HomeMy WebLinkAboutMINUTES - 10282008 - C.79 (3) TO: BOARD OF SUPERVISORS ` — Contra
FROM: JULIA R. BUEREN PUBLIC WORKS DIRECTOR Costa
DATE: October 28, 2008 CountyC6--
SUBJECT: Execute the Joint Exercise of Powers Agreement with the California Coastal Commission and the
Department of Boating and Waterways, East County area. (State Water Resource Control Board,
Proposition 40 Drinking Water Grant Funding) (District III & V) Project No. 7517-6W7264
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1
RECOMMENDED ACTION: -19
APPROVE and AUTHORIZE the Chair,Board of Supervisors,to execute the Joint Exercise of Powers Agreement
(JEPA)with the California Coastal Commission(CCC)and the Department of Boating and Waterways (DBW)in
the amount of $30,000,to provide technical assistance to the Contra Costa County(County)Marina Grant Program,
for the period beginning September 1, 2008 through December 31, 2008, East County area.
FISCAL.IMPACT:
No impact to the County General Fund. All costs will be paid with the State Water Resource Control Board,
Proposition 40 Drinking Water Grant Funds.
CONTINUED ON ATTACHMENT: ❑x SIGNATU
L�
RECOMMENDATION OF COUNTY ADMINISTRATOR R -OMMENDATION BOARD COM
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON �N I APPROVED AS OMMENDED OTHER
VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON
UNANIMOUS(ABSENT n(�Q_ ) MINUTES OF THE BOARD OF SUPERVISORS ON THE
AYES: NOES: DATE SHOWN.
ABSENT: ABSTAIN:
Contact: Greg Connaughton(925)313-2271
GC:cw �
G:\F1dCtl\Board Orders 2005 Onward\2008 BO\WP JEPA CCC&DBW 10-28- ATTESTED
08.doc DAVID TWA,CLERK OF THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
cc: CAO—E.Kuevor
Public Works:
Rich Lierly,Flood Control Division,County Watershed Program
Dan Jordan,Flood Control Division,County Watershed Program BY: 'DEPUTY
SUBJECT: Execute the Joint Exercise of Powers Agreement with the California Coastal Commission and the
Department of Boating and Waterways, East County area. (State Water Resource Control Board,
Proposition 40 Drinking Water Grant Funding) (District III &V) Project No. 7517-6W7264
DATE: October 28, 2008'
PAGE: 2 of 3
REASONS FOR RECOMMENDATIONS AND BACKGROUND:
The Sacramento—San Joaquin Delta(Delta)is a valuable resource and an integral part of California's water system..
.The Delta is the largest estuary on the United States Pacific Coast covering 738,000 acres interlaced with hundreds
of miles of waterways serving a wide variety of beneficial uses. Water Supply: The Delta is the physical hub of
California's two largest distribution systems,supplying drinking water to two-thirds of the State's population(over
22-million people) and irrigation water for over 7-million acres of farmland.Navigation for Commercial Vessels:
The Delta supports two major inland ports that are served by the Stockton Deep Water Ship Channel and the
Sacramento Deep Water Ship Channel within the Delta's geographic boundary. Estuarine and Freshwater Wildlife
Habitat:The Delta is home.to wildlife,including approximately 22 species of fish, 164 species of birds,and 53 other
wildlife species. The Pacific Flyway also passes directly over the Delta providing precious habitat for migratory
birds and other wildlife.Water Contact and Non-Water Contact Recreation: The Delta's recreation industry entails a
diverse mix of activities, including fishing, kayaking, swimming, hunting, bird-watching, and one of the most
popular being recreational boating.The six counties(Alameda,Contra Costa,Sacramento,San Joaquin,Solano,and
Yolo) that border the"Delta are home to more than 170,400 registered boaters who are served by more than 150
public marinas in the Delta.
In 2003, the County was awarded a Prop 13 grant to implement the "Keep the Delta Clean" (KDC)Program. The
KDC Program was implemented from July 1,2004 to December 31,2005,by the County,the California Department
of Boating and Waterways(DBW)and the California Coastal Commission(CCC). The KDC Program was created
to balance the Delta's resources with growing urban and recreation populations in the County. The KDC Program
set up new environmental services, recruited volunteer dock walkers, and established five clean marina
demonstration sites in the County to prove the benefits of clean marina operations. The KDC Program's proven
success, along with the interest shown by the other four Delta counties and stakeholders, demonstrated the urgent
need for a comprehensive regional pollution prevention program that would unify existing efforts and expand the
program throughout all five Delta counties (the County, Sacramento, San Joaquin, Solano, and Yolo).
