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HomeMy WebLinkAboutRESOLUTIONS - 01012001 - 2001-346 ATTACHMENT THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Resolution on August 7, 2001, by the following vote: AYES: SUPERVISORS GIOIA, GERBER, DESAULNIER, GLOVER and UILKEMA J� r NOES: NQNE ABSENT: NONE ABSTAIN: NONE Resolution No. 2001/346 Re: Adding Positions ) WHEREAS certain County departments have requested additional personnel commencing with the 2001-2002 fiscal year; and WHEREAS these requests have been analyzed and reviewed in conjunction with budget deliberations and provisions has been made in the Final Budget for certain personnel additions; THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS RESOLVES thatthe positions listed below are added to County departments effective September 1, 2001: Class FTE Org. Deoartment Classification Code ADD Unit District Attorney Deputy DA-Basic 2KTF 1.0 2850 DA Senior Inspector 6KVA 1.0 2850 Sheriff-Coroner Clerk-Senior Level JWXC 2.0 2500 Sheriffs Specialist 64VE 2.0 2500 Clerk-Senior Level JWXC 1.0 2503 Info Sys Specialist I LTWA 1.0 2512 Clerk-Experienced Level JWXB 1.0 2516 Sheriffs Specialist 64VE 1.0 2516 Sheriffs Specialist 64VE 1.0 2535 Deputy Sheriff 6XWA 1.0 2573 Sheriffs Specialist 64VE 1.0 2573 Deputy Sheriff 6XWA 1.0 2575 Supervising Clerk JWHF 1.0 2580 Probation Deputy Probation Officer III 7ATA 3.0 3047 Probation Counselor 111 7KTB 3.0 3160 Probation Counselor III 7KTB 2.0 3141 Total FTE Positions Added: 23.0 BE IT BY THE BOARD FURTHER RESOLVED that the positions designated above are subject to workload and organizational review and approval by the Office of the County Administrator prior to filling, and subject to classification review by the Human Resources Department if deemed necessary. I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown: ATTESTED: August 7, 2001 JOHN SWEETEN, Clerk of the Board of Supervisor nd County Administrator By/ P p Deputy cc: County Administrator District Attorney Probation Sheriff-Coroner Human Resources Department RESOLUTION NO. 2001/346 Contra TO: BOARD OF SUPERVISORS FROM: John Sweeten, County Administrator °` _ Costa DATE: August 7, 2001 S-'i ----i County SUBJECT: Adoption of FY 2001-2002 Recommended and County Special District Budgets SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. APPROVE the Recommended Budget as modified by the recommendations in Section A of this report and as detailed in Attachment 1 and Attachment 2. 2. DETERMINE that sufficient funds do not exist to fund the remainder of the budget requests listed in Section B of this report. 3. ACCEPT the staff response to the information requests made during budget deliberations as summarized in Section C of this report. 4. APPROVE the County Special District and County Service Area Budget for 2001- 2002 as presented in Attachment 3. 5. AUTHORIZE and REQUEST the Auditor-Controller to record in the financial accounting system the FY 2000-2001 appropriations and revenue adjustments by reallocating and balancing budgeted and actual expenditures and revenues for the various budget units and special districts and to submit such FY 2000-2001 year-end appropriation adjustments for Board approval in September, and AUTHORIZE the Auditor-Controller to make technical adjustments to the FY 2001-2002 County and Special District Budgets when actual amounts are known. BACKGROUND: Subsequent to publishing the Recommended Budget, year-end closing reports have identified $758,000 in unanticipated revenues and $1.7 million in unanticipated property tax revenues for FY 2001-2002. These added financing sources, totaling $2,458,000, along with unanticipated departmental fund balances, fund the supplemental budget requests itemized in Section A. _ G CONTINUED ON ATTACHMENT: SIGNATURE: '" " �'`'z -`�� L� YES 'l. RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COM ITTEE ` APPROVE OTHER t' SIGNATURE(S): ACTION OF BOARD ON August 7, 2001 APPROVE AS RECOMMENDED XX OTHER XX SEE ADDENDUM FOR BOARD ACTION VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN _X UNANIMOUS(ABSENT none ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ABSENT: