HomeMy WebLinkAboutRESOLUTIONS - 02281995 - 1.105 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO:
BOARD OF COMMISSIONERS
FROM:
Richard J. Martinez,Executive Director
DATE:
February 28, 1995
SUBJECT:
ADOPT RESOLUTION APPROVING CONVENTIONAL PUBLIC HOUSING PROGRAM
BUDGET REVISION NO. 1 FOR THE FISCAL YEAR ENDING MARCH 31 1995
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No. 3737 indicating review and approval of Revision No. 1 to the Operating
Budget for LHA Owned Rental Housing Properties and ADOPT Resolution No. 3739 certifying
compliance with Section 207(A)of the Annual Contributions Contract,as recommended by the Advisory
Housing Commission.
II. FINANCIAL IMPACT:
As a result of this revision,the Operating Reserve Balance at March 31, 1995 is now estimated to
be$1,077,430,which represents 46%of the maximum allowed.
III. REASONS FOR RECOMMENDATIONBACKGROUND
The Housing Authority's 1994/95 Budget Revision NO. 1 for its conventional public housing
program is a result of the mandatory adjustments for utilities and interest income required by HUD for the
fiscal year ended March 31, 1994. An analysis of the budget revealed an overpayment of operating
subsidy for previous fiscal years occurred as a result of the calculation for utility expense. The Housing
Authority is required to return the over payment of$157,362 to HUD. The purpose of this revision is to
make the appropriate line item revision to compensate for the overpayment due HUD. The employee
benefit expense has been reduced to reflect the actual cost and will absorb this overpayment. No other line
items required revision.
On February 13, 1995 the Budget Committee of the Advisory Housing Commission met to review
the proposed 1995/95 budget revision and recommended approval to the Advisory Housing Commission.
At its Regular Meeting on February 13, 1995 the Advisory Housing Commission voted to recommend
adoption of Resolution No. 3737 indicating review and approval of Revision No. 1 to the Operating Budget
and Resolution No. 3739 certifying compliance with Section 207(A)of the Annual Contributions Contract.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect to not adopt the Resolutions No. 3737 and 3739,the
Housing Authority would not be in compliance with HUD budgeting procedures for the public housing
program.
CONTINUED ON ATTACHMENT: YES SIGNATURE '
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S) :
ACTION OF BOARD ON FEB 2 8 1 APPROVED AS RECOMMENDED ✓ OTHER
VOTE OF COMMISSIONERS
/ I HEREBY CERTIFY THAT THIS IS A
✓. UNANIMOUS (ABSENT .. ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED FEB. 2 8
PHIL BATCHELOR, CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
By , DEPUTY
j f
THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF
CONTRA COSTA
RESOLUTION NO. 3737
RESOLUTION INDICATING REVIEW AND APPROVAL
OF REVISION NO. 1 TO OPERATING BUDGET
FOR LHA OWNED RENTAL HOUSING PROPERTIES
WHEREAS, the Board of Commissioners did in fact review and approve an operating budget
for Projects CAL 11-1 thru CAL 11-6; CAL 11-8 thru CAL 11-13 and CAL 11-15 for the
fiscal year ending March 31, 1995 in its Resolution No. 3703 dated March 1, 1994;
and,
WHEREAS, said budget has been reviewed and Staff has recalculated the subsidy payments
due to the Housing Authority for the Fiscal Year ending March 31, 1995, and
prepared Budget Revision No. 1, to the Operating Budget;
NOW,THEREFORE, BE IT RESOLVED after review of said calculations and Budget Revision
No. 1, the Board of Commissioners of the Housing Authority of the County of
Contra Costa hereby approves said revision and finds:
(1) That the proposed expenditures are necessary in the efficient
and economical operation of housing for the purpose of serving
low-income families;
(2) That the financial plan is reasonable in that it is prepared in
accordance with Performance Funding, and
(3) That no PHA employee reflected in the Operating Budget is serving
in a variety of positions which will exceed 100%allocation of his/her
time, as required in Paragraph 2-6 of Exhibit 2-7 of the Financial
Management Handbook, 7475.1, REV.
(4) That all proposed rental charges and expenditures will be consistent
with provisions of law and the Annual Contributions Contract.