In September 2006,the County applied for and was awarded a Proposition 40 Grant(Grant)of$1.6 million from the
State Water Resources Control Board to implement the Sacramento San Joaquin Delta Watersheds Boating Program
(DBP)to study and implement actions to mitigate the cumulative impacts of pollutants on Delta water quality from
recreational boating activities in Contra Costa, San Joaquin, Sacramento, Solano, and Yolo counties. Pollutants,
such as pathogens (overboard sewage discharge and pet waste), petroleum hydrocarbons (fuel, oil, contaminated
bilge water,and solvents),and other liquid wastes(engine and hull maintenance and general marina activities),can
be generated and inadvertently discharged into the Delta during recreational boating, waterfront residential
occupancy,and marina activities. The County acts as program manager in charge of the DBP pursuant to a separate
agreement between the five counties.
The boating Clean and Green Campaign Was developed by the CCC in 1997 and is currently implemented by both
the CCC and the DBW. The Campaign is a statewide effort to educate the boating community and facilitate the
installation of services needed by boaters to reduce the emissions of oil and other pollutants associated with boating.
The Campaign is currently funded by the DBW with support from the CCC. The DBP and the Boating Clean and
Green Campaign have the common goal of reducing pollution from boating activities..
SUBJECT: Execute the Joint Exercise of Powers Agreement with the California Coastal Commission and the
Department of Boating and Waterways; East County area. (State Water Resource Control Board,
Proposition 40 Drinking Water Grant Funding) (District III & V) Project No. 7517-6W7264
DATE: October 28, 2008
PAGE: 3 of 3
The DBW employs an Environmental Boating Program Coordinator as part of the Boating Clean and Green
Campaign. This person is a full-time employee of the DBW,but provides boating program coordinator services to
the CCC and the DBW. The DBW employee performs a variety of tasks related to addressing pollution from
recreational boating.The purpose of this agreement is to authorize the DBW employee to provide similar services to
the County for the DBP and to provide for the County to compensate the DBW for services provided to the DBP by
.the DBW employee. Funding for County's compensation to the DBP is available from the Grant.
The total funding available for this Program from the Grant is $30,000.
The purpose of this JEPA is to fund an employee for four months to work with the County,the DBW,and the CCC
to complete implementation of the Program. The method of implementing the Program is specified in the attached
JEPA, Scope of Services, Appendix A.
CONSEQUENCES OF NEGATIVE ACTION:
Without approval,the County will not have sufficient staff to fulfill the grant program requirements and the grant
will be rendered invalid. Thus, the County would not receive reimbursement from the State Water Resource
Control Board for the grant program.
JOINT EXERCISE OF.POWERS AGREEMENT
BETWEEN'CONTRA COSTA COUNTY, DEPARTMENT OF BOATING AND
WATERWAYS, AND CALIFORNIA COASTAL COMMISSION TO PROVIDE TECHNICAL
ASSISTANCE FOR A PROJECT FUNDED BY THE STATE WATER RESOURCE
CONTROL BOARD/CALFED PROP 40 GRANT PROGRAM
Effective September 1, 2008, this Joint Exercise of Powers Agreement is entered into by and
among the COUNTY OF CONTRA COSTA, a political subdivision of the State of California,
hereinafter referred to as "COUNTY," the DEPARTMENT OF BOATING AND WATERWAYS,
a California state agency, hereinafter referred to as "DBW", and the CALIFORNIA COASTAL
COMMISSION, a state agency established pursuant to Section 30300 of the California
Coastal Act of 1976 (California Public.Resources Code section.30000 et seq.) and hereinafter
referred to as "CCC".
Background and Purpose.,
The Sacramento San Joaquin Delta (Delta) is.a valuable resource and an integral
part of California's water system. The Delta is the largest estuary on the United States
Pacific Coast covering 738,000 acres interlaced with hundreds of miles of waterways
serving a wide variety of beneficial uses. Water Supply: The Delta is the physical hub of
California's two largest distribution systems supplying drinking water to two thirds of the
State's population (over 22 million people) and irrigation water for over 7 million acres of
farmland. Navigation for Commercial Vessels: The Delta supports two major inland ports.
that are served by the.Stockton Deep Water Ship Channel and the Sacramento Deep Water
Ship Channel within the Delta's geographic boundary. Estuarine and Freshwater Wildlife:
Habitat: The Delta is home to wildlife including approximately 22 species of fish, , 164 ,
species of birds and 53 other wildlife,species. The Pacific Flyway also passes directly over
the Delta providing precious habitat for migratory birds and other wildlife. Water Contact &
Non-Water Contact Recreation: The Delta's. recreation industryentails a diverse mix of
activities'including fishing, kayaking, swimming, hunting, bird watching and one of the most
popular being recreational boating. The six counties (Alameda, Contra.Costa, Sacramento,
San Joaquin, Solano and Yolo) that border the Delta are home to more than 170,400 .
registered boaters who are served by more than 150 public marinas in the Delta.
In 2003, the COUNTY was awarded a Prop 13 grant to implement the "Keep the ,
Delta Clean" (KDC) program. The. KDC program was implemented from July 1, 2004 to
December 31; 2005 by the COUNTY, the California Department of Boating and Waterways
(DBW) and the California Coastal Commission (CCC). The KDC program was created. to
balance the Delta's resources with growing urban and recreation populations in the .
