HomeMy WebLinkAboutMINUTES - 10282008 - C.1 TO: BOARD OF SUPERVISORS `W ---.L Contra
' 3`
FROM: JULIA R. BUEREN, Public Works Director of «;�� Costa
o
DATE: October 28, 2008 °Sr Count/
q cduh`�
SUBJECT: APPROVE Project Contingency Fund Increase and execute Contract Change Order No. 2
for the Stone Valley Road Rehabilitation project, Alamo area. (District III) Project No.
0662-6R4055-08
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE the Stone Valley Road Rehabilitation Project contingency fund increase of$60,000 for a new contingency
fund amount of$117,282.16 effective October 28, 2008, and APPROVE and AUTHORIZE the Public Works Director,
or designee, to execute Contract Change Order No. 2 with MCK Services, Inc., effective October 28, 2008, to
increase the amount $60,000.00 to a new payment limit of$415,103.77 due to asphalt concrete repairs, Alamo
area. [Surface Transportation Program (65%) and Local Funds(35%)] (District III) Project No. 0662-6R4055-08.
FISCAL IMPACT:
The Project contingency funds are currently insufficient to cover the increased cost. The increase in contingency
funds will be funded by Surface Transportation Program (65%) and Local Funds (35%).
Continued on Attachment: ® SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECO EN OF BOARD COMMITTEE
APPROVE ❑ OTHER
SIGNATURE(S): &Z
ACTION OF BOARD ON &ZCT &Jll'
APPROVED AS RECOMMENDