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HomeMy WebLinkAboutMINUTES - 11182008 - C.78 'TO: BOARD OF SUPERVISORS ' 8 L '° Contra FROM: DAVID J. TWA, County Administrator o', - -;. Costa DATE: NOVEMBER 7, 2008 ST'`� COU>z County SUBJECT: MEMORANDUM OF UNDERSTANDING WITH SUPERIOR COURtGIVERNING THE ENHANCED COURT;-COLLECTIONS PROGRAM SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE and AUTHORIZE the County Administrator, or designee, to execute a Memorandum of Understanding (MOU), effective November 19, 2008, with the Contra Costa County Superior Court to formally implement an enhanced court collections program. FISCAL IMPACT Formal implementation of the program will enable the County to recover a portion of the costs it incurs under the Trial Court Funding Act for administering a court collections program. Under a qualifying program, costs may be dedicated from collections of delinquent court-ordered fees, fines, forfeitures, penalties, and assessments before revenues are distributed to another government entity. CONTINUED ON ATTACHMENT: Z YES SIGNATURE: ® RECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMM NATION OF BOARD COMMITTEE ®APPROVE ❑OTHER SIGNATURE(S): ACTION OF BOARD ON16 �lUl� �1Jt APPROVED AS RECOMMENDED ® OTHER ❑ VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND UNANIMOUS(ABSENT ► ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ABSENT: ABSTAIN: ATTESTED: NOVEMBERI8, 2008 Contact: JULIE ENEA(925)335-1077 DAVID J.TWA,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR cc: COUNTY ADMINISTRATOR AUDITOR-CONTROLLER CONTRA COSTA COUNTY SUPERIOR COURT COUNTY COUNSEL By: �� Deputy Page 2 BACKGROUND Since 1992, when the County established the Superior Court Collections Unit (CCU), the Superior Court has provided court collections services on behalf of the County. When the Superior Court was transferred to the State in 1997 under the Trial Court Funding Act, the CCU continued to provide court collection services on behalf of the County and the County has paid the Court annually for these services, as required by the Act. Penal Code section 1463.007 provides that counties which implement a comprehensive or °enhanced" collections program may recover their costs from the collection of delinquent court- ordered fees, fines, forfeitures, penalties, and assessments before revenues are distributed to another government entity. A comprehensive collection program must meet the following requirements: • Be a separate and distinct revenue collection activity that identifies total collections received from qualifying accounts and their related operating costs; • Identify qualifying accounts as accounts receivable, which must be distinguished from forthwith payments; • Satisfy at least 10 of the 17 collection activity components identified in Penal Code section 1463.007; and • File a report of its activities once each year with the Judicial Council. The 17 potential collection.activity components identified in the Penal Code are: 1. Monthly bill or account statements to all debtors. 2.. Telephone contact with delinquent debtors to apprise them of their failure to meet payment obligations. 3. Issuance of warning letters to advise delinquent debtors of an outstanding obligation. 4. Requests for credit reports to assist in locating delinquent debtors. 5. Access to Employment; Development Department employment and wage information. 6. The generation of monthly delinquent reports. 7. Participation in the Franchise Tax Board's Interagency Intercept Collections Program. 8. The use of Department of Motor Vehicle information to locate delinquent debtors. 9. The use of wage and bank account garnishments. 10. The imposition of liens�on real property and proceeds from the sale of real property held by a title company. 11. The filing of a claim or the filing of objections to the inclusion of outstanding fines and forfeitures in bankruptcy proceedings. 12. Coordination with the probation department to locate debtors who may be on formal or informal probation. 13. The initiation of drivers' license suspension actions where appropriate. 14. The capability to accept credit card payments. 15. Participation in the Franchise Tax Board's Court-Ordered Debt Collections Program. 16. Contracting with one or more private debt collectors. 