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HomeMy WebLinkAboutRESOLUTIONS - 01011997 - 1997-226 a THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY,CALIFORNIA Adopted this Resolution on May 6, 1997 by the following vote: AYES: Supervisors Rogers, Uilkema, Gerber, Caneiamilla, DeSaulnier NOES: None ABSENT: None ABSTAIN: None RESOLUTION NO.: 97/226 SUBJECT: Resolution of intention to order improvements to continue park, trail, and recreational facilities and services within Zone 38 (Rodeo) of Countywide Landscaping and Lighting Assessment District 1979-3 (LL-2). The Board of Supervisors of Contra Costa County resolves: 1. The Board of Supervisors intends to levy and collect assessments within Zone 38 (Rodeo)of Countywide Landscaping and Lighting Assessment District 1979-3 (LL-2) during the fiscal year 1997-98. The area of land to be assessed is located in the unincorporated area of Rodeo, Contra Costa County. 2. The improvements to be made in Zone 38 are generally described as follows: operation, maintenance and development of various park, trail, and recreational facilities and services in Rodeo,including Lefty Gomez Recreation Complex, Rodeo Creek Trail, Gateway Entry beautification and Parker Avenue street trees. 3. In accordance with this Board's Resolution directing the filing of an annual engineer's report, J. Michael Walford, Engineer of Work, has filed with the Clerk of the Board the engineer's's report required by the Landscaping and Lighting Act of 1972 and Section 4 of Article XIII D of the California Constitution. All interested persons are referred to that report for a full and detailed description of the improvements, the boundaries of the zone, and the proposed assessments upon assessable lots and parcels of land within the zone. 4. On July 8, 1997, at 11:15 a.m.,the Board of Supervisors will conduct a public hearing at which the Board will consider the levy of the proposed annual assessments, all oral statements and all written protests made or filed by any interested persons, and the tabulation of the ballots. The hearing will be held in the Board of Supervisor's Chambers, located in Room 107 of the County Administration Building, 651 Pine Street,Martinez, California. 5. The Clerk of the Board is authorized and directed to give the notice of hearing required by the Landscaping and Lighting Act of 1972 (Streets and Highways Code Sections 22552, 22553 and 22626; Government Code Section 6061). 6. The Engineer of Work(J. Michael Walford,Director of Public Works) is directed to cause to be mailed to property owners the notices and ballots required by Section 4 of Article XI.1I D of the California Constitution. IHEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. ATTESTED:PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR May 6, 1997 BY EPUTY aVF XlWw e%0g1*05.4 Wo&(ES) arptt Skip Eppaly(313.2233} an Puw Wake ccmty Cmnw C9'Atrtlar Audkw,Cm*oUa Aneum TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: MAY 6, 1997 SUBJECT: ADOPT RESOLUTIONS DIRECTING FILING OF THE ENGINEER'S REPORT, SETTING PUBLIC HEARING, AND DIRECTING MAILING OF BALLOTS TO PROPERTY OWNERS TO CONSIDER CONTINUATION OF LANDSCAPE ASSESSMENTS IN ZONE 38, RODEO AREA . Spedific MMUWISI or on grow on 1. Recommended Action: 1. ACCEPT the following report on the history of improvements and services provided by landscaping assessments and the impact of the ballot results on the landscape program in the community of Rodeo. 2. ADOPT the Resolution directing filing of the Engineer's Report for continuation of landscape assessments in Zone 38 (Rodeo)of the Countywide Landscaping and Lighting Assessment District 1979-3 (LL-2); 3. ADOPT the Resolution setting the hearing date on the continuation of existing landscaping assessments in the Rodeo area for Tuesday, July 8, 1997, at 11:15 a.m, in Room 107 of the Board of Supervisor's Chambers, 651 Pine Street, Martinez, California as the time and place for a public hearing to consider oral and written objections or Comments concerning Rodeo landscape assessments,to tabulate the ballot results, and to determine if the landscape assessments will continue to be assessed in the community of Rodeo; 4. APPROVE the attached mail-in ballot and ballot procedure to be mailed to property owners in the community of Rodeo; 5. DIRECT the Public Works Director to cause ballots to be mailed to owners of identified parcels within the existing Rodeo landscape district; 6. DIRECT the Clerk of the Board of Supervisors to