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HomeMy WebLinkAboutMINUTES - 11042008 - C.45 Contra TO: BOARD OF SUPERVISORS FROM: County Administrator _ Costa County DATE: November 4, 2008 c �� 0 Sr9�o�K SUBJECT: Community Services Bureau Monthly Report SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): ACCEPT monthly update on the operations of the Community Services Bureau of the Employment and Human Services Department. FISCAL IMPACT: No impact from this update. BACKGROUND/REASON(S) FOR RECOMMENDATION(S): To enhance oversight of the Community Services Bureau of the Employment and Human Services Department, the County Administrator is conducting monthly meetings with the Department Head to receive updates on program issues and to plan and/or authorize actions that may be needed. To ensure they remain updated regarding the status of the program, the Board of Supervisors directed the County Administrator, or his designee, to provide them with a monthly status report. Attached is the regular monthly report on the operations of Community Services. This report includes updates on the activities of the Policy Council, personnel issues, fiscal and audit reports, and other programmatic issues. CONTINUED ON ATTACHMENT: X YES SIGNATURE: _RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Z�APPROVE OTHER SIGNA RE(S): '�n�� �- lL I ACTION OF BOARD ON �C)V2/YW� �G� � APPROVE AS RECOMMENDED O�IER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD AYES: NOES: OF SUPERVISORS ON THE DATE SHOWN. ABSENT:_ ABSTAIN: L�.(/ � ATTESTED �0Vef�""pQ^ `J ec DAVID TWA,CLERK OF THE BOARD OF Contact: Dorothy Sansoe9) SUFJERVISORS.ANDCOUNWAD INI,9TRATOR cc: Community Services Bureau 41- County Admiistration By: � DEPUTY To: David Twa, County Administrator COMMUNITY SERVICES From: Joe Valentine, EHSD Director J/ BUREAU Subject: Monthly Report Date: October 10, 2008 1 am submitting the following report to ensure ongoing communication with the County Administrator and Board of Supervisors regarding all issues pertaining to the Head Start program and the Community Services Bureau (CSB). A. Parent Involvement • Policy Council - On Saturday September 27, we had our annual Policy Council Orientation/Recognition Event. We had a wonderful turnout with about 40 parents in attendance. We also held the September business meeting with executive committee elections. Below are the results: Our 2008-2009 Executive Committee: Chair Denice Mullaney (Los Nogales) Vice-Chair . Antoinette Rossi (Past Parent of Lake & Home Base) Secretary Lawanda Starks (Richmond HS) Parliamentarian Karen Lane (Past Parent of Marsh Creek) Region IX Rep Erica Givens (Ambrose) B. Personnel Report • During the past month we hired four Teachers. We also hired one Site Supervisor III and two Site Supervisor I's. County HR is working closely with the bureau on evaluating applications for various teaching positions. • We currently have the following vacancies in our teaching staff: ■ Infant/Toddler Associate Teacher— 5 ■ Infant/Toddler Teacher (including Master Teacher) — 1 • Teacher (including Master Teacher) — 5 ■ Pre-school Associate Teacher—4 • Recruitment Activities during the month: Attended various community events and posted advertisements at following colleges: - CCC - DVC - LMC - Additionally, CSB participated in the Emergency Preparedness Fair in t El Sobrante on September 20 and in the Liberty Adult Education Career Fair in Brentwood on September 23. 1425 Bisso lane Drive,Suite I10 Concord,California 94520 ' Tel 925 646 5540 Fax 925 646 5904 David Twa Page 2 October 10, 2008 • Data on the number of Education staff who completed their AA, BA or CDA requirements: ■ Site Supervisors: - Associates Degree—9 (45%) - Bachelors Degree— 10 (50%) - Masters Degree — 1 (5%) ■ Teachers: - Associates Degree— 23 (34%) - Bachelors Degree —23 (34%) - Masters Degree— 1 (1%) - Permit—21 (31%) ■ Associate Teachers: - Associates Degree— 8 (8%) - Bachelors Degree—6 (6%) - Masters Degree— 0 (0%) - Permit— 88 (86%) • Training & Technical Assistance (TRA) needs or training staff received or planned: - Supporting Young Bilinguals - conducted by UC Davis at our GM Concord site on Saturday, September 13. Eleven central and east county CSB and seven partner teaching staff attended (total 18). - Teachable Transitions Training - led by Ron Pipa at GM III, Brookside and Bayo Vista. Discussed were Transition Guidelines, Teachable Transitions, and monitoring action plans. Childhood Obesity: Working With Overweight Children, lead by Rosemary Almand, for our Concord Child Care and Fairgrounds partner staff on August 21. - Two Site Supervisors attended a training in San Francisco on communication skills for women. - Our Network Analyst attended a VMWARE Infrastructure training in San Jose that will help CSB move towards "virtualization", to consolidate physical servers, reduce power consumption, and reduce space occupancy. - CSB teaching staff are getting more and more excited about returning to school and pursuing a higher education. There are currently 17 participants in the Teacher Degree Program (TDP);10 will begin an associate degree program and seven will begin a bachelor degree program. We are expecting more participants as the TDP coordinator is visiting our sites and meeting with the teachers and site supervisors about the Head Start mandates and the TDP. Developing partnerships and cohorts with local community colleges and state universities is in the works. Meetings are scheduled for early November. David Twa Page 3 October 10, 2008 C. Fiscal and Audit Reports • On September 26, 2008, the Bureau submitted to Administration of Children and Families (ACF) its 2009 Continuing Grant applications for Head Start and Early Head Start programs amounting to $16,435,288 and $2,017,565, respectively. The applications were presented to and approved by the Head Start Policy Council on August 20, 2008 and by the Board of Supervisors on September 16, 2008. • The Bureau submitted to Administration of Children and Families (ACF) a request for prior approval to transfer funding allocations to various budget categories in the Bureau's 2008 Head Start and Early Head Start program budget in compliance with federal regulations. • In a closeout report dated September 10, 2008, the State. Department of Community Services and Development indicated that the Bureau expended its Department of Energy (DOE) contract allocation of $110,707 and weatherized 52 households during program year 2007-08. • The Bureau completed its annual inventory of all capital equipments in its custody in accordance with Federal, State, and County policies, rules and regulations. • In accordance with California Department of Education (CDE) funding guidelines, the Bureau submitted the Annual Audit Status Certification to CDE Audits and Investigations Division. • The Bureau submitted the FY 2007-08 Single Audit Questionnaire and the Federal Program Assistance Inventory Listing to the accounting firm of Caporicci & Larson. D. Licensing Updates • None to report E. Information Technology • CSB Integration: Domain and Email Migration has been successfully completed. The CSB IT System (Domain/Email) has migrated successfully to the EHSD IT System. This project was based on a collaborative effort of three major groups: DoIT, EHD-IT and CSB-IT. As of October 6, all 425 CSB user accounts have been transferred to the EHSD system. On the following day, EHSD IT (PC Technician Group) visited all of our CSB remote locations to ensure all system were operational and to support the CSB staff. F. Special Projects/Activities • CSB is hosting students from the Diablo Valley College Dental Hygiene Program. Students will conduct a health education project with a selected center's children, staff, and parents (TBD in October). • CSB submitted its 2009 Head Start and Early Head Start continuation grant as year two of the three year grant cycle. David Twa Page 4 October 10, 2008 • CSB was excited to host a tour of the sites with the 24-waiver with Shirley Karrer, ACF Program Specialist, and Kay Barnes, T/TA Specialist. Overall, they were pleased with the site visits. We had a follow-up visit to two centers in early October, per Ms. Karrer's request. • CSB is sending staff to important trainings to learn more about two very important Head Start initiatives. Two staff will attend the Dual Language Institute in Washington, DC later this month to hear the latest research and best practice on working with dual language learning children and families. Four staff will also attend the CLASS training in Oakland in November to become trainers on a new classroom observation tool that focuses on adult/child interactions, team interaction and classroom management. cc: Policy Council Family & Human Services Committee Shirley Karrer, ACF Rollie Katz, Local One Attachments Attachment 1 — Invitation to the Office of Head Start National Dual Language Institute: A Time for Action U.S. DEPARTMENT ACF OF HEALTH AND HUMAN SERVICES Administration for Children and 1.1114 Log No. ACF-IM-HS-08- 2. IssuanIssuance Date: Is Families 13. Originating Office: Office of Head Start 4. Key Word: OHS Dual Language Institute INFORMATION MEMORANDUM TO: Head Start and Early Head Start Grantees and Delegate Agencies SUBJECT: Invitation to the Office of Head Start National Dual Language Institute: A Time for Action INFORMATION: The Office of Head Start is proud to extend this invitation to the National Dual Language Institute: A Time for Action to all Head Start, Early Head Start, Migrant and Seasonal Head Start, and American Indian Alaska Native Head Start programs. The Institute will be held on October 28-31, 2008, in Washington, D.C. Through this Institute, the Office of Head Start is - for the first time - bringing together leaders from Head Start programs around the country to focus on how best to support young dual language learners (also referred to as English language learners (ELLS)) who are learning both English and their home language or whose native languages are being revitalized. The Office of Head Start identifies dual language learners as children learning two or more languages at the same time, as well as those learning a second language while continuing to learn their first language. Institute Purpose and Goals The purpose of the Dual Language Institute is to describe and disseminate approaches and resources that foster dual language development in young children, including their acquisition of English. The goals of the Dual Language Institute are to: • Emphasize sections of the Improving Head Start for School Readiness Act of 2007 as well as the existing Head Start Program Performance Standards in the area of dual language learning. • Highlight dual language acquisition research for children birth to five and its implications for practice. • Discuss the importance of dual language learning including the acquisition of English, language revitalization, and cultural responsiveness as they relate to school readiness