HomeMy WebLinkAboutMINUTES - 01281986 - 2.3 TO: BOARD OF SUPERVISORS File No. (PD)000-8302/A.6.
FROM:-'" BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES 3
DATE: January 21, 1986
SUBJECT: APPROVING LIST OF PROJECT AND CONSTRUCTION MANAGEMENT FIRMS FOR NEW COUNTY
DETENTION CENTER (4411-4101; 0928-WH101B)
Specific Requests or Recommendations & Background & Justification
I. RECOMMENDED ACTION:
A. APPROVE the following firms as- highly qualified to provide project management
services for the New County Detention Center, listed in order of preference, as
recommended by the County Selection Committee: O'Brien Kreitzberg & Associates,
San Francisco, Raymond Kaiser Engineers, Inc. , Oakland, Turner Construction
Company, Inc. , San Francisco.
B. AUTHORIZE the County Administrator or his designee to (1) negotiate an appropriate
agreement with the firm listed first for project management s6rvices at a price
which the County Administrator determines to be fair and reasonable to the County,
and (2) if staff is unable to negotiate a satisfactory agreement, to formally
terminate negotiations with the first firm and undertake negotiations with the
other firms, in the order of preference determined by the Selection Committee and
as described in Government Code Section 4528, until an appropriate agreement is
reached.
II. FINANCIAL IMPACT:
Authorizing negotiations will have no significant financial impact. However, any
agreement resulting from these negotiations will be submitted to the Board for approval ,
and, if approved, will encumber funds from the capital budget established for the New
. Detention Center. An Agreement can ' be negotiated which will encumber funds for only
one or two phases of service at a time, not for full services. In this manner,
encumbrances can be distributed over several fiscal years.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
A. By an Order dated September 10, 1985, the Board authorized the Public Works
Works Director to solicit Statements of Qualifications from project managers and
construction management firms and to conduct an evaluation process to determine
the most highly qualified to provide project management services for the New
Detention Center.
Continued on attachment: X yes Signature:
Recommendation of County Administrator Recommendation of Mand Committee
Approve Other:
Signature(s) : /
Action of Board on: JAN 2 81986 Approved as Recommended V Other
Vote of Supervisors I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Unanimous (Absent ) AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN.
Absent: Abstain: Attested JAN 2 81986
Orig. Div. : General Services Depart. - Arch. Div. PHIL BATCHELOR,
cc: General Services Department CLERK OF THE BOARD OF SUPERVISORS
Architectural Division AND COUNTY ADMINISTRATOR
Accounting
County Administrator
Attention George Roemer By DEPUTY
Auditor-Controller
-2- File No. (PD)000-8302/A.6
III. REASONS FOR RECOMMENDATIONS/BACKGROUND: (continued)
B. The Public Works Director issued a Request for Statements of Qualifications on
September 10, 1985. The request was advertised in a major construction newspaper
with circulation throughout northern California, was sent to all firms which had
expressed interest in the project over the past few years, and was distributed
throughout the state by a marketing .intelligence service. The Director received
responses from 22 candidates on October 8, 1985, and assembled a Screening Committee
on October 16, 1985 to determine the most qualified, based on a review of the
Statements of Qualifications. the Screening Committee found seven candidates most
qualified and, on December 4 and 5, 1985, a Selection Committee conducted one-hour
interviews. with each of six candidates (one .dropped out of contention before the
interviews). Following the interviews, a Selection Committee ranked the candidates
in order of preference, based on the presentations during interviews, Statements of
Qualifications, and responses from references.
C. The Selection Committee comprised the Director of Justice System Programs from the
County Administrator's Office; an Assistant Sheriff; and the Assistant Director of
General Services. Also, other representatives from the County Administrator's
Office, the Sheriff-Coroner Department and the General Services Department
participated as observer/advisors in the interviews and in the post interview
discussion.
D. The Committee has recommended that the County Administrator seek authorization to
negotiate an appropriate agreement for project management services with the candidate
ranked first and, if negotiations fail , to negotiate with the other firms as
described in Government Code Section 4528, in the order of preference established
by the Committee.
E. The County must proceed with an agreement for project management services because
(1) it does not have sufficient staff to provide the services and (2) 'it will need
to have such an agreement in effect by the time a site is confirmed and the predesign
program is complete so that the project will proceed without delay. The predesign
program is at least 90 percent complete and could be completed within a few weeks
after the site is confirmed.
IV. CONSEQUENCES OF NEGATIVE ACTION:
If this recommendation is not approved, the County will risk delay in a project which
must be completed as soon as practical to relieve crowding in the existing detention
facility. Also, undue delays could jeopardize or complicate State grant funds
designated for the New Detention Center.
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