ADOPTED ON February 28, 1995 by the following vote of the Commissioners:
AYES: Coiwgssi6ncrs Rogers, Smith, DeSaulnier, Torlakson, Bishop
NOES: None
ABSENT: None
ABSTAIN: None
THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF
CONTRA COSTA
RESOLUTION NO. 3739
RESOLUTION CERTIFYING COMPLIANCE
WITH SECTION (207A) OF
ANNUAL CONTRIBUTIONS CONTRACT
WHEREAS, Section 207(A) of the Annual Contributions Contract, Part II,Terms and Conditions
requires Re-examination of Income of Families in Occupancy; and,
WHEREAS, the Policy and Procedure Manual, 9.0, as adopted by the Board of
Commissioners of the Housing Authority of the County of Contra Costa contains
the same Terms and Conditions as above Section of the ACC:
NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioner certifies that it is in
compliance with the requirements that the Housing Authority will "At least
once a year examine the incomes of families living in the projects: Provided
that the length of time between the admission of a family subject to yearly
examination and the first re-examination of such family may be extended to
not more than 18 months if necessary to fit a re-examination schedule
established by the Local Authority."
for Projects CAL 1 1-1 thru CAL 11-6; CAL 11-8 thru CAL 11-13 and CAL 11-15 for the
ADOPTED ON February 28, 1995 by the following vote of the Commissioners:
AYES: Commissioners Rogers, Smith, DeSaulnier, Torlakson, Bishop
NOES: None
ABSENT: None
ABSTAIN: None
Januory 1972 6MB No:'63-ROB08
-}• U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT' TYPE or- HUD-A6S15'f'tT PROJECTIs):
LOW-RENT HOUSING PROGRAM LHA'-Owned Rental Housing. . . . . . . . . . . . . . M
OPERATING BUDGET LHA-Leased Housing-Section 23 or 10(c) . . . . .
March 31 19 95 LHA-Owned-Homeownership . . . . . . . . :.. . . .
For Fiscal Year Fnding ! LHA-Leased-Homeownership. . . . . . . . . . . . .
LJ ORIGINAL CXR REVISION NO. 1 LHA-,Conveyed Project-Administration Contract. (�
NAME OF LOCAL AUTHORITY: - T CONTRACT NO.(Sh �-
Housing Authority of the County of Contra Costa SF-182
PROJECT NO.IS): CA011001 thru CA011006;
LOCALITY: CA01_1.008 thr_u_CA011013: CA013.O1
P.O. BOX 9-759 , 3133 Estudi.11o Street NO. OF D.U. NO. OF UNIT MONTHS OF
AVAILABILITY:
Martinez, CA 94553 1131 13,572
HUO AREA OFFICE: ^- HUD REG IONAL�OFFIC F.:
ACTUALS�FSTIMATCSI REQUESTED BUDGET ESTIMATES
LAST .�C X
FISCAL N)LYK),.1
San Francisco San Francisco YEAR CURRENT LHA ESTIMATES HUD MODIFICATIONS
EIUOGET
YEAR
AMOUNT AMOUNT
1g 94 t9 95
PUM PUM PUM (ToNearest ¢10) PUM (To Nearea $10;
LINE NO. (1) (2)� (3) (4) (5) (6) (7)
Homebuyers Monthly Payments For:
001 Operating Expenses
002 Earned Home Payments Account
003 Nonroutine Maintenance Reserve
004 Total Break-Even Amount(Sunr of Lines 001_002, h 003)_
005 Excess ( or Deficit) in Break-Even Amount _
006 Homebuyers Monthly Payments (Contra) _- -
OPERATING RECEIPTS: - ^�
010 Dwelling Rentals --� 163.39_ 181 .24L81 24 2,459,790
020 i Excess utilities •
_ 1 .60 1 .88 1 .88 25 ,560
030 }= d Nondwelling Rentals _ _ 1.04 OL} 1,30_ 1.30 17,1670
,
040 w V Total Rental Income T - 166.03 184 84 2,503
OSO a. Fnterest on General Fund Investments _ . 17 .44 _L�l}
060 Q Other Operating Receipts f 3,_36_ 3.61 3.61 10
090 TOTAL OPERATING RECEIPTS EXCLUDING HUD C_ONTRIB. L 1, 41-7 2-
OPERATING EXPENDITURES:
ADMINISTRATION:
110 Salaries _ 23. 15 34.4_8 34.48 468,010
120 Administration Expenses Other Than Salaries 11. 16 11 .47 11 .47 155 ,730
190 Total Administration Expenses _ 34.31 45.95 45.95 _ 623,740
TENANT SERVICES: -
210 I Salaries - -
220 Recreation, Publications and Other Services ___ ___92__". .d�
230 Contract Costs - Training and Other - J3_ } .97 _I
290 Total Tenant Services Expenses _L.5_4
UTILITIES:
310 N Labor . 11 .1_ .14 11900
320 X utilities 64.2_0 68_.69 68.69 932,20_0
390 " Total Utilities Expenses 6_4_._31 68.83 6_8_.83_ 934, 100
0 wORDINARY MAINTENANCE AND OPERATION:
410 a Z Labor .18.9_4- 1 ,071 .4-10
420 x F- Materials G 5[ C
I
430 u :3 Contract Costs 52.8 - -ILn,52-0-
450 TI- Wotal Ordinary Maintenance and Operation Expenses L� ILEI . 5-7 Llk1 • 57 -
.0 PROTECTIVE SERVICES:
460 � --!