complete the require ublication in accordance with Section 6061 of the Government Code. Continued on attachment: _.X yes SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON: APPROVED AS RECOMMENDED OTHER VOTE,OF SUPERVISORS ✓✓ UNANIMOUS (ABSENT S: NOES: ABSENT: ABSTAIN: . drp.cs 1 Mr�bf►osA�that*de fs s flus and oorreat of g:lEnpsvc\spDisttBol ftoddeo5-B.ta , • + won ME a �y ip ` '�• �oaa or Contact: skip EPPehy {510) t3-2253 rrss� Orig.Div.: PW{special plstrj cc: Auditor-Controller Accountin Eiectlons 5ept . CAO w Assessor CDD County Counsel Adopt the Resolution accepting t► Engineer's Report and setting the .wring and authorize the Public Works Director to coordinate mailing ballots to property owners to consider continuation of landscape assessments in the Rodeo area . May 6, 1997 Page 2 IL Financial Impact: There will be no financial impact on the County General Fund. Ill. Reasons for Recommendations and Back+around: On February 25, 1997 the Board of Supervisors considered a report from the Public Works Department on Proposition 218 and it's impacts on the Special District services the County Public Works Department provides to the citizens and the communities in the County. On April 15, 1997, the Board authorized a mail-in ballot for the community of Rodeo to vote on park landscaping assessments impacted by Proposition 218. Proposition 218 requires that all assessments be supported by a detailed engineer's report. A copy of the Engineer's Report for Rodeo assessments is attached. The following is a listing of improvements and services provided by the landscaping assessments in the community of Rodeo and the impact of the balloting results on the landscape program. COUNTYWIDE LANDSCAPE ASSESSMENT DISTRICT, ZONE 38 (Rodeo) HISTORY In the early 1980's the unincorporated community of Rodeo concluded that to attain their recreational goals they would need a stronger, more recognizable voice, so they set out to establish a County Service Area. A County Service Area (CSA) is a mechanism which permits counties to furnish unincorporated areas a wide variety of municipal-type services such as sewers, street lights, police protection, pest control and local park, recreation or parkway facilities and services. In many instances a CSA can issue bonds to pay for improvements. In Rodeo, however, the CSA has never issued a revenue bond. The ongoing maintenance activities and part of the capital improvement projects has been funded by the Countywide Landscape Assessment District Zone 38 (LL-2, Zone 38). In 1988, the community submitted numerous petitions and letters to the Board of Supervisors to establish a CSA. The Board of Supervisors and the Local Agency Formation Commission approved establishment of County Service Area R-10 for the express purpose of providing park and recreation facilities and services for the community of Rodeo. In conjunction with formation of County Service Area R-10, the Board of Supervisors also established a Citizens Advisory Committee to advise the Board on matters affecting parks and recreation in the Rodeo area. The Board solicited applications for Citizens Advisory Committee members and in June 1988 the Board of Supervisors appointed the first seven member Citizens Advisory Committee for County Service Area R-10. In March of 1989, the newly appointed Citizens Advisory committee conducted a survey to ascertain the community's recreational priorities. The community's top three priorities were to make improvements to: 1) the waterfront, 2) the Rodeo Creek corridor, and 3) the Lefty Gomez Sallfield Complex. The goal was clear, but it would take money to develop the desired improvements and a continuous source of revenue to maintain the proposed recreational improvements. In 1991, at the request of the community, the Board of Supervisors created a Landscaping and Lighting Assessment District (LL-2) Zone 38, Rodeo, The Landscaping and Lighting Act of 1972 permits the installation, maintenance, and servicing of public landscaping and lighting through annual special assessments levied on the property benefitting from the improvement. The 1972 Act also allows assessment revenue to be used to acquire land for park, recreational or open-space purposes. It is through this Act that the Landscaping and Lighting Assessment District, Zone 38 was formed in Rodeo and in many other communities throughout the state of California. CITIZENS ADVISORY COMMITTEE FOR COUNTY SERVICE AREA R-10 The Citizens Advisory Committee meetings are