and positive outcomes for children. • Provide tools and resources for programs to effectively support dual language learners and their families. • Demonstrate and disseminate methods, approaches, and instructional practices for programs to effectively serve children, families, and communities. Institute Content ti Plenary and breakout sessions will feature topics to address issues important to Head Start programs that are already serving diverse populations and programs that are anticipating a demographic shift and a change in local population. The topics include: Program Design and Management, Professional Development, Mental Health, Family and Community Partnerships, Research, Assessment, Language and Literacy, Social and Emotional Development, and Special Populations. Participants The Institute will bring together Head Start program directors, staff, and parents for discussions that will focus on acquiring knowledge, gaining skills, and highlighting resources to address challenges and maximize opportunities for young dual language learners. The Office of Head Start is recommending that grantees send up to three people to represent three of the following positions: • Program Director • Education Manager • Teacher Leader • Parent Leader Institute Registration and Fees A web site (www.hsnrc.org/DLI/) has been created to support communication and online registration for the National Dual Language Institute. The registration fee of$295 per participant is due, along with all completed registration forms, by October 10, 2008. There are three easy ways to register: online, mail, or fax. Head Start program funds may be used for registration, lodging, travel, and related expenses; no supplemental funds will be provided at this time. We will be offering Continuing Education Units on a session-by-session basis. The processing fee is $20 per person and may be paid onsite via cash, check, or credit card. A listing of sessions will soon be available on the Institute's web site. Recent History of Serving Dual Language Learners In the winter of 2005-2006, the Office of Head Start conducted a review of program needs with.respect to serving young dual language learners, ages birth to five years. In early 2008, the Office of Head Start released the Head Start Dual Language Report entitled Dual language: What Does It Take? which can be found on the Early Childhood Learning and Knowledge Center (htto://eclkc.ohs.acf.hhs.gov). This report, based on a needs assessment and research background, offers recommendations for a comprehensive approach to support dual language learners. The Office of Head Start recognizes that dual language learners enter Head Start programs with unique challenges and opportunities. The Office of Head Start's interest in this topic arises from its understanding of the importance of language development for learning in all domains and as a precursor for literacy development. The development of both language and early literacy are fundamental building blocks for achieving Head Start's legislated mandate of promoting school readiness for all children. Given Head Start's history and commitment to serving young dual language learners, I encourage program directors and managers, teacher leaders, and parent leaders to attend the Dual Language Institute to learn more about how your programs can meet the needs of your diverse populations and promote dual language learning. I look forward to seeing you at the Institute in October. Sincerely, /Patricia E. Brown/ Patricia E. Brown Acting Director Office of Head Start Attachment2 — Dual Language Institute Funding Support U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ACF 1. Log No. ACF-IM 2. Issuance Date: Administration for Children and HS-08-17 9/23/2008 Families 3. Originating Office: Office of Head Start 4. Key Words: Dual Language Institute INFORMATION MEMORANDUM TO: All Head Start and Early Head Start Grantees SUBJECT: Dual Language Institute - Funding Support INFORMATION: On August 26, 2008 the Office of Head Start issued Information Memorandum ACF-IM-HS-08- 14 informing programs of the Head Start Dual Language Institute to be held in Washington from October 28-31, 2008. The particulars about the Institute and how to register can be found in that Information Memorandum. The Office of Head Start believes this Institute offers a unique opportunity to better understand how to address the needs of the more than 30% of Head Start children who live in families where English is not the primary language spoken at home. In order to assure that grantees will be able to attend this important event, the Office of Head Start will make available up to $2,500 to each Grantee attending this Institute. These funds are intended to cover such costs as air fare, lodging and meals, and the registration fee. We understand this supplement may not cover all costs, but we are hopeful it will afford many grantees an opportunity to attend this important conference. In most cases, we expect it would be simpler for grantees to cover participation costs using current grant funds and then to submit a supplemental funding request (PA 22 or PA 25) to their OHS Regional Office for the actual costs incurred (not to exceed $2,500) in attending this Institute. Please direct any questions on this Memorandum to your OHS Regional Office. / Patricia E. Brown / Patricia E. Brown Acting Director Office of Head Start Attachment 3 — Project SOLAR —T/TA and Staff Development Planning Tool U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ACF 1. Log No. ACF-IM-HS-08- 2. Issuance Date: Administration for Children and 16 09/19/08 Families 3. Originating Office: Office of Head Start 4. Key Word: T/TA Plans, Staff Development, SOLAR INFORMATION MEMORANDUM TO: Head Start and Early Head Start Grantees and Delegate Agencies SUBJECT: Project SOLAR - T/TA and Staff Development Planning Tool INFORMATION: The Office of Head Start (OHS) is pleased to announce the release of a new resource to the Early Childhood Learning and Knowledge Center (ECLKC): Project SOLAR, which stands for Strengthening Operations for Learning And Results. SOLAR is a set of web-based tools designed to support Head Start and Early Head Start programs in their training and technical assistance (T/TA) and staff development planning. SOLAR was developed under a grant to Education Development Center, Inc. through OHS's Innovation and Improvement Project Initiative. SOLAR consists of two online tools and Frequently Asked Questions to support Head Start and Early Head Start staff in accessing and using the tools, as described below: The SOLAR ProFiler is a web-based database that documents and produces reports on staffs proficiency in the skills required for their positions. The Profiler allows programs to identify and track skills for six categories of staff positions: classroom staff-preschool; classroom staff- infants/toddlers; directors, managers, and supervisors; family, health, and disabilities services staff; home visitors; and support staff. The SOLAR Planner is a downloadable application that guides programs through the development of a T/TA Plan. Users of the ECLKC can download a copy of the SOLAR Planner and printable versions of the Staff Skill Profiles. To protect the privacy of local programs and their staff, access to the SOLAR Profiler is protected through the ECLKC user password system. OHS, in partnership with the Education Development Center, Inc., will present an orientation webinar for Head Start and Early Head Start grantee and delegate agency directors and managers on Monday, September 29, 2008 from 2:00-3:30 EST. Online registration will open on September 22 at htto://www.hsnrc.org and will be honored on a first-come, first-served basis. The SOLAR web site location and instructions on how to access SOLAR resources will be provided during the orientation. A recording of the SOLAR orientation webinar will be posted on the ECLKC for those who cannot attend. OHS encourages leaders of all Head Start and Early Head Start programs to access and use these free, state-of-the art staff development planning tools—especially in light of the importance of professional development as reflected in reauthorization. For more information, contact your T/TA Network provider in your region or the staff at HSKIMS toll-free at 1-866- 763-6481. /Patricia E. Brown/ Patricia E. Brown Acting Director Office of Head Start r. CONDADO DE CONTRA COSTA DIVISION DE SERVICIOS COMUNITARIOS 2008 PROGRAMA DE HEAD START septiembre 2008 YTD desembolso YTD Presupuesto % DESCRIPCCION Actual Total Cuenta Restante YTD a. PERSONAL $ 2,455,158 $ 3,485,780 $ 1,030,622 70% b. BENEFICIOS SUPLEMENTARIOS 1,783,816 2,484,242 700,425 72% c. VIAJES 9,277 22,017 12,740 42% d. EQUIPO - - - 0% e. ARTICULOS DE OFICINA 163,051 288,750 125,699 56% f. CONTRATOS 5,185,568 8,311,438 3,125,870 62% g. CONSTRUCCKSN - - - 0% h. MISCELANEO 682,926 1,518,037 835,111 45% I.TOTAL DE CARGOS DIRECTOS $ 10,279,796 $ 16,110,263 $ 5,830,466 64% j. CARGOS INDIRECTOS 457,651 400,865 (56,787) 114% K.TOTAL-CATEGORIAS DEL PRESUPUESTO $ 10,737,448 $ 16,511,127 $ 5,773,680 65% Donaci5n de mercancias y servicios(In-Kind) $ 3,746,459 $ 4,127,782 $ 381,323 91% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2008 HEAD START PROGRAM September 2008 YTD Expenditures YTD Total % DESCRIPTION Actual Budget Balance YTD a. PERSONNEL $ 2,455,158 $ 3,485,780 $ 1,030,622 70% b. FRINGE BENEFITS 1,783,816 2,484,242 700,425 72% c. TRAVEL 9,277 22,017 12,740 42% d. EQUIPMENT - - - 0% e. SUPPLIES 163,051 288,750 125,699 56% f. CONTRACTUAL 5,185,568 8,311,438 3,125,870 62% g. CONSTRUCTION - - - 0% h. OTHER 682,926 1,518,037 835,111 45% I.TOTAL DIRECT CHARGES $ 10,279,796 $ 16,110,263 $ 5,830,466 64% j. INDIRECT COSTS 457,651 400,865 (56,787) 114% K.TOTAL-ALL BUDGET CATEGORIES $ 10,737,448 $ 16,511,127 $ 5,773,680 65% In-Kind (Non Federal Share) $ 3,746,459 $ 4,127,782 $ 381,323 91% CONDADO DE CONTRA COSTA DIVISION DE SERVICIOS COMUNITARIOS 2008 PROGRAMA DE HEAD START septiembre 2008 YTD desembolso 1 2 3 4 5 6 7 8 9 10 enero-08 abnl-06 Actual Actual Actual Actual haste hasty Presupuesto Cuenta % DESCRIPCCI(5N marzo-08 junio-08 julio-08 agosto-08 sept-08 YTD Total Restante YTD a. PERSONAL (Claslficac16ndeobjeto6a) $ 729,522 $ 1,081768 $ 109,268 $ 129,171 $ 405,429 $ 2,455,158 $ 3,485,780 $ 1,030,622 70% b. BENEFICIOS SUPLEMENTARIOS(Clasificacl6n de objeto 6b) $ 530,763 $ 808,478 $ 75,753 $ 88,946 $ 279,877 $ 1,783,816 $ 2,484,242 $ 700,425 72% c.VIAJES (Clasificact6udsobjeto5c) 1.Males Lejos de Empleados TOTAL DE VIAJES' $ 1,453 $ 4,998 $ 282 $ 1,784 $ 759 $ 9,277 $ 22,017 $ 12,740 42% d. EOUIPO (Clasificacl6n tle objeto 6d) $ $ $ $ $ $ $ $ 0% e.ARTICULOS (Clasi0wcl6n tle objeto 6e) 1.Articulos de Oficina $ 10,727 $ 17,914 $ 41 $ 2,031 $ 9,083 $ 39,796 $ 75,000 $ 35,204 53% 2.Articulos para Servicios de Nidos y Padres 6,812 27,780 12,499 2,981 3,089 53,160 115,000 61,840 46% 3.Articulos para Servicios de Comida 955 1,275 - 230 495 2,954 4,250 1,296 70% 