17. The use of local, regional, state, or national skip tracing or locator resources or services to locate delinquent debtors. Page 3 A court or county that implements a comprehensive collection program must operate that program as a separate and distinct revenue collection activity. Such an activity is defined as one with the ability to identify and collect revenue of qualifying accounts and to document the related costs of collection on the qualifying accounts/revenue (delinquent accounts) on an ongoing basis. Failure to maintain separate and'distinct revenue collection activity information may result in the disqualification of accounts collected by a court or county from inclusion in a comprehensive collection program. Once each year a court or county that implements a comprehensive collection program must file a joint court-county report of program activities with the Judicial Council. The report is due on the first Monday of October. The report will present the activities of the program on a fiscal-year basis. The report will include, at°.a minimum, the dollar amount of revenues collected and distributed under the program, the related operating costs deducted from those revenues, and an accounting of accounts receivable activity for the same period. Penal Code section 1463.010 mandates that each superior court and county develop a cooperative plan to implement a collection program pursuant to Judicial Council guidelines. The MOU (attached) recommended for approval today is the cooperative plan developed by the County Administrator and Superior Court Executive Officer following extensive negotiation. Consequence of Negative Action If a court or county does not establish a qualifying comprehensive collection program defined in Penal Code 1463.007, with the exception of allowable fees permitted by statute, costs may not be recovered from collections. MEMORANDUM OF UNDERSTANDING FOR COLLECTION SERVICES, COUNTY OF CONTRA COSTA AND THE SUPERIOR COURT, COUNTY OF CONTRA COSTA This Memorandum of Understanding("MOU") is made as of November 19, 2008 ("Effective Date") between the County of Contra Costa("County"), a political subdivision of the State of California and the Superior Court of California, County of Contra Costa("Court"), an entity of the California Judicial Branch organized under Article VI of the California Constitution. WHEREAS, California Penal Code Section 1463.010 requires the Court and the County to develop a cooperative plan to implement a collection program for the collection of fees, fines, forfeitures, penalties, and assessments incurred by a defendant in a criminal or traffic action or proceeding; and WHEREAS, Court and County have developed such a collection program ("Program"), and desire to clarify their respective rights and responsibilities regarding the Program, including enhanced collection services, by entering into this MOU. AGREEMENT NOW THEREFORE, the parties hereto agree as follows: A. COLLECTIONS PROGRAM 1. The Court willoperate the Program for the collection of all fees, fines, forfeitures, penalties, and assessments arising from criminal or traffic actions or proceedings ("Accounts"). The Court will also implement and operate the Program as a comprehensive collection program, as that term is defined in Penal Code Section 1463.007, for the collection of all delinquent fees, fines, forfeitures, penalties, and assessments arising from criminal or traffic actions or proceedings ("1463.007 Accounts"). 2. The Court has',engaged GC Services, Inc., to perform collection services on certain 1463.007 Accounts ori the terms and conditions set forth in the Master Agreement between the Judicial Council;Administrative Office of the Courts and GC Services dated January 4, 2005, as amended: A copy of the Master Agreement and the addendum establishing Court as a participant of the Master Agreement is attached as Exhibit 1. 3. The Court is solely responsible for all costs associated with the use'of all outside vendors, which currently include the Franchise Tax Board and GC Services, Inc. As a courtesy, the Court will notify the County in writing of all modifications to the contracts with these vendors that change the collection percentage paid or the,scope of work performed. Court will also inform County in writing of all contract executions and terminations with outside vendors. Page 1 of 8 4. Not later than March 30th of each year during which this MOU is effective,the Court and County will establish an operating budget for court collections services for the upcoming fiscal year. 5. . The County will not knowingly accept full or partial payments on any Account or 1463.007 Account. If such payments are inadvertently received, the County will forward such payments to the Court when discovered. 6. The Court will provide the County with a written monthly report indicating the amount of money collected under the Program during such month, in the format used by Court to meet its reporting requirements to the AOC. This report, as illustrated in Exhibit 2, will include the following: a)the gross amount of revenue collected; b) non-delinquent amounts collected; c) delinquent amounts collected•, d)the amount the Court has deducted as its allowable collection costs under Penal Code Section 1463.007; e)the net delinquent amounts to be distributed by the County; e) the net revenue collected after collection costs have been and f)the net amount of revenue after collection costs have been deducted. This report will be provided no later than ten (10) calendar days after the end of each reporting month. The Court will provide an itemized accounting of the allowable collections costs under Penal Code Section 1463.007 in the format illustrated in Exhibit 3 (report will distinguish collections on delinquent accounts from non- delinquent accounts). 