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TO: BOARD OF SUPERVISORS Contra
FROM:. Warren E. Rupf, Sheriff o ,I 's.
Costa
DATE: ,,, November 10, 2008 County
SUBJECT: Expenditure of County Service Area.P-6 Zone,Centralized
Administrative Base Funds
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION:
1. APPROVE and AUTHORIZE the Office of the Sheriff to expend'funds from County .
Service Area (CSA) P-6 Zone Centralized Administrative Base (CAB) fund to provide
services to the Discovery Bay and Bay Point communities, thereby benefiting the
unincorporated P-6 Zones in those communities.
2. APPROVE Appropriation and Revenue.Adjustment No. 5029 to authorize new
revenue in the amount of$466,311 from the County Service Area P-6 , Central
Administrative Base and appropriate it to provide police protection services to the
unincorporated communities of Discovery Bay and Bay Point.
II. FINANCIAL IMPACT:
No impact on the General Fund. Funding will come entirely from the CSA P-6 Zones
(CAB Fund).
III. BACKGROUND: .
History: In 1989, the Board of Supervisors authorized the formation of CSA P-6
Zonesias a means to provide funding to maintain and extend police protection services to
i.the unincorporated area of the County, except the Kensington Community Services,
Districf. As originally applied to new developments in East County in 1989, four zones
were formed for each of four new major subdivisions in Oakley and Bay Point. An
election was held in each of the zones to approve a special tax ordinance adopted by the
Board of Supervisors for each of the zones.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
❑RECOMMENDATION OF COUNTY ADMINISTRATOR .® RECOMMENDATION OF BOARD
COMMITTEE
I
®APPROVE ❑OTHER
SIGNATURE(S)-
John Gioia,District I Federal D.Glover,District V .
ACTION OF BOARD ON
APPROVED AS RECOMMENDED �/] OT�ER ❑
1
HEREBY CERTIFY THAT THIS IS A TRUE
VOTE OF SUPERVISORS: AND CORRECT COPY OF AN ACTION
TAKEN AND ENTERED ON THE,MINUTES
UNANIMOUS OF THE BOARD OF SUPERVISORS ON
THE DATE SHOWN.
_(ABSENT _ )
ATTESTED:Novemberf18th,2008
AYES: NOES:
ABSENT- > ABSTAIN: DAVID TWA,ZERK OF THE BOARD
OF SUPEIjVISORS AND COUNTY
Contact: Connie Ames 335-1553 ADMINIST`,"TOR
cc: Office of the Sheriff
CAO—Justice System Administration By: ;`• = - ^_ _,Deputy
When the special tax for police services was approved by voters of each zone by mail
ballot, each.zone was assigned its own fund number, and; revenue collected from tax
levies we're placed in individual zone accounts maintained by the County Auditor.
In 1992, the Board of Supervisors began to form new zones in CSA P-6 for each new major
and minor subdivision in the unincorporated area of the County. Each special tax election,.
which approved a special tax for police protection services in each new.zone resulted in the
creation of a new fund for each zone. In 1996, the Board of Supervisors approved a
modification to the ordinance imposing a one-time,fee of il000 on minor subdivisions,
instead, of forming a new P-6 Zone and requiring a special tax election. In 1998, with 52
zones in CSA P-6 and 52 corresponding zone funds, it became very cumbersome and time
consuming to account for and withdraw monies from each of the zone,funds to provide
police protection services throughout the zones in CSA P-6.
,In May, 1998 the Board of Supervisors approved the creation of the Centralized
Administrative Base, which transferred revenues collected by levies in CSA P-6 special tax
zones into the CAB on an annual basis.
Since their inception in 1989, CSA P-6 Zones have generated just over$5.5 million.The .:
current balance in the CAB fund is approximately $3.5 million. Since the inception of CSA
P-6 Zones, the Board has authorized the use of approximately $2,million in partial support
of the STARR Helicopter program. Currently, there are 110 zones, comprised of a total of
5322 parcels in CSA P-6 Zones. These zones currently generate approximately $1.14
million;per year, due substantially to the burgeoning new development in East County. It is
also important to note that until this fiscal year, the annual.revenue for the entire CAB Fund
has not exceeded $560,000 for all 110 zones.
