HomeMy WebLinkAboutMINUTES - 01281986 - 1.47 TO: BOARD OF SUPERVISORS
FROM: Phil Batchelor, Contra
County Administrator ,���.}' ,�,
DATE'.
December 18 , 1985 Costa
SUBJECT: APPROVAL OF TRANSFER OR REVISION OF APPROPRIATIONS @ coirty
AND OBJECTS WITHIN A BUDGET UNIT
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND Alm JUSTIFICATION
RECOMMENDATION•
Authorize the County Administrator to approve transfer or revision of
appropriations and objects within a budget unit.
FINANCIAL IMPACT:
No financial impact is associated with the recommended delegation of
authority.
REASONS FOR RECOMMENDATION:
The proposed delegation of authority may result in the following:
A. The acceleration of action for necessary revisions of accounts or
transfer between major objects.
B. The simplification of and reduction in the volume of paperwork
required to process these adjustments.
C. The reduction of the number of required items on the Board agenda.
BACKGROUND:
Existing law and Board policy prescribe procedures for the adoption of the
County budget, and authorize the board to designate a County official to
approve transfers and revisions within an item of appropriation. Recently,
the board delegated the authority to review and approve additions not
exceeding $2 , 500 per purchase to budgeted fixed assets to the County
Administrator. This new delegation of authority is being proposed for many
of the same reasons: it saves time and creates less paperwork. In many
instances, there is a need to get approval for adjustments between objects
on fairly short notice which does not allow time to place an item on the
Board agenda. An example might be payment on a rental or on a contract,
when funds are available elsewhere in a department' s budget. A delay in
payment because of the lengthy approval process could result in penalty
fees. The legality and propriety of this delegation is set forth in
Section 29125 of the Government Code.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMME TION OF BOARD COMMt
APPROVE OTHER
SIGNATURE(S): Q,Akp
ACTION OF BOARD ON Q APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: County Administrator ATTESTED / 0C3
Auditor-Controller PH BATCHELOR, CL RK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
M382/7BY DEPU
--83 TY
CONSEQUENCES OF NEGATIVE ACTION:
If the delegation of authority to the County Administrator to review and
approve transfer or revision of appropriations and objects within a budget
unit is not approved, it may result in the delay of critical budget adjust-
ments and a large number of unnecessary items on the Board agenda.