HomeMy WebLinkAboutRESOLUTIONS - 01011998 - 1998-329 BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
as the BOARD OF DIRECTORS,BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT
Adopted this Resolution on June 23, 1998 by the following vote:
AYES: Supervisors Uilkema, Gerber, DeSaulnier, Canciamill.a, Rogers
NOES: None
ABSENT: None
ABSTAIN: None
SUBJECT:
Amend Resolution No. 86/370 to Revise General }
Manager's Authority for Awarding of Contracts }
for Blackhawk GHAD Repair, Maintenance, and } RESOLUTION NO. 98/329
Improvement Projects and for Professional and )
Support Services )
The Board of Directors of the Blackhawk Geological Hazard Abatement
District RESOLVES that:
On April 1, 1998,the Board of Directors retained William R. Gray and Company,
effective April 1, 1998,to serve as General Manager of the GHAD following the untimely death
of the former General Manager, Richard Nystrom. William R. Gray and Company has reviewed
current status and scope of work of various GHAD consultants, vendors and suppliers.
Board Resolution No. 86/370, approved by the Board of Directors of the
Blackhawk Geologic Hazard Abatement District(GHAD)on June 24, 1986,established
Procedures for Awarding Contracts for Blackhawk GHAD Repair.Maintenance and
Improvement Projects and for Professional and Support Services. The procedures established by
Resolution No. 86/370, which have not been changed for twelve years,require the General
Manager to secure prior approval of the District Board of Directors prior to executing contracts
for repair,maintenance, or improvement projects with a value in excess of$20,000. Prior Board
approval is also required for contracts for geotechnical and/or soils engineering services with a
value in excess of$5,000. The General Manager is allowed to negotiate contracts for
professional or support services(other than for geotechnical and/or soils engineering services)
provided such contracts are within the District's budgetary limits.
Given the number of large landslides and slip-outs that occurred within the
boundaries of the Blackhawk GHAD this past year,the District anticipates the need for a number
of contracts for repair,maintenance and improvement projects in the $20,000 to $50,000 range.
In addition, District anticipates the need to retain a number of specialized geotechnical and/or
soils engineering consultants to assist with evaluation and/or design of repair contracts. The
low contract approval thresholds established under Resolution No. 86/370 will require the
General Manager to present most proposed construction and professional services contracts to
the Board of Directors for approval. This requirement is likely to slow the District's ability to
complete the necessary repairs and/or improvements.
Over the years, contract approval thresholds related to work completed by the
Contra Costa County Public Works Department have been raised to levels higher than those
established by Resolution No. 86/370. Changing the General Manager's contract approval
thresholds to levels consistent with those in effect for the Public Works Department will improve
the District's ability to respond to and repair landslides and slip-outs.
NOW, THEREFORE, THE BOARD OF DIRECTORS HEREBY RESOLVES,FINDS,
CERTIFIES AND ORDERS AS FOLLOWS:
I. Section I.A.3 (Projects with Defined Scope of Work)of Resolution No. 86/370 is
amended to read:
"3. Prior approval by the District Board of Directors shall be required for the
execution of all contracts with a value in excess of$50,000."
2. Section I.B.4 (Projects with Undefined Scope of Work) of Resolution No. 86/370 is
amended to read:
"4. Prior approval by the District Board of Directors shall be required for the
execution of all contracts with a value in excess of$50,000.'°
3. Section I.D. (Exceptions to Standard Contract Bidding and Award Procedures) of
Resolution No. 86/370 is amended to read:
"I. Contracts less than$25.000—the General Manager may accomplish by
negotiation or, at the General Manager's discretion,by competitive bidding,
improvement contracts with a value of$25,000 or less,provided such contracts
are within the District's budgetary limits."
"2. Emergencies—standard contract bidding and award procedures shall not
apply where the project is necessary,in the reasonable judgment of the General
Manager,to prevent or mitigate an emergency. Emergency contracts with a value
in excess of$50,000 shall be ratified by the District Board of Directors."
"For the purpose of these procedures only,the term `emergency' shall include,but
not be limited to, conditions or situations actively causing severe damage to
valuable property or conditions or situations highly likely to cause such damage
or personal injury unless cleanup or mitigation measures are taken immediately."
Resolution No. 98/329
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4. Section ILA(Contracts for Geotechnical/Soils Engineering Consulting Services) of
Resolution No. 86/370 is amended to read:
"The General Manager may accomplish by negotiating or, at the General
Manager's discretion, by Requests for Proposals,contracts for geotechnical/soils
engineering services. Prior approval of the District Board of Directors shall be
required for all such contracts with a value in excess of$25,000."
5. Section II.B (Contracts for Other Professional and Support Services) of Resolution No.
86/370 is amended to read:
"The General Manager may accomplish by negotiation, at the General Manager's
discretion, by Requests for Proposals, contracts for other professional services
(e.g., legal, accounting, insurance) and for support services (e.g., office space,
office equipment, office staff and vehicles). Prior approval of the District Board
of Directors shall be required for all such contracts with a value in excess of
$25,000."
6. Except as amended by this Resolution, all provisions of Resolution No. 86/370 shall
remain in full force and effect.
I hereby certify that this is a true and correct
SECS copy of an action taken and entered on the
G: \s,digt\Bo..dorda,\Blacd,aWkGHAMcontr.aAud,.doc minutes of the Board of Supervisors on the
Cc: AuditorContmilcr date shown. �() 2 ����
County Counsel
PW Accounting ATTESTED:
W.R.Gray 6tCo.,lnc. PHIL BATCHELOR. Cierk Cf the Board
of Supervisors and County Administrator
By .�,, f `J i A Deputy
Resolution No. 98/ 329
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