w Labor
470 o Materials
480 Contract Costs
490 Total Protective Services Expenses7010
GENERAL EXPENSES.
510 Insurance 26.50 30.87 30_87 418,960
520 Payments in Lieu of Taxes
y .40 .47 3.47 47.7.0(1
530 Terminal Leave Payments .40 2.06, L&L
540 Employee Benefit Contributions 10.61 41,29111 ,70 , 180.
550 Collection Losses - - 6 1 L
560 Other General Expenses 0..
590 Total General Expenses 63_94 _83-36 71.77 911,-9 7 Q
600 TOTAL ROUTINE EXPENSES 312sQ LJ3_ 17 33 1.5 3 [ _
610 RENTS TO OWNERS OF LEASED DWELLINGS
690 TOTAL OPERATING EXPENSES T _ 3U3 .Q 4. 12 j' I 4_1 4,499_+
NONROUTINE EXPENDITURES:
w - - -
710 z Extraordinary Maintenance `��_
720 Replacement of Equipment _! 906 __22-4 -_
730 a Betterments and Additions
740 o P"X)RYI.4,Y 'i3 XL-,*)iYdYYuYK-X CASUALTY LOSS .1 .47 --1,47 20,000
790 z TOTAL NONROUTINE EXPENDITURES 6.6F 5.92 5.92 _80,500
HUD-52564
HUD-52564 Poge 2 of 2
January 1972
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT NAME OF LOCAL AUTHORITY:
LOW-RENT HOUSING PROGRAM
Housing Authority of the County of
OPERATING BUDGET Contra Costa
LOCALITY:
For Fiscal Year Ending 3-31 19. 95 P.O. Lox 2759, 3133 Estudillo Street
ORIGINAL Ivtartinez, CA 94553 REVISION NO. 1
CONTRACT NO.(S):
^^ _ ACTUALS ESTIMATES REQUESTED BUDGET ESTIMATES
Sr-182 LAST X0F(x
PROJECT NO.IS): FISCAL Xt£T.C{r�:.
CA011001 thru CA011006; CA011008 thru CA011013 YEAR CURREN LFI.4 ESTIMATES HUD MODIFICATIONS
BUDGET'
TYPE OF HUO-ASSISTEO PROJECT(S): YEAR
LHA.Owned.Ronto I Housing LHA-Leased-HomeownershiphJ Ig 9[i 19�5 AMOUNT AMOUNT
LHA•Leosed-Section 23 or 10(c) LHA•Conveyed Project I I PUM rl PUM PUM (TaNaarest$jo)I PUM (ToNe9restSlO
LHA-0•.ned-Homeownership a Administration Controct F-3
LINE NO. (1) -_----�`!_ (2) (3) ' (4) �(5) (6) (71
OTHER EXPENDITURES:
810 Prior Year Adjustments
820 Other Deductions _
830 Total Other Expenditures 1.38
890 TOTAL OPERATING EXPENDITURES 324.80 -zi9,_0_ .3Z A5 [
RESIDUAL RECEIPTS(OR DEFICIT) BEFORE HUD CONTRIBU- 160.5 2,022,060
900 TIONS AND PROVISION FOR OPERATING RESERVE: 155.24 48.98
910 Basic Annual Contribution (Leased Project)
RESIDUAL RECEIPTS (OR DEFICIT) BEFORE OTHER HUD CON. 160.57 2,022,060
920 TRIBUTIONS AND PROVISION FOR OPERATING RESERVE: 155.24
OTHER HUD CONTRIBUTIONS
930 Operating Subsidy --_-�,_ 145.05 16 Q[ L— 2,1F'S,045 ,
940 Special Family Subsidy
950 PRIOR YEAR ADJUSTMENTS - 11.54 _
_
960 Total Other HUD Contributions 156.69 Q 91 A9_,L1 2-027,681
970 Residual Receipts (or Deficit) before Reserve 1.45 .37 1 It 3 5,621
980 Provision for Operating Reserve 1 .45 .37 p L6211
990 Residual Receipts (or Deficit) _ _ _(1_ -n-
OPERATING
-OPERATING RESERVES
FOR A CONTRACT OR PROJECT
LINE Part I - Maximum Operating Reserve
ND. End of Current Budget Year
SECTION A - LHA•OWNED RENTAL HOUSING _ $
2,328,470