4.Articulos Miscelaneos 5,454 49,880 3,761 8,046 67,141 94,500 27,359 71% TOTAL DE ARTICULOS $ 23948 $ 96,849 $ 12,541 $ 9,003 $ 20,712 $ 163,051 $ 288,750 $ 125.699 56% f.CONTRATOS(Clasificaci6n tle objeto 60 1.Servicios Administrativos(e.j.Legal,Asistencia con Contabilidad) $ 27,069 $ 71,952 $ 10,361 $ 29,142 $ 27,527 $ 166,050 $ 110,000 $ (56,050) 151% 2.Servicios de SaluNlnhabllidad 14,435 10,278 4,553 2,284 303 31,853 60,622 28,769 53% CSlculo aproximado de ingresos del Medi-Cal - 69,498 - - - 69,498 (350,769) (420,267) -20% 3.Servicios de Comida 453 384 - - - 837 4,000 3,163 21% 5.Entrenamiento y Asistencia T6cnica 7,710 27,193 548 500 3,261 39,212 85,235 46,024 46% 7.Costo de Agencias Delegadas 311,219 604,150 - 118,945 284,920 1,319,234 1,918,099 598,865 69% B.Otros Contratos 1,152,374 1,247,872 26,000 518,560 614,080 3,558,885 6,484,250 2,925,366 55% TOTAL DE CONTRATOS $ 1,513,260 $ 2,031326 $ 41,462 $ 669,430 $ 930,089 $ 5,185,568 $ 8,311,438 $ 3,125,870 62% 9. CONSTRUCC16N (Clasificacl6n tle objeto69) $ $ $ $ $ $ $ $ 0% In.MISCELANEO(Clasificacl6n de objeto 6h) 1.Depreciaci6n/Use del Dinero de Bolsillo $ - $ - $ - $ - $ - $ - $ - $ - 0% 2.Costo de Ocupaci6n 49,309 94,049 2,387 295 27,910 173,949 420,000 246,051 41% 4.Utilidades,Tel6fono 13,065 15,463 1,833 1,874 7,773 40,008 95,000 54,992 42% 5. Seguro de Edifcios y Responsibilidad Civil de Nidos 15,921 1,076 - 10,652 - 27,649 25,000 (2,649) 111% 6.Conservac16fuReparaci6n de Edifcios 13,502 29,462 2,484 19,616 14,959 80,023 219,000 138,977 37% 8.Viajes Locales - 5,259 9,186 1,288 1,292 5,868 22,893 35,000 12,107 65% 9.Servicios Nutntivos 79,118 135,401 - 11,489 39,531 265,539 529,723 264,184 50% (Reembolso de CCFP 8 USDA) (52,027) (62,929) (44,173) (2,372) - (161,500) (364,493) (202,993) 44% 13.Servicios para Padres 5,195 7,382 1,186 2,825 3,440 20,029 63,090 43,061 32% 14.Servicios Legales y de Contabilidad 132 999 - - 1,645 2,775 3,700 925 75% 15.Publicaciones/Anuncios/Impmnta 2,973 1,430 1,164 2,131 836 8,533 20,000 11,467 43% 16.Entrenamiento y Desarrollo de Empleados 9,211 12,508 4,900 3,770 1,014 31,402 52,734 21,332 60% 17.Mtscelaneo 22,848 41,513 73,458 9,168 24,638 171,626 419,283 247,657 41% TOTAL DE MISCELANEO(6h)' $ 164,505 $ 285,539 $ 44,528 $ 60,740 $ 127,614 $ 682,926 $ 1,518,037 $ 835.111 45% I.TOTAL DE CARGOS DIRECTOS(Surra de Lineas 64-6h) $ 2,963,450 $ 4,308,958 $ 283,834 $ 959,074 $ 1,764,480 $ 10,279,796 $ 16,110,263 $ 5,830,466 64% J. CARGOS INDIRECTOS' 122,728 323,375 (73,458) 40,479 44,528 457,651 400,865 (56,787) 114% K.TOTAL-CATEGORIAS DEL PRESUPUESTO $ 3,086,178 $ 4,632,333 $ 210,376 $ 999,553 $ 1,809,007 $ 10,737,448 $ 16,511,127 $ 5,773,680 65% Donacl6n tle mercanclas y serviclos(in-Kind) $ 1,236,078 $ 1,344,491 $ $ 17,961 $ 1,147,929 $ 3,746,459 $ 4,127,782 $ 381,323 91% 'Incluye compras en credito de$4,134 CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2008 HEAD START PROGRAM September 2008 YTD Expenditures 1 2 3 4 5 6 7 8 9 10 Jan-08 Apr-08 Actual Actual Actual Actual thru thru Total % DESCRIPTION Mar-08 Jun-08 Jul-08 Aug-08 Sep-08 YTD Budget Remaining YTD a. PERSONNEL (Object Class 6a) $ 729,522 $ 1,081,768 $ 109,268 $ 129,171 $. 405,429 $ 2,455,158 $ 3,485,780 $ 1,030,622 70% b. FRINGE BENEFITS (Object Class 6b) $ 530,763 $ 808,478 $ 75,753 $ 88,946 $ 279,877 $ 1,783,816 $ 2,484,242 $ 700,425 72% c. TRAVEL (Object Class 6c) 1.Out of Town Travel TOTAL TRAVEL (6c) $ 1,453 $ 4,998 $ 282 $ 1,784 $ 759 $ 9,277 $ 22,017 $ 12,740 42% d. EQUIPMENT (Object Class 6d) $ $ $ $ $ $ $ $ 0% e. SUPPLIES(Object Class 6e) 1.Office Supplies $ 10,727 $ 17,914 $ 41 $ 2,031 $ 9,083 $ 39,796 $ 75,000 $ 35,204 53% 2.Child and Family Services Supplies 6,812 27,780 12,499 2,981 3,089 53,160 115,000 61,840 46% 3.Food Services Supplies 955 1,275 - 230 495 2,954 4,250 1,296 70% 4.Other Supplies 5,454 49,880 - 3,761 8,046 67,141 94,500 27,359 71% TOTAL SUPPLIES(6e)• $ 23,948 $ 96,849 $ 12,541 $ 9,003 $ 20,712 $ 163,051 $ 288,750 $ 125,699 56% f. CONTRACTUAL (Object Class 6f) 1.Adm Svcs(e.g.,Legal,Accounting Temp Help) $ 27,069 $ 71,952 $ 10,361 $ 29,142 $ 27,527 $ 166,050 $ 110,000 $ (56,050) 151% 2.Health/Disabilities Services 14,435 10,278 4,553 2,284 303 31,853 60,622 28,769 53% Estimated Medical Revenue from Medi-Cal - 69,498 - - - 69,498 (350,769) (420,267) -20% 3.Food Services 453 384 - - - 837 4,000 3,163 21% S.Training&Technical Assistance 7,710 27,193 546 500 3,261 39,212 85,235 46,024 46% 7.Delegate Agency Costs 311,219 604,150 - 118,945 284,920 1,319,234 1,918,099 598,865 69% 8.Other Contracts 1,152,374 1,247,872 26,000 518,560 614,080 3,558,885 6,484,250 2,925,366 55% TOTAL CONTRACTUAL(6f) $ 1,513,260 $ 2,031,326 $ 41,462 $ 669,430 $ 930,089 $ 5,185,568 $ 8,311,438 $ 3,125,870 62% g. CONSTRUCTION (Object Class 6g) $ $ $ $ $ $ $ $ 0% h. OTHER(Object Class 6h) 1.Depreciation/Use Allowance $ $ - $ - $ - $ - $ - $ - $ - 0% 2.Occupancy Costs 49,309 94,049 2,387 295 27,910 173,949 420,000 246,051 41% 4.Utilities,Telephone 13,065 15,463 1,833 1,874 7,773 40,008 95,000 54,992 42% 5. Building and Child Liability Insurance 15,921 1,076 - 10,652 - 27,649 25,000 (2,649) 111% 6.Bldg.Maintenance/Repair and Other Occupancy 13,502 29,462 2,484 19,616 14,959 80,023 219,000 138,977 37% 8.Local Travel 5,259 9,186 1,288 1,292 5,868 22,893 35,000 12,107 65% 9.Nutrition Services 79,118 135,401 - 11,489 39,531 265,539 529,723 264,184 50% (CCFP&USDA Reimb.) (52,027) (62,929) (44,173) (2,372) - (161,500) (364,493) (202,993) 44% 13.Parent Services 5,195 7,382 1,186 2,825 3,440 20,029 63,090 43,061 32% 14.Accounting&Legal Services 132 999 - 1,645 2,775 3,700 925 75% 15.Publications/Advertising/Printing 2,973 1,430 1,164 2,131 836 8,533 20,000 11,467 43% 16.Training or Staff Development 9,211 12,508 4,900 3,770 1,014 31,402 52,734 21,332 60% 17.Other 22,848 41,513 73,458 9,168 24,638 171,626 419,283 247,657 41% TOTAL OTHER 16h) • $ 164,505 $ 265,539 $ 44,528 $ 60,740 $ 127,614 $ 682,926 $ 1,518,037 $ 835,111 45% -I.TOTAL DIRECT CHARGES(Sum of Line 6a-6h) $ 2,963,450 $ 4,308,958 $ 283,834 $ 959,074 $ 1,764,480 $ 10,279,796 $ 16,110,263 $ 5,830,466 64% J. INDIRECT COSTS 122,728 323,375 (73458) 40,479 44,528 457,651 400,865 (56,787) 114% K.TOTAL•ALL BUDGET CATEGORIES $ 3,086,178 $ 4,632,333 $ 210,376 $ 999,553 $ 1,809,007 $ 10,737,446 $ 16,511,127 $ 5,773,680 65% In-Kind(Non Federal Share) $ 1,236,078 $ 1,344,491 $ $ 17,961 $ 1,147,929 $ 3,746,459 $ 4,127,782 $ 381,323 91% Includes Credit Card purchases of$4,134 CONDADO DE CONTRA COSTA DIVISION DE SERVICIOS COMUNITARIOS 2008 PROGRAMA DE HEAD START TEMPRANO septiembre 2008 YTD desembolso DESCRIPCCION Presupuesto Cuenta % YTD Actual Total Restante YTD a. PERSONAL $ 194,957 $ 359,649 $ 164,692 54% b. BENEFICIOS SUPLEMENTARIOS 136,502 263,538 127,036 52% c. VIAJES 1,164 5,013 3,849 23% d. EQUIPO - - - 0% e. ARTICULOS DE OFICINA 17,600 38,720 21,120 45% f. CONTRATOS 925,940 1,224,049 298,109 76% g. CONSTRUCCION - - - 0% h. MISCELANEO 31,701 58,116 26,415 55% I. TOTAL DE CARGOS DIRECTOS $ 1,307,864 $ 1,949,085 $ 641,220 67% j. CARGOS INDIRECTOS 72,609 68,481 (4,128) 106% k.TOTAL-CATEGORIAS DEL PRESUPUESTO $ 1,380,473 $ 2,017,565 $ 637,092 68% Donaci6n de mercancias y servicios (In-Kind) $ 538,131 $ 504,391 $ (33,739) 107% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2008 EARLY HEAD START PROGRAM September 2008 YTD Expenditures DESCRIPTION Total % YTD Actual Budget Remaining YTD a. PERSONNEL $ 194,957 $ 359,649 $ 164,692 54% b. FRINGE BENEFITS 136,502 263,538 127,036 52% c. TRAVEL 1,164 5,013 3,849 23% d. EQUIPMENT - - - 0% e. SUPPLIES 17,600 38,720 21,120 45% f. CONTRACTUAL 925,940 1,224,049 298,109 76% g. CONSTRUCTION - - - 0% h. OTHER 31,701 58,116 26,415 55% I. TOTAL DIRECT CHARGES $ 1,307,864 $ 1,949,085 $ 641,220 67% j. INDIRECT COSTS 72,609 68,481 (4,128) 106% k. TOTAL -ALL BUDGET CATEGORIES $ 1,380,473 $ 2,017,565 $ 637,092 68% In-Kind (Non-Federal Share) $ 538,131 $ 504,391 $ (33,739) 107% CONDADO DE CONTRA COSTA DIVISION DE SERVICIOS COMUNITARIOS 2006 PROGRAMA DE HEAD START TEMPRANO septiembre 2008 YTD desembolso 1 2 3 4 5 6 7 6 9 10 enero-08 abril-08 Descripccidn hasty hasty Actual Actual Actual YTD Presupueslo Cuenta % marzo-08 junio-0e julio-08 agosto-08 sept-08 Actual Total Restante YTD a. PERSONAL (Clasifcac16n tle objeto 6a) $ 51,797 $ 67,027 $ 25,267 $ 23,235 $ 27,632 $ 194,957 $ 359,649 $ 164,692 54% b. BENEFICIOS SUPLEMENTARIOS(Clasifiuci6n de objeto 61b) $ 37,287 $ 48,284 $ 16,138 $ 15,240 $ 19,553 $ 136,502 $ 263,538 $ 127,036 52% c.VIAJES (Clasifiracl6n de objeto 6c)' $ 209 $ 528 $ 31 $ 151 $ 245 $ 1,164 $ 5,013 $ 3,849 23% d. EOUIPO $ - $ - $ $ - $ - $ $ $ 0% e.ARTICULOS (Clasificaci6n de objeto 6e) 1.Articulos tle Oficina $ 1,191 $ (741) $ - $ 1,439 $ 487 $ 2,376 $ 5,000 $ 2,624 48% 2.Articulos de Home Base para EHS 245 4,174 1,624 585 74 6,701 8,000 1,299 84% 3.Articulos para Servicios de Comida 25 51 - 56 3 135 200 65 68% 4.Articulos Miscelanecs 2,446 3,167 681 967 1,126 8,387 25,520 17,133 33% TOTAL DE ARTICULOS(Clasifluc16n tle objeto 6e)• $ 3,908 $ 6,652 $ 2,305 $ 3,046 $ 1,690 $ 17,600 $ 38,720 $ 21,120 45% f.CONTRATOS(Claslflcac16n tle objeto 6f) 1.Servicioa Administrative&(e.j.,Legal,Contabilldad,Contratos Temporero) $ 1,904 $ 11,439 $ 3,005 $ 3,114 $ 4,047 $ 23,508 $ 7,400 $ (16,108) 318% 2.Servicios tle Salud/Inhabilidad 1,596 1,190 1,101 2,254 7,510 13,651 (17,667) (31,318) -77% 3.Serviclos tle Comida 33 26 - - 36 95 601 506 16% S.Entrenamiento y Asistencla T6cnica 559 2,550 61 500 709 4,380 43,343 38,963 10% 8.Otros Contratos 294,089 326,815 3,900 115,944 143,557 884,306 1,190,371 306,066 74% TOTAL DE CONTRATOS(6f) $ 298,181 $ 342,020 $ 8,067 $ 121,812 $ 155,859 $ 925,940 $ 1,224,049 $ 296,109 76% g.TOTAL DE CONSTRUCC16N(6g) $ $ - $ $ $ $ - $ - $ - 0% h.MISCELANEO(Clasificacl6n de objeto 6h) 2.Costo de Ocupaci6n dal EdificloRema $ 37 $ 233 $ - $ - $ 45 $ 315 $ 4,000 $ 3,685 8% 4.Utilidades,Tel6fono 127 267 6 6 52 459 2,200 1,741 21% 5.Seguro de Edificios y Responsibllidad Civil de Ni6os 1,129 95 - 1,054 - 2,279 3,200 921 71% 6.Conservaci6n/Reparaci6n Requerldos de Edificlos 80 135 - - 515 730 1,600 870 46% 8.Viajes Locales 110 199 135 97 797 1,337 2,000 663 67% 9.Serviclos Nutridvos Costo Nutritive para Wes - - - - - - - - 0% (Raembolso tle CCFP&USDA) - - - - - - - - 0% 13.Servicios tle Padres 412 791 45 198 279 1,725 7,010 5,285 25% 14.Serviclos tle Contabilldad y Legal 3 6 - - 146 155 495 340 31% 15.Publluciones/Anuncioslimprenta 293 - 504 8 26 831 2,300 1,469 36% 16.Entrenamiento y Desarrollo do Empleados 786 2,238 - 23 858 3,904 7,226 3,322 54% 17.MlscelSneo 2,300 1,952 12,312 1,309 2,094 19,966 28,085 8,119 71% TOTAL DE MISCELANEO(6h) ' $ 5,278 $ 5,916 $ 13,001 $ 2,694 $ 4,812 $ 31,701 $ 58,116 $ 26,415 55% I. TOTAL DE CARGOS DIRECTOS Suma do Llneas 6a-6h $ 396,661 $ 470,426 $ 64,809 $ 166,178 $ 209,790 $ 1,307,864 $ 1,949,085 $ 641,220 67% j. CARGOS INDIRECTOS Inserter Cargos no Refiejados an I(arrlba) 18,556 50,641 (12,312) 8,595 7,129 72,609 68,481 (4,128) 106% k.TOTAL-CATEGORIAS DEL PRESUPUESTO $ 