held at 7:00 p.m. on the 3rd Tuesday of each month at the Lefty Gomez Recreation Building, 470 Parker Avenue, Rodeo. For more information, contact the Recreation Center at 799-7592. Adopt,the Resolution accepting .j Engineer's Report and setting the :-:raring and authorize the Public Works Director to coordinate mailing ballots to property owners to consider continuation of landscape assessments in the Rodeo area . May 6, 1997 Page 3 PARK DEVELOPMENT ACTIVITIES Lefty Gomez Recreation Complex, Lease Agreement For many years the John Swett School District had provided recreation programs for the community. Over the years, however, the District had experienced repeated budget reductions and eventually had to eliminate all of its involvement in public recreation programs. In 1993 the School District decided that they could no longer afford to maintain the Lefty Gomez Ballfield Complex and began to explore various options, including selling the 11-acre parcel to a developer. With maintenance funds available through LL-2, Zone 38, the Citizens Advisory Committee approached the District with a proposal to provide recreation programs at the Lefty Gomez Ballfield Complex, as well as ongoing mainte- nance. Cognizant of the need for a local recreation program, yet strapped financially, the District welcomed the Citizens Advisory Committee's proposal. In January of 1995, a 50-year agreement was executed between John Swett School District and Contra Costa County (on behalf of the Citizens Advisory Committee for County Service Area R-10) for the provision of community recreational programs and the ongoing mainte- nance and operation of the Lefty Gomez Recreation Complex. Lefty Gomez Recreation Complex. Master Plan In a quote from the Lefty Gomez Master Plan, "It is unclear exactly when a track farm at Fourth and Parker Avenue became a sandlot ballfield. However, baseball had already established itself as a tradition on 'Garretson Field' by the time Lefty Gomez played there in the early 1920'x." In the 1920's and 1930's, Lefty Gomez was one of baseball's most dominant pitchers and is honored in the Baseball Hall of Fame. Lefty Gomez died in 1989. During that same year residents received approval from John Swett School District to rename this facility in honer of this Rodeo born legend. In 1991 the State of California, Historical Resources Commission, designated Lefty Gomez Field as a "Point of Historical Interest". At that time Lefty Gomez Field was only the ninth Point of Historical Interest in Contra Costa County. Lefty Gomez Recreation Complex has been used for baseball and softball by generations of Rodeoans since the 1920's, but by the 1990's many of the systems, such as the sprinkler system and ballfield lights, had become unreliable and repairs were becoming frequent and very expensive. A few months after the Lease Agreement was signed with John Swett School District, the Citizens Advisory Committee decided that a comprehensive plan was needed to address the vast number of repair needs. In March of 1995, various consultants were interviewed and Kim Vogley Associates of Brentwood, California was hired to develop and facilitate the master plan process with the community. The master plan process solicited the community's involvement and input. The Master Plan, adopted in December of 1995, calls for a total refurbishment of this historic facility. It is anticipated that the implementation of this 1.5 million dollar project will be phased over a number of years and will proceed within the next five years. The total cost of the Master Plan was $33,500 and was paid for with LL-2, Zone 38 funds. Rodeo Creek Trail Project By 1994, the Citizens Advisory Committee had accumulated enough funds from Park Dedication fees (developer fees), East Bay Regional Park District Local Grant Program (AA Bond) revenue, and LL-2, Zone 38 funds to hire a landscape architect to design the improvements along the Rodeo Creek. The landscape architectural firm of Site Development Consultants of Brentwood, California was charged with the task of designing a plan that would accentuate and recapture this riparian corridor, while not impeding on the Flood Control District's ability to maintain the channel for flood prevention purposes. After the architect drafted the preliminary plans, numerous community meetings were held to invite the community's input and suggestions. The plans were finalized and funds secured in 1996 and the land rights secured in 1997. The project was put out to