7. The Court will, net of applicable deductions, deposit revenue collected under the Program with the County for distribution, according to California law and the regulations and guidelines of the Administrative Office of the Courts ("AOC") and State Controller's Office ("SCO"). The County will distribute such revenue according to California law and the regulations and guidelines of the AOC and SCO. 8. The Court will continue to collect and directly distribute victim restitution payments to victims and to the State Victim Compensation and Government Claims Board. 9. Within 30 days of receipt of a monthly invoice, the County will reimburse the Court for a) direct and indirect costs related to collection services for non-delinquent Accounts; b) direct and indirect costs related to the distribution of victim restitution payments; c) mutually approved capital expenditures made for the Program; and d)the cost of all other collections. performed by the Court on behalf of the County that are not allowable under Penal Code Section 1463.007 or CRC 10.810. None of these costs may be deducted from Program revenues. 10. By August 1 st of each year during which this MOU is effective,the Court will provide to the.County a report showing money arising from criminal or traffic proceedings, including victim restitution money, that is not the property of the Court, but that has remained unclaimed for three years in the Court's treasury. 11. When discharging court-ordered debts,the Court will comply with Government Code section 25258 and Administrative Office of the Courts Guidelines and Standards on Discharge of Accountability on Uncollected Debts. By August 1 st of each year during which Page 2 of 8 this MOU is effective,the Court will provide the County a written report showing the accounts and amounts discharged during the prior fiscal year ending June 30. 12. The Court will provide the County, and the County will provide the Court, and/or GC Services, or other.any other vendor engaged by the Court to perform services under the Program, with view-only access to its case management system on request, and as necessary only for administrative purposes related to the implementation and continued operation of the Program. Each party will bear its own costs for this access and each party may deduct the costs of this access as permitted byyenal Code Section 1463.007. 13. The Court and the County will work cooperatively to maximize revenue collections and the quality of'customer service being provided.. The Court and the County will each designate an employee to act as the contact person for each party to facilitate the exchange of information and resolve any day-to-day issues. Additionally, the Court and the County will conduct management level meetings between representatives of the Court Executive's Office and the County Administrator's Office on a quarterly basis. 14. It is in the best interest of both parties to continue to improve the Program through cost effective and affordable enhancements to current operations. Enhancements include capital expenditures, new equipment, new software, additional personnel, additional contracted services, as well as legislative changes that may affect the collections program. County and Court must mutually agree on all Program enhancements before their purchase and/or implementation. 15: Should the collections computer system be destroyed by a catastrophic event such as a fire, flood or earthquake, the County will replace non-Rule 810 allowable hardware, software, and system equipment that is determined by mutual agreement between the Court and County-to be necessary to the Program. Equipment and computer software purchased by the County or by the Court on behalf of the County for the Program will become the sole property of the County. 16. The Court and the County will safeguard as confidential all information shared between the parties to carry out the purpose of this MOU. The Court will require any vendor engaged by the.Court to perform services under the Program to safeguard as confidential all information disclosed to it by the Court or the County. Neither party will disclose the . information shared between the parties to a third party without the prior written consent of the other party, with the exception of audits performed by the AOC,the SCO, or other legally authorized agency. 17. The Court and the County will comply with the guidelines and standards approved from time to time by the Judicial Council of California for the operation of the Program. The parties will develop a cooperative plan and a manual of operational policies and procedures as necessary to implement these guidelines and standards. The parties will cooperate as necessary to,complete reports to the Judicial Council regarding the Program, on the schedule and in the form required by the Judicial Council. Page 3 of 8 18. The Court and the County will monitor and implement any changes or modifications required by state laws and/or regulations affecting the Program and notify the other party of such change. B. ALLOWABLE DEDUCTIONS 1. Each party may deduct from the revenue collected under the Program its allowable costs as provided in Penal Code Section 1463.007. The Court may deduct its allowable costs, net of anylrelated service fees and/or commissions,revenue, prior to its distribution and deposit of revenue with the County. The County may deduct its allowable costs, net of any related service fees and/or commissions revenue, prior to its distribution of such revenue. 