415,216 $ 521,067 $ 52,497 $ 174,773 $ 216,919 $ 1,380,473 $ 2,017,565 $ 637,092 68% Donacl6n tle mercenclas y serviclos(In-Kind) $ 174,341 $ 182,137 $ $ $ 181,653 $ 538,131 $ 504,391 $ (33,739) 107% -Incluye compras en Credito de$401 CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2008 EARLY HEAD START PROGRAM September 2008 YTD Expenditures 1 2 3 4 5 6 7 8 9 10 Jan-08 Apr-08 Description thru thru Actual Actual Actual YTD Total % Mar-08 Jun-08 Jul-08 Aug-08 Sep-08 Actual Budget Remaining YTD a. Salaries&Wages(Object Class 6a) a.PERSONNEL (Object Class 6a) $ 51,797 $ 67,027 $ 25,267 $ 23,235 $ 27,632 $ 194,957 $ 359,649 $ 164,692 54% b. FRINGE BENEFITS (Object Class 6b) b.FRINGE BENEFITS (Object Class 6b) $ 37,287 $ 48,284 $ 16,138 $ 15,240 $ 19,553 $ 136,502 $ 263,538 $ 127,036 52% c.Travel(Object Class 6c) c.TRAVEL (Object Class 6c) $ 209 $ 528 $ 31 $ 151 $ 245 $ 1,164 $ 5,013 $ 3,849 23% d.EQUIPMENT $ - $ - $ - $ - $ - $ - $ - $ - 0% e. SUPPLIES(Object Class 6e) 1.Office Supplies $ 1,191 $ (741) $ - $ 1,439 $ 487 $ 2,376 $ 5,000 $ 2,624 48% 2.Home Base Supplies for EHS 245 4,174 1,624 585 74 6,701 8,000 1,299 84% 3.Food/Nutrition Services Supplies 25 51 - 56 3 135 200 65 68% 4.Other Supplies 2,446 3,167 681 967 1,126 8,387 25,520 17,133 33% e.TOTAL SUPPLIES(Object Class 6e)' $ 3,908 $ 6,652 $ 2,305 $ 3,046 $ 1,690 $ 17,600 $ 38,720 $ 21,120 45% f. CONTRACTUAL (Object Class 6f) 1.Adm Svcs(e.g.,Legal,Acct.,Temp Contracts) $ 1,904 $ 11,439 $ 3,005 $ 3,114 $ 4,047 $ 23,508 $ 7,400 $ (16,108) 318% 2.Health/Disabilities Services 1,596 1,190 1,101 2,254 7,510 13,651 (17,667) (31,318) -77% 3.Food Services 33 26 - 36 95 601 506 16% 5.Training&Technical Assistance 559 2,550 61 500 709 4,380 43,343 38,963 10% 8.Other Contracts 294,089 326,815 3,900 115,944 143,557 884,306 1,190,371 306,066 74% TOTAL CONTRACTUAL(6f) $ 298,181 $ 342,020 $ 8,067 $ 121,812 $ 155,859 $ 925,940 $ 1,224,049 $ 298,109 76% g. CONSTRUCTION (Object Class 6g) TOTAL CONSTRUCTION(6g) $ - $ - $ - $ - $ - $ - $ - $ - 0% It. OTHER(Object Class 6h) 2.Bldg Occupancy/Rents&Leases $ 37 $ 233 $ - $ - $ 45 $ 315 $ 4,000 $ 3,685 8% 4. Utilities,Telephone 127 267 6 6 52 459 2,200 1,741 21% 5. Building and Child Liability Insurance 1,129 95 - 1,054 - 2,279 3,200 921 71% 6.Building Maint/Repair and Other Occupancy 80 135 - - 515 730 1,600 870 46% 8.Local Travel 110 199 135 97 797 1,337 2,000 663 67% 9.Nutrition Services Child Nutrition Costs - - - - - - - 0% (CCFP&USDA Reimb.) - - - - - - - - 0% 13.Parent Services 412 791 45 198 279 1,725 7,010 5,285 25% 14.Accounting&Legal Services 3 6 - 146 155 495 340 31% 15.Publications/Advertising/Printing 293 - 504 8 26 831 2,300 1,469 36% 16.Training or Staff Development 786 2,238 - 23 858 3,904 7,226 3,322 54% 17.Other 2,300 1,952 12,312 1,309 2,094 19,966 28,085 8,119 71% TOTAL OTHER(6h)' $ 5,278 $ 5,916 $ 13,001 $ 2,694 $ 4,812 $ 31,701 $ 58,116 $ 26,415 55% I. TOTAL DIRECT CHARGES Sum of Line 6a-6h $ 396,661 $ 470,426 $ 64,809 $ 166,178 $ 209,790 $ 1,307,864 $ 1,949,085 $ 641,220 67% j. INDIRECT COSTS' Enter Costs Not Reflected in I above 18,556 50,641 (12,312) 8,595 7,129 72,609 68,481 (4,128) 106% k.TOTAL-ALL BUDGET CATEGORIES $ 415,216 $ 521,067 $ 52,497 $ 174,773 $ 216,919 $ 1,380,473 $2,017,565 $ 637,092 68% In-Kind(Non-Federal Share) $ 174,341 $ 182,137 $ - $ - $ 181,653 $ 538,131 $ 504,391 $ (33,739) 107% -Includes Credit Card purchases of$401 To: David TwaI County Administrator COMMUNITY SERVICES From: Joe Valentine, EHSD Director BUREAU Subject: Monthly Report Date: October 10, 2008 1 am submitting the following report to ensure ongoing communication with the County Administrator and Board of Supervisors regarding all issues pertaining to the Head Start program and the Community Services Bureau (CSB). A. Parent Involvement • Policy Council - On Saturday September 27, we had our annual Policy Council Orientation/Recognition Event. We had a wonderful turnout with about 40 parents in attendance. We also held the September business meeting with executive committee elections. Below are the results: Our 2008-2009 Executive Committee: Chair Denice Mullaney (Los Nogales) Vice-Chair Antoinette Rossi (Past Parent of Lake & Home Base) Secretary Lawanda Starks (Richmond HS) Parliamentarian Karen Lane (Past Parent of Marsh Creek) Region IX Rep Erica Givens (Ambrose) B. Personnel Report • During the past month we hired four Teachers. We also hired one Site Supervisor III and two Site Supervisor I's. County HR is working closely with the bureau on evaluating applications for various teaching positions. • We currently have the following vacancies in our teaching staff: ■ Infant/Toddler Associate Teacher— 5 ■ Infant/Toddler Teacher (including Master Teacher) — 1 ■ Teacher (including Master Teacher) — 5 • Pre-school Associate Teacher—4 Recruitment Activities during the month: Attended various community events and posted advertisements at following colleges: - CCC - DVC -_LMC Additionally, CSB participated in the Emergency Preparedness Fair in f� EI Sobrante on September 20 and in the Liberty Adult Education Career Fair in Brentwood on September 23. 125 Bisso Lane Drive,Suite 110 Concord,California 94520 Tel 925 646 5540 Fax 925 646 5904 David Twa Page 2 October 10, 2008 • Data on the number of Education staff who completed their AA, BA or CDA requirements: ■ Site Supervisors: - Associates Degree— 9 (45%) - Bachelors Degree— 10 (50%) - Masters Degree— 1 (5%) ■ Teachers: - Associates Degree— 23 (34%) - Bachelors Degree—23 (34%) - Masters Degree— 1 (1%) - Permit—21 (31%) ■ Associate Teachers: - Associates Degree— 8 (8%) - Bachelors Degree—6 (6%) - Masters Degree— 0 (0%) - Permit—88 (86%) • Training & Technical Assistance (T/TA) needs or training staff received or planned: - Supporting Young Bilinguals - conducted by UC Davis at our GM Concord site on Saturday, September 13. Eleven central and east county CSB and seven partner teaching staff attended (total 18). - Teachable Transitions Training - led by Ron Pipa at GM III, Brookside and Bayo Vista. Discussed were Transition Guidelines, Teachable Transitions, and monitoring action plans. - Childhood Obesity: Working With Overweight Children, lead by Rosemary Almand, for our Concord Child Care and Fairgrounds partner staff on August 21. - Two Site Supervisors attended a training in San Francisco on communication skills for women. - Our Network Analyst attended a VMWARE Infrastructure training in San Jose that will help CSB move towards "virtualization", to consolidate physical servers, reduce power consumption, and reduce space occupancy. - CSB teaching staff are getting more and more excited about returning to school and pursuing a higher education. There are currently 17 participants in the Teacher Degree Program (TDP);10 will begin an associate degree program and seven will begin a bachelor degree program. We are expecting more participants as the TDP coordinator is visiting our sites and meeting with the teachers and site supervisors about the Head Start mandates and the TDP. Developing partnerships and cohorts with local community colleges and state universities is in the works. Meetings are scheduled for early November. David Twa Page 3 October 10, 2008 C. Fiscal and Audit Reports • On September 26, 2008, the Bureau submitted to Administration of Children and Families (ACF) its 2009 Continuing Grant applications for Head Start and Early Head Start programs amounting to $16,435,288 and $2,017,565, respectively. The applications were presented to and approved by the Head Start Policy Council on August 20, 2008 and by the Board of Supervisors on September 16, 2008. • The Bureau submitted to Administration of Children and Families (ACF) a request for prior approval to transfer funding allocations to various budget categories in the Bureau's 2008 Head Start and Early Head Start program budget in compliance with federal regulations. In a closeout report dated September 10, 2008, the State Department of Community Services and Development indicated that the Bureau expended its Department of Energy (DOE) contract allocation of $110,707 and weatherized 52 households during program year 2007-08. • The Bureau completed its annual inventory of all capital equipments in its custody in accordance with Federal, State, and County policies, rules and regulations. • In accordance with California Department of Education (CDE) funding guidelines, the Bureau submitted the Annual Audit Status Certification to CDE Audits and Investigations Division. • The Bureau submitted the FY 2007-08 Single Audit Questionnaire and the Federal Program Assistance Inventory Listing to the accounting firm of Caporicci & Larson. D. Licensing Updates • None to report E. Information Technology • CSB Integration: Domain and Email Migration has been successfully completed. The CSB IT System (Domain/Email) has migrated successfully to the EHSD IT System. This project was based on a collaborative effort of three major groups: DoIT, EHD-IT and CSB-IT. As of October 6, all 425 CSB user accounts have been transferred to the EHSD system. On the following day, EHSD IT (PC Technician Group) visited all of our CSB remote locations to ensure all system were operational and to support the CSB staff. F. Special Projects/Activities • CSB is hosting students from the Diablo Valley College Dental Hygiene Program. Students will conduct a health education project with a selected center's children, staff, and parents (TBD in October). • CSB submitted its 2009 Head Start and Early Head Start continuation grant as year two of the three year grant cycle. David Twa Page 4 October 10, 2008 • CSB was excited to host a tour of the sites with the 24-waiver with Shirley Karrer, ACF Program Specialist, and Kay Barnes, T/TA Specialist. Overall, they were pleased with the site visits. We had a follow-up visit to two centers in early October, per Ms. Karrer's request. • CSB is sending staff to important trainings to learn more about two very important Head Start initiatives. Two staff will attend the Dual Language Institute in Washington, DC later this month to hear the latest research and best practice on working with dual language learning children and families. Four staff will also attend the CLASS training in Oakland in November to become trainers on a new classroom observation tool that focuses on adult/child interactions, team interaction and classroom management. cc: Policy Council Family & Human Services Committee Shirley Karrer, ACF Rollie Katz, Local One Attachments Attachment 1 — Invitation to the Office of Head Start National Dual Language Institute: A Time for Action DEPARTMENT OF HEALTH AND HUMANERVICES ACF 1. Log No. ACF-IM-HS-08- 2. Issuance Date: Administration for Children and 14 08/26/08 F30Families riginating Office: Office of Head Start 4. Key Word: OHS Dual Language Institute INFORMATION MEMORANDUM TO: Head Start and Early Head Start Grantees and Delegate Agencies SUBJECT: Invitation to the Office of Head Start National Dual. Language Institute: A Time for Action