bid in April of 1997 with construction to begin in the summer of 1997. A combination of funds will construct this almost $500,000 trail project. Contra Costa County Public Works Department staff has secured over$300,000 in grant funds from the following sources: The Trust for Public Lands ($25,000), CalTrans Environmental Enhancement and Mitigation Program ($166,466), and the State of California Parks & Recreation Department, Adopt the Resoiutidn accepting ft engineer's Report and setting the ' firing and authorize the Public `Works Director to coordinate mailing ballots to property owners to consider continuation of landscape assessments in the Rodeo area . May 6, 1997 Page 4 funded through the National Recreational Trails Act Program ($129,082). The balance of the construction funds will be derived from a combination of Park Dedication Fees (developer fees) and the East Bay Regional Parks AA Bond Measure funds. In addition, the first 2 years of maintenance will be paid for through the CalTrans grant. Thereafter, the ongoing maintenance of the trail will be funded through LL-2, Zone 38 revenues. The staff` time to apply for and administer the grants are also funded with LL-2, Zone 38 funds. !DRANTSMANSHIP ACTIVITIES In the past 2 years, Contra Costa County Public Works staff has been successful in securing $460,857 in grant funds for recreational activities and capital improvement projects for the Rodeo community. The LL-2, Zone 38 funds pay for the staff time to compile, submit and administer these grant applications. The following is a list of the grants secured: • $281,575State Department of Transportation, Environmental Enhancement and Mitigation Grant for construction of the Rodeo Creek Trail and 2 years maintenance, Tree Planting Program at Lefty Gomez Complex, Downtown Beautification Tree Planting Project, and the Adopt-A-Tree Residential Beautification Program. • $129,082State Department of Parks& Recreation, National Trail Act Grant for construction of the Rodeo Creek Trail. • $10,000 Rodeo Municipal Advisory Council Grant to hire a part-time recreation director. • $15,000 Community Development Block Grant Program to refurbish the playground structure at Lefty Gomez Ballfield Complex. • $25,000 The Trust for Public Lands for design of the Rodeo Creek Trail Project. PARK MAINTENANCE Funding for the ongoing grounds maintenance in Rodeo in derived from the Countywide Landscape Assessment District, Zone 38. The grounds maintenance activities in Rodeo consist of; maintenance of the turf, trees, shrubs, irrigation system and litter removal at Lefty Gomez Ballfield Complex, bi-annual trimming and pruning of the street trees along Parker Avenue, maintenance of the trees, shrubs, irrigation system and litter removal at the Gateway Entry sign area and the future maintenance of the trees, shrubs, grasses irrigation system, trail surface and litter removal along the Rodeo Creek Trail. SI NIFICANCE OF PROPOSITION 218 AND ITS IMPACT ON RODEO In November 1996 Proposition 218, known as the Right to Vote on Taxes Initiative, was passed into law by California voters. The passage of this proposition changes how benefit assessment districts, such as the Countywide Landscape Assessment District Zone 38 in Rodeo, are administered. As a result, in July 1997 property owners in Rodeo, via a mail-in ballot, will have the opportunity to decide whether or not to retain LL-2, Zone 38 assessments. If the voters decide against retaining the LL-2, Zone 38 assessments, the following is a list of the probable, long term outcome. Staff would work with the Citizens Advisory Committee to prioritize the expenditure of any reserve funds in the Zone 38 account. Staff would also work with the Citizens Advisory Committee to identify other sources of revenue and/or other community groups/organizations who may have the ability to assist with the continuance of these activities. However, if no other funding sources are found and the reserve funds are exhausted, the following would occur. Left Gomez Recreation Comolex Once the facility can no longer be maintained per John Swett School District standards, as outlined in the Lease Agreement, the County would have to terminate the lease and return the maintenance and operation of the facility to John Swett School District. Adopt the Resolution accepting , _> Engineer's Report and setting the ,wring and authorize the Public Works Director to coordinate mailing ballots to property owners to consider continuation of landscape