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HomeMy WebLinkAboutRESOLUTIONS - 01011997 - 1997-174 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on _ Apri i B, 1997 , by the following vote: AYES: SUPERVISORS ROGERS, UiLKEMA, GERBER, GANCIAMILLA and DeSAULNIER NOES: NONE ABSENT: NONE ABSTAIN: NONE RESOLUTION NO. 971174 SUBJECT: SCHEDULE OF FINES AND CHARGES FOR CONTRA COSTA COUNTY LIBRARY WHEREAS, the Contra Costa County Librarian has submitted a recommendation to amend the schedule of itemized fines and charges to include new fees for,books-by-mail, computer printouts from library databases and CD-ROM products and for the elimination of processing fees on lost unaccessioned items such as magazines and paperback books, and for the elimination of the fee charged for reserves, and WHEREAS, this resolution is intended to supersede Resolutions 87/260, 92/559 and 93/739, NOW THEREFORE, IT IS BY THE BOAR© RESOLVED that an amended schedule of fines and charges is established effective May 8, 1997, as contained in Attachment 1 of this Resolution, and that this Resolution supersedes Resolutions 87/260, 92/559 and 93/739. 1 hereby certify that this is a true and correct copy of the action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED_ April L 1997 PHIL BATCHELOR, Clerk of the Board rvisors and Count, Admi ' ra or By Originating Department: Library cc: County Administrator County Auditor Resolution No. 97/174 oAbos\nureso.doc CONTRA COSTA COUNTY LIBRARY SCHEDULE OF FINES & CHARGES ]6;R CTWE TYPE OF MATERIAL DAILY I f4A)XPvR IVI FINE REPLACEMENT' PROCESSING FINE PER ITEM CHARGE FEE ADULT Adult&YA Accessioned Material(Fie, $.20 $5.00 per item or Item price or $5.00 Non-Fic,CD's,Records,Cassettes cost if less. $25.00 Adult&'YA Unaccessioned Material $.20 $2.00 per item or $5.00 (Pbks,Mags,Paths) cost if less CHILDREN J Accessioned Material $.10 $1.00 per item or Item price or $5.00 (J Fie&Non-Fie,CDs,Cassettes) cost if less $15.00 J Unaccessioned Material $.10 $1.00 per item or $3.00 (J Pbks,Mags,Pants,Pictures) cost ifless MISCELLANEOUS Videos $1.00 $5.00 per item Item price or $5.00 $25.00 BiFokal Kits $1.00 $5.00 per item Replacement Cost $5.00 Equipment(Projectors,Cassette Player, $1.00 $5.00 per item Replacement Cost $5.00 Engravers,etc.) CD ROM Products $1.00 $5.00 per item item Price or $5.00 $25.00 Other Charges Major Damage $5.00 or Replacement Cost Fax to Patron; Minor Ramage $1.00 First Page $3.00 Photocopies $.15 per page Each Additional Page $.25 Computer Printout $.10 per page Books by Mail $3.00-$5.00 Lost Card-Adult $1.00 Non-refundable Meeting Room Fee; Lost Card-Child $.50 Small Room $10.00/hour Request Fee S.25 Large Room $40.00/hour Census Microfilm Request $.50 Interlibrary Loan•$5.00 nonrefundable processing fee+pass through any charges from lending library to patron Processing fees charged on lost items are non-refundable if the item is later found and returned q;lp crsona1kjprideauWeesch.doc CONTRA COSTA COUNTY LIBRARY BACKGROUND INFORMATION FOR PROPOSED CHANGES TO FINES AND FEES SCHEDULE A r._ NEW FEES: 1.BOOKS BY MAIL-5&00 to 55.00 per Item. � This charge is wommended as part of the implementation of a new optional service which wID enable the library to avail requested library materials dlroctly to a patron's home for a fee. The information technology system used by the library allows patrons to place their own requests for materials included in the catalog ether by utilizing a PC in the library or by dialh*up via modem and PC the computerized catalog of materials from hone or business. Currently patrons mut come in and pick up the requested material upon receipt of a notice sent to their address. Ia�l 'on of this thew service will save the patron the time driving to and from the h` wy to pick up the item as well as increase the availability of receipt of materials for patrons unable to come to the library dural the limited opening hours. Charges are based upon an estimate of the average coat for postage tend handling. Revenue generation is unkw". 2.COMPUTER PRINTOUTS•ten(10)cents per copy. This charge is z e commended to offset costs of printers and supplies attached to library Pes for printing from full tears databases and the Internet. Patrons will be able to print at no charge information from the h`brary catalog grid index and abstract information torn databases. The charges fen°fluff text and pt'intiog followa the policy of charging for photocopies from hard copies of the same materials. It is estimated that the charges will provide sufficient funds to cover the cost of supplies and to help offset the cost of printer maintenance and/or replacement as needed. &OVERDUE CD-ROM PRODUCTS-$1.00 per day per Item. This charge is recommended in order to bring circulation of a new format ofmatesrials in compliance with the overall library overdue fine schedule The library has begun circulating CD-ROM products. The recormrsended fine of one dollar ($1.00)per day is consistent with the daily overdue charge for videos and equipment, It is intended to encourage the patron to return these items to the library when due so that other patrons nay have access to thein. It is not estimated that this charge will generate significant revenue. DROPPED FEES: 1.PROCESSING FEE FOR UNACCESSIONED MATERS M•$5.00 per iter—n. The elimination of the processing fee for enracceWoned materials such as magazines and.r_ paperbacks is recommended as the sanvice for which the fee was W4 charSed is generally not performed. , When library patrons lose items they pay both the cost of the lost item and a processing The which covers the cast of database updating rgarding the lost item. The library database contains only train and information on unaccessioned item. When patrons check out unaccewoned itamt5 such ars paperbacks or maga zma the library database maintains no record of the specific item,only a record indicating that the patron has an unaccessioned item checked out. When patrons pay for a last una,"Woned item the database work is ntininral,thereby eliminating the need for a fee. "The library does not keep records of fen received for lost ulnaGcesaaned item separate from all records for lost items.The revenue generated from lost fees on u 'orad items is e5tituated by library gaff to be minimal. 2.REQUEST FEE-twemtywtive(23)cents per item. The elimination ofthe request fee is recommended as part of the impl 'on of anew process of not&A*library patrons of requested materials available for pickup. It is anticipated that in September 1997 the library will implement a new service whereby the library computer will all patrons and notify theta that requaded items can be picked up at the library. Implanzra:rrtation of this new service will actually save the library the costs of data mailers and pomp(at 32 cents per mailer). While library r+evemw will decrease who this fee is dropped, vqxxAture reductions will also be realized ofiWting the revenue 1055. o:Yxx�eiat6r.doc