INFORMATION: The Office of Head Start is proud to extend this invitation to the National Dual Language Institute: A Time for Action to all Head Start, Early Head Start, Migrant and Seasonal Head Start, and American Indian Alaska Native Head Start programs. The Institute will be held on October 28-31, 2008, in Washington, D.C. Through this Institute, the Office of Head Start is - for the first time - bringing together leaders from Head Start programs around the country to focus on how best to support young dual language learners (also referred to as English language learners (ELLS)) who are learning both English and their home language or whose native languages are being revitalized. The Office of Head Start identifies dual language learners as children learning two or more languages at the same time, as well as those learning a second language while continuing to learn their first language. Institute Purpose and Goals The purpose of the Dual Language Institute is to describe and disseminate approaches and resources that foster dual language development in young children, including their acquisition of English. The goals of the Dual Language Institute are to: • Emphasize sections of the Improving Head Start for School Readiness Act of 2007 as well as the existing Head Start Program Performance Standards in the area of dual language learning. • Highlight dual language acquisition research for children birth to five and its implications for practice. • Discuss the importance of dual language learning including the acquisition of English, language revitalization, and cultural responsiveness as they relate to school readiness and positive outcomes for children. • Provide tools and resources for programs to effectively support dual language learners and their families. • Demonstrate and disseminate methods, approaches, and instructional practices for programs to effectively serve children, families, and communities. Institute Content Plenary and breakout sessions will feature topics to address issues important to Head Start programs that are already serving diverse populations and programs that are anticipating a demographic shift and a change in local population. The topics include: Program Design and Management, Professional Development, Mental Health, Family and Community Partnerships, Research, Assessment, Language and Literacy, Social and Emotional Development, and Special Populations. Participants The Institute will bring together Head Start program directors, staff, and parents for discussions that will focus on acquiring knowledge, gaining skills, and highlighting resources to address challenges and maximize opportunities for young dual language learners. The Office of Head Start is recommending that grantees send up to three people to represent three of the following positions: • Program Director • Education Manager • Teacher Leader • Parent Leader Institute Registration and Fees A web site (www.hsnrc.org/DLI/) has been created to support communication and online registration for the National Dual Language Institute. The registration fee of$295 per participant is due, along with all completed registration forms, by October 10, 2008. There are three easy ways to register: online, mail, or fax. Head Start program funds may be used for registration, lodging, travel, and related expenses; no supplemental funds will be provided at this time. We will be offering Continuing Education Units on a session-by-session basis. The processing fee is $20 per person and may be paid onsite via cash, check, or credit card. A listing of sessions will soon be available on the Institute's web site. Recent History of Serving Dual Language Learners In the winter of 2005-2006, the Office of Head Start conducted a review of program needs with respect to serving young dual language learners, ages birth to five years. In early 2008, the Office of Head Start released the Head Start Dual Language Report entitled Dual Language: What Does It Take? which can be found on the Early Childhood Learning and Knowledge Center (http://eclkc.ohs.acf.hhs.gov). This report, based on a needs assessment and research background, offers recommendations for a comprehensive approach to support dual language learners. The Office of Head Start recognizes that dual language learners enter Head Start programs with unique challenges and opportunities. The Office of Head Start's interest in this topic arises from its understanding of the importance of language development for learning in all domains and as a precursor for literacy development. The development of both language and early literacy are fundamental building blocks for achieving Head Start's legislated mandate of promoting school readiness for all children. Given Head Start's history and commitment to serving young dual language learners, I encourage program directors and managers, teacher leaders, and parent leaders to attend the Dual Language Institute to learn more about how your programs can meet the needs of your diverse populations and promote dual language learning. I look forward to seeing you at the Institute in October. Sincerely, /Patricia E. Brown/ Patricia E. Brown Acting Director Office of Head Start Attachment 2 — Dual Language Institute Funding Support U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ACF 1. Log No. ACF IM- 2. Issuance Date: Administration for Children and HS-08-17 9/23/2008 Families 3. Originating Office: Office of Head Start _114. Key Words: Dual Language Institute INFORMATION MEMORANDUM TO: All Head Start and Early Head Start Grantees SUBJECT: Dual Language Institute - Funding Support INFORMATION: On August 26, 2008 the Office of Head Start issued Information Memorandum ACF-IM-HS-08- 14 informing programs of the Head Start Dual Language Institute to be held in Washington from October 28-31, 2008. The particulars about the Institute and how to register can be found in that Information Memorandum. The Office of Head Start believes this Institute offers a unique opportunity to better understand how to address the needs of the more than 30% of Head Start children who live in families where English is not the primary language spoken at home. In order to assure that grantees will be able to attend this important event, the Office of Head Start will make available up to $2,500 to each Grantee attending this Institute. These funds are intended to cover such costs as air fare, lodging and meals, and the registration fee. We understand this supplement may not cover all costs, but we are hopeful it will afford many grantees an opportunity to attend this important conference. In most cases, we expect it would be simpler for grantees to cover participation costs using current grant funds and then to submit a supplemental funding request (PA 22 or PA 25) to their OHS Regional Office for the actual costs incurred (not to exceed $2,500) in attending this Institute. Please direct any questions on this Memorandum to your OHS Regional Office. / Patricia E. Brown / Patricia E. Brown Acting Director Office of Head Start Attachment 3 — Project SOLAR—T/TA and Staff Development Planning Tool U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ACF 1. Log No. ACF-IM-HS O8- 2. Issuance Date: Administration for Children and 16 09/19/08 Families 3. Originating Office: Office of.Head Start 4. Key Word: T/TA Plans, Staff Development, SOLAR INFORMATION MEMORANDUM TO: Head Start and Early Head Start Grantees and Delegate Agencies SUBJECT: Project SOLAR - T/TA and Staff Development Planning Tool INFORMATION: The Office of Head Start (OHS) is pleased to announce the release of a new resource to the Early Childhood Learning and Knowledge Center (ECLKC): Project SOLAR, which stands for Strengthening Operations for Learning And Results. SOLAR is a set of web-based tools designed to support Head Start and Early Head Start programs in their training and technical assistance (T/TA) and staff development planning. SOLAR was developed under a grant to Education Development Center, Inc. through OHS's Innovation and Improvement Project Initiative. SOLAR consists of two online tools and Frequently Asked Questions to support Head Start and Early Head Start staff in accessing and using the tools, as described below: The SOLAR ProFler is a web-based database that documents and produces reports on staffs proficiency in the skills required for their positions. The Profiler allows programs to identify and track skills for six categories of staff positions: classroom staff-preschool; classroom staff- infants/toddlers; directors, managers, and supervisors; family, health, and disabilities services staff; home visitors; and support staff. The SOLAR Planner is a downloadable application that guides programs through the development of a T/TA Plan. Users of the ECLKC can download a copy of the SOLAR Planner and printable versions of the Staff Skill Profiles. To protect the privacy of local programs and their staff, access to the SOLAR Profiler is protected through the ECLKC user password system. OHS, in partnership with the Education Development Center, Inc., will present an orientation webinar for Head Start and Early Head Start grantee and delegate agency directors and managers on Monday, September 29, 2008 from 2:00-3:30 EST. Online registration will open on September 22 at htto://www.hsnrc.orq and will be honored on a first-come, first-served basis. The SOLAR web site location and instructions on how to access SOLAR resources will be provided during the orientation. A recording of the SOLAR orientation webinar will be posted on the ECLKC for those who cannot attend. OHS encourages leaders of all Head Start and Early Head Start programs to access and use these free, state-of-the art staff development planning tools—especially in light of the importance of professional development as reflected in reauthorization. For more information, contact your T/TA Network provider in your region or the staff at HSKIMS toll-free at 1-866- 763-6481. /Patricia E. Brown/ Patricia E. Brown Acting Director Office of Head Start CONDADO DE CONTRA COSTA DIVISION DE SERVICIOS COMUNITARIOS 2008 PROGRAMA DE HEAD START TEMPRANO septiembre 2008 YTD desembolso DESCRIPCCION Presupuesto Cuenta % YTD Actual Total Restante YTD a. PERSONAL $ 194,957 $ 359,649 $ 164,692 54% b. BENEFICIOS SUPLEMENTARIOS 136,502 263,538 127,036 52% c.VIAJES 1,164 5,013 3,849 23% d. EQUIPO - - - 0% e. ARTICULOS DE OFICINA 17,600 38,720 21,120 45% f. CONTRATOS 925,940 1,224,049 298,109 76% g. CONSTRUCCION - - - 0% h. MISCELANEO 31,701 58,116 26,415 55% 1. TOTAL DE CARGOS DIRECTOS $ 1,307,864 $ 1,949,085 $ 641,220 67% j. CARGOS INDIRECTOS 72,609 68,481 (4,128) 106% k. TOTAL-CATEGORIAS DEL PRESUPUESTC $ 1,380,473 $ 2,017,565 $ 637,092 68% Donacibn de mercancias y servicios (In-Kind) $ 538,131 $ 504,391 $ (33,739) 107% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2008 EARLY HEAD START PROGRAM September 2008 YTD Expenditures DESCRIPTION Total % YTD Actual Budget Remaining YTD a. PERSONNEL $ 194,957 $ 359,649 $ 164,692 54% b. FRINGE BENEFITS 136,502 263,538 127,036 52% c. TRAVEL 1,164 5,013 3,849 23% d. EQUIPMENT - - - 0% e. SUPPLIES 17,600 38,720 21,120 45% f. CONTRACTUAL 925,940 1,224,049 298,109 76% g. CONSTRUCTION - - - 0% h. OTHER 31,701 58,116 26,415 55% I. TOTAL DIRECT CHARGES $ 1,307,864 $ 1,949,085 $ 641,220 67% j. INDIRECT COSTS 72,609 68,481 (4,128) 106% k. TOTAL -ALL BUDGET CATEGORIES $ 1,380,473 $ 2,017,565 $ 637,092 68% In-Kind (Non-Federal Share) $ 538,131 $ 504,391 $ (33,739) 107% CONDADO DE CONTRA COSTA DIVISION DE SERVICIOS COMUNITARIOS 2008 PROGRAMA DE HEAD START TEMPRANO septiembre 2008 YTD desembolso 1 2 3 4 5 6 7 8 9 10 enero-08 abril-08 Descripcci6n hasta haste Actual Actual Actual YTD Presupuesto Cuenta % marzo-08 junio-08 julio-08 agosto-08 sept-08 Actual Total Restante YTD a. PERSONAL(Clasificaci6n de objeto 6a) $ 51,797 $ 67,027 $ 25,267 $ 23,235 $ 27,632 $ 194,957 $ 359,649 $ 164,692 54% b.BENEFICIOS SUPLEMENTARtOS(Clasificacidn de objeto 6b) $ 37,287 $ 48,284 $ 16,138 $ 15,240 $ 19,553 $ 136,502 $ 263,536 $ 127,036 52% c.VIAJES (Clasificaci6n de objeto 6c) $ 209 $ 528 $ 31 $ 151 $ 245 $ 1,164 $ 5,013 $ 3,849 23% d. EOUIPO $ - $ - $ $ $ - $ $ - $ - 0% e.ARTICULOS (Clasificaci(5n de objeto 6e) 1.Articulos de Oficina $ 1,191 $ (741) $ - $ 1,439 $ 487 $ 2,376 $ 5,000 $ 2,624 48% 2.Articulos de Home Base para EHS 245 4,174 1,624 585 74 6,701 8,000 1,299 84% 3.Articulus pare Servicios de Comida 25 51 - 56 3 135 200 65 68% 4.Articulos Miscelaneos 2,446 3,167 681 967 1,126 .8,387 25,520 17,133 33% TOTAL DE ARTICULOS(Clasificaci6n de objeto 6e)' $ 3,908 $ 6,652 $ 2,305 $ 3,046 $ 1,690 $ 17,600 $ 38,720 $ 21,120 45% f.CONTRATOS(Clasificaci6n de objeto 6f) 1.Servicios Administrativos(e.j.,Legal,Contabilidad,Contratos Temporero) $ 1,904 $ 11,439 $ 3,005 $ 3,114 $ 4,047 $ 23,508 $ 7,400 $ (16,108) 318% 2.Servicios de Salud/Inhabilidad 1,596 1,190 1,101 2,254 7,510 13,651 (17,667) (31,318) -77% 3.Servicios de Comida 33 26 - - 36 95 601 506 16% S.Entrenamiento y Asistencia T6cnica 559 2,550 61 500 709 4,380 43,343 38,963 10% 8.Otros Contratos 294,089 326,815 3,900 115,944 143,557 884,306 1,190,371 306,066 74% TOTAL DE CONTRATOS(6f) $ 298,181 $ 342,020 $ 8,067 $ 121,612 $ 155,859 $ 925,940 $ 1,224,049 $ 298,109 76% g.TOTAL DE CONSTRUCC16N(6g) $ - $ $ $ $ $ $ $ 0% h.MISCELANEO(Clasificaci6n de objeto 6h) 2.Costo de Ocupaci6n del Edificio/Renta $ 37 $ 233 $ - $ - $ 45 $ 315 $ 4,000 $ 3,685 8% 4.Ufilidades,Teldfono 127 267 6 6 52 459 2,200 1,741 21% S.Seguro de Edifcios y Responsibilidad Civil de Nirtos 1,129 95 - 1,054 - 2,279 3,200 921 71% 6.Conservacidn/Reparaci6n Requeridos de Edlficios 80 135 - - 515 730 1,600 870 46% 8.Viajes Locales 110 199 135 97 797 1,337 2,000 663 67% 9.Servicios Nutritivos Costo Nutritivo para Niflos - _ - - - - - 0% (Reembolso de CCFP&USDA) - - - - - - - - 0% 13.Servicios de Padres 412 791 45 198 279 1,725 7,010 5,285 25% 14.Servicios tle Contabilidad y Legal 3 6 - - 146 155 495 340 31% 15.Publicaciones/Anunclostlmprenta 293 - 504 8 26 831 2,300 1,469 36% 16.Entrenamiento y Desarrollo de Empleados 786 2,238 - 23 858 3,904 7,226 3,322 54% 17.MiscelSneo 2,300 1,952 12,312 1,309 2,094 19,966 28,085 8,119 71% TOTAL DE MISCELANEO(6h)• $ 5,278 $ 5,916 $ 13,001 $ 2,694 $ 4,812 $ 31,701 $ 58,116 $ 26,415 55% I. TOTAL DE CARGOS DIRECTOS Suma de Llneas 6a-6h $ 396,661 $ 470,426 $ 64,809 $ 166,178 $ 209,790 $ 1,307,864 $ 1,949,085 $ 641,220 67% j. CARGOS INDIRECTOS ' Inserter Cargos no Reflejados en I(arriba) 18,556 50,641 (12,312) 8,595 7,129 72,609 68,481 (4,128) 106% k.TOTAL-CATEGORIAS DEL PRESUPUESTO $ 415,216 $ 521,067 $ 52,497 $ 174,773 $ 216,919 $ 1,380,473 $ 2,017,565 $ 637,092 68% Donaci6n de mercancias y seMcios(in-Kind) $ 174,341 $ 182,137 $ $ $ 181,653 $ 538,131 $ 504,391 $ (33,739) 107% 'lncluye compras en credito de$401 CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2008 EARLY HEAD START PROGRAM September 2008 YTD Expenditures 1 2 3 4 5 6 7 8 9 10 Jan-08 Apr-08 Description thru thru Actual Actual Actual YTD Total % Mar-08 Jun-08 Jul-08 Aug-08 Sep-08 Actual Budget Remaining YTD a. Salaries&Wages(Object Class 6a) a.PERSONNEL (Object Class 6a) $ 51,797 $ 67,027 $ 25,267 $ 23,235 $ 27,632 $ 194,957 $ 359,649 $ 164,692 54% b. FRINGE BENEFITS (Object Class 6b) b.FRINGE BENEFITS (Object Class 6b) $ 37,287 $ 48,284 $ 16,138 $ 15,240 $ 19,553 $ 136,502 $ 263,538 $ 127,036 52% c.Travel(Object Class 6c) c.TRAVEL (Object Class 6c)` $ 209 $ 528 $ 31 $ 151 $ 245 $ 1,164 $ 5,013 $ 3,849 23% d.EQUIPMENT $ - $ - $ - $ - $ - $ - $ - $ - 0% e. SUPPLIES(Object Class 6e) 1.Office Supplies $ 1,191 $ (741) $ - $ 1,439 $ 487 $ 2,376 $ 5,000 $ 2,624 48% 2.Home Base Supplies for EHS 245 4,174 1,624 585 74 6,701 8,000 1,299 84% 3.Food/Nutrition Services Supplies 25 51 - 56 3 135 200 65 68% 4.Other Supplies 2,446 3,167 661 967 1,126 8,387 25,520 17,133 33% e.TOTAL SUPPLIES(Object Class 6e) $ 3,908 $ 6,652 $ 2,305 $ 3,046 $ 1,690 $ 17,600 $ 38,720 $ 21,120 45% f. CONTRACTUAL (Object Class 60 1.Adm Svcs(e.g.,Legal,Acct.,Temp Contracts) $ 1,904 $ 11,439 $ 3,005 $ 3,114 $ 4,047 $ 23,508 $ 7,400 $ (16,108) 318% 2.Health/Disabilities Services 1,596 1,190 1,101 2,254 7,510 13,651 (17,667) (31,318) -77% 3.Food Services 33 26 - - 36 95 601 506 16% 5.Training&Technical Assistance 559 2,550 61 500 709 4,380 43,343 38,963 10% 8.Other Contracts 294,089 326,815 3,900 115,944 143,557 884,306 1,190,371 306,066 74% TOTAL CONTRACTUAL(6f) $ 298,181 $ 342,020 $ 8,067 $ 121,812 $ 1553859 $ 925,940 $ 1,224,049 $ 298,109 76% g. CONSTRUCTION (Object Class 6g) TOTAL CONSTRUCTION(6g) $ - $ - $ - $ - $ - $ - $ - $ - 0% h. OTHER(Object Class 6h) 2.Bldg Occupancy/Rents&Leases $ 37 $ 233 $ - $ - $ 45 $ 315 $ .4,000 $ 3,685 8% 4. Utilities,Telephone 127 267 6 6 52 459 2,200 1,741 21% 5. Building and Child Liability Insurance 1,129 95 - 1,054 - 2,279 3,200 921 71% 6.Building MainVRepair and Other Occupancy 80 135 - - 515 730 1,600 870 46% 8.Local Travel 110 199 135 97 797 1,337 2,000 663 67% 9.Nutrition Services Child Nutrition Costs - - - - - - - - 0% (CCFP&USDA Reimb.) - - - - - - - - 0% 13.Parent Services 412 791 45 198 279 1,725 7,010 5,285 25% 14.Accounting&Legal Services 3 6 - - 146 155 495 340 31% 15.Publications/Advertising/Printing 293 - 504 8 26 831 2,300 1,469 36% 16.Training or Staff Development 786 23238 - 23 858 3,904 7,226 3,322 54% 17.Other 2,300 1,952 12,312 1,309 2,094 19,966 28,085 8,119 71% TOTAL OTHER(6h)' $ 5,278 $ 5,916 $ 13,001 $ 2,694 $ 4,812 $ 31,701 $ 58,116 $ 26,415 55% I. TOTAL DIRECT CHARGES Sum of Line 6a-6h $ 396,661 $ 4703426 $ 64,809 $ 166,178 $ 209,790 $ 1,307,864. $ 1,949,085 $ 641,220 67% j. INDIRECT COSTS Enter Costs Not Refected in I above 18,556 $0,641 (12,312) 8,595 7,129 72,609 68,481 (4,128) 106% k.TOTAL-ALL BUDGET CATEGORIES $ 415,216 $ 521,067 $ 52,497 $ 174,773 $ 216,919 $ 1,380,473 $ 2,017,565 $ 637,092 68% In-Kind(Non-Federal Share) $ 174,341 $ 182,137 $ $ - $ 181,653 $ 538,131 $ 504,391 $ (33,739) 107% Includes Credit Card purchases of$401 CONDADO DE CONTRA COSTA DIVISION DE SERVICIOS COMUNITARIOS 2008 PROGRAMA DE HEAD START TEMPRANO septiembre 2008 YTD desembolso DESCRIPCCION Presupuesto Cuenta % YTD Actual Total Restante YTD a. PERSONAL $ 194,957 $ 359,649 $ 164,692 54% b. BENEFICIOS SUPLEMENTARIOS 136,502 263,538 127,036 52% c.VIAJES 1,164 5,013 3,849 23% d. EQUIPO - - - 0% e. ARTICULOS DE OFICINA 17,600 38,720 21,120 45% f. CONTRATOS 925,940 1,224,049 298,109 76% g. CONSTRUCCION - - - 0%u h. MISCELANEO 31,701 58,116 26,415 55% I. TOTAL DE CARGOS DIRECTOS $ 1,307,864 $ 1,949,085 $ 641,220 67% j. CARGOS INDIRECTOS 72,609 68,481 (4,128) 106% k. TOTAL-CATEGORIAS DEL PRESUPUESTC $ 1,380,473 $ 2,017,565 $ 637,092 68% Donacion de mercancias y servicios (In-Kind) $ 538,131 $ 504,391 $ (33,739) 107% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2008 EARLY HEAD START PROGRAM September 2008 YTD Expenditures DESCRIPTION Total % YTD Actual Budget Remaining YTD a. PERSONNEL $ 194,957 $ 359,649 $ 164,692 54% b. FRINGE BENEFITS 136,502 263,538 127,036 52% c. TRAVEL 1,164 5,013 3,849 23% d. EQUIPMENT - - - 0% e. SUPPLIES 17,600 38,720 21,120 45% f. CONTRACTUAL 925,940 1,224,049 298,109 76% g. CONSTRUCTION - - - 0% h. OTHER 31,701 58,116 26,415 55% I. TOTAL DIRECT CHARGES $ 1,307,864 $ 1,949,085 $ 641,220 67% j. INDIRECT COSTS 72,609 68,481 (4,128) 106% k. TOTAL -ALL BUDGET CATEGORIES $ 1,380,473 $ 2,017,565 $ 637,092 68% In-Kind (Non-Federal Share) $ 538,131 $ 504,391 $ (33,739) 107% CONDADO DE CONTRA COSTA DIVISION DE SERVICIOS COMUNITARIOS 2008 PROGRAMA DE HEAD START TEMPRANO septiembre 2008 YTD desembolso 1 2 3 4 5 6 7 8 9 10 enero-08 abril-08 Descripcci6n haste haste Actual Actual Actual YTD Presupuesto Cuenta % marzo-08 junio-08 Julio-08 agosto-08 sept-08 Actual Total Restarts, YTD a. PERSONAL(Clasificac16n de objeto6a) $ 51,797 $ 67,027 $ 25,267 $ 23,235 $ 27,632 $ 194,957 $ 359,649 $ 164,692 54% b.BENEFICIOS SUPLEMENTARIOS(Clasificaci6n de objeto 6b) $ 37,287 $ 48,284 $ 16,138 $ 15,240 $ 19,553 $ 136,502 $ 263,538 $ 127,036 52% c.VIAJES (Clasificacl6n de objeto 6c)• $ 209 $ 528 $ 31 $ 151 $ 245 $ 1,164 S 5,013 $ 3,849 23% d. EOUIPO $ - $ It - $ - $ $ - $ - $ 0% e.ARTICULOS (Clasificaci6n de objeto 6e) 1.Articulos de Oficina $ 1,191 $ (741) $ - $ 1,439 $ 487 $ 2,376 $ 5,000 $ 2,624 48% 2.Articulos de Home ease pare EHS 245 4,174 1,624 585 74 6,701 8,000 1,299 84% 3.Ar iculos para Servicios de Comilla 25 51 - 56 3 135 200 65 68% 4.Aniculos Miscel6neos 2,446 3,167 681 967 1.126 8,387 25,520 17,133 33% TOTAL DE ARTICULOS(Clasificacl6n de objeto 6e)• $ 3,908 $ 6,652 $ 2,305 $ 3,046 $ 1,690 $ 17,600 $ 38,720 $ 21,120 45% f.CONTRATOS(Clasificacl6n tle objeto 6f) 1.Servicios Adminalrativos(e.j.,Legal,Contabilidad,Contratos Temporero) $ 1,904 $ 11,439 S 3,005 $ 3,114 S 4,047 $ 23,508 $ 7,400 $ (16,108) 318% 2.Servicios de$alucifinhabllidad 1,596 1,190 1,101 2,254 7,510 13,651 (17,667) (31,318) -77% 3.Serviclos de Comida 33 26 - - 36 95 601 506 16% S.Entrenamlento y Asistencia 7Acnica 559 2,550 61 500 709 4,380 43,343 38,963 10% 8.Otros Contratos 294,089 326,815 3,900 115,944 143,557 880,306 1,190,371 306,066 74% TOTAL DE CONTRATOS(6f) $ 298,181 $ 342,020 $ 8,067 $ 121,812 $ 155,859 $ 925,940 $ 1,224,049 $ 298,109 76% g.TOTAL DE CONSTRUCCION(6g) - $ $ $ $ $ $ - g $ 0% h.MISCELANEO(Clasificacl6n de objeto 6h) 2.Costo de Ocupaci6n del Edificio/Renta $ 37 $ 233 $ - $ - $ 45 $ 315 $ 4,000 $ 3,685 8% 4.Utilidades,Telkfono 127 267 6 6 52 459 2,200 1,741 21% 5.Seguro de Edificios y Responsibilidad Civil de Ni6os 1,129 95 - 1,054 - 2,279 3,200 921 71% 6.Conservaci6nlReparaci6n Requeridos de Edificios 80 135 - - 515 730 1,600 870 46% 8.Viajes Locales 110 199 135 97 797 1,337 2,000 663 67% 9.Servicios Nutritivos Costo Nutritivo para Ninos - - - - - - - - 0% (Reembolso de CCFP&USDA) - - - - - - - - 0% 13.Servicios de Padres 412 791 45 198 279 1,725 7,010 5,285 25% 14.Servicios de Contabilidad y Legal 3 6 - - 146 155 495 340 31% 15.PublicacioneslAnunclosllmprenta 293 - 504 8 26 831 2,300 1,469 36% 16.Entrenamlento y Desartollo