01 One-half (50%) of Line 600-Column 5- Form HUD-52564 for a Contract _
SECTION B - LHA-LEASED HOUSING - SECTION 23 OR 10(C)
02 One-half (50%) of Line 600-Column 5- Form HUD-52564 fora Project _
—SECTION C - LHA-OWNED OR LEASED HOUSING • HOMEOWNERSHIP
03 One-half (50%) of Line 600-Column 5- Form HUD-52564 for a Projoct
04 One-third (33-1/3%) of Line 004-Column 5- Form HUD-52564 for a Proiect
Total (Sum of Lines 03 and 04)
Part 11 - Provision for and Estimated or Actual -
Operating Reserves at Year End
06 Reserve at End of Previous Fiscal Year - Actual 3-31-93 $ 1,052, 109
07 Provision for Reserve - Current Budget Year -XffDTztdfXc'K&KAetual
3-31-94 19,698
08 Reserve at End of Current Budget Yea r-?NNHiHK XXXAcIua1 3-31-94 1,071,807
09 Provision for Reserve - Requested Budget Year- Estimated 3-31-95 5,623
10 Reserve at End of Requested Budget Year - Estimated 46% 3-31-95 1,077,430
LHA APPROVAL: � `-
Richard J. Martinez, Executive Director 2/13/95
(Name and 7711o) '^ (Slgnatwe) (Data)
AREA OFFICE APPROVAL ^
(Name and Title) (Signatura) (Data)
L;aicuiauon OT rerrormance
Fundjng'System Operating Subsidy and Urban Development'
Office of Public and Indian Housing
PHA/IHA-Owned Rental Housing OMB Approval No.2577-0029(exp.7/31/96)
Public Reporting Burden for this collection of information Is estimated to average 2.5 hoursper response,including the time for reviewing instructions,searching existing
data sources,gathering and maintaining the data needed,and completing and reviewing the collection of Information. Send comments regardiAg this buftlen estimate
or any other aspect of this collection of information,Including suggestions for reducing this burden,to the Reports Management Officer,Office of Information Polities
and Systems,U.S.Department of Housing and Urban Development,Washington,D.C.20410-3600 and to the Office of Managementand Budget,Paperwork Reduction
Project(2577-0029),Washington, D.C.20503. Do not send this completed form to either of the above addressees.
Name and Address of Public Housing Agency/Indian Housing Authority:(PHA/IHA) Budget submission to HUD required
Housing Authority of the County of Contra Costa
P.O. Box 2759, 3133 Estudillo Street Type of Submission:
Martinez, CA 94553 F� Original
0 Revision No: 1
Number of HA Units Unit Months Available:(UMAs) Subject Fiscal Year: ACC Number: PAS/LOCCS Project No: Submission Date:
1131 13,572 3-31-95 SF-182
0 0 1 915 M 2-1-95
Line Requested by PHAAHA HUD Modifications
No. I Description (PUM) (PUM)
Pert A. Allowable Expenses and Additions
01 Previous allowable expense level(line 07 of form HUD-52723 for previous fiscal year) 276.59
02 a Line 01 multiplied by.005 1 .38
02 b Delta from form HUD-52720-B,If applicable (see Instructions) -
03 'Requested'year units from latest form HUD-52720-A(see instructions)
