HomeMy WebLinkAboutRESOLUTIONS - 01011999 - 1999-131 6 168
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THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on March 23, 1999 , by the following vote:
AYES: SUPERVISORS GIOIA, UILKEMA, GERBER, DESAULNIER AND CANCIAMILLA
NOES: NONE
ABSENT: NONE
ABSTAIN:NONR RESOLUTION NO. 99/ 131
SUBJECT: EARLY RETIREMENT
The Board of Supervisors of Contra Costa County RESOLVES THAT:
I. By Ordinance 76-63 the Board of Supervisors has adopted the Provisions of government
Section 31641.04, permitting early retirement service credit.
II. This action is being taken in accordance with the recommendations contained in the fire
district management audit adopted by the Board to implement cost efficiencies in the fire
district. In order to achieve savings in money and other economic benefits for the county, the
best interests of Contra Costa County will be served by permitting additional service credit for
certain members of the Contra Costa County Employee's Retirement Association (members)
as follows:
a. The provisions of this resolution are applicable to all members employed in the Contra
Costa County Fire Protection District in the job classification of Fire District Apparatus
Supervisor.
b. Every eligible member who retires between March 23, 1999 and April 23, 1999 shall
receive two additional years of service credit for Contra Costa County service.
c. Upon demand by the Retirement Association, the County Auditor shall transmit to the
Retirement Fund the amount(s)determined by the Retirement Board to be the actuarial
equivalent(s) of the difference(s) between the allowance(s)the eligible member(s)
receive(s) after getting the additional service credit hereunder and the allowance(s) he/she
would have received without such credit.
d. On later re-entry into County employment under circumstances otherwise requiring or
permitting membership in the retirement system, any member who has received additional
service credit hereunder shall forfeit such additional service credit, and the County's
payments hereunder shall be refunded, unless the re-entry is the result of a temporary call-
back limited to the maximum hours of service in any one calendar or fiscal year as
provided by State law.
e. Provided, nevertheless, that the provisions of this resolution are not applicable,
1. To any member otherwise eligible if such member received any unemployment
insurance payment within six months prior to March 23, 1999.
2. To any member if the member is not eligible to retire without additional service credit
under this resolution.
1 hereby certify that this is a true and correct copy of an action taken
and entered on minutes of the Board of Supervisors on the date shown.
Attested:
Phil Ba for Clerk of the rd of Su rvisors and County Administrator
By: Deputy
cc: County Administrator
Contra Costa County Fire Protection District 61
Retirement Administrator
Auditor controller
County Counsel
Human Resources Department
RESOLUTION NO, 99/131.
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on March 23. 1999 , by the following vote:
AYES: SUPERVISORS GIOIA, UILKEMA, GERBER, DESAULNIER AND CANCIAMILLA
NOES: NONE
ABSENT: NONE
ABSTAKNONE
Engineer Deep Class )
Resolution (Revised) ) Resolution No. 99/130
)
1. The Board of Supervisors enacted Resolution 93/1 as amended, referred to as the County Salary
Regulations, and Section 20 of that Resolution which proscribes the manner in which compensation
and terms and conditions of employment are established for deep classes; and,
The Board of Supervisors adopted Resolution 92/510 establishing the deep class of Civil Engineer on
May 4, 1992 and has subsequently amended provisions of that deep class by side letters with Wester
Council of Engineers (WCE); and,
The County Administrator recommends that necessary revisions, updates and modifications
concerning terms and conditions of employment in the deep class of Engineer, including application of
performance evaluations and pay plan, developed with mutual agreement of the Public Works
Department and Western Council of Engineers be adopted;THEREFORE:
BE IT BY THE BOARD RESOLVED that effective April 1, 1999, Resolution 90/10'1s rescinded and
the following compensation provisions and terms and conditions of employment are applicable for the
deep class of Engineer.
