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TO: BOARD OF SUPERVISORS ' ....... Contra
FROM: JULIA R. BUEREN, Public Works Director ,; ;°. s
Costa
DATE: January 13, 2009 °°s , �o� �y Count /
SUBJECT: APPROVE Project Contingency Fund Increase and execute Contract Change Order No. 2
for the San Pablo Dam Road Rehabilitation project, EI Sobrante area. (District I)
Project No. 0662-6R4148-08
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE the San Pablo Dam Road Rehabilitation Project contingency fund increase of$1,500,000 for a
new contingency fund amount of $1,711,119.21 effective January 13, 2009, and APPROVE and
AUTHORIZE the Public Works Director, or designee, to execute Contract Change Order No. 2 with Ghilotti
Bros., Inc., effective January 13, 2009, in an amount not to exceed $1,334,050.49, to a new payment
limit of $3,822,311.31 for increased quantities of pavement failure repairs, EI Sobrante area. (9.9 %
Surface Transportation Program (STP) funds, 27.5 % Proposition 113 funds, 61.0 % Measure C funds, and
1.6 % City of Richmond funds) (District I) Project No. 0662-6R4148-08.
FISCAL IMPACT:
The Project contingency funds are currently insufficient to cover the increased cost. The increase in
contingency funds will be funded by 9.9 % Surface Transportation Program (STP) funds, 27.5 %
Proposition 1B funds, 61.0 % Measure C funds, and 1.6 % ity of Rich d funds.
Continued on Attachment: ® SIGNATURE:
L=L L_.
/RECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOM N TIO OARD COMMITTEE
APPROVE F-1OTHER
SIGNATURE(S): �A1 -- -- t/,{�I,gQ.tmlUA
ACTION OF BOARD ONGt.Ci�..ty- �� �C.�� 9
APPROVED AS RECOMMENDED ❑ THER 0
I hereby certify that this is a true and correct copy of an
VOTE F SUPERVISORS action taken and entered on the minutes of the Board of
f� UNANIMOUS (ABSENT ) Supervisors on the date shown.
AYES: NOES:
ABSENT: ABSTAIN:
ATTESTED:
G:\Const\BO\2009\1-13-09 SPDR Rehabilitation Contingency Fund Increase& DAVID TWA, CO&of the Boar&ff Supervisors and County
CCOn2.doc Administrator
KE:kg
Orig. Div: Public Works(Construction Division)
Contact:Kevin Emigh (925/313-2233)
cc: County Administrator By Deputy
Auditor-Controller
Public Works
Design
J. Dowling,Construction
P. Denison, Finance
Ghilotti Bros.,Inc.
SUBJECT: APPROVE Project Contingency Fund Increase and APPROVE and AUTHORIZE the Public
<, Works Director, or designee, to execute Contract Change Order No. 2 for the San Pablo
Dam Road Rehabilitation Project, EI Sobrante area, (District I). Project No. 0662-
684148-08.
DATE: January 13, 2009
PAGE: 2 of 2
REASONS FOR RECOMMENDATIONS AND BACKGROUND:
Additional funding is required to increase the contract contingency amount to pay the contractor for
additional quantities of necessary pavement repairs prior to placement of the surface treatment portion
of the project. Extensive repairs were required in excess of the original quantities anticipated for the
project. These repairs were necessary to prepare the roadway for placement of the surface treatment in
order to maximize the effectiveness of the treatment. The Department has determined that the use of
these funds at this location is the highest priority use of the funds at this time. Approval of the
contingency fund increase is required to compensate the contractor for the work.
CONSEQUENCES OF NEGATIVE ACTION:
The lack of approval would prevent successful completion of this contract and preclude payment to the
contractor for required work.