04 Add-ons to allowable expense level from previous fiscal year(see Instructions) .03
05 Total of lines 01,02a,02b,and 04 278.00
06 Inflation factor 1. +r
07 Revised allowable expense level(AEL)(line 05 times tine 06) 289. 13,
07a Transition Funding
07b Increase to AEL
08 Allowable utilities expense level from form HUD-52722-A 68.69
09 Actual or x Estimated PUM cost of Independent Audit(IA)during subject fiscal year . 13
10 Costs attributable to deprogrammed units
I t Total Allowable Expenses and Additions(sum of lines 07 thru 10) 357.94
Part B. Dwelling Rental Income
12 Total rent roll(as of 02 / 01 / 94 ) $ 184,940
13 Number of occupied units as of rent roll date 1009
14 Average monthly dwelling rental charge per unit(line 12 divided by line 13) 183.29
15 Change factor 1. 1.03 1.
16 Projected average monthly dwelling rental charge per unit(line 14 times line 15) 188.79
17 Projected occupancy percentage(see instructions) 96 % %
18 Projected average monthly dwelling rental Income per unit(line 16 times line 17) 181 .24
Part C. Non-iIwelling Income
19 Estimated Investment Income(Ell) .44
20 Other income 6.79
21 Total non-dwelling Income(line 19 plus line 20) 7.23
22 Total operating receipts (line 18 plus fine 21) 188.47
23 PUM deficit or(Income)(line 11 minus line 22) 169.47
M � / Req Whore dollars) HUD ole dollars
24 Deficit or(Income)before add-ons(line 23 times UMAs shown in heading) 2,300,047
Part D. Add-ons for changes In Federal law or regulation and other eligibility
25 FICA contributions
26 Unemployment compensation
27 Flood insurance premiums
28 Total Other s eci in Remarks section
28a Add-on for Family Sell Sufficiency Program
28b Other Add-ons for Federal law or regulations
28c Unit reconfiguration
28e' Otherdappro9ed I not Federal law or regulation �/
�i
29 Total add-ons (sum of lines 25 thru 28)
Previous edition is obsolete for PHA/IHA Fiscal Years page 1 form HUD-52723(12/94)
beginning 1/1/95 and thereafter rel.Handbook 7475.13
Line Requestad by PHAAHA HUD Modllicatlons
No. Description (PUM) (PUM)
Part E. Calculation of Operating Subsidy Eligibility Before Year-End Adjustments
30 Deficit or(income)before year-end adjustments(total of lines 24 and 29) 2,300,047
31 11Actubl or x Estimated cost of Independent Audit(IA)during subject fiscal year 1,700
32 PFS operating subsidy eligibility before year-end adjustments 2,300,047
(greater of line 30 or line 31)(If less than zero,enter zero(0))
Pari F. Calculation of Operating Subsidy Approvable for Subject Fiscal Year (Note:Do not revise after the end of the subject FY)
33 Prior ears'net ear-end adjustments(identify individual FYs and amounts under"Remarks") L157 ,362
34 Additional subject fiscal year operatingsubsidy ubsidy eligibility(9ecil
35 Overobiigations from prior fiscal years to be recovered in subject fiscal year ( ) ( )
36 Unfunded eligibility in prior fiscal years to be obligated in sub'eect fiscal year
37 other(specity) FUNDING AT 95% PER HUD NOTICE PIH-93-67 (115,002)
38 Other(specify)
39 Other(specify)
40 Unfunded portion due to proratign
41 Operating subsidy approvable for subject fiscal year(total of lines 32 thru 40) 2,027,683
HUD Use Only(Note: Do not revise after the end of the subject FY)
43 Amount of operating subsidy approvable for subject fiscal year not funded
jj ! )
44 Amount of funds obligated in excess of operating subsidy approvable for subject fiscal year �.;j::%.�•,,:�;�;��•.,.���;�//
45 Funds obligated In subject fiscal year(total of lines 41 thru 44)
(Mist be the same as line 690 of the OperatingBudget,form HUD-52564,for the subject fiscal year) %/i%/
Part G. Memorandum of Amounts Due HUD,Including Amounts on Repayment Schedules
46 Total amount due in previous fiscal year(line 49 of form HUD-52723 for previous fiscal year)
47 Total amount to be collected in subject fiscal year(identify individual amounts under"Remarks") ( ) ( )
48 Total additional amount due HUD(include any amount entered on line 44)
(Identify individual amounts under"Remarks")
49 Total amount due HUD to be collected In future fiscal year(s)(Total of lines 46 thru 48)
(Identify individual amounts under"Remarks")
Part H. Calculation of Year-end Adjustment for Subject Fiscal Year
This part Is to be completed only after the sub ect fiscal year has ended
50 Indicate the types of adjustments that have been reflected on this form: %%;/%�� '
UtilityAdjustment 0 Unit Months Available UMAs j/�/ /
HTarget Investment Income (TII) Adjustment Dwelling Rental Income ��%i/j �jj��
Adjustment of Independent Audit (IA) Cost Add-ons
Other(specify under Remarks ) � ,/�� �%; ,�� , / �//
51 Estimated Investment Income Ell
52 Target Investment Income(TII)
53 TII adjustment(line 51 minus line 52)
54 Utility adjustment(line 22,form HUD-52722-13)
55 Combined utility and TII adjustment total of lines 53 and 54
56 Deficit or(Income)after ear-end adjustments(total of lines 30 and 55)
57 PFS operating subsidy eligibility after ear-end adjustments(greater of line 31 or line 56)
58 Line 32 of latest form HUD-52723 approved during subject FY
(Do not use line 32 of this revision)
61 Net year-end adjustment for subject fiscal year(line 57 minus line 58)
62 Unfunded portion due to proration
63 Prorated net year-end adjustment for subject fiscal year
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is
true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties.
