HomeMy WebLinkAboutRESOLUTIONS - 01011998 - 1998-381 BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
as the BOARD OF DIRECTORS, CANYON LAKES GEOLOGIC HAZARD ABATEMENT
DISTRICT
Adopted this Resolution on July 14, 1998 by the
following vote:
AYES: Supervisors Uilkema, Gerber, DeSaulnier, Canciamilla, and Rogers
NOES: None
ABSENT: None
ABSTAIN: None
SUBJECT:
Amend Resolution No. 86/406 to Revise General )
Manager's Authority for Awarding of Contracts ) RESOLUTION 98/ 381
for Canyon Lakes GHAD Repair, Maintenance, and )
Improvement Projects and for Professional and )
Support Services )
The Board of Directors of the Canyon Lakes Geologic Hazard
Abatement District RESOLVES that:
On April 1, 1998,the Board of Directors retained William R. Gray
and Company, effective April 1, 1998,to serve as General Manager of the GHAD
following the untimely death of the former General Manager, Richard Nystrom.
William R Gray and Company has reviewed current status and scope of work of
various CHAD consultants,vendors and suppliers.
Board Resolution No. 86/406, approved by the Board of Directors
of the Canyon Lakes Geologic Hazard Abatement District(CHAD)on June 24,
1986, established Procedures for Awarding Contracts for Canyon Lakes CHAD
ReRair, Maintenance and Improvement Projects and for Professional and Support
Services. The procedures established by Resolution No. 86/406,which have not
been changed for twelve years,require the General Manager to secure prior
approval of the District Board of Directors prior to executing contracts for repair,
maintenance, or improvement projects with a value in excess of$20,040. Prior
Board approval is also required for contracts for geotechnical and/or soils
engineering services with a value in excess of$5,400. The General Manager is
allowed to negotiate contracts for professional or support services(other than for
geotechnical and/or soils engineering services)provided such contracts are within
the District's budgetary limits.
Resolution No. 98/_331
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Given the number of large landslides and slip-outs that occurred
within the boundaries of the Canyon Lakes GI-IAD this past year,the District
anticipates the need for a number contracts for repair,maintenance and
improvement projects in the$20,000 to $50,000 range. In addition,District
anticipates the need to retain a number of specialized geotechnical and/or soils
engineering consultants to assist with evaluation and/or design of repair contracts.
The relatively low contract approval thresholds established under resolution No.
$6/406 will require the General Manager to present most proposed construction
and professional services contracts to the Board of Directors for approval. This
requirement is likely to slow the District's ability to complete the necessary
repairs and/or improvements.
Over the years, contract approval thresholds related to work
completed by the Contra Costa County Public Works Department have been
raised to levels higher than those established by Resolution No. 86/406.
Changing the General Manager's contract approval thresholds to levels consistent
with those in effect for the Public Works Department will improve the District's
ability to respond to and repair landslides and slip-outs.
NOW,THEREFORE,THE BOARD OF DIRECTORS
HEREBY RESOLVES, FINDS, CERTIFIES AND ORDERS AS
FOLLOWS:
1. Section I.A.3 (Projects with Defined Scope of Work)of Resolution No.
86/406 is amended to read:
"3. Prior approval by the District Board of Directors shall be required for
the execution of all contracts with a value in excess of$50,000."
2. Section I.B.4 (Projects with Undefined Scope of work)of Resolution No.
86/406 is amended to read:
"4. Prior approval by the District Board of Directors shall be required for
the execution of all contracts with a value in excess of$50,000."
3. The second paragraph of Section I.0 (Failure to Receive Bids)of
Resolution No. 861406 is amended to read:
'In the event of a negotiated contract,prior approval by the District Board
of Directors shall be required for the execution of the contract if the total
value is in excess of$50,000."
4. Section I.D(Exceptions to Standard Contract Bidding and Award
Procedures) of Resolution No. 86/406 is amended to read:
"1. Contracts less than$25.000-the General Manager may accomplish by
negotiation or,at the General Manager's discretion,by competitive
bidding, improvement contracts with a value of$25,000 or less,provided
such contracts are within the District's budgetary limits."
Resolution No. 98/ 381
2
112. Emergencies - standard contract bidding and award procedures shall
not apply where the project is necessary, in the reasonable judgment of the
General Manager,to prevent or mitigate an emergency. Emergency
contracts with a value in excess of$50,000 shall be ratified by the District
Board of Directors."
'For the purpose of these procedures only,the term `emergency' shall
include,but not be limited to, conditions or situations actively causing
severe damage to valuable property or conditions or situations highly
likely to cause such damage or personal injury unless cleanup or
mitigation measures are taken immediately."
5. Section II.A(Contracts for Geotechnical/Soils Engineering Consulting
Services)of Resolution No. 86/406 is amended to read:
"The General Manager may accomplish by negotiating or, at the General
Manager's discretion,by Requests for Proposals, contracts for
geotechnical/soils engineering services. Prior approval of the District
Board of Directors shall be required for all such contracts with a value in
excess of$25,000."
6. Section II.B (Contracts for Other Professional and Support Services) of
Resolution No. 98/406 is amended to read:
"The General Manager may accomplish by negotiation or, at the General
Manager's discretion, by Requests for Proposals, contracts for other
professional services(e.g., legal, accounting, insurance)and for support
services (e.g., office space, office equipment, office staff and vehicles).
Prior approval of the District Board of Directors shall be required for all
such contracts with a value in excess of$25,000. Prior review and written
approval of the County Counsel is required before any legal services
agreement may be entered for any Board of Supervisors' governed
geologic hazard abatement district by the General Manager."
7. Except as amended by this Resolution, all provisions of Resolutions Nos. 86/370
(as amended) and 86/406 shall remain in full force and effect.
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Cc: Auditor f hereby certify that this is a true and correct
PWA000tmting' copy of an action taken and entered on the
!'W A
minutes of the Board of Supervisors on the
date shown.
ATTESTED: 1
PHIL BATCH LO Clerk of the Board
of Supervisors and C1-0 ou ty Administrator
By W..�.,�_�.�. - � lr� �� -- Deputy
Resolution No. 98/ 381
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