2. Salary Range Sten andi�Deep Class Levels.
The Engineer deep class salary range is composed of 19 steps which are 2 Y2% apart. Until modified
by further Board action, effective dates and salary ranges for this class will be: The salary steps which
may be used at each deep class level are as follows:
Layals Benchmarks
PROJECT (Project)
(Steps 13-19) 19 16- 19=reachable only with Civil Engineer
113 registration and demonstrable proficiency
17
16
15
14
JOURNEY L 13
(5-15) 12 (Journey)
11 5- 15= reachable upon demonstrable proficiency
10
9
9
7
ENTRY 6 (Entry)
(1-9) 5 1 -9= initial placement Is dependent upon civil
4 engineering qualifications
3
2
1
Employees assigned step 16 in the Journey Level (date of Resolution)will be Y-Rated until the newly
established top step of Journey level (step 15)corresponds to their current salary.
No employee may move beyond step 15 unless the employee possesses a valid certificate of
registration as a Civil Engineer issued by the California State Board of Registration for Civil Engineer.
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RESOLU'T'ION NO. 99/130
Step 15 is the maximum level attainable by an employee in a non-project assignment.
3. Initial Appointments,
The Appointing Authority may appoint an Engineer at any step up to step 16 based on the new
employee's qualification as determined by the Appointing Authority and the schedule shown below;
provided, however, that a promotional appointment to Engineer must result in at least a five percent
(6%) salary Increase to the extent allowed by the salary range and the maximums provided for in
Section 2.
Years_ xpedence/Civil Engineer Regi t� May be Appointed Un to Sten
5 + registration ..................................................................16
4 + registration ..................................................................12
3 + registration..................................................................10
2 + registration....................................................................8
3...........................................................................................7
2...........................................................................................6
1...........................................................................................4
0...........................................................................................2
Reemployment In the class of Engineer may be made up to the step previously attained at resignation.
Alternate reemployments will be subject to placement in accordance with the above schedule at the
discretion of the appointing authority.
4.
Temporary raA,ppointments,
Limited term (temporary) appointment as an Engineer shall be subject to limitations noted above in
Section 3. Compensation shall be at the straight time hourly equivalent of the salary step to which the
employee has been appointed.
5. Anniversary Dates.
A. New Employees: The anniversary of a new employee will be the first of the month following
completion of six month's service, except when the initial appointment was on the first working day
of the month in which case the anniversary date will be the first day of the month. An Engineer
shall be eligible for a salary advancement of 2 steps on the salary range upon successful
completion of the first six (6) months service. Immediately following this anniversary date, an
Engineer's anniversary date, for purposes of further salary review shall be moved to April 1 and
remain an that date annually thereafter. Any further salary advancement shall be in accordance
with the procedures specified under Section 8.
An Engineer who completes probation on April 1 shall only be eligible for a salary advancement in
accordance with Section 8.
B. bn Promotion, Demotion or Transfer to Engineer.• The anniversary date of an employee who
promotes to the Engineer deep class shall be set as defined in Section 5A. The anniversary date
of an employee who demotes or transfers to the Engineer deep class shall be April 1 and annually
thereafter.
C. Merit Increments.
A. Frequency: The frequency of merit Increments specified in Section 3.3 of Resolution 83/1 (Salary
Regulations) and the current Memorandum of Understanding between Contra Costa County and
Western Council of Engineers in the Section entitled "Salaries - Increments Within Range" shall
not apply to employees whose anniversary dates are changed under authority of Section 5 above.
B. Salary Increments; A permanent employee is eligible, with satisfactory performance,for a normal
merit Increment of up to two (2) steps (5%) on the employee's anniversary date. All salary
advancements shall be based on the performance evaluation standards described in attachment
A.
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RESOLUTION NO. 99/134
7. Performance Evaluations.
At each occurrence of the employee's anniversary date, whether it is initial or has been repositioned to
April 114, the employee shall be eligible for a salary review based on the performance standards
described in Attachment A.
In order to keep employees abreast of their overall Job performance, each Engineer and his/her
Immediate supervisor will meet on a semiannual basis to discuss the employee's Job performance.
The employee and the supervisor will sign a form which indicates that the conference took place.
Nothing other than this form will go in the employee's file since this is an informal discussion between
supervisor and employee.
A. Designation of Evaluators: The appointing authority shall designate the appropriate number and
classification level of evaluator(s) to conduct the annual performance review of all eligible
Engineers Immediately prior to the established anniversary date. The review shall be an
assessment of each employee's performance of assigned engineering functions and
responsibilities against the standards established by the appointing authority described in
Attachment A.