ABSTAIN: ATTESTED CONTACT: JOHN SWEETEN,CLWK OF THE BCIARD OF SUPERVISORS AND'COUNTY ADMINISTRATOR CC:Each Department(W/O attachments) BY /� DEPUTY August 7, 2001 ADDENDUM D.6 On this date, the Board of Supervisors considered adoption of the Fiscal Year 2001/2002 Recommended County Budget and County Special District Budget. Following questions and comments of the Supervisors, Chair Uilkema invited the public to speak. (Please see attached list) After further discussion, by unanimous vote with all Supervisors present, the Board took the following actions: I. ADOPTED the Recommended Budget as modified by the recommendations in Section A of the report and as detailed in Attachments I and 2, with further modifications as follows: a. Reduce the $300,000 slated to be available should the Board decide to conduct a management audit of critical areas of the Health Services Department to $200,000; $50,000 to be allocated to the Employment and Human Services Department to implement a two-year pilot Afterschool Program in four target areas to provide health and education services, with an additional $100,000 to be requested from TANF funds; $50,000 to be allocated to the Health Services community mental health centers to allow the centers to operate additional hours. b. Reduce the $400,000 allocation to CAO/Public Works for upgrades to the Geographic Information System(GIS)to $200,000; $200,000 to be allocated to the Library for the purchase of books and materials as recommended by the County Librarian, and Seek some type of partnership with the City of Richmond for in-kind assistance to the Richmond library. c. Add .5 Full Time Equivalent staff position to Districts I, II, IV and V, and 2 FTE positions to District III for $270,562. Funding set aside for these purposes that is not utilized is to be given to the community mental health centers. 2. DETERMINED that sufficient funds did not exist to fund the remainder of the budget requests listed in Section B of the report. 3. ACCEPTED the staff response to the information requests made during budget deliberations as summarized in Section C of the report. 4. APPROVED the County Special District and County Service Area Budget for 2001/2002 as presented in Attachment 3. 5. AUTHORIZED and REQUESTED the Auditor-Controller to record in the financial accounting system the FY 2000/2001 appropriations and revenue adjustments by reallocating and balancing budgeted and actual expenditures and revenues for the various budget units and special districts and to submit such FY 2000/2001 year-end appropriation adjustments for Board approval in September, and AUTHORIZED the Auditor-Controller to make technical adjustments to the FY 2001/2002 County and Special District Budgets when actual amounts are known. Speaker List Item D.6 August 7, 2001 Budget for Contra Costa County and Special Districts and County Service Areas for FY 2001/2002 The following persons presented testimony: Kathy Lafferty, Homeless Continuum of Care Board, 1146 Lacey Lane, Concord; John Wolfe, Contra Costa Taxpayers Association,600 Las Juntas Street, Martinez; Harold Parsley, Alcohol&Other Drugs Advisory Board, 3967 Bellwood Court, Concord; Millie Greenberg, Councilmember,Town of Danville,674 Sheri Lane,Danville; The following persons submitted written comments: Steven Counelis, P.O. Box 2267, Orinda(Elder Abuse prosecution); Broons Loveton, 910 Oakley, Oakley(general view of budget proposals); Susan Wittenberg,The Ed Fund, 1807 Arlington Blvd,El Cerrito(AfterSchool Programs); Ellie Strauss,Elder Abuse Prevention, 1000 MacDonald Avenue#C,Richmond; Peter Muller, Alcohol&Other Drugs Advisory Committee, 7 Bel Air Drive, Orinda; Rose Lemberg, Contra Costa Humane Society, 831 Balra Drive,El Cerrito; The following persons had requested to speak,but could not remain for the duration of the hearing: Dale Henderson, 180 Golf Club Road, Pleasant Hill; Armando Quintanilla, 1318 Potter Street, Martinez; Robert L. Wantland, 56 Highgate Road, Kensington. The following persons presented testimony; Regarding housing/homelessness: Tom Conrad, Interfaith Transitional Housing, 535 Main Street,Martinez; Gwen Watson, County