2. Each party's obligations for collection efforts under the Program remain in effect notwithstanding such party's inability to deduct its costs related to the Program for any reason. Neither party has any obligation to pay or reimburse the other party for any costs related to the collection of 1463.007 Accounts. 3. If the revenue collected under the Program during any month is insufficient to allow a party to deduct all of its costs for that month, and subject to the regulations and guidelines promulgated by the AOC and the SCO, that party may rollover such shortfall to the subsequent month(s) for deduction. C. TERM/TERMINATION 1. The Court and;County shall maintain the collections program consistent with Penal Code Section 1463.010'(c)I. The term of this MOU will be for one year, beginning on the Effective Date. This MOU will automatically renew for another year on the anniversary of the Effective Date, unless otherwise renegotiated by the Court and County, in accordance with Section C.2 below. 2. Either party may initiate negotiations to establish a new memorandum of understanding setting forth their agreement on the operation of a subsequent collections program consistent with Penal Code Section 1463.010(c). Each party will negotiate in good faith. 3. In the event that Penal Code section 1463 is amended to impose different or greater obligations on Court or County, the parties agree to initiate negotiations to establish a new MOU, as needed. D. DISPUTE RESOLUTION If, after thirty (30) calendar days of negotiations, the Court and the County cannot resolve a dispute regarding the interpretation or performance of this MOU or cannot agree on a new 1.The courts and counties shall maintain the collection program which was in place on January 1,1996,unless otherwise agreed to by the court and county.The program may wholly or partially be staffed and operated within the court itself,may be wholly or partially staffed and operated by the county,or may be wholly or partially contracted with a third party.In carrying out this collection program,each superior court and county shall develop a cooperative plan to implement the Judicial Council guidelines.In the event that a court and a county are unwilling or unable to enter into a cooperative plan pursuant to this section,the court or the county may request the continuation of negotiations with mediation . assistance as mutually agreed upon and provided by the Administrative Director of the Courts and the.Califomia State Association of Counties. Page 4 of 8 collections program, either party may request a meeting between the Court Executive Officer and the County Administrator for the purpose of resolving the dispute. If such meeting is requested, the meeting will be held within ten (10) days of the receipt of such request. If the meeting fails to occur or fails to resolve the dispute, the Court or County may request the continuation of negotiations with mediation assistance as mutually agreed upon and provided by the Administrative Director of the Courts and the California State Association of Counties. Until the dispute is resolved,both parties will continue to operate the Program as set forth in this MOU and perform and observe their respective responsibilities and rights hereunder. If mediation fails to resolve the dispute, either party may request binding arbitration by a third party mutually agreed upon by the Administrative Director of the Courts and the California State Association of Counties E. COMPLIANCE WITH AUDITS; RECORDS RETENTION REQUIREMENTS 1. The Court and the County will receive, reply to, and/or comply with any audit by an authorized audit agency that directly relates to this MOU or to funds to be handled or disbursed hereunder. The Court and the County will each maintain an accounting system and supporting fiscal records to comply with state audit requirements related to this MOU. Each party will provide a copy of any state audit report that relates to this MOU or to funds to be handled or disbursed hereunder to the other within 30 days of receipt of the audit report. 2. The Court and the County will maintain and preserve all records and documentation related to this MOU, including records related to billings and other financial records, in an accessible location and condition for a period of not less than five years after an account has been completely paid or until after an audit involving an account has been resolved, whichever.is later. Each party will adequately protect all records against fire or other damage. County will implement and follow the requirements set forth in the Information Practices Act of 1977 (California Civil Code section 1798 et seq.) with respect to all personal and confidential information accessed through the Court's computer systems. 