(18 U.S.C.1001,1010,1012: 31 U.S.C.3729,3802)
Signature of Authorized HA Representative&Date: Signature of Authorized Field Office Representative&Date:
X Executive Director 2/13/95 X
Remarks LINE 33: HUD ADJUSTMENT FYE 1989 (761)
LINE 62—HUD 52723 FYE 1904 (156,601)
(157,362)
Previous edition is obsolete for PHA/IHA Fiscal Years Page 2 form HUD-52723 (12/94)
beginning 1/1/95 and thereafter ref.Handbook 7475.13
..�.+..,......�.r.. �, y ,..,.. u .�� and UrbanDevefopmr3nt J
Funding System Operating Subsidy Office of Public and Indian Housing
PHA/IHA-Owned Rental Housing OMB Approval No.2577-0029(exp.7/31/96)
Public Reporting Burden for this collection of Information is estimated to average 2.5 hoursper response,Including the time for reviewing Instructions,searching eAseng
data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding this b(uden estimate
or any other aspect of this collection of Information,Including suggestions for reducing this burden,to the Reports Management Officer,Office of Information Policies
and Systems,U.S.Department of Housing and Urban Development,Washington,D.C.20410.3600 and to the Office of Management and Budget,Paperwork Reduction
Project(2577-0029),Washington,D.C.20503. Do not send this completed form to either of the above addressees.
Name and Address of Public Housing Agency/Indian Housing Authority:(PHA/IHA) 0 Budget submission to HUD required
Housing Authority of the County of Contra Costa
P.O. Box 2759, 3133 )rstudillo Street
Type of Submission:
Martinez, CA 94553 [] Original .
Q Revision No: 2
Number of HA Units Unit Months Avallabie:(UMAs) Subject Fiscal Year: ACC Number: PAS/LOCCS Project No: Submission Date:
1131 13,572 3-31-94 SF-182 C JA 10 1111 10 10 1119 14 IM 1 2-1-95
Line Requested by PHMHA HUD Modifications
No. I Description (PUM) (PUM)
Pari A. Allowable Expenses and Additions
01 Previous allowable expense level(line 07 of form HUD-52723 for previous fiscal year) 261.84
02 a Line 01 multiplied by.005 1.31
02 b Delta from form HUD-52720.8,It applicable (see Instructions) -
03 'Requested'year units from latest form HUD-52720-A(see Instructions)