Homeless Continuum of Care Board, 306 Maverick Court,Lafayette; Ginger Marsh, Continuum of Care Board,P.O. Box 5894, Concord; George Evans, C.C. Homeless Program,Pittsburg; Duane Chapman, Homeless Ombudsperson,could not remain for the duration,but left written comments. Regarding Mental Health Community Centers: Ralph Hoffmann,Mental Health Consumer Concerns Board of Directors,60 Saint Timothy Court,Danville; Michele Curran,Mental Health Consumer Concerns,2301 Sycamore Drive#2, Antioch; David J. Schroeder,718 Alhambra Ave, Martinez; James H. Guisande,Mental Health Consumer Concerns,Martinez Community Center,478 Markham Ave Apt 4, Vacaville; Lawrence Gault,Mental Health Consumer Concerns, 2201 San Jose Drive#5-105,Antioch; Lola J. Brown, Concord Community Center,616 Minert Road, Walnut Creek; Victoria Shephard,Community Centers,Mental Health Consumer Concerns, 1316 Las Juntas Way#325,Walnut Creek; Macchell Reeves, Concord Community Center, Mental Health Consumer Concerns, 1494-D Del Rio Circle, Concord; Regina Morliwe Robinson,700 Alhambra Ave#230,Martinez; Herb Putnam, 1747 Biship Drive, Concord; Julie Boucher,Office for Consumer Empowerment, Contra Costa Mental Health, 1320 Road 20#33, San Pablo; Aimee Chitayat, Community Clinic Consortium of Contra Costa; The following persons left written comments for the Board's consideration: David L. Olmscheid, 3632 Boyer Circle,Lafayette Marian Guglielmo, Concord Community Center, 1121 Detoit Avenue,Concord; Bonnie Rank,600 J. Street#217,Martinez; Richard Goldberg,M.D.,Pittsburg Mental Health Center; Hobbit, 3897 MacMurtry Court,Martinez; Janice Townsend,Mental Health Consumer Concerns, 271 Gloria Drive, Pleasant Hill; Harmesh Kumar,Ph.D,The Hume Center,a Non-Profit Mental Health Agency, 1333 Willow Pass Road, Suite 102, Concord; Christine Glenn, Antioch; Bob McKinnon, 500 School Street,Pittsburg; beverly Fuhrman,M.S.,Antioch Mental Health,2400 Sycamore Drive#18; Mike Pfister,550 School Street,Pittsburg; Bob Critenden,homeless, Antioch; Denney Allen,Oakley; Susan Keys, 501 West 16th Street, Antioch; Tsayshu Lackland,501 W. 16th Street, Antioch; Jim Harding, 512 E. Street Apt B,Antioch; Rebecca Lynn Fowler, Antioch; Charles Weber, 285 Pappus,Pittsburg; Susan Breen, 501 W. 16th, Antioch; Sharon Hasong,2410 Starlight Ln#169,Antioch; Steven M. Hill, 101 W. 20th Apt A, Antioch; Lane W. Foney, Homeless, Antioch; Mami Adcock, 1339 Delacy Ave,Martinez; John Tonsall,Antioch; Chrissie Handy, 3825 Nwood Drive#D, Concord; Ronnie Dudley,Martinez Community Health Center,Mental Health Consumer Concerns,432 Alhambra Ave,Martinez; D.6 August 7,2001 Mary L. Lowenthal, 186 Rock Oak Court, Walnut Creek; speaker list Denis&Wanda Reed,NAMI,217 Happy Hollow Court,Lafayette; Robert Newell,NAMI, 2160 Morello Avenue,Pleasant Hill; Olympia Byrne,NAMI, Concord; Mary Shearer,NAMI, 917 Terra California Drive#1,Wlanut Creek; Bob&Val Compton,NAMI,63 Larkstone Court, Danville; Darlene Hatfield,NAMI, 341 Shenandoah, Martinez; Charles Milkewicz, 1121 Detroit Avenue, Concord; Wendy Sibley,Martinez; Gale Hill, 2170 Redmont, Conco; Christy Scotchler,67 College Way,Pleasant Hill; Marlene Weiss,NAMI, 1517 Oakmont Drive#3,Walnut Creek; Vera K. Selig,NAMI,46 Underhill Road, Orinda; Beverly Derkeus, 3011 Burkley Drive, Richmond; Barbara Lyon, 3897 MacMurtry Court,Martinez; Joanna Bragen,524 Richardson Street#B,Martinez; Heather Estes,Planned Parenthood and Consortium of Community Clinics; Todd M. Evilsizer, Concord Community Center, 1121 Detroit Ave, Concord. Joseph Larkin; Marian Guglielmo, Concord Community Center, 1121 Detoit Avenue, Concord; Gale Hull; Valerie Stewart, 1864 Robin Lane#5, Concord; Kerry Myrons; Dorothy Thomas; David X; Christy L. Scotchler; Felicia Forlast; Lisa Denny; Jeri Brenchley; Anonymous; Retarding libraries: Joanne Ward,Hercules City Council, 112 Buckley Court, Hercules; Kathy Hicks, Mayor of Walnut Creek,P.O. Box 8039, Walnut Creek; Alan Smith, County Library Commission, 4823 Boxer Blvd., Concord; Sandra Falk,Local One and Friends of San Pablo Lbrary, P.O. Box 222,Martinez; Anne Grodin,2 Mountain View Lane,Lafayette; Marcia Graham, Contra Costa Libraries, 116 Clearbrook Road, Antioch; Ken Bellingham, 1906 Camino Estrada, Concord; Don Houser, 501 LaVista Road,Walnut Creek; Stanford White,P.O. Box 3505,Walnut Creek; Syvia Garrett,4220 Rocky Point Drive, Antioch; Mary Ann Hruska,Walnut Creek Library Foundation, 133 Springside Road,Walnut Creek; The following persons had wished to speak,but could not remain for the duration of the hearing: Pat Howlett, Concord Library Commission,3692 Del Rosa Court, Concord; Katie Brinker, Oakley Library, 67 Riesling Court, Oakley; Stephanie Brinker, 67 Riesling Court, Oakley; Regina Brinker, Oakley Public Library, 67 Riesling Court,Oakley; Patricia Mickelwait,Bay Point Library, 49 Portview Drive,Bay Point; Ken Hambrick,ACCT, 365 Nob Hill Drive, Walnut Creek; Nolan Pike,Friends of Ygnacio Valley Library, 2710 Filbert Drive, Walnut Creek; Larry Humphrey,Project Second Chance,Antioch Library, 4973 Green Hill, Antioch; Erica Lambert, 801 Ferry Street, Martinez. The following persons did not wish to speak, or could not remain for the duration of the hearing,but left written comments for the Board's consideration: Sheryl Sacerdoti,Project Second Chance, 115 Camille Court, Alamo; Barbara Herendeen, County Library Commission, 3211 Pierce Ct, Antioch; Pam Challinor, 876 Bates Avenue,El Cerrito; Sandra Paiva, 1529 Peters Ranch Rd, Danville; Susan Terauoli, 156 Ridge Road, Alamo; Helen Appleby,Friends of the Danville Library, 100 Clown Hill Ct, Danville; Marillyn Cozine,Friends of the Danville Livrary, 466 Constitution Drive, Danville; Beatrice Couzens,Friends of the Danville Library, 444 Oakshire Place, Alamo; PaulineRegalia,Walnut Creek City Council; Judith Ayres, 1909 Joseph Drive, Moraga; Susan Wittenberg,The Ed Fund, 1807 Arlington Blvd,El Cerrito; Kermit McKemie, 1359 Deerfield Court, Concord; Peter Muller,7 Bel Air Drive, Orinda; Corinne Kelly, 5141 Rodeo Ct., Antioch; Nolan L. Pike,Ygnacio Valley Library, 2710 Filbert Drive, Walnut Creek; Elizabeth Lee Abbott, 2301 Golden Rain Road#5, Walnut Creek; Alice J. Barham,Friend of the Lafayette Library, 843 Avalon Ave, Lafayette; Sharon Richard,Lafayette Juniors, 625 Lucas Drive, Lafayette; Lois Laine,Friends of Lafayette Library, 1072 Serrano Court,Lafayette; Bev Novarina,Friends of Oakley Library, 1629 Carpenter Road,Oakley; D.6 August 7,2001 Mary E. Chafe-Powles,Friends of the Kensington Library, 636 Beloit Ave,Kensington; Speaker List Esther Hill,67 Arlington Court,Kensington; Ray Dod, 5944 Cardinof Drive, Clayton; - Yvonne Kimber, 12237 Alcosta Blvd,San Ramon; Gen Camera,Pittsburg Library, 115 El Camino Drive,Pittsburg: Joan D. Iversen, San Pablo Library, 1953 22nd Street, San Pablo; Mildred Patterson,Friends of the Pittsburg Library, 3807 Brookside Drive, Pittsburg; Helen Pearlstein, 1572 Hillgrade Ave,Alamo; Cynthia Wantland, 56 Highgate Road,Kensington; Jo Alice Canterbury,Friends of the Orinda Library, 156 Lombardy,Ofinda; Minna Mae Jacobson,library volunteer,#8 Pomfret,Pleasant Hill; Roslyn Van pelt,library volunteer,1663 Barnett Circle,Pleasant Hill; Betty Retzer,library volunteer,1664 Century Oaks Drive, Brentwood; Thelma Snow, 1345 Ellen Lane,Brentwood; Kirby Williams,library volunteer, 1426 Linton Place,Martinez; Carlos Fierros, Contra Costa Lbrary Commission,Oakley; Allan Copeland,Truant Officer for Liberty Union High School District; Jeffrey Hall, 9540 Sand Point Drive, San Ramon; Regina Brinker,Library Commissioner, City of Oakley, 67 Riesling Court,Oakley; Lynda Ann Azalde, 3661 Happy Valley Road,Lafayette; James Felde, 5722 Lewis Way, Concord, Nik Weinberglynn,27 Arlene Court,Walut Creek; R. E.Berryman,Friends of the Walnut Creek Library, 1580 Geary Road#157,Walnut Creek, Glennette Noreen, Friends of the Walnut Creek Library, 1220 Walker Ave#2, Walnut Creek; Edna Fenton Mass,2157 Golden Rain Road#7, Walnut Creek; Irving Sckutzman, 1333 Ptarmigan Drive, Walnut Creek; Wayne S. Emrich, 3375 Tice Creek Drive#1, Walnut Creek; Holly Fahey,Oakley Library, 4250 McHaffey Way,Oakley; Derwin Andaya,Friends of the Pinole Library, 2765 Dohr Street,Berkeley, Kristine Burgie, Friends of the Pinole Library, 142 Cinnabar Way, Hercules; Manda Wong,Friends of the Pinole Library, 218 Carson Street, Hercules. Zaren Ali,801 Ferry Street,Martinez; Ernest Alfred, 1634 Pine Street,Martinez; Carroll Beard, 2614 Henry Ave,Pinole; Jeanne Wilson Jones, 1314 Highland Ave,Martinez; Samantha Jones, 114 Highland Ave,Martinez; Gwenn Lennox, Friends of the Lafayette Library;770 Los Palos manor, lafayette; Janet Belson,7 Pomona Ave,El Cerrito; Marlee Fry,El Cerrito Library,20 Carmel Ave,El Cerrito; Sarah Abelson,7 Pomona Ave,El Cerrito, patrick Jennings Schlesinger,67 Arlington Court,Kensington; Jane Taylor,Friends of Kensington Library; John Gossard; Claudia Whimah,951 Ulfinian Way,Martinez; Syva Dajani,Friends of the Library, 941 Ulfinian Way,Martinez; Mary Ann Hoisington, 959 Hawthorn Drive,Lafayette; Shariya Ali,801 Ferry Street,Martinez; Leona O. Coles,Friends of San Pablo Library, 14041 San Pablo Ave#204, San Pablo; SECTION A: BUDGET AUGMENTATIONS During budget deliberations, the Board indicated an interest in some of the supplemental requests presented by Departments. The County Administrator has reviewed these requests with Departments and has identified revenue offsets in some cases. Presented below are the net costs for recommended budget augmentations which total $2,167,000. Department Net Cost Request Animal Services $100,000 Special enforcement team to target designated neighborhoods. Cost sharing with interested cities. Board of Supervisors TBD Staffing and facility needs. Costs dependent on approach selected by Board (see Attachment 4). Community $75,000 Replacement of 2 CNG commuter vans and includes depreciation Development expenses and fueling facilities. Requests to offset some costs will be submitted to Air District. Cooperative $10,000 Supports operation of Youth Commission. Amount inadvertently Extension omitted when Commission budget was transferred from Board of Supervisors to Cooperative Extension. CAO / Public Works $400,000 Upgrades Geographic Information System (GIS) to insure a unified, coherent approach by the County. Funds are contingent on the formulation of a financial plan that will be sustained in future years by the stakeholders. County Counsel $0 Remodel of twelfth floor office to insure privacy for Tort litigation unit. $147,000 cost to be financed by Risk Management Trust Funds. District Attorney $0 Expands Elder Abuse program by adding one attorney and one investigator for $244,000. Costs offset by unanticipated fund balance in Justice System Budget. EHS $0 Augments six programs for vulnerable children and seniors. $1,500,000 in financing identified from reallocation of Federal and State program revenues. EHS $0 Implements a two-year pilot Afterschool Program in four target areas to provide health and education services. $182,000 costs to be financed with TANF Incentive funds (see Attachment 5). Health Services $300,000 Makes funds available should the Board decide to conduct a management audit of critical areas of the Health Services Department, as discussed by the Board of Supervisors on July 17. Health Services $94,000 Provides for maintenance of single adult homeless shelters resulting from negotiations between Health Services and Housing Authority. Health Services $88,000 On top of $36,000 in increased resources already including in Recommended Budget, would permit the four community mental health centers to be open 5 hours per day on Saturdays and Sundays, thereby allowing 7 day per week operations. Library $1,100,000 Extends each full service branch by three hours above the base 29 hours. Attachment 6 contains recommendations intended to encourage city participation as well as other recommendations. Probation $0 Adds three Probation Counselors at Byron Boys Ranch to comply with new State staffing standards. $145,000 costs will be offset with department fund balance from prior year. Probation $0 Adds two Probation Counselors to Juvenile Electronic Monitoring / Home Supervision program. The $95,000 of additional cost is offset 40% by Title IV E revenue and the remainder by department fund balance. Probation $0 One-time augmentation of $350,000 to complete second phase of automation plan. Cost to be offset by department fund balance. Visitor/ Convention $0 Authorizes the expenditure of $50,000 already in budget for Bureau expansion of marketing program to Embassy Suites Hotel. Placed on list pursuant to Finance Committee. SECTION B: SUPPLEMENTAL BUDGET REQUESTS NOT RECOMMENDED FOR FUNDING After careful consideration of available resources, staff has determined that sufficient funds do not exist to fund the requests presented below. Department Net Cost Request Assessor $500,000 Consultant costs for assessment appeals defense. Department will continue to track legislation and appeals filings. Refer to Finance Committee for status in October. Auditor $80,000 Additional staff resources for internal audits. See current Audit Schedule in Attachment 7. Refer to Internal Operations Committee for analysis of staff resources and needs. Cooperative $39,000 Purchase one 8-passenger van and one sedan. Extension Health Services $206,500 Expanded operation of single adult homeless shelters. Public Works $515,000 Park playground safety improvements for 12 park facilities in unincorporated area. Department to prepare plan to replace park equipment, identifying specific locations, costs, and funding sources including grants and Park Dedication Trust Fund revenue. Return to Finance Committee in October with status report, Public Works $960,000 Drainage system improvements and reconstruction for one project in each supervisorial district. Department to explore modifying authority for Storm Water Utility Assessment by defining storm water as sewer and pursuing grant funds. SECTION C: INFORMATION REFERRALS July 24 and 25, 2001, the Board of Supervisors reviewed the FY 01-02 Recommended Budget as prepared by the County Administrator. During these budget deliberations, Board Members asked various questions which require follow up and raised issues which require investigation and/or reports to the Board for further action. Those issues which do not have evident budgetary impact are discussed below. Fees and Sanctions for Permit Violations During the July 25, 2001 budget presentations, Chair Uilkema expressed an interest in reviewing the permit fee structure, to ensure adequate compensation for the additional costs associated with re- inspection and monitoring of conditions of approval. The Building Inspection Department is satisfied that the current fee schedule provides sufficient authority to allow for additional charges, as need be. As it relates specifically to grading operations, the Building Inspection Department is allowed, under the Fee Schedule, to charge an adequate fee that covers not only on-going inspections but also compliance with the conditions of approval (i.e., weekend inspections, if needed). Energy Efficiency and Photovoltaic Cells In response to on-going energy shortages in California, the Board of Supervisors on March 2001 adopted the "Energy Reduction Action Plan" for the County, which called for savings in energy of at least 10 percent. County staff in all departments have reduced energy use by turning off lights and computers when not needed and other voluntary cutbacks. In addition, General Services has pursued a variety of building improvements to save energy, including the implementation of nine HVAC projects that will be partially funded by a loan from the California Energy Commission. Photovoltaic, or solar, power is another avenue for reducing the County's dependence on the electrical grid. The County is working with a consultant to identify appropriate sites for a solar cell installation. Once a site is identified, the consultant will provide a cost estimate and the project can be considered based on a conventional payback analysis (initial capital cost divided by annual energy savings), as well as its internal rate of return (return on initial investment based on annual energy savings). Another opportunity to incorporate photovoltaic energy is in the planning for new County facilities. Staff is developing a series of guidelines relating to building sustainability. Inclusion of solar and other alternative energy technologies is one aspect of sustainability that will be considered. Vehicle Purchasinq The competitiveness of the County's