3. The parties will, upon written request and until the expiration of five years after the furnishing of services pursuant to this MOU, make available to each other, any books, documents, and records that are.necessary to certify the nature and extent of all costs and charges hereunder. Further, if the Court carries out any of the duties of this MOU through a subcontract, with a value or cost of$10,000 or more over a twelve-month period, such subcontract shall contain a clause to the effect that upon written request and until the expiration of five years after the furnishing of services pursuant to such subcontract,the subcontractor shall make available to the County or any of its duly authorized representatives, the subcontract and any books, documents, and records of the subcontractor that are necessary to verify the nature and extent of all costs and charges hereunder. This special condition is in addition to any and all other terms regarding the maintenance or retention of records under this MOU. F. GENERAL PROVISIONS 1. Entire Agreement. This MOU constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all previous modifications, Page 5 of 8 agreements,proposals, negotiations,representations, and commitments, both oral and written, between the parties to this MOU. 2. Amendment. No addition to or alteration of the terms of this MOU will be valid unless made in the form of a written amendment, which is formally approved and executed by the governing bodies of each of the parties to this MOU, or their respective authorized designees. 3. Further Assurances. Each party hereto agrees to cooperate with the other, and to execute and deliver, or cause to be executed and delivered, all such other instruments and documents, and to take all such other actions as may be reasonably requested of it from time to time, in order to effectuate the provisions and purposes of this MOU. 4. Waiver. Any waiver by either party of the terms of this MOU must bein writing and executed by an authorized representative of the waiving party and will not be construed as a Waiver of any succeeding breach of the same or other term of this MOU. 5. Severability. The provisions of this MOU are separate and severable. If any provision of this MOU will be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions will not be affected or impaired thereby. Any such provision will be enforced to the maximum extent possible so as to effect the reasonable intent of the parties hereto and will be reformed without further action by the parties to the extent necessary to make such provision valid and enforceable. 6. Independent Contractor. Each party will be, and is, an independent contractor, and is not an employee or agent of the other party, and neither party nor any person engaged by a parry to perform the services described herein is covered by any employee benefit plans provided to the employee of the other party. Each party is liable for the acts and omissions of itself, its employees, its subcontractors°and its agents. Nothing in this MOU will be construed as creating an employment or agency relationship between the Court and the County. Each party will determine the method, details and means of performing its obligations under this MOU, including, without limitation, exercising full control over the employment, direction, compensation and discharge of all persons assisting the respective party. Each party will be solely responsible for all matters relating to the payment of its employees, including compliance with social security, withholding any and all employee benefits, and all regulations governing such matters. 7. Risk Allocation. It is the intention of both parties that neither will be responsible for the negligent and/or intentional acts and/or omissions of the other, or its judges, subordinate judicial officers, directors, officers, agents and employees. The parties therefore disclaim in its entirety the pro rata risk allocation of liability of judgments for damages that could otherwise apply to this MOU pursuant to Government Code 895.6. Instead, pursuant to Government Code section 895.4, the parties agree to use principles of comparative fault when apportioning liability of judgments for damages that may arise out of the performance of this MOU. 8. Counterparts. This MOU may be executed in counterparts, each of which is considered an original but alt of which together will constitute one instrument. Page 6 of 8 [rest of this page intentionally blank] } Page 7 of 8 IN WITNESS WHEREOF, the parties hereto have executed this MOU effective as of the date first written above. SUPERIOR COURT OF COUNTY OF CONTRA COSTA CALIFORNIA, COUNTY OF CONTRA COSTA 0 Z��" By: By: Name: Terence L. Bruiniers