Allocation of P-6 Zone funds has historically been proscribed by a County Counsel
interpretation of the original ordinance that established the zones in 1983. That .
interpretation held that funds generated in the respective zones could only be used to
benefit the zone of origin. It was determined that at that time that a program of county-
wide application that had the effect of enhancing law enforcement in all of the zones met
the intent of the original ordinance.
On November 10, 2008, the Public Protection Committee heard an oral report of this
proposal. The committee embraced the logic that the benefit derived by P-6 Zones
should, where possible, remain in the community where they are generated. The Office of
the Sheriff proposal for Discovery Bay and Bay Point will rely on the boundaries of those
communities that have been established by the Conservation Development Department.
s
Proposal-Discovery Bay:
The current projected P-6 Zone revenues for FY 2008/2009 in the Discovery Bay
community are $548,085.74 (Zones 0500 through 0504). The Office of the Sheriff
proposes to expend those funds in the Discovery Bay community as follows:
i
Proposed Fiscal Year 2008/2009 Expenditures
Two Resident Deputy Sheriffs-Discovery Bay $216,100.00
(@ $186,000 maximum cost per year, including OPEB liability, pro-rated /7 months)
Patrol Vehicle $50,915.00
(Initial purchase, equipment and first year operating expense)
Crime Prevention Specialist-Discovery Bay $50,800.00
(@ $85,859 per year,pro=rated/7 months)
Discovery Bay Surveillance Camera Project(approximate) $40,000.00
Total Proposed Fiscal Year 2008/2009 Expenditure $357,815.00
CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT
T/C 24
ACCOUNT CODING BUDGET UNIT: (0255)Sheriff's Office
REVENUE
ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE>
2505 9951. Reimbursements-Gov/Gov 466,311 00
I
TOTALS 466,311 00
APPROVED EXPLANATION OF REQUEST
a: To appropriate new revenue to provide Resident Deputy
AUDITOR•XC�ONTROLLER: patrol services to Discovery Bay and Bay Point
BY: dZr& DATE N �8 communities from CAB.
C05Y ADMINISTRATO
BY: r DATE Z 19
BO R OF SUPERVISORS:
YE
N0:
Sheriff's
Fiscal Officer 911/12/2008
SIGNATURE TITLE DATE
REVENUE ADJ. RAOO SC31q
BY: 9 DATE JOURNAL NO.
(Deputy)',
(M 8134 Rev.2186)
AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT FX "BOARD OF SUPERVISORS
TIC 27 E] COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT:Sheriff's Office(0255)
EXPENDITURE I'
ORGANIZATION SUB-ACCOUNT Option EXPENDITURE ACCOUNT.DESC RIPTION <DECREASE> INCREASE
2505 1011 Permanent Salaries 187,698 00
2505 1042 FICA 2,722 00
2505 10,44 Retirement Expense 142,256 00
2505 1,060 Employee Group Insurance 31,909 00
2505 1070 Workers Compensation Ins 10,811 00
2505. 494f,8 Miscellaneous Equipment 40,000 00
2505 4953 Autos&Trucks 42,000 00
2505 5011 Reimbursements-Gov/Gov 8,915 00
0990 6301 Reserve for Appropriations 466,311 00
0990 6301 Appropriate New Revenue 466,311 00
TOTALS 466,311 001 932,622 00
APPROVED EXPLANATION OF REQUEST"
AUDITOR=CONTROLLER: To appropriate funds to provide Resident Deputy patrol
'n services to Discovery Bay and Bay Point communities.
BY: ✓'r(�GGC '1lfe DATE 449
COU ADMINISTRATO
r
BY: DATE
i
BOA D F SUPERVISORS:
YES:
NO:
Sheriff's
Fiscal Officer 11112/2008
SIGNATURE TITLE DATE
APPROPRIATION APOOa t
BY: DATE ADJ.JOURNAL NO.
(Deputy)
(Mt 29 Rev 2186)
Proposal-Bay Point:
The current projected P-6 Zone revenues for FY 2008/2009 in the Bay Point community
are $147.180.72 (Zones 0200 through 0210). The Office of the Sheriff proposes to
expend those funds in the Bay Point community as follows:
Proposed Fiscal Year 2008/2009 Expenditures
One Resident Deputy Sheriff-Bay Point $108,500.00
(@$186,000 maximum cost per year, including OPEB liability, pro-rated/7 months)
Total Proposed Fiscal Year 2008/2009 Expenditure $108,500.00
Attachments
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