B. Evaluation of Split Assignments: in those instances where an Engineer is moved between Job
assignments during the evaluation period the engineer must be evaluated for any assignment of
three months or greater duration. In the event there are multiple evaluations, the highest rating will
be used.
C. Rating Upo_n_Transfer If an Engineer is transferred between divisions after three or more months,
his/her performance shall be evaluated at the time of transfer by an individual designated by the
appointing authority; typically the employee's Immediate supervisor in the releasing division. This
rating shall be considered at the next anniversary review.
D. Bating Standards: All criteria for reviewing the performance of Engineers and assigning
compensation based upon that performance is contained in the Engineering Rating Standards
(Attachment A) and Engineer Annual Performance and Salary Review Forms (Attachment B)
Included herein for reference only. Qualification, for additional salary steps In the Engineer deep
class is by demonstrated improved performance. Allocation of additional salary steps is tied to the
number of improved ratings on the evaluation form.
E. Performance Evaluation Screening Committee: Performance evaluations of all employees will be
reviewed by a Performance Evaluation Screening Committee composed of three management
representatives chosen by the Appointing Authority. The Committee shall: 1) review the
performance evaluation(s) of each employee for purposes of consistency; 2) submit to the
Appointing Authority a list of the names of employees whose performance evaluation salary step
rating is above their current salary step; and 3) meet with any employee within five (5) working
days following notification to the employee of the employee's performance evaluation(s) if said
employee requests a meeting to discuss the items which the employee feels are incorrect in the
performance evaluation.
8. Salary Stets Merit Increments.
Process Defined: The Appointing Authority may approve or deny merit increases and shall advise the
Human Resources Director of his/her approval or denial on the employee's salary review report. An
Engineer who is denied a normal merit increment shall be provided with a written explanation from the
appointing authority stating the reason for such action only If the employee requests such an
explanation in writing.
9. Reclassification of Position
The salary and anniversary date of an employee whose position Is reclassified from a class on the
basic salary schedule to the Engineer classification shall be established in accordance with Sections 3
and 5 respectively. The salary of an employee whose position is reclassified from the Engineer
classification to a classification on the basic salary schedule shall be governed by ordinances and/or
resolutions governing the classification to which the employee is reclassified.
"10.
A transfer by an employee with permanent status in another class to the class of Engineer may be
accomplished if both the top and bottom steps (i.e., the whole salary range) of the employee's current
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RESOLUTION NO. 99/130
class are totally within the parameters of the Engineer salary range or alternatively under the transfer
provisions of the Personnel Management Regulations 1004.
The salary of an employee who transfers to the class of Engineer shall be set at a step on the salary
range which is within five percent of the salary step in the class previously occupied.
A transfer from Engineer to another class by an employee with permanent status in the Engineer class
may be accomplished if the salary range of the class being transferred to is totally within the
parameters of the Engineer class salary range or if Engineer is totally within the parameters of the
salary range of the class being transferred to or alternatively under the transfer provisions of the
Personnel Management Regulations 1004.
Salary upon transfer from the Engineer class will be set by the appropriate deep class resolution for
the new class, by Resolution 8311,or by the Memorandum of Understanding covering the new class.
1"�, promotions.
A promotion from another class to Engineer occurs when an employee is appointed from another class
which has a salary range with a top step that is below the top step of Engineer except as provided in
Section 10.
Salary on promotion to the Engineer class will be set by the appointing authority as provided in Section
3.
A promotion from Engineer to another class occurs when an Engineer Is appointed to another class
which has a salary range with a top step that is above the top step of Engineer.
Salary on promotion from the Engineer class will be set in accordance with the terms and conditions of
employment specified in the appropriate Memorandum of Understanding, deep class Resolutions, or
Resolution 8311;whichever relates to the class to which the promotion is being made.
12. Demotions,
A demotion from another class to Engineer occurs when an employee is appointed from a class which
has a salary range with a top step that Is above the top step of Engineer.