COUNTY. The KDC program set up new environmental services,. recruited volunteer
Dockwalkers, and established five clean marina demonstration sites in the COUNTY to
prove the benefits of clean marina operations. The KDC program's proven success, along
with the interest shown by the other four Delta counties and stakeholders; demonstrated the
urgent need for a •comprehensive regional pollution, prevention program that would unify ..
existing efforts and expand the. program throughout all five Delta counties (the COUNTY,
Sacrariiento, San Joaquin, Solaro and Yolo)..
In September 2006,. COUNTY applied for and was awarded a Proposition 40 Grant
(GRANT) of $1:6 million from the State Water Resources Control Board to implement the
Sacramento-San Joaquin Delta Watersheds Boating Program (DBP), to study and implement
actions to mitigate the cumulative impacts of pollutants on Delta water ;quality from
recreational boating activities in Contra Costa, San Joaquin, Sacramento, Solano and Yolo
counties. Pollutants such as pathogens (overboard sewage discharge and pet waste),
petroleum hydrocarbons (fuel, oil, contaminated bilge water, .and solvents), and other liquid
wastes (engine and hull maintenance and general marina activities) can be generated and
inadvertently discharged into the Delta during recreational boating, waterfront residential
occupancy and marina activities. COUNTY acts as the program manager in,charge of the
DBP pursuant to a separate agreement between the five counties.
The Boating Clean and Green Campaign was developed by the CCC in 1997 and is
currently implemented by both CCC and DBW. The Campaign is a statewide effort to
education the boating ,community and, facilitate .the installation of, services needed .by
boaters to reduce the.emissions of oil and other pollutants associated with boating. The,
Campaign is currently funded by DBW. with support from the CCC. The DBP and the
Boating Clean and Green Campaign have the common goal of reducing pollution from
boating activities.
DBW employs an Environmental Boating Program Coordinator as part of the Boating
Clean and Green Campaign. This person is a full-time employee of DBW, but provides
boating program.coordinator services to CCC and DBW. The DBW employee performs a
variety of tasks related to addressing pollution from recreational boating. The purpose of
this agreement is to authorize the DBW employee to provide similar services to the
COUNTY for the DBP, and to provide for the COUNTY to compensate DBW for services
provided-to the DBP by the DBW employee. Funding for,COUNTY's compensation to DBW
is available from the GRANT. This employee will be the "Program Implementation Manager
II" for the DBP and perform the,services outlined in Appendix A.
This agreement is the second JEPA between the parties on this subject matter. The
term of the previous JEPA between the parties was from April 1, 2007 to August 30, 2008.
This second JEPA does not terminate any payment or invoice provisions of the first JEPA.
NOW, THEREFORE, the parties to this Joint Exercise of Powers Agreement (JEPA) mutually
agree and promise as follows:
1. Scope of Work.
A. The parties will establish a steering committee to oversee the Program
Implementation Manager II. The steering committee is a partnership among
the parties to this JEPA but is not a separate agency or entity pursuant to
'Government Code section 6503.7.
B. DBW shall:
(1) Participate in the steering committee to oversee the Program
Implementation Manager IL
2
(2) Contribute, at no cost to the COUNTY, available DBW educational
materials to be included in DBP boater kits such as: ABC's of California
Boating Laws, Clean Boating Habits, etc.
(3). Provide,available baseline data related to the Delta area.
(4) Employ an Environmental Boating Program Coordinator .to serve as
Program Implementation , Manager I,I: . While serving as Program ,
Implementation Manager. II, the Environmental Boating" Program
Coordinator shall remain an employee.of DBW'at all times during the
term of this agreement, and shall -not be considered an. employee of
CCC or COUNTY.
(5) Complete the tasks and services specified in Appendix'A: Scope of
Services.`
C: CCC shall participate in the steering committee to oversee the. Program
Implementation Manager II.
D. COUNTY shall:
(1) Participate in the steering committee to oversee the Program
Implementation Manager II.
(2) At its discretion, enter into separate agreements with selected
contractor(s) to acquire boater kit contents .and graphic design .
products:
(3) Make available to the DBW.and CCC copies of all reports including the
final report submitted to the SWRCB.
2. Financial Responsibility.
A. DBW shall.submit invoices for payment to the COUNTY in accordance with the
schedule specified in Appendix B. The invoices will not exceed a total amount
of$30,000.
B. CCC shall provide compensation for certain of the CCC employee's overhead
expenses to the extent specified in Agreement No. 06-202-207 between CCC
and DBW.