N Title: Presiding Judge Title: Chair, Board of Supervisors, or designee ATTESTED: Clerk of the Board of Supervisors, County of Contra Costa By: Deputy Clerk of the Board Page 8 of 8 COLLECTION AND COMPLIANCE UNIT FINANCIAL REPORT SUPERIOR COURTS CONTRA COSTA COUNTY MONTH OF: :i P.C1463.007 :.: :. . . DESCRIPTION RECEIPTS FORTHWITH FORTHWITH 'PERCENT.. DELINQUENT ! COST OF COLLECTIONS NET DELINQUENT =i NET .,REVENUE - TOTAL PAGE 1 #REF! #VALUE! #VALUE! #VALUE! #VALUE! TOTAL PAGE 2 $ #VALUE! #VALUE! #VALUE! #VALUE! TOTAL PAGE 3 #REF! #VALUEI #VALUE! #VALUEI #VALUEI TOTAL PAGE 4 #REF! #VALUE! #VALUE! #VALUEI #VALUE! TOTAL PAGE 5 #REF! #VALUE! #VALUE! #VALUE! #VALUEI #VALUE! TOTAL CRIMINAL'- COLLECTIONS- #REFI S #VALUEI #REFI #VALUE! #VALUEI #REFI PAGE 6 Walnut Creek #REF! #REF! #REF! #REF! #REFI Richmond #REF! #REF! #REF! #REF! #REF! Concord #REFI #REFI #REF! #REFI #REFI Pittsburg I #REF! #REF! #REF! #REFI #REFI TOTAL PAGE 8 #REF! TOTAL PAGE 9 ! $ TOTAL PAGE 10 #REF! TOTAL PAGE 11 #REF! TOTAL PAGE 12 #REF! TOTAL PAGE 13 #REF! TOTAL PAGE 14 #REF! TOTAL PAGE 15 $ TOTAL PAGE 16 #REF! TOTAL.TRAFFIC;COLLECTIONS #REFI $ #REFI #REFI #REFI #REFI TOTAL CRIMINAL AND:_TRAFFIC COLLECTIONS #REFI $ #VALUEI #REFI #VALUEI #REFI €; -,TOTAL DEP $1770 TREASURER '!,#REFI. #REFI I,Vanessa Balinton-White,Court Collections Manager,certify that the fee record in my office contains a true statement in detail of all fees and compensation of every kind and nature for official _ services rendered by me,my deputies and assistants and the amount of all fines,and trust money,received,disbursed and on hand, for the month of and that fee record shows the full amount received and chargeable in that month,and that neither I,or to my knowledge or belief,any of my deputies and/or assistants have rendered any official services,except as provided and that the foregoing statement,thereof,and of cash collected,paid and held by me or under my control for the month of,and of other matters,is complete,true and correct. I,further certify pursuant to Government Code section 1094,that I have not violated any of the provisions of Article 4 of Chapter 1 or Division 4 of Title 1 of the government Code concerning conflicts of interest(Government code 1090 and following). The Collections Compliance Unit comprehensive collection program and all recovered costs are in full agreement with standards established by Penal Code section 1463.007. - - I certify under penalty of perjury that the foregoing is true and correct. Dated: Si nature: 11f7=08 COLLECTION AND COMPLIANCE UNIT FINANCIAL REPORT �r GROSS NON P:C:1463i007 "COST.OF t'; RECEIPTS' DELINQUENT. PERCENT DELINQUENT COLLECTIONS NET!DELINOUENT NET;'; REVENUE CRIMINAL A. VEHICLE CODE VIOLATIONS 1.City of: A C Transit $ $ $ BART #REF! CC College #REF! EBRPD #REF! EBMUD #REF! EI Cerrito #REF! Hercules #REF! Kensington #REF! Pinole #REF! $ Richmond #REF! San Pablo #REF! $ Antioch #REF! Brentwood #REF! $ Pittsbur #REF! $ Cal State-Hayward #REF! Clayton #REF! Concord #REF! $ Martinez #REF! Pleasant Hill #REF! Cal Park&Rec #REF! Danville #REF! $ Diablo Community Service #REF! Lafayette #REF! Mora a #REF! Orinda #REF! San Ramon #REF! Walnut Creek #REF! $ Sheriff Office #REF! Oakley #REF! $ West CountySchool Dist. #REF! Roundhill #REF! 2. County/State #REF! $ I TOTAL pql to cover page) #REFI > 11/7/2008 SUPERIOR COURT OF CALIFORNIA,COUNTY OF CONTRA COSTA COST RECOVERY FOR THE PERIOD ENDING MM/DD/YYYY ..._............._.._....... COLLECTIONS AND COMPLIANCE UNIT ORG# Description Cost of Collections SALARIES&BENEFITS: __...._._..........._.. ................................. Salaries and Wages-Permanent $ Temporary Help _ $ Overtime $ Total Salaries and Wages $_ . Social Security Ins&Medicare $ Group Insurance _,__,,, Retirement(non judicial) $ Worker's Compensation $ Unemployment Insurance $ Other Benefits Total Fringe Benefits $1 TOTAL SALARIES&BENEFITS $ OPERATING EXPENSE&EQUIPMENT ........... . Moving and Relocation $ Dues&Memberships-Legal Staff $ Dues&Memberships-Other $ - Miscellaneous Office Supplies $__ ; Printed Library Materials $ Electronic Reference Resources $ Minor Equipment-Non-EDP(under$5,000 per item $ Minor Equipment-EDP(under$5,000 per item) $.... Office Equipment Rental,Maintenance&.Repai $ General Expense Not Reported Elsewhere $ Office Copier Expense $ Printed Forms&Stationery Telecommunications ISP&Leased Line Charges .......:.............................. ..._................................ Postage $ ' In-State Travel _..........:......................... _.._ ............. Out-of-State Travel Training $ Rent $ Janitorial Services $ . Utilities $ General Consultant&Professional Services $ . Agency Temporary Help $ . EDP Maintenance $. EDP Commercial Contract $ EDP Interagency Agreement $ EDP Repairs&Supplies $ EDP Software&Licensing $ EDP Equipment Rental/Lease $ Other EDP Expenditures $ Judgements,Settlements&Claims TOTAL OPERATING EXPENSE&EQUIPMENT $:.................. Total Costs subject to recovery prior to ",, °4,a $ formula to reflect"Front Page"