HomeMy WebLinkAboutMINUTES - 10282008 - C.6 TO: BOARD OF SUPERVISORS �� Contra
FROM: JULIA R. BUEREN, PUBLIC WORKS DIRECTOR Costa
DATE: October 28, 2008 ° ♦ County
SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to amend a contract with
Francisco and Associates, Inc., Countywide. (Various Funds) (All Districts) Project No.: Various
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with
Francisco and Associates,Inc.,effective October 1,2008,to extend the term of the original March 1,2007 contract
from March 1, 2009 to March 1, 2010 and to increase the payment limit by $150,000 to a new payment limit of
$325,000, to provide professional assessment engineering services to the Public Works Department, Special
Districts Section.
FISCAL IMPACT:
There is no impact to the County General Fund. This project is funded by the Countywide Landscape Program
(LL-2) and individual zones benefiting from the services provided.
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CONTINUEDON ATTACHMENT: ❑ SIGNATURE:
U
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOTIRD COMMITTEE
APPROVE OTHER
SIGNATURE(S);
ACTION OF BOARD ON &1"0„0'" q f PPROV ED AS REC MMENDED OTHER
VOTE OF SUPERVISORS: �7 1 HEREBY CERTIFY THATTHIS IS A TRUE AND CORRECT
/ COPY OF AN ACTION TAKEN AND ENTERED ON
UNANIMOUS(ABSENT MINUTES OF THE BOARD OF SUPERVISORS ON THE
AYES: NOES: DATE SHOWN.
ABSENT: ABSTAIN:
Contact: Warren Lai(313-2180)
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G:\SpDist\Board Orders\2008\Board Orders 10-28-08\Fran _42,27.414"cisco&Associates ATTESTED "Gn-�
BO.doc DAVID TWA,CLERK OF THIE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
cc: Auditor-Controller
Accounting
W.Lai,Engineering Services
V.Zayas,Special Districts BY: ,DEPUTY
Francisco&Associates,Inc. Z
130 Marketplace Dr.Ste. 160
San Ramon,CA 94583
• SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to amend a contract with
Francisco and Associates, Inc., Countywide. (Various Funds) (All Districts) Project No.: Various
DATE: October 28, 2008
PAGE: 2 of 2
REASONS FOR RECOMMENDATIONS AND BACKGROUND:
A Consulting Service Agreement amendment is needed to provide the Public Works Department staff with on-call
professional assessment engineering services for the fiscal years 2007/2008 to 2009/2010. Francisco and
Associates, Inc., a Small Business Enterprise,was originally selected to provide these services after completing a
County Outreach and interview process in 2007. They will continue to assist staff by providing consulting services
for the Countywide Landscaping District(LL-2),County Service Areas(CSA's),Countywide Streetlight Program
(L-100),Sanitation, and Water Districts.
Currently Francisco and Associates, Inc. are involved in projects with anticipated termination dates that extend
beyond the current contract. As a result, fees associated with the completion of these projects will be above the
current payment limit of the contract. In order to preserve the continuity of these projects, Public Works
recommends a one year extension of the contract term and a payment limit increase of$150,000.
CONSEQUENCES OF NEGATIVE ACTION
Without Board of Supervisors' approval,this Consulting Services Agreement will not be amended. A delay in the
financial analysis within Special Districts' zones would occur, ultimately delaying public services Countywide.