C. COUNTY shall: . .
(1) Pay DBW up to $30,000 as compensation for the tasks and services
provided by: the Program Implementation Manager II pursuant to
Appendix A. COUNTY's total payments to DBW under this agreement'
shall not exceed $30,000. The total compensation payable by COUNTY
under this agreement' represents 60 percent of, the: Program
Implementation Manager II's total annual salary and benefits, as well as
those travel and postage costs specified in Appendix B. COUNTY is
not responsible for any of Program Implementation Manager Ifs.direct
or indirect overhead costs. COUNTY's total payments to DBW under
this agreement shall not exceed $30,000.
(2) Submit payments to DBW within 30 days of receipt of invoices..
3. Surplus Money. After the completion of the purpose of this agreement, any surplus
money on hand shall be returned to each participating agency in proportion to the
contribution made by each.
4. Insurance and Hold Harmless.
A. The contract documents for all contractors and subcontractors, when applicable
and as determined by COUNTY contracting requirements, shall include
provisions requiring the successful bidder to:
(1) Secure and maintain in full force and effect, during the existence of this
JEPA and the term of the contract, worker's compensation and public
liability and property damage insurance in forms and limits of liability
satisfactory to COUNTY.
(2) Promise to defend, hold harmless and indemnify the DBW, CCC, and
COUNTY, their respective, governing bodies, officers, agents, and
employees from all claims, suits, actions, or liability arising out of its
performance under the contract(s).
(3) The aforementioned policies shall contain a provision that the insurance
afforded thereby to the additional insureds shall be primary insurance to
the full limits of the policy. If any of the additional insureds has other
insurance or self-insurance against a loss covered by such policy, such
insurance or self-insurance shall be excess insurance only.
B. Each.party to this JEPA agrees to accept responsibility for its share of liability,
as determined by a court of competent jurisdiction, after exhaustion of any
available appeals or similar recourse to reviewing courts, for any damage,
injury or death of or to any person or the property of any person, .including
attorneys fees, arising out of the willful misconduct or the negligent acts, `
errors or omissions of the party, its officers, agents or employees in the
performance of this JEPA.
C. Nothing in this JEPA.is intended or shall be construed to affect the legal liability
of either party to third parties by imposing any standard of care greater than
that imposed by law.
5. Acceptance. The GRANT requires COUNTY to submit to the State Water Resources
Control Board a Final Project Report. COUNTY and the DBW and CCC will conduct a
4
final review of the Final Project Report before it is submitted to the State Water
Resources Control Board. After the DBW, CCC, and COUNTY have determined that
the work described in Appendix A, Scope of Services has been completed to their
satisfaction, COUNTY shall accept the Final Project Report as complete for itself and
for the DBW and CCC. The DBW and CCC shall not unreasonably withhold or delay
its determination of the Final Report completion.
6. Accountability. Each party shall provide strict accountability of all funds it receives and
disburses under this JEPA.
7. Agreement Modification. This .JEPA shall be subject to, modification only with the
written consent.of authorized representatives of all parties. None of the parties shall
unreasonably withhold its consent to modification for the implementation and
accomplishment of the overall purpose for which this agreement is made.
8. Agreement.Termination. Unless terminated earlier either through the mutual written
consent of the parties or in accordance with Section 12 (Contingency of Financing),..
this agreement shall terminate on December 31, 2008. Thereafter, the DBW will have
60 days to submit invoices for final payment:
9. Entire. Agreement. This JEPA"includes Appendix A and Appendix B, which' are
attached and incorporated herein'. This JEPA contains the entire agreement between
the parties.
10. Notices and Project Representatives.
A. All notices, (including requests, demands, . invoices, approvals and other
communications)'under this Agreement shall be in writing.
B. The'project representatives,during the term of the.Agreement,.and the places
for delivery of all notices given.under this Agreement shall be.as follows:
Contra Costa County
Public Works Department
Attm Julia R. Bueren, Director
255 Glacier:Drive -
Martinez, CA 94553-4825
Department of Boating sand Waterways~1
Attn: Phaedra Bota, Boating Safety& Education Manager
Department of Boating and Waterways
2000 Evergreen St., Suite 100
Sacramento, CA 95815
(916) 263-8188
California.Coastal Commission
Attn: Christiane Parry, Public Education Program Manager.
,45 Fremont Street, Suite 2000
San Francisco, CA 94105-2219, _ _.
- b
(415) 904-5208
Or to such'other addresses as COUNTY, DBW,.and CCC may respectively
designate from time to time by written notice to the others.
11. No Third Party Beneficiaries. Nothing in this JEPA is intended, nor shall it be
construed, to create rights inuring to the benefit of.third parties.
12. Contingency of Funding. If funding from the state budget for fiscal year 2008-2009 is
reduced or deleted by the Budget Act for the purposes of,this program, DBW and CCC
may either cancel this JEPA with no liability to the DBW or CCC, or amend this.JEPA
to reflect the reduced funding amount.