vehicle acquisition program as compared with the State's program was a question explored by the County Administrator's Office and the General Services Department, in response to an inquiry by Supervisor Uilkema. (See Attachment 8) Staff has determined that the County receives vehicle pricing that is equal to or better than the State due to our bidding practices. The State does not go out to bid for its vehicle purchases, but rather negotiates its pricing with local dealers. Given the information we have about the State's program and the opportunity to participate in its pricing, if we so choose, our Purchasing Manager is satisfied that we are taking advantage of the best possible pricing available. If efficiencies are to be gained in vehicle acquisition, we must explore fleet management practices, which the new Fleet Manager will be investigating. On July 18, 2000, the Board of Supervisors adopted a policy requiring that departments make acquisition requests for all vehicles/equipment purchases through the General Services Fleet Management Division during the annual budget development process. This policy was adopted both to allow the Board to consider such requests in the context of an overall plan and to provide General Services with the best opportunity to obtain quantity discounts with a large vehicle/equipment bid. The vehicle "Master List" is the planning document that complies with the policy and appears as Attachment 9. Partnership with Antioch on Rabies Control The State Health and Safety Code contains various provisions relative to rabies control (Sections 120125 — 121710). The local health. officer determines the conditions of rabies quarantine. Animal control departments are responsible for the capture and quarantine of biting animals. The city of Antioch has indicated a desire to enter into an agreement with the County to provide certain rabies control services in those circumstances where staffing shortages may make provision of these services impractical. It is anticipated that such occurrences would be rare. However, prudence dictates that provisions be made to make sure these services are not interrupted. In cooperation with the County Administrator's Office, the Director of Animal Service's is exploring a mutual aid agreement and reimbursement formula with the City of Antioch. Description of K-9 Program During July 26 Budget deliberations, Supervisor Uilkema inquired regarding the status of the Sheriffs canine program. The canine program in the Office of the Sheriff terminated several years ago after passage of the Fair Labor Standards Act and the Memorandum of Understanding in place at that time made the program too expensive. It has been the intent of the Office of the Sheriff to restore the canine program at such time as it became affordable and practical. The value of police canine programs for protecting staff, encouraging compliance from subjects and promoting public safety has been well demonstrated. Certain actions must be completed before a canine program can be feasible including acquisition of the dogs, training, development of operational policies and procedures, negotiation of an affordable compensation rate for handlers to train and care for their dogs, and development of a funding source. Business Plan for Regional Training Academy For the last 30 years, Los Medanos College has been the site of the Basic P.O.S.T. Training Academy for law enforcement recruits and for the regional training of local law enforcement officers. The Contra Costa County Sheriffs Office has primarily sent recruits to Los Medanos for that same period of time. Los Medanos has announced that the current academy will be it's last one. The Sheriff is interested in operating a Regional Training Academy which will replace the Los Medanos program. Details regarding this proposal will be reported to the Board at an upcoming Board meeting. Public Defender Facility Security Issues The Public Defender's West County Branch is currently housed in two leased locations at 3811 and 3707 Bissell Avenue in Richmond. The County has occupied the second floor at 3811 Bissell since 1982. In 1987, the County began