04 Add-ons to allowable expense level from previous fiscal year(see instructions) .27
05 Total of lines 01,02a,02b,and 04 263.42
06 Inflation factor 1.0500
07 Revised allowable expense level(AEL)(line 05 times line 06) 276.59
07a Transition Funding
07b Increase to AEL
08 Allowable utilities expense level from form HUD-52722-A 62. 19
09 DAclual or F-1 Estimated PUM cost of Independent Audit(IA)during subject fiscal year . 15
10 Costs attributable to deprogrammed units
11 Total Allowable Expenses and Additions(sum of lines 07 thru 10) 338.93
Part B. Dwelling Rental Income
.12 Total rent roll(as of 01-01-93 =$ 200,555.00 / /
13 Number of occupied units as of rent roll date 1 1052 /
14 Average monthly dwelling rental charge per unit(line 12 divided by line 13) 190.64
15 Change factor 1. 1.03 1.
16 Projected average monthly dwelling rental charge per unit(line 14 limes line 15) 196.36
17 Projected occupancy percentage(see instructions) 95 % %
18 Projected average monthly dwelling rental Income per unit(line 16 times lino 17) 186.54
Part C. Non-dwelling Income
19 Estimated Investment Income(Ell) .59
20 Other income 6.76
21 Total non-dwelling Income(line 19 plus line 20) 7.35
22 Total operating receipts(line 18 plus line 21) 193.81
23 PUM deficit or(Income) (line 11 minus line 22) 145.04
M / jR�(Whoia dol arrM); HUDhMo
ddlflcat Io
24 Deficit or(Income)before add-ons (line 23 times UMAs shown in heading) 1,968,483
Part D. Add-ons for changes In Federal law or regulation and other eligibility
25 FICA contributions 418
26 Unemployment compensation
27 Flood insurance premiums
28 Total Other(specify in Remarks section
28a Add-on for Family Self Sufficiency Program
28b Other Add-ons for Federal law or regulations /
28c Unit reconfiguration
Non-dwelling
28e Other approved, Federal law or regulation
29 Total add-ons (sum of lines 25 thru 28) 418
Previous edition is obsolete for PHA/IHA Fiscal Years Page 1 form HUD-52723(12/94)
beginning 1/1/95 and thereafter ret.Handbook 7475.13
Llne Roquested by PHA/IHA HUD Modllicatlons
No. Description (PUM) (PUM)
Part E. Calculation of Operating Subsidy Eligibility Before Year-End Adjustments
30 Deficit or(income)before year-end adjustments(total of lines 24 and 29) 13968,901
31 Actual or Estimated cost of Independent Audit(IA)during subject fiscal year 2,092
32 PFS operating subsidy eligibility before year-end adjustments
(greater of line 30 or line 31)(If less than zero,enter zero(0)) 1,968,901
Pari F. Calculation of Operating Subsidy Approvable for Subject Fiscal Year (Note:Do not revise attar the end of the subject FY)
33 Prior ears'net ear-end adjustments(identify Individual FYs and amounts under"Remarks"
34 Additional subject fiscal year operating subsidy eligibility
35 Overobligations from prior fiscal years to be recovered in subject fiscal year ( ) ( )
36 Unfunded eligibility in prior fiscal years to be obligated in subject fiscal year
37 Other(specify)
38 1 Other(specify)
39 Other(specify)
40 Unfunded portion due to proratign
41 Operating subsidy approvable for subject fiscal year(total of lines 32 thru 40)
HUD Use Only(Note: Do not revise after the end of the subject FY)
43 Amount of operating subsidy approvable for subject fiscal year not funded
g/
jjjigj"'N ( )
/ /i / j
44 Amount of funds obligated in excess of operating subsidy approvable for subject fiscal year /
45 Funds obligated In subject fiscal year(total of lines 41 thru 44) ,�-
(Must be the same as line 690 of the Operating Budget,form HUD-52564,for the subject fiscal oar %�j� MM"' j %
Pe Y )
Part G. Memorandum of Amounts Due HUD,Including Amounts on Repayment Schedules
46 Total amount due in previous fiscal year(line 49 of form HUD-52723 for previous fiscal year)
47 Total amount to be collected in subject fiscal year(identify individual amounts under"Remarks") ( ) ( )
48 Total additional amount due HUD(include any amount entered on line 44)
(Identify individual amounts under"Remarks')
49 Total amount due HUD to be collected In future fiscal year(s)(Total of lines 46 thru 48)
(Identify individual amounts under"Remarks')
Part H. Calculation of Year-end Adjustment for Subject Fiscal Year
This part Is to be completed only after the subject fiscal year has ended
50 Indicate the types of adjustments that have been reflected on this form: ',!.%/;
%.,j//
®Utility Adjustment 0 Unit Months Available (UMAs) r';./,.,;
x Target Investment Income (TII) Adjustment E]Dwelling Rental Incomey//, �i,/;�1��/ ,
�
LxJ Adjustment of Independent Audit (IA) Cost El Add-ons
Other(specify under"Remarks')
51 Estimated Investment Income Ell 7960
52 Target Investment Income TII 7142
53 T11 adjustment(line 51 minus line 52) 818
54 Utility adjustment(line 22,form HUD-52722-B) SEE ATTACHMENT (157,691)
55 Combined utility and Tit adjustment total of lines 53 and 54 (156,873)
56 Deficit or(Income)after ear-end adjustments total of lines 30 and 55) 1,812,028
57 PFS operating subsidy eligibility after ear-end adjustments(greater oiling 31 or line 56 1 ,812,028
58 Line 32 of latest form HUD-52723 approved during subject FY 1,968,629
(Do not use line 32 of this revision)
61 Net year-end adjustment for subject fiscal year(line 57 minus line 58) (156,601)
K62 Unfunded portion due to proration
63 Prorated net year-end adjustment for subject fiscal year
I hereby certify that all the information stated herein, as well as any infonnation provided in the accompaniment herewith, is
true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties.