6
CONTRA COSTA COUNTY
By
Chair, Board of Supervisors
ATTEST:
David Twa, Clerk of the Board of
Supervisors and County Administrator-
By
dministrator
By
Deputy
Recommend for Approval:
Julia R. Bueren,
Public Works Director
orm Approved:
Silvano B. Marchesi
County Counsel
By
Deputy
S
PND
of
8pp,�tNG
W P�ERW p,�s
DjredO'
m PPpfoVed..
For .
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'Ouse\
CALIFORNIA COASTAL COMMISSION
By
Executive Director
Form Approved:
By
Counsel
9
Contra Costa County Number
APPENDIX A
Scope of Services
September 1, 2008—' December 31,2008
This Scope of Services represents a Partnership of Contra Costa County
Public Works Department, California Coastal Commission, and Department of Boaling and
Waterways
Role of Program Implementation Manager II: The Environmental Boating Program Coordinator for the
California Department of Boating and Waterways (DBW)and the California Coastal Cornmission(CCC)
will be the"Program Implementation Manager II" for the Sacramento-San Joaquin Delta Watersheds
Boating Program"(DBP),which is also known as the Contra Costa County Marina and Recreational
Boating Program and Phase l I of the "Keep the Delta Clean"Program.
The Program Implementation Manager II will be responsible for fulfilling or assisting in fulfilling the tasks .
specified in this Scope of Services, some of which are also set forth in the Grant Agreement between the
State Water Resources Control Board and Contra Costa County(SWRCB Agreement 06-175-555-0),The
tasks specified in this Scope of Services must be completed no later than.the expiration date of this
agreement, December 31,.2008: '
The Program Implementation Manager II's tasks,deliverable schedule and specific role in the program are
subject to change upon approval by the Program Director and Contra Costa County Watershed Program .
Manager. Any substantial change must also be approved by the CCC and DBW.
A set of subtasks and associated deadlines for the Program Implementation Manager II will be established
by the Program Team after this agreement is executed. The Program Team consists of the following
members: Program Director,Program Outreach and Communications Manager,Program Implementation
Manager 1, and Program Implementation Manager II, The Program Team is the same group as the Delta
Watershed Boating Program Working Group specified in SWRCB Agreement 06-175-555-0
The CCC, DBW and the County will form a steering committee to jointly oversee the Program
Implementation Manager.Il and guide the progress of the project. CCC and DBW will have lead
responsibility for supervision of the Program Implementation Manager II and shall guarantee the
completion of the following tasks. Project subtasks and details,not outlined in this scope,will be identified
during regular planning meetings between the County,the CCC. and DBW.
The Program Implementation Manager II will report directly to the Program Director and will also be
responsible for managing specified subcontractors and other program partners as directed by the Program
Director. The Program Implementation Manager 11 is currently employed by DBW as specified in a
separate agreement between CCC and DBW. The DBW will employ a Program Implementation Manager
II throughout the duration of this agreement. The Program Implementation Manager 11 is currently Vivian
Matuk.
Note: Task numbers in this Appendix A are directly related to but a subset of tasks outlined in the
ST+VRB Agreement 06-175-555-0. Thus, the numbering will not be consistent as outlined here and
instead will be representative of those tasks outlined in the Grant Agreement with the State Board.
Tasks to be Performed by Program Implementation Manager II
1. Program Team and Technical Advisory Committee
1.1 Participate as a member of the Program Team._
1.2 Assist, as needed, facilitating the execution of the agreement between the DBP entities (Contra
Costa, San Joaquin,,Sacramento, Solano and Yolo counties).
1.3 Facilitate the development of a Technical Advisory Committee(TAC)comprised of
cooperating entities including municipal water agencies,marina-industry representatives, local
marina operators, State agencies,and non-profit groups. The TAC will assist with the design.,
implementation'and on-going adaptive management strategies. Program Implementation
Manager II will,also participate as an active member of the TAC.
1.4 Invite selected groups/agencies to designate a representative for the TAC by drafting and
sending an invitation letter.
1.5 Facilitate and attend quarterly TAC meetings oras needed to review technical products and
Project progress.
2. Pollutant Load Reduction
2.1 Provide support as needed to assist the Program Implementation Manager I with reducing the
discharge of pollutants to the-Delta from the cumulative impacts of NPS pollution that may be
associated with recreational boating,body-contact recreation and marina operations by
improving public access to free environmental services at Delta marinas to prevent pollution
and increase proper disposal of hazardous wastes by boaters,marina visitors and local'
residents. The following work shall be conducted in the DBP counties(Contra Costa, San
Joaquin, Sacramento, Solano, and Yolo counties):
a. Assist,as needed, with the research,order and installation of a minimum of three(3)new,
marina-based Oil Recycling Centers to collect used oil',oil filters,marine batteries,oil
absorbents and empty oil bottles from the boaters and local residents.
b. Assist, as needed,with the research,order and installation of a minimum of ten (10) new
oil absorbent exchange centers throughout the Delta to distribute free oil absorbent bilge
pillows and sheets to boaters. Used absorbents can then be returned to the center for.