leasing individual offices at the 3707 building. Currently, ten Public Defender staff are working in small isolated offices at the 3707 location —often at night or on weekends—and separated from the remainder of the staff during the workday when clients come to the office. The facility has no controlled entrances, no reception area, and no clerical personnel to assist in monitoring activities. The security issue at 3707 Bissell will be eliminated by consolidating the two Public Defender locations at the 3811 location. In early FY 00/01, Lease Management began discussions with the owner regarding a possible purchase agreement of the 6,200 sq. ft. building at 3811 Bissell Avenue and adjoining vacant lot. On June 6, 2001, the Board approved a transfer of $375,000 from the Public Defenders budget to Plant Acquisition, for improvements required to consolidate the Public Defender Offices in Richmond to one site at 3811 Bissell Avenue. This consolidation should address security issues. The Architectural Division of General Services is estimating total costs for the proposed consolidation project. The County Administrator will review the cost estimates and other feasibility issues, and make a recommendation to the Board of Supervisors. Head Start Income Eligibility The gap between Head Start income eligibility and rising cost of living in Contra Costa County is an increasing concern for the Community Services Department. Federal income guidelines limit Head Start eligibility to $17,650 per year for families of four. The department initiated a white paper on this issue to brief the California Head Start Association, the National Head Start Association, and representatives in the Legislature. It is recommended that the white paper, together with recommendations on legislative and regulatory policy positions, be referred to the Family and Human Services Committee for their recommendation to the Board of Supervisors. Child Care for Infants and Toddlers In 1998, the Contra Costa Child Care Council presented a comprehensive overview on childcare needs in Contra Costa County, identifying 16,000 infants and toddlers in need of services. The Local Child Care Planning Council has continued to track childcare need and has proposed a linked network of service providers and service access for infants and toddlers, including such new initiatives as "Welcome Home Baby". A request will be made to the Local Child Care Planning Council for a report on current needs for subsidized infant and toddler care, existing resources and options for funding. Integrated County Organized Health System Since 1999, CCHP has been negotiating with Solana County to create a combined County Organized Health System under new Federal legislation. Under this system, clients would enjoy increased access to more health care providers in their area, and CCHP could operate with increased efficiency. It is recommended that CCHP continue its negotiations and it is recommended that this matter be referred to the Family and Humans Services Committee. Recruitment Process for Health Services During the budget deliberations, the Board requested a report on the issue of timely recruitment of Health Services staff. The County Administrator will review the process for new position requests, tracking mechanisms and timelines for hiring, and report back to the Board. Licensing Tobacco Retailers When the Board of Supervisors adopted the Tobacco Ordinance it considered, but did not include, licensing of tobacco retailers. At issue is the cost of program administration and the ability to pull the license of a retailer who sells to minors. The Health Services Department will report to the Board on these issues as well as report on the experience of other jurisdictions that have adopted tobacco licensing regulations. Tobacco Cessation Activities During FY 00-01, the Board heard several updates on tobacco cessation projects and their funding. In FY 01-02, the Health Services Department's budget includes $540,000 for tobacco prevention and cessation projects, with a net county cost of $140,000. Services are delivered by a staff of 6 and numerous community based partners.