Salary on demotion from another class to Engineer shall be in accordance with the Memorandum of
Understanding between Contra Costa County and Western Council of Engineers except that no
demotional appointment may be made above step 19.
A demotion from Engineer to another class occurs when an employee Is appointed to another class
which has a salary range with a top step that is below the top step of Engineer except as provided in
Section 10.
Salary on demotion from Engineer to another class shall be in accordance with the appropriate
Memorandum of Understanding, deep class resolution or Resolution 8311, whichever relates to the
class to which the demotion is made.
13.Seniot ly.
A. An employee's seniority for layoff and displacement purposes in the deep class of Engineer shall
be determined by adding together; (1)the employee's length of service in the deep class; (2) the
employee's length of service In other classes at the same or higher salary levels as determined by
the salary schedule In effect at the time of layoff; and by adding (3) the employee's length of
service In the classes which were reallocated to the deep class of Engineer. Service for layoff and
displacement purposes includes only the employee's last continuous permanent County
employment.
B. For purposes of layoff and displacement, an employee's seniority shall Include service in classes
from which a transfer Is provided for under Section 1004 of the Personnel Management
Regulations; further employees reallocated or transferred without examination from one class to
another class having a salary within five percent of the former class, as provided for In Section
305.2 of the Personnel Management Regulations and in the County's current Memorandum of
Understanding with Western Council of Engineers shall carry the seniority accrued in the Former
class into the new class.
C. For purposes of layoff and displacement, no incumbents who occupy lower level assignment
positions shall be considered as meeting the position requirements for higher level assignment
positions.
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RESOLUTION NO. 99/130
D. For purposes of layoff and displacement, Incumbents in higher level assignment positions will be
considered as meeting the position requirements for lower level assignment positions.
E. Neither (D) or ( C) above shall be construed as allowing employees who do not possess a valid
certificate of registration as an Engineer to fill positions with such or similar requirements.
F. Other rules affecting seniority are contained in the County's Personnel management Regulations
and in Section 1 i of the County's current Memorandum of Understanding with the Western
Council of Engineers.
14.Y-Rated 12 ff�ned.
Y-Rated, as used In this Resolution, means the withholding of an annual salary increase given to the
class of Engineer from a specific employee and the placement of that employee at the step on the new
salary range which is closest In salary to the salary of his/her current step. An Engineer whose salary
is Y-Rated may appeal this decision through the Grievance Procedure.
15.0rieyabilb of Resolution,
The following sections of this Resolution shall be subject to the Grievance Procedure contained In the
memorandum of Understanding between the County and Western Council of Engineers.
Section Ift
2. Salary Range Steps and Deep Class Levels
5. Anniversary Dates
6. Merit Increments
7. Performance Evaluations
8. Salary Step Merit Increments
9. Reclassification of Position
10. Transfers
11. Promotions
12. Demotions
13. Seniority
14. Y-Rated
16. Other Provisions
Section 7 is grievable only to the extent provided for in the current Memorandum of Understanding
between the County and Western Council of Engineers. Neither the Engineer Rating Standards nor
the Performance and Salary Review Forms or the materials contained therein are grievable.
Section 8 is grievable only to the extent provided for In the current Memorandum of Understanding
between the County and Western Council of Engineers. No provision contained In this Resolution
shall be construed to make a salary step adjustment for an employee mandatory on the County.
16.Other Provisions-
The
rovision .The provisions of Resolution 83/1 and the Memorandum of Understanding between the County and
Western Council of Engineers are applicable except those provisions which have been modified by
this resolution or those provisions which hereinafter may be modified by other resolutions.
Wrilginal-Human Resources' Attention:Larry Fugazi I hereby certify that this Is a true and correct copy of
an action taken and entered on the minutes of the
County Administrator-Tony Enea Board of Supervisors on the date shown.
Human Resources -Eileen Bitten ATTESTED: Mar&h 23, 1999
Labor Relations-Kathy Ito PHIL BATCHELOR,Clerk of the Board
Public Works-Karen Eckersen of Supe ' rs and County Administrator
Auditor-Controller-Payroll
7 J/2')7 4Zj�"V"a
By ,Deputy
RESOI.Lt`riw qo. 99/130