assessments in the Rodeo area . May 6, 1997 Page 5 Rodeo Creek Trail When the maintenance funds run out, the trail would be closed due to liability concerns. The Lease Agreement between the Flood Control District and Contra Costa County would have to be terminated. Gateway Entry Beautification The grounds maintenance at this site would be terminated once funding was unavailable. Parker Avenue Street Trees The bi-annual trimming would cease once funding was unavailable. COUNTYWIDE LANDSCAPE/LIGHTING ASSESSMENT DISTRICT, ZONE 36 (RODEO) PARK & RECREATION ACTIVITIES FAST, PRESENT& FUTURE This table illustrates the past, present and future uses of the Landscaping/Lighting Assessment District, Zone 38 revenue YEAR ACVIT"Y COST Lefty Gomez Recreation 1995 Master Plan $33,500 Complex Rodeo Creek Trail 1994-1997 Master Plan & Bid Documents $62,000 ($37,000 from LL-2 funds) Lefty Gomez Recreation 1996 Hillside Slide Damage $1,300 Complex Lefty Gomez Recreation 1997 Playground Structure Renova- $36,000 Complex tion ($21,000 from LL-2 funds) Lefty Gomez Recreation FY 97196 Ballfield Light Renovation $35,000 Complex ($20,000 from LL-2 funds) Gateway Entry Beautifica- Ongoing Grounds Maintenance $4,500 annually tion Lefty Gomez Rec. Com- Ongoing Grounds Maintenance $25,000 annually plex Lefty Gomez Rec. Com- Ongoing Operational Costs; Utilities, In- $11,000 annually plex surance, Alarm System Parker Ave. Street Trees Bi-annually Trim and Prune Trees $5,600 per occur- rence Rodeo Creek Trail Ongoing begin- Trail Maintenance $10,000/year ning in 1999 (estimated, funded with LL-2 funds) Adopt the Resolution accepting t Engineer`s Report and setting the firing and authorize the Public Works Director to coordinate mailing ballots to property owners to consider continuation of landscape assessments in the Rodeo area . May 6, 1997 Page 6 Countywide Landscape Assessment District, Zone 38 (Rodeo) BUDGET COMPARISON The budget comparison below reflects the operation of parks and recreation in Rodeo. Recreation program expenses and revenues such as instructor fees, operation of the adult softball program„ maintenance of the Recreation Center Building and payroll for the program manager are a part of the CSA R-10 budget generated by annual grants and facility usage fees. The LL-2, Zone 38 Assessment District revenues can only be spent on specific items as outlined in the Landscaping and Lighting Act of 1972 such as: parks and facility maintenance, utilities, ballfield light replacement, and tree trimming. The separation of these two budgets avoids co-mingling of funds. Continuation of Assessments Elimination of Assessments F CAt.Y> 1#.41i86/i66 ll �, :done 3A GSA it t0 1 ISG1J1 . !)A��'I'191�$ Zcsn 49 :4::. > 'CSA R•10* REVENUE REVENUE League Fees&Program Fees 11,700 League Fees and Program Fees *' Facility Rents 3,500 Facility Rents •` Rodeo Municipal Advisory Council Grant 10,000 Rodeo Municipal Advisory Council 10,000 Grant LL-2 Assessments FY 47 81,700 LL-2 Assessments,Zone 38 0 TOTAL NET R 1tENUE 381�TDA # i,itOD Tt�rAl.NE f I1tEV1~NUE 50 $10,000 tluu 8067) (prolaetad thru S1f6�j PROJECTED EXPENSES(Thru 8130197) PROJECTED EXPENSES (Thru 8130/99) Utilities 9,500 200 Utilities 0 (PG&E$3,545/EBMUD$5,868) Grounds Maintenance 24,400 0 Grounds Maintenance 0 Administration(County) 7,000 1,700 Administration 0 Employee Salaries&Benefits 11,300 Employee Salary&Benefits ` 10,000 Park Acquisition Fees&Services 5,000 0 Park Acquisition Fan&Services ` 0 (Real properrty&.Counsel) Office Supplies 0 1,500 Office Supplies 0 Recreational Supplies 2,400 Recreational Supplies * 0 Insurance 300 600 Insurance 0 Building Occupancy 900 0 Building Occupancy * 0 Umpires 5,200 Umpires 0 Alarm System 400 Alarm System 0 Janitorial Services&Supplies 2,300 Janitorial Services&Supplies * 0 Collection Fee 2,200 0 Collection Fee 0 0 (County Audkor/Controller) (County Auditor/Controller) Capital Improvement Fund 32,000 0 Capital Improvement Fund 0 0 O'iALRiJirED EP`E�ISE 3>R1:�oa #26,20 DOTAL PROJEGT7 EXsEEI - wo0000 (thru t111ir7 *The community will have to decide where to allocate any carryover funds. `•League feess and facility rents may reduce to'a'if facilities close due to lack of maintenance funds. IV. Consequences of Negative Action: If the Board of Supervisors does not adopt the Engineer's Report, the mail-in ballot process for property owners to vote on continuation of landscaping assessments would be delayed and the County would not be able to collect assessments after July 1, 1997.