recycling.
c. . Assist, as needed, with the research, order and installation of a minimum of fifty(50)pet
waste stations'along levees and throughout the Delta region.
d. Assist,as needed, with the research,order and assist with installation of a minimum of
thirteen'(]3)fishing line recycling centers throughout the Delta region to reduce.marine
debris pollution and wildlife entanglement.
e. Assist, as needed,with the research, order and installation of a minimum of fifty(50) '
recycling bins at marina launch ramps and docks to reduce marine debris.
g. Assist; as needed,with the execution of service contracts for the collection.and recycling
of used oil, oil filters,marine batteries,oil absorbents and empty oil bottles.
h. Assist, as needed, with the development of pollution prevention tracking forms to monitor
and record pollution prevention attributed to collection of used oil, oil filters,marine
batteries,oil absorbents,empty oil bottles and marine debris(fishing line recycling).
i. Assist, as needed, with the facilitation of hazardous materials and spill response tramings
for marina staff that are responsible for maintaining the newly installed Oil Recycling and
Oil Absorbent Exchange Centers.
2.2 Assist with the development of a comprehensive Regional Pollution Prevention Campaign that .
will unify existing efforts,promote newly installed environmental services and improve clean
boating practices throughout the DBP counties (Contra Costa, Sacramento, San Joaquin,
Solano and Yolo).
a. Assist with the development of a comprehensive Promotional Strategy that will
carefully delegate responsibilities among the DBP entities, identify critical tasks and
subtasks, formulate contingency plans, and incorporate timelines to maximize
efficiency and exposure for environmental services and clean boating practices in the
Delta Region.
b. Assist with compiling a Press Kit that will be distributed to mixed media (boating
publication ads, websites, and newspapers)to promote and advertise environmental
services.
c. Assist with the design, distribution and installation of signage at marinas to promote
environmental service usage(i.e. sewage pump-out stations;oil, filter,used oil bottle
and oil absorbents recycling;marine battery recycling; fishing line recycling, pet waste
station usage;recycling participation) and clean boating practices.
d. Assist,as needed,with the research,order and installation of a minimum of ten (10)
Informational Kiosks at marina launch ramps to strategically target transient boaters(the
majority of boaters.who visit the Delta on-peak-use days) in order to promote "
environmental services and clean boating practices. Submit description and photo
documentation to the Grant Manager.
e. Assist,as needed,with the acquisition, assembly, storage and distribution a minimum of
twenty thousand (20,000)Recreational Boater Kits throughout the Delta (oil absorbent .
pillow,.Recreational Boater Map, safe and clean boating information,useful promotional
items with boating campaign message, fish consumption recommendations, and
information about prevention of invasive species spread).
f. Develop and administer the Marina Operator Survey to update the Delta Map and to
identify if a Marina Recognition Program would be well received by Delta marina
operators. Data from this survey will also be used to develop the Pollution Prevention
Measurement Model. ;
g. Update and oversee the reprinting of twenty five thousand(25,000)snaps titled
"Sacramento-San Joaquin Delta Map for Recreational Boating". Twenty thousand
(20,000 maps)will be placed in boater kits. The remaining five thousand (5,000)will be
distributed individually,The updated version will include more Delta marinas,new
environmental services,.oil recycling centers, certified used oil collection centers,
important marina characteristics,mobile boat-to-boat services and handicap accessibility.
h. Assist, as needed,with the creation of an extensive website that will feature all aspects of
the DBP including program information and goals, clean boating and marina operation
links (providing pollution prevention strategies), downloadable versions of all outreach
materials, and electronic version of the Sacramento-San Joaquin Delta Map for .
Recreational Boaters, spill response information,contacts for the Project Team,and
frequently asked questions.'
i. Expand and update Marina and Certified Used.Oil Collection Center databases,Earth
911.org and I-800-CLEANUP systems.
j. Develop and conduct a minimum of six (6)tramings..to recruit volunteer Dockwalkers
(minimum of fifty [50] new)who will promote environmental services,in species
prevention/reduction,and the importance of the Delta's many beneficial uses.
Dockwalkers will distribute boater kits in the Delta Counties and administer the
Recreational Boater Survey.
k Attend, as needed,up to ten (10) local events (i.e.,boat shows, ski/wakeboard
competitions, fishing tournaments, safe boating clinics,and local coimnunity festivals)
to administer the Recreational Boater Survey, distribute Boater Kits,promote newly
installed environmental services,and encourage adoption of clean boating practices.
1. Assist, as needed,with the design and distribution of clean boating theme posters to
marinas,boat yards,marine supply stores,and to be posted in Informational Kiosks to
promote environmental services and clean boating practices..There will be six (6)
different theme posters that will be strategically distributed according to the information
that is appropriate for boating seasonality(i.e.,Winter: responsible fishing practices;
Spring: Dockwalker volunteer recruiting, clean boat maintenance; Summer: safe fueling
practices, sewage pump out usage Fall: prevent marine debris).
