk Dated: April 9, 1996 HIDFOTI\MEMOS\SP-MTG.WPD CITIZEN COMMENTS f (Please leave in the box near the speaker's rostrum) Your full name: Pam I t- 'zPhone.: NON I,--, TCA Your address: r)� 3 fb-6n' r Or anization or firm you represent, if any: c;s 0 OfAJ Date: ' k � CHECK ONE: I wish to s e on th's sub "ect or item number: �� (�k % ,+ `�► � J - '1Qql'ri1 del (� I do not wish to speak but would like to leave these comments for the Board: Per GovCode 54953 .4, 54954 . 3(a) filling out a speaker card is voluntary CITIZEN COMMENTS (Please leave in the box near the speaker's rostrum) Your full name: Phone:-91.-25L- Your hone: - Your address: ,2 Organization or firm you represent, if any: Date: V11,0 A -- CHECK ONE: I wish to speak on this subject or item number: [] I do not wish to speak but would like to leave these comments for the Board: Per GovCode 54953 . 4 , 54954 . 3 (a) filling out a speaker card is voluntary R Auest to Speak -Farm (THREE (3) MINUTE LIMIT) Complete this form and place It in the box near the speakers' m&um before addressing the Board. Name: �7 -Lap ap 5 0 _ Address; F 1 t I am speaking for nvyseior organization:.__ nye of ow��a� CHECK ONE: I wish to spraak on Agenda Ran MY wfll be _.,. .._.._..., to speak on the abject ofAn I do not wish to speak but leave conmxrts for the Board to cona&"." R. - uest toSpeak-lorm � (THREE (3) MINUTE LIMIT) Complete this form and place It In the box near the w eakera' rostrum before addressing the Board. Name: 1 am spealdng for myWf_1 ,,,or • Oum of WISNdndin GGOC ONE: 1 wish to speak on ltem #_._.` oat+ My con"nems will be: 1pneral for ,,o�air�t ! wish to speak. on the shled of 1 +ido not wish to speak but leave dsese oarnnxrrts for the Board � o clon1il ■