de Empleados 786 2,238 - 23 858 3,904 7,226 3,322 54% 17.MiscelAneo 2,300 1,952 12,312 1,309 2,094 19,966 28,085 8,119 71% TOTAL DE MISCELANEO(6h) ' $ 5,278 $ 5,916 $ 13,001 $ 2,694 $ 4,812 $ 31,701 $ 58,116 $ 26,415 55% I. TOTAL DE CARGOS DIRECTOS Sums de dress 6a-6h $ 396,661 It 470,426 $ 64,809 $ 166,178 $ 209,790 $ 1,307,864 $ 1,949,0&5 S 641,220 67% j. CARGOS INDIRECTOS - Insertar Cargos no Refiejados an l(arriba) 18,556 50,641 (12,312) 8,595 7,129 72,609 68,481 (4,128) 106% k.TOTAL-CATEGOMAS DEL PRESUPUESTO $ 415,216 $ 521,067 $ 52,497 $ 174,773 S 216.919 $ 1,380,473 $ 2,017,565 $ 637,092 68% Donac16n de mercancias y servicios(In-Kind) $ 174,341 $ 182,137 $ $ $ 181,653 $ 538,131 $ 504,391 $ (33,739) 107% 'Incluye compras an Credito de$401 CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2008 EARLY HEAD START PROGRAM September 2008 YTD Expenditures 1 2 3 4 5 6 7 8 9 10 Jan-08 Apr-08 Description thru thru Actual Actual Actual YTD Total % Mar-08 Jun-08 Jul-08 Aug-08 Sep-08 Actual Budget Remaining YTD a. Salaries&Wages(Object Class 6a) a.PERSONNEL (Object Class 6a) $ 51,797 $ 67,027 $ 25,267 $ 23,235 $ 27,632 $ 194,957 $ 359,649 $ 164,692 54% b. FRINGE BENEFITS (Object Class 6b) b.FRINGE BENEFITS (Object Class 6b) $ 37,287 $ 48,284 $ 16,138 $ 15,240 $ 19,553 $ 136,502 $ 263,538 $ 127,036 52% c.Travel(Object Class 6c) c.TRAVEL (Object Class 6c)• $ 209 $ 528 $ 31 $ 151 $ 245 $ 1,164 $ 5,013 $ 3,849 23% d.EQUIPMENT $ - $ - $ - $ - $ - $ - $ - $ - 0% e. SUPPLIES(Object Class 6e) 1.Office Supplies $ 1,191 $ (741) $ - $ 1,439 $ 487 $ 2,376 $ 5,000 $ 2,624 48% 2.Home Base Supplies for EHS 245 4,174 1,624 585 74 6,701 8,000 1,299 84% 3.Food/Nutrition Services Supplies 25 51 - 56 3 135 200 65 68% 4.Other Supplies 2,446 3,167 681 967 1,126 8,387 25,520 17,133 33% e.TOTAL SUPPLIES(Object Class 6e)` $ 3,908 $ 6,652 $ 2,305 $ 3,046 $ 1,690 $ 17,600 $ 38,720 $ 21,120 45% f. CONTRACTUAL (Object Class 6f) 1.Adm Svcs(e.g.,Legal,Acct.,Temp Contracts) $ 1,904 $ 11,439 $ 3,005 $ 3,114 $ 4,047 $ 23,508 $ 7,400 $ (16,108) 318% 2.Health/Disabilities Services 1,596 1,190 1,101 2,254 7,510 13,651 (17,667) (31,318) -77% 3.Food Services 33 26 - - 36 95 601 506 16% 5.Training&Technical Assistance 559 2,550 61 500 709 4,380 43,343 •38,963 10% 8.Other Contracts 294,089 326,815 3,900 115,944 143,557 884,306 1,190,371 306,066 74% TOTAL CONTRACTUAL(61f) $ 298,181 $ 342,020 $ 8,067 $ 121,812 $ 155,859 $ 925,940 $ 1,224,049 $ 298,109 76% g. CONSTRUCTION (Object Class 6g) TOTAL CONSTRUCTION(6g) $ - $ - $ - $ - $ - $ - $ - $ - 0% h. OTHER(Object Class 6h) 2.Bldg Occupancy/Rents&Leases $ 37 $ 233 $ - $ - $ 45 $ 315 $ 4,000 $ 3,685 8% 4. Utilities,Telephone 127 267 6 6 52 459 2,200 1,741 21% S. Building and Child Liability Insurance 1,129 95 - 1,054 - 2,279 3,200 921 71% G.Building Maint/Repair and Other Occupancy 80 135 - - 515 730 1,600 870 46% 8.Local Travel 110 199 135 97 797 1,337 2,000 663 67% 9.Nutrition Services Child Nutrition Costs - - - - - - - - 0% (CCFP&USDA Reimb.) - - - - - - - - 0% 13.Parent Services 412 791 45 198 279 1,725 7,010 5,285 25% 14.Accounting&Legal Services 3 6 - - 146 155 495 340 31% 15.Publications/Advertising/Printing 293 - 504 8 26 831 2,300 1,469 36% 16.Training or Staff Development 786 2,238 - 23 858 3,904 7,226 3,322 54% 17.Other 2,300 1,952 12,312 1,309 2,094 19,966 28,085 8,119 71% TOTAL OTHER(6h)• $ 5,278 $ 5,916 $ 13,001 $ 2,694 $ 4,812 $ 31,701 $ 58,116 $ 26,415 55% I. TOTAL DIRECT CHARGES Sum of Line 6a-6h $ 396,661 $ 470,426 $ 64,809 $ 166,178 $ 209,790 $ 1,307,864 $ 1,949,085 $ 641,220 67% j. INDIRECT COSTS Enter Costs Not Reflected in I above 18,556 50,641 (12,312) 8,595 7,129 72,609 68,481 (4,128) 106% k.TOTAL-ALL BUDGET CATEGORIES $ 415,216 $ 521,067 $ 52,497 $ 174,773 $ 216,919 $ 1,380,473 $2,017,565 $ 637,092 68% In-Kind(Non-Federal Share) $ 174,341 $ 182,137 $ - $ $ 181,653 $ 538,131 $ 504,391 $ (33,739) 107% Includes Credit Card purchases of$401 CONDADO DE CONTRA COSTA DIVISION DE SERVICIOS COMUNITARIOS 2008 PROGRAMA DE HEAD START septiembre 2008 YTD desembolso YTD Presupuesto % DESCRIPCCION Actual Total Cuenta Restante YTD a. PERSONAL $ 2,455,158 $ 3,485,780 $ 1,030,622 70% b. BENEFICIOS SUPLEMENTARIOS 1,783,816 2,484,242 700,425 72% c. VIAJES 9,277 22,017 12,740 42% d. EQUIPO - - - 0% e. ARTICULOS DE OFICINA 163,051 288,750 125,699 56% f. CONTRATOS 5,185,568 8,311,438 3,125,870 62% g. CONSTRUCCI()N - - - 0% h. MISCELANEO 682,926 1,518,037 835,111 45% I.TOTAL DE CARGOS DIRECTOS $ 10,279,796 $ 16,110,263 $ 5,830,466 64% j. CARGOS INDIRECTOS 457,651 400,865 (56,787) 114% K.TOTAL-CATEGOMAS DEL PRESUPUESTO $ 10,737,448 $ 16,511,127 $ 5,773,680 65% Donacion de mercancias y servicios(In-Kind) $ 3,746,459 $ 4,127,782 $ 381,323 91 CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2008 HEAD START PROGRAM September 2008 YTD Expenditures YTD Total % DESCRIPTION Actual Budget Balance YTD a. PERSONNEL $ 2,455,158 $ 3,485,780 $ 1,030,622 70% b. FRINGE BENEFITS 1,783,816 2,484,242 700,425 72% c. TRAVEL 9,277 22,017 12,740 42% d. EQUIPMENT - - - 0% e. SUPPLIES 163,051 288,750 125,699 56% f. CONTRACTUAL 5,185,568 8,311,438 3,125,870 62% g. CONSTRUCTION - - - 0% h. OTHER 682,926 1,518,037 835,111 45% I.TOTAL DIRECT CHARGES $ 10,279,796 $ 16,110,263 $ 5,830,466 64% j. INDIRECT COSTS 457,651 400,865 (56,787) 114% K.TOTAL-ALL BUDGET CATEGORIES $ 10,737,448 $ 16,511,127 $ 5,773,680 65% In-Kind (Non Federal Share) $ 3,746,459 $ 4,127,782 $ 381,323 91% CONDADO DE CONTRA COSTA DIVISION DE SERVICIOS COMUNITARIOS 2008 PROGRAMA DE HEAD START septiembre 2008 YTD desembolso 1 2 3 4 5 6 7 8 9 10 enero-08 abdl-08 Actual Actual Actual Actual hasty hasta Presupuesto Cuenta % DESCRIPCCION marzo-08 junio-08 julio-08 agosto-08 sept-08 YTD Total Restante YTD a. PERSONAL(Clasificacl6n de objeto 6a) $ 729,522 $ 1,081,768 S 109,268 $ 129,171 $ 405,429 $ 2,455158 $ 3,485,780 S 1,030,622 70% It. BENEFICIOS SUPLEMENTARIOS (Clasificaci6n de objeto 6b) $ 530,763 $ 808,478 S 75,753 $ 88,946 $ 279,877 $ 1,783,816 $ 2,484,242 $ 700,425 72% c.VIAJES (Clasificacl6n de objeto 6c) 1.Violas Lejos de Empleados TOTAL DE VIAJES' $ 1,453 S 4,998 $ 282 $ 1,784 $ 759 $ 9.277 $ 22,017 $ 12,740 42% d. EQUIPO(Claslficacibn de objeto 6d) $ E $ $ $ $ $ $ 0% e.ARTICULOS (Clasificaci6n de objeto Se) 1.Articulos de O8r]na $ 10,727 $ 17,914 $ 41 $ 2,031 $ 9,083 $ 39,796 $ 75,000 $ 35,204 53% 2.Articulos para Servicios de Milos y Padres 6,812 27,780 12,499 2,981 3,089 53,160 115,000 61,840 46% 3.Articulos para Servicios de Comida 955 1,275 - 230 495 2,954 4,250 1,296 70% 4.Articulos MiscelAneas 5,454 49,880 3,761 8,046 67,141 94,500 27,359 71% TOTAL DE ARTICULOS $ 23,948 $ 96,849 $ 12,541 $ 9,003 $ 20,712 $ 163,051 $ 288,750 $ 125,699 56% f.CONTRATOS(Clasificacl6n de objeto 69 1.Servicios Administrativos(e.j.Legal,Asistencia con Contabilidad) $ 27,069 $ 71,952 $ 10,361 $ 29,142 $ 27,527 $ 166,050 $ 110,000 $ (56,050) 151% 2.Ser Acios de Salud/Inhabilidad 14,435 10,278 4,553 2,284 303 31,853 60,622 28,769 53% CAlculo apm)dmado de ingiesas del Medial - 69,498 - - - 69,498 (350,769) (420,267) -20% 3.Servicios de Comida 453 384 - - - 837 4,000 3,163 21% 5.Entrenamiento y Asistencia T6mica 7,710 27,193 548 500 3,261 39,212 85,235 46,024 46% 7.Costo de Agendas Delegadas 311,219 604,150 - 118,945 284,920 1,319,234 1,918,099 598,865 69% 8.Otros Contralos 1,152,374 1,247,872 26,000 518,560 614,080 3,558,885 6,484,250 2,925,366 55% TOTAL DE CONTRATOS $ 1,513,260 $ 2,031,326 $ 41,462 $ 669,430 $ 930,089 $ 5,185,568 $ 8,311,438 $ 3,125 870 62% 9. CONSTRUCC16N (Clas'fiicaci6n de objeto 6g) $ - E $ $ $ $ $ $ 0% h.MISCELANEO(Claslficaci6n de objeto 6h) 1.Depreciaci6n I Uso del Dinero de Bolsillo $ - $ - $ - $ - S - $ - $ - $ - 0% 2.Costo de Ocupaci6n 49,309 94,049 2,387 295 27,910 173,949 420,000 246,051 41% 4.Utilidades,Teldfono 13,065 15,463 1,833 1,874 7,773 40,008 95,000 54,992 42% 5. Segum de Edificios y Responsibilidad Civil de Ninos 15,921 1,076 - 10,652 - 27,649 25,000 (2,649) 111% 6.Conservaci6n/Reparaci6n de Edifiuos 13,502 29,462 2,484 19,616 14,959 80,023 219,000 138,977 37% 8.Viajes Locales 5,259 9,186 1,288 1,292 5,868 22,893 35,000 12,107 65% 9.Servicios Nutdtivos 79,118 135.401 - 11,489 39,531 265,539 529,723 264,184 50% (Reembolso de CCFP 8 USDA) (52,027) (62,929) (44,173) (2,372) - (161,500) (364,493) (202,993) 44% 13.Servicios para Padres 5,195 7,382 1,186 2,825 3,440 20,029 63,090 43,061 32% 14.Servicios Legales y de Contabilidad 132 999 - - 1,645 2,775 3,700 925 75% 15.Publicationes/Anuncioslimprenta 2,973 1,430 1,164 2,131 836 8,533 20,000 11,467 43% 16.Entrenamienlo y Desarrollo de Empleados 9,211 12,508 4,900 3,770 1,014 31,402 52,734 21,332 60% 17.MiscelAneo 22,848 41,513 73,458 9,168 24,638 171,626 419,283 247,657 41% TOTAL DE MISCELANEO j6h)' _$ _ 164,505 $ 285,539 $ 44,528 $ 60,740 $ 127,614 $ 682,926 $ 1.518,037 S 835,111 45% I.TOTAL DE CARGOS DIRECTOS(Surto de Lineas 6a-6h) $ 2,963,450 $ 4,308,958 $ 283,834 $ 959,074 $ 1,764,480 $ 10,279,796 S 16,110,263 $ 5,830,466 64% J. CARGOSINDIRECTOS' 122,728 323,375 (73,458) 40,479 44,528 457,651 400,865 (56787) 114% K.TOTAL-CATEGOWAS DEL PRESUPUESTO $ 3,086,178 $ 4,632,333 $ 210,376 $ 999,553 $ 1.8D9,007 $ 10,737,448 $ 16,511,127 $ 5,773,680 65% Donac16n de mercancias y semiciaa(In-Kind) $ 1,236,078 $ 1,344,491 $ $ 17,961 $ 1,147,929 S 3,746,459 $ 4,127,782 $ 381,323 91% 'Incluye cumpras en credito de$4,134 CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2008 HEAD START PROGRAM September 2008 YTD Expenditures 1 2 3 4 5 6 7 8 9 10 Jan-08 Apr-08 Actual Actual Actual Actual thru thm Total % DESCRIPTION Mar-08 Jun-08 Jul-08 Aug-08 Sep-08 YTD Budget Remaining YTD a. PERSONNEL (Object Class 6a) $ 729,522 $ 1,081,768 $ 109,268 $ 129,171 $ 405,429 $ 2,455,158 $ 3,485,780 $ 1,030,622 70% b. FRINGE BENEFITS (Object Class6b) $ 530,763 $ 808,478 $ 75,753 $ 88,946 $ 279,877 $ 1,783,816 $ 2,484,242 $ 700,425 72% c. TRAVEL (Object Class 6c) 1.Out of Tovm Travel TOTAL TRAVEL (6c) $ 1,453 $ 4,998 $ 282 $ 1,784 $ 759 $ 9,277 $ 22,017 $ 12,740 42% d. EQUIPMENT (Object Class 6d) $ $ $ $ $ $ $ $ 0% e. SUPPLIES(Object Class 6e) 1.Office Supplies $ 10,727 $ 17,914 $ 41 $ 2,031 $ 9,083 $ 39,796 $ 75,000 $ 35,204 53% 2.Child and Family Services Supplies 6,812 27,780 12,499 2,981 3,089 53,160 115,000 61,840 46% 3.Food Services Supplies 955 1,275 _ - 230 495 2,954 4,250 1,296 70% 4.Other Supplies 5,454 49,880 - 3,761 8,046 67,141 94,500 27,359 71% TOTAL SUPPLIES(6e)• $ 23,948 $ 96,849 $ 12,541 $ 9,003 $ 20,712 $ 163,051 $ 288,750 $ 125,699 56% f. CONTRACTUAL (Object Class 61) 1.Adm Svcs(e.g.,Legal,Accounting Temp Help) $ 27,069 $ 71,952 $ 10,361 $ 29,142 $ 27,527 $ 166,050 $ 110,000 $ (56,050) 151% 2.Health/Disabilities Services 14,435 10,278 4,553 2,284 303 31,853 60,622 28,769 53% Estimated Medical Revenue from Medi-Cal - 69,498 - - - 69,498 (350,769) (420,267) -20% 3.Food Services 453 384 - - - 837 4,000 3,163 21% 5.Training&Technical Assistance 7,710 27,193 548 500 3,261 39,212 85,235 46,024 46% 7.Delegate Agency Costs 311,219 604,150 - 118,945 284,920 