2.3 Assist in providing technical assistance to marinas in acquiring resources and information
needed to install effective environmental services and adoption of clean marina policies
based on lessons learned at the Contra Costa.County's "Keep the Delta Clean"Program's
marina demonstration sites.
a. Develop and facilitate a Marina Operator Workshop Series (hold a minimum of
three [3] workshops per year)to encourage installation of environmental services,
deliver trends in clean operation,provide infornation on funding opportunities, and
ensure compliance with water regulations:
3.Water Quality.Monitoring
3.1 Assist as needed, with the collection of baseline water quality data, in accordance.with the MP
and the QAPP.New data will compliment data already collected by the Contra Costa County
"Keep the Delta Clean"Program. The Program's goal is to understand the persistence of
pollution sources such as pathogens,hydrocarbons, and marine debris resulting from
recreational boating. If applicable,the data collected will be provided to the appropriate
agencies for integration into statewide monitoring efforts.
4. Pollution Prevention Measurement
4.1 Work with the Contra Costa Water District to develop and test a measurement tool
(Pollution Prevention Measurement Model), that will track pollution prevention attributed
to the new environmental services and boater outreach.This work began under the Phase
One "Keep the Delta Clean"program funded by a Proposition 13 grant. The working
Pollution Prevention Measurement Model shall be submitted with the Draft and final
Project Reports.
4.2 Assist with the development and administration of a Delta Recreational Boater Survey
consistent with the surveys developed under the Phase One Proposition 13 grant program to
continue to understand boater behavior, effectiveness of pollution prevention efforts,usage
of newly installed environmental services,and to identify gaps in other emerging Delta
issues. This survey will be designed to target boaters more extensively in the regions of the
Delta where new environmental services will be installed by expanding into San Joaquin,
Sacramento, Solano,and Yolo Counties.
4.3 Assist with the development of a Summary Report that will include the strategies and
outcomes to the program's pollution prevention measurement efforts.
5. Local Capacity Building& Networking
5.1 Assist with networking among diverse stakeholders,to exchange information, collaborate on
regional programs,'and improve pollution prevention efforts.
5.2 Manage and facilitate quarterly meetings of the California Clean Boating Network's (CCBN)
Delta Chapter and distribute the group's publication called the"Changing Tides" to marinas,
yacht clubs,marine supply stores,bait shops,CCBN members.
6. Other Unspecified Tasks
6.1 Provide assistance with other unspecified tasks as directed by the Program Director or the,
Contra Costa County Stormwater Program Manager as needed. These tasks are currently
unspecified due to the unknown variables and circumstances thatmay be encountered during
the implementation of this unique programa These tasks will be discussed with partners and
justified as an integral part of the Program.
7.Reporting
7.1 Assist with the preparation of quarterly progress reports to the State Water Resources
Control Board's (SWRCB)Grant Manager by the twentieth(20th)of the month following
the end of the calendar quarter(June, September, and December`2007 and March,June,
September, and December 2008).
a. The progress reports shall provide a brief description of the work performed,
accomplishments during the quarter,milestones achieved,monitoring results (if
applicable),and any problems encountered in the.perfonnance of the work under this
Agreement. Grantee shall document all partner activities and expenditures in
progress reports.
7.3 Assist with the preparation of a draft Project Report for review and comment that includes and
addresses the following narrative sections and items..Additional requirements are listed:in
SWRCB Agreement 06-175-555-0 Exhibit B.
a. A summary of the Project, describing Project purpose, scope and goals, activities .
completed, techniques.used and partners,involved.
b. A report of all monitoring and management practices or management measures
implemented, together with.their corresponding locations. The report shall be in a
format that enables the Grant Manager to.find the physical location of each
implemented practice or measure and/or monitoring event in a quick and efficient
manner. Acceptable formats include,but are not limited to:
• Map of locations -The map of practices or measures implemented shall
consist of dots placed on a USGS 7.S-minute quadrangle snap at the
implementation location. Lead lines shall be connected to a text box
description of the practice or measure. The dots shall have a small enough .
diameter to enable the Grant Manager to locate the measure or practice
within a 50-foot radius:
• Project coding system -The project coding system shall explain the coding
used to describe each implemented practice or measure and include a
reference to the corresponding GPS location(s).