(18 U.S.C.1001,1010,1012; 31 U.S.C.3129,3802)
Signature of Authorized HA Representative d Data: Signature of Authorized Field 011ico Represenlative&Date:
X Executive Director 2/13/95 x
Remarks
LINE 33: NET YEAR—END ADJUSTMENTS FOR FYE 3/31/93 158,041
Previous edition is obsolete for PHA/IHA Fiscal Years Pogo 2 form HUD-52723 (12/94)
beginning 1/1/95 and thereafter raf.Handbook 7475.13
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
FISCAL YEAR ENDING MARCH 31 , 1994
UTILITY ADJUSTMENTS
Attachment to HUD-52723 - Line 54
Due to an error in computation of the Adjustment for Utility
Consumption and Rates , HUD Form 52722-B the utility adjustments
for the fiscal years ending March 31 , 1991 , 1992 and 1993 have
been recalculated to reflect the correct amounts for adjustment .
FYE Amount Due Amount Paid Amount Overpaid
1991 $ 49 , 798 $122 , 872 $ 73 , 074
1992 ( 49, 039 ) 21 , 201 70 , 240
1993 54 , 871 130 , 360 75 , 489
TOTALS : $ 55 , 630 $274 , 433 $218 , 803
AMOUNT DUE FYE 1994
$61 , 112 -0- ( 61 , 112 )
NET ADJUSTMENT DUE HUD $157 , 691
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Housing Authority of the County of Contra Costa
Utility Adjustment
Application of HDD & Change Factor - March 31 , 1994
Attachment to : HUD 52722B
Cas ( 1 ) Adjusted
Rolling Base Consumption x Factor - Consumption
3/31/90 279, 045 . 9757 272 , 264
3/31/91 245 , 432 -.. 9757 239 , 468
3/31/92 290 , B42 . 9757 283 ,775
Total : 795 , 507
Divided by 3 =
Adjusted Allowable Utilities
Consumption Level (AUCL) : 265 ,169
Line 16 Column 6
HUD 52722B
( 1 ) From Form 52722-A for F/Y ending 3/31/94 Lines 1 , 2 & 3 .
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Attachment to 52723
Ell/TIT INVESTMENT INCOME
Estimated/Target Investment Income
Calculation For:
Housing Authority of the County of Contra Costa 3-31-94
PMA FYE
Estimated Investment Income (Ell)
I
Average Monthly Cash Balance $
Less $10,000 or $10 times total
number of units, whichever is
greater (not to exceed $250,000) $
Estimated Cash Available for Investment $
times FYE estimated average 91-day
Treasury Bill Rate equals Estimated x
Investment Income.,(EII)
Estimated Investment Income (EII) divided by Unit Months Available (UMA) equals
Per Unit Per Month (PUM) Interest on General. Fund Investments (Line 19, Form
HUD-52723) .
$ divided by $
EII UMA PUM
Target Investment Income (TIT)
Average Monthly CRsh Balance $ 243 , 952
Less $10,000 or $10 times total
number of units, whichever is
greater (not to exceed $250,000) $ 11 , 310. i
Actual Cash Available for Investment $ 232 , 642
times FYE actual average 91-day
Treasury bill RAte equals Target ( x 3 . 07%
Investment Income (TII)
7 , 142
Target Investment Income (TII) divided by Unit Months Available '(UMA) equals Per
Unit Per Month (PUM) Interest on General fund Investments (Line 19, Form
HUD-52723) .
$ 7, 142 divided by 13 , 572 _ $ . 53
TII UMA PUM K
Required Reconciliation of Estimated Investment
Income (EII) to Tarpet Investment Income (TIT)-
TOTAL PUM
Estimated Investment Income (ETT) $ 7, 960 $ . 59
Less Target Investment Income (TIT) $ 7 , 142 $ . 53
Prior Year Adjustment (line 53
Form HUD-52723) $ ac-g $ . 06
Prepared By: Patti Cross, Fiscal Director Date: 1/31/95
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E E C
Project No. r. v F(scal Year End (FYE) , �;
..: .: ICiAiQi iZ IO101119t5tMl a a t013t311't9i5i Page S`of 5
Wart- WUs— Certification of Public Housing Agencylindian Housing Authorlty ' • �
I certify that all applicable provisions of the Annual Contributions Contract covering the above numbered project(s) have been complied
with by this PHAIIHA and that this Form HUD-52721 and all supporting forms and documentation have been examined by me and to the
best of my knowledge and belief are true, correct and complete and In accordance with all applicable HUD regulations and
requirements Including those relating to cash management.
Name of PHAIIHA
Housing Authority of the County of Contra Costa
Signature and Title of Official Authorized to Certify Dale
Richard J. Martinez, Executive Director 2/13/95
PHAIIHA Comments
HUD Use Only
Field Office Approval
r
Field Office Name Signature and Title of Field Office Official Date
Field Office Comments
Regional Accounting Division Comments
Entered Into 9yOata Time
LOCCS
form HUD-52721 (4B8)