1,319,234 1,918,099 598,865 69% 8.Other Contracts 1,152,374 1,247,872 26,000 518,560 614,080 3,558,885 6,484,250 2,925,366 55% TOTAL CONTRACTUAL(6Q $ 1,513,260 $ 2,031,326 $ 41,462 $ 669,430 $ 930,089 $ 5,185,568 $ 8,311,438 $ 3,125,870 62% g. CONSTRUCTION (Object Class 6g) $ $ $ $ $ $ $ $ 0% h. OTHER(Object Class 6h) 1.Depreciation/Use Allowance $ - $ - $ - $ - $ - $ - $ - $ - 0% 2.Occupancy Costs 49,309 94,049 2,387 295 27,910 173,949 420,000 246,051 41% 4.Utilities,Telephone 13,065 15,463 1,833 1,874 7,773 40,008 95,000 54,992 42% 5. Building and Child Liability Insurance 15,921 1,076 - 10,652 - 27,649 25,000 (2,649) 111% 6.Bldg.Maintenance/Repair and Other Occupancy 13,502 29,462 2,484 19,616 14,959 80,023 219,000 138,977 37% 8.Local Travel 5,259 9,186 1,288 1,292 5,868 22,893 35,000 12,107 65% 9.Nutrition Services 79,118 135,401 - 11,489 39,531 265,539 529,723 264,184 50% (CCFP&USDA Reimb.) (52,027) (62,929) (44,173) (2,372) - (161,500) (364,493) (202,993) 44% 13.Parent Services 5,195 7,382 1,186 2,825 3,440 20,029 63,090 43,061 32% 14.Accounting&Legal Services 132 999 - - 1,645 2,775 3,700 925 75% 15.Publicafions/Advertising/Printing 2,973 1,430 1,164 2,131 836 8,533 20,000 11,467 43% 16.Training or Staff Development 9,211 12,508 4,900 3,770 1,014 31,402 52,734 21,332 60% 17.Other - 22,848 41,513 73,458 9,168 24,638 171,626 419,283 247,657 41% TOTAL OTHER(6h) $ 164,505 $ 285,539 $ 44,528 $ 60,740 $ 127,614 $ 682,926 $ 1,518,037 $ 835,111 45% 1.TOTAL DIRECT CHARGES(Sum of Line 6a-6h) $ 2,963,450 $ 4,308,958 $ 283,834 $ 959,074 $ 1,764,480 $ 10,279,796 $ 16,110,263 $ 5,830,466 64% j. INDIRECT COSTS' 122,728 323,375 (73,458) 40,479 44,528 457,651 400,865 (56,787) 114% K.TOTAL-ALL BUDGET CATEGORIES $ 3,086,178 $ 4,632,333 $ 210,376 $ 999,553 $ 1,809,007 $ 10,737,448 $ 16,511,127 $ 5,773,680 65% In-Kind(Non Federal Share) $ 1,236,078 $ 1,344,491 $ $ 17,961 $ 1,147,929 $ 3,746,459 $ 4,127,782 $ 381,323 91% Includes Credit Card purchases of 54,134 CONDADO DE CONTRA COSTA DIVISION DE SERVICIOS COMUNITARIOS 2008 PROGRAMA DE HEAD START septiembre 2008 YTD desembolso YTD Presupuesto % DESCRIPCC16N Actual Total Cuenta Restante YTD a. PERSONAL $ 2,455,158 $ 3,485,780 $ 1,030,622 70% b. BENEFICIOS SUPLEMENTARIOS 1,783,816 2,484,242 700,425 72% c. VIAJES 9,277 22,017 12,740 42% d. EQUIPO - - 0% e. ARTICULOS DE OFICINA 163,051 288,750 125,699 56% f. CONTRATOS 5,185,568 8,311,438 3,125,870 62% g. CONSTRUCCi6N - - 0% h. MISCELANEO 682,926 1,518,037 835,111 45% I.TOTAL DE CARGOS DIRECTOS $ 10,279,796 $ 16,110,263 $ 5,830,466 64% j. CARGOS INDIRECTOS 457,651 400,865 (56,787) 114% K.TOTAL-CATEGORIAS DEL PRESUPUESTO $ 10,737,448 $ 16,511,127 $ 5,773,680 65% Donaci6n de mercancias y servicios(In-Kind) $ 3,746,459 $ 4,127,782 $ 381,323 91% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2008 HEAD START PROGRAM September 2008 YTD Expenditures YTD Total % DESCRIPTION Actual Budget Balance YTD a. PERSONNEL $ 2,455,158 $ 3,485,780 $ 1,030,622 70% b. FRINGE BENEFITS 1,783,816 2,484,242 700,425 72% c. TRAVEL 9,277 22,017 12,740 42% d. EQUIPMENT - - - 0% e. SUPPLIES 163,051 288,750 125,699 56% f. CONTRACTUAL 5,185,568 8,311,438 3,125,870 62% g. CONSTRUCTION - - - 0% h. OTHER 682,926 1,518,037 835,111 45% I.TOTAL DIRECT CHARGES $ 10,279,796 $ 16,110,263 $ 5,830,466 64% j. INDIRECT COSTS 457,651 400,865 (56,787) 114% K.TOTAL-ALL BUDGET CATEGORIES $ 10,737,448 $ 16,511,127 $ 5,773,680 65% In-Kind(Non Federal Share) $ 3,746,459 $ 4,127,782 $ 381,323 91% CONDADO DE CONTRA COSTA DIVISION DE SERVICIOS COMUNITARIOS 2008 PROGRAMA DE HEAD START septiembre 2008 YTD desembolso 1 2 3 4 5 6 7 8 9 10 enero-08 abnl-08 Actual Actual Actual Actual hasta haste Presupuesto Cuenta % DESCRIPCC16N maa0-08 'unio-08 julio-08 a osto-08 sept-08 YTD Total Restante YTD a. PERSONAL(Clasificaci6n de objeto 6a) $ 729.522 $ 1,081 766 $ 109,268 S 129,171 $ 405,429 S 2,455,158 $ 3,485,780 $ 1,030,622 70% b. BENEFICIOS SUPLEMENTARIOS (Clasificaci6n de objeto 6b) $ 530,763 $ 808,478 $ 75,753 $ 88,946 $ 279,877 S 1,783,816 S 2.484,242 $ 700,425 72% c.VIAJES (Clasificacl6n de objeto 6c) 1.Violas Lejos de Empleados TOTAL DE VIAJES $ 1,453 $ 4,998 $ 282 $ 1,784 $ 759 $ 9,277 S 22,017 $ 12,740 42% d. EOUIPO(Clasificaci6n de objeto 6d) $ $ $ S S $ S $ 0% e.ARTICULOS (Clasificaci6n de objeto 6e) 1.Ar iculos de Ofidna $ 10,727 $ 17,914 $ 41 $ 2.031 $ 9,083 $ 39.796 $ 75.000 S 35,204 53% 2.Aniwlos para Servicios de NiMos y Padres 6.812 27,780 12,499 2,981 3.089 53,160 115,000 61,840 46% 3.Aniwlos para Seivicios de Cornice 955 1,275 - 230 495 2,954 4,250 1,296 70% 4.Aniwlos Misce16neos 5,454 49,880 3,761 8,046 67.141 94,500 27,359 71% TOTAL DE ARTICULOS' $ 23,948 $ 96,849 S 12.541 $ 9,003 S 20,712 $ 163,051 $ 288,750 $ 125,699 56% f.CONTRATOS(ClasMcaci6n de objeto 61f) 1.Servicios Administmtivos(e.j.Legal,Asistenaa con Contabilidad) $ 27,069 $ 71,952 $ 10,361 $ 29,142 $ 27.527 $ 166.050 $ 110,000 $ (56.050) 151% 2.Seimclos de Salud/Inhabilidad 14.435 10,278 4,553 2,284 303 31,853 60,622 28.769 53% Calculo apmpmado de ingresos del Medi-Cal - 69,498 - - - 69,498 (350,769) (420,267) -20% 3.Servicios de Comida 453 384 - - - 837 4,000 3,163 21% 5.Enlrenamienlo y Asistenda T6cnica 7,710 27,193 548 500 3.261 39,212 85,235 46,024 46% 7.Costo de Agendas Delegadas 311,219 604,150 - 118,945 284,920 1,319,234 1,918,099 598,865 69% S.Obos Conlralos 1.152,374 1,247,872 26,000 518,560 614,080 3,558,885 6,484,250 2,925.366 55% TOTAL DE CONTRATOS $ 1,513,260 $ 2,031,326 $ 41,462 $ 669,430 $ 930.089 $ 5,185,568 $ 8,311,438 $ 3,125,870 62% g. CONSTRUCC10N (Clasificac16n de objeto 6g) $ $ $ $ $ E E E 0% h.MISCELANEO(Clasificaci6n de objeto 6h) 1.Depreciad6n/Uso del Dinem de Bolsillo $ - $ - $ - $ - $ - $ - $ - $ - 0% 2.Costo de Ocupaci6n 49.309 94.049 2,387 295 27,910 173,949 420,000 246,051 41% 4.Utilidades,Tel6fono 13,065 15,463 1,833 1,874 7,773 40,008 95,000 54,992 42% 5. Segum de Edificios y Responsibilidad Civil de Milos 15,921 1,076 - 10.652 - 27.649 25,000 (2.649) 111% 6.Conseivad6NReparad6n de Edifidos 13,502 29,462 2,484 19,616 14,959 80,023 219,000 138,977 37% 8.Males Locales 5,259 9.186 1.288 1.292 5,868 22.893 35,000 12,107 65% 9.Servicios Nutntivos 79.118 135,401 - 11,489 39,531 265,539 529,723 264,184 50% (Reembolso de CCFP B USDA) (52,027) (62,929) (44,173) (2,372) - (161.500) (364,493) (202.993) 44% 13.Servicias para Padres 5,195 7,382 1.186 2.825 3,440 20,029 63.090 43,061 32% 14.Servicios Legales y de Contabilidad 132 999 - - 1,645 2,775 3.700 925 75% 15.Publicadones/Anuncios/imprenta 2,973 1.430 1.164 2.131 836 8,533 20.000 11,467 43% 16.Entrenamiento y Desarrollo de Empleados 9,211 12.508 4,900 3.770 1,014 31,402 52,734 21,332 60% 17,Miscel6neo 22,848 41,513 73.458 9.168 24,638 171,626 419.283 247.657 41% TOTAL DE MISCELANEO(6h)• $ 164,505 $ '285,539 $ 44,528 $ 60,740 $ 127,614 $ 682.926 $ 1.518,037 S 835,111 45% I.TOTAL DE CARGOS DIRECTOS(Sums de Lineas 6a-6h) $ 2,963,450 $ 4.308.958 $ 283,834 $ 959,074 $ 1,764,480 $ 10,279.796 $ 16,110.263 S 5.830,466 64% 1. CARGOS INDIRECTOS- 122,728 323,375 (73,458) 40,479 44.528 457,651 400,865 (56,787) 114% K.TOTAL-CATEGORJAS DEL PRESUPUESTO $ 3,086.178 $ 4,632,333 $ 210,376 $ 999,553 $ 1,809,007 $ 10,737.448 $ 16.511,127 $ 5,773.680 65% Donaci6n tlem mancias y serviclos(In-Kind) $ 1.236078 $ 1,344,491 $ $ 17,961 $ 1,147,929 $ 3,746,459 $ 4,127,782 $ 381.323 91% 'Induye compras an credito tle$4,134 CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2008 HEAD START PROGRAM September 2008 YTD Expenditures 1 2 3 a s 6 7 8 9 10 Jan-08 Apr-08 Actual Actual Actual Actual thru thru Total % DESCRIPTION Mar-08 Jun-08 Jul-08 Aug-08 Sep-08 YTD Budget Remaining YTD a. PERSONNEL (Object Class 6a) $ 729,522 $ 1,081,768 $ 109,268 $ 129,171 $ 405,429 $ 2,455,158 $ 3,485,780 $ 1,030,622 70% b. FRINGE BENEFITS (Object Class 6b) $ 530,763 $ 808,478 $ 75,753 $ 88,946 $ 279,877 $ 1,783,816 $ 2,484,242 $ 700,425 72% c. TRAVEL (Object Class 6c) 1.Out of Town Travel TOTAL TRAVEL (6c) $ 1,453 $ 4,998 $ 282 $ 1,784 $ 759 $ 9,277 $ 22,017 $ 12,740 42% d. EQUIPMENT(Object Class 6d) $ $ $ $ $ $ $ $ 0% e. SUPPLIES(Object Class 6e) 1.Office Supplies $ 10,727 $ 17,914 $ 41 $ 2,031 $ 9,083 $ 39,796 $ 75,000 $ 35,204 53% 2.Child and Family Services Supplies 6,812 27,780 12,499 2,981 3,089 53,160 115,000 61,840 46% 3.Food Services Supplies 955 1,275 - 230 495 2,954 4,250 1,296 70% 4.Other Supplies 5,454 49,880 - 3,761 8,046 67,141 94,500 27,359 71% TOTAL SUPPLIES(6e)' $ 23,948 $ 96,849 $ 12,541 $ 9,003 $ 20,712 $ 163,051 $ 288,750 $ 125,699 56% f. CONTRACTUAL (Object Class 6f) 1.Adm Svcs(e.g.,Legal,Accounting Temp Help) $ 27,069 $ 71,952 $ 10,361 $ 29,142 $ 27,527 $ 166,050 $ 110,000 $ (56,050) 151% 2.Health/Disabilities Services - 14,435 10,278 4,553 2,284 303 31,853 60,622 28,769 53% Estimated Medical Revenue from Medi-Cal - 69,498 - - - 69,498 (350,769) (420,267) -20% 3.Food Services 453 384 - - - 837 4,000 3,163 21% 5.Training&Technical Assistance 7,710 27,193 548 500 3,261 39,212 85,235 46,024 46% 7.Delegate Agency Costs 311,219 604,150 - 118,945 284,920 1,319,234 1,918,099 598,865 69% 8.Other Contracts 1,152,374 1,247,872 26,000 518,560 614,080 3,558,885 6,484,250 2,925,366 55% TOTAL CONTRACTUAL(6f) $ 1,513,260 $ 2,031,326 $ 41,462 $ 669,430 $ 930,089 $ 5,185,568 $ 8,311,438 $ 3,125,870 62% g. CONSTRUCTION (Object Class 6g) $ $ $ $ $ $ $ $ 0% h. OTHER(Object Class 6h) 1.DepreciationdUse Allowance $ - $ - $ - $ - $ - $ - $ - $ - 0% 2.Occupancy Costs 49,309 94,049 2,387 295 27,910 173,949 420,000 246,051 41% 4.Utilities,Telephone 13,065 15,463 1,833 1,874 7,773 40,008 95,000 54,992 42% 5. Building and Child Liability Insurance 15,921 1,076 - 10,652 - 27,649 25,000 (2,649) 111% 6.Bldg.Maintenance/Repair and Other Occupancy 13,502 29,462 2,484 19,616 14,959 80,023 219,000 138,977 37% 8.Local Travel 5,259 9,166 1,286 1,292 5,868 22,893 35,000 12,107 65% 9.Nutrition Services 79,118 135,401 - 11,489 39,531 265,539 529,723 264,184 50% (CCFP&USDA Reimb.) (52,027) (62,929) (44,173) (2,372) - (161,500) (364,493) (202,993) 44% 13.Parent Services 5,195 7,382 1,186 2,825 3,440 20,029 63,090 43,061 32% 14.Accounting&Legal Services 132 999 - - 1,645 2,775 3,700 925 75% 15.Publications/Advertising/Printing 2,973 1,430 1,164 2,131 836 8,533 20,000 11,467 43% 16.Training or Staff Development - 9,211 12,508 4,900 3,770 1,014 31,402 52,734 21,332 60% 17.Other 22,848 41,513 73,458 9,168 24,638 171,626 419,283 247,657 41% TOTAL OTHER(6h) $ 164,505 $ 285,539 $ 44,528 $ 60,740 $ 127,614 $ 682,926 $ 1,518,037 $ 835,111 45% I.TOTAL DIRECT CHARGES(Sum of Line 6a-6h) $ 2,963,450 $ 4,308,958 $ 283,834 $ 959,074 $ 1,764,480 $ 10,279,796 $ 16,110,263 $ 5,830,466 64% j. INDIRECT COSTS' 122,728 323,375 (73,458) 40,479 44,528 457,651 400,865 (56,787) 114% K.TOTAL-ALL BUDGET CATEGORIES $ 3,086,178 $ 4,632,333 $ 210,376 $ 999,553 $ 1,809,007 $ 10,737,448 $ 16,511,127 $ 5,773,680 65% In-Kind(Non Federal Share) $ 1,236,078 $ 1,344,491 $ $ 17,961 $ 1,147,929 $ 3,746,459 $ 4,127,782 $ 381,323 91% 'Includes Credit Card purchases of$4,134