C. Describe Project performance, including benefits, successes and shortcomings,
consistent with the PAEP. Enumerate specific quantifiable environmental changes
and results of the Project. As appropriate,include 1)behavioral results such as the .
amount of management practices or measures implemented, 2) estimates or
measurements of the amount of pollutants prevented from reaching surface or ground
water, 3) documented changes in water quality based on monitoring,and 4)improved
or protected beneficial uses.
d. Identify lessons learned in carrying out the Project. Describe what worked and what
did not work, and how similar.efforts could be utilized within the Project area,as well
as in other watersheds:
e. Describe the extent of outreach that has been conducted and if there are plans to
further promote the results of the Project to achieve additional implementation.
f Describe the Project funding. Include the projected cost and actual cost of the Project,
how much of the grant funds were spent, and how much funding was put into the
Project from other sources. Identify.funding sources that have been "leveraged"by the
Project and plans for funding future activities.
g. Identify planned or potential follow-up activities,such as any additional steps
necessary to achieve the water quality objectives,Total Maximum Daily Loads
(TMDL) or local watershed plans.
h. Include appropriate photos and graphics.
i. A list of items submitted as outlined in the Table of Items for Review:
j. Any additional information that is deemed appropriate by the Project Director or
Grant Manager.
7.4 Assist with the preparation of the Final Project Report that addresses,to the extent feasible,
comments made by the SWRCB Grant Manager on the draft final Project Report. Submit
one (1)reproducible master, two (2) copies, and an electronic copy of the final. .
Program Implementation Manager II's Schedule: No formal schedule will be established for the Program
Implementation Manager Il as this individual will act independently in completion of the Scope of Work.
However, Program Implementation Manager Il will work,on average, approximately 24 hours per week and
will attend, in-person,all weekly staff meetings as they are essential to keep the Project Team aligned and
working in close collaboration. A meeting schedule will be established by the Project Director based on the
availability of all Team Members and will be held either in San Francisco or Martinez,Ca(meeting sites will
..alternate). Program Implementation Manager Il will also be available for special evening and weekend events
or meetings as needed.Program Implementation Manager lI will be available to County and Project Team
members as needed:and will respond to written or verbal requests or inquiries within 2 business days of
'inquiry.
1
APPENDIX B
Item Contra Costa Cost
Salary and Benefits - September 2008 $4,487.71
Salary and Benefits—October 2008 $4,487.71
Salary and Benefits—November-2008 $4,487.71
Salary and Benefits—December 2008 $4,487.71
Communications (DHL) $249.15
Mailing $100.00
Travel •$200.00
Other tasks as needed and directed by the Program Director 1 $11,500.00
Total, $30,000.00
}
CONTRA cOsTA COUNTY
RECEIVED POSITION ADJUSTMENT REQUEST
OCT 9 9 2008 NO.
DATE October 23,2008
OFFICE OF
COUNTY ADMINISTRATOR I DEPARTMENT NO./ COPERS
DE ARTML'!Tr—Realtli-SeFVidbs/HospitaI& Clinics BUDGET UNIT NO.0540ORG NO.various AGENCY NO. A-18
ACTION REQUESTED: Add six (6) permanent full-time Certified Medical Assistant (VTWC) positions in
the Ambulatory Care Health Centers.
PROPOSED EFFECTIVE DATE: ASAP
CLASSIFICATION QUESTIONNAIRE ATTACHED: YES 0 NO 4 Cost is within dept budget: Yes q No 0
TOTAL ONE TIME COSTS(non-salary) ASSOCIATED WITH REQUEST: $ -0-
ESTIMATED TOTAL COST ADJUSTMENT(salary/benefits/one-time):
TOTAL ANNUAL COST 468,486.18 NET COUNTY COST 0
TOTAL THIS FY $.273,283.60 N.C.C. THIS FY $0
SOURCE OF FUNDING TO OFFSET ADJUSTMENT: Federally Qualified Health Clinic
DEPARTMENT MUST INITIATE NECESSARY ADJUSTMENT AND SUBMIT TO CAO.
USE ADDITIONAL SHEET FOR FURTHER EXPLANATIONS OR COMMENTS.
(for)William, B. Walker, M.D.,Health Services Director
REVIEWED BY CAO AND RELEASED TO H AN RE RC E ARTMENT
-D PUTY CO TY ADMINISTRATOR DATE
HUMAN RESOURCES DEPARTMENT RECOMMENDATION: DATE
_pc_t .31 2008
ADD( 6 ) Certified Medical Assistant, (VTWC ). :f-ull -time positions at salary
level QB5 1088 (-$35137-$3 ,813 )
CX5
C-)
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basis/Exempt salary y
Effective: )QX Day following Board Action .ra
❑ (date)
(for) DIRECTOR OF HUMAN RESOURCES
COUNTY ADMINISTRATOR RECOMMENDATION DATE:
0 Approve Recommendation of Director of Human Resources
0 Disapprove Recommendation of Director of Human Resources
0 Other:
(for) COUNTY ADMINISTRATOR
BOARD OF SUPERVISORS ACTION: David Twa,Clerk of the Board of Supervisors/County Administrator
Adjustment APPROVED D� DISAPPROVED 0
DATE: tqo\k&_yn\3;_-( BY:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING
BOARD ACTION. Adjust class(es)/position(s)as follows:
IF REQUEST IS TO ADD PROJECT POSITIONS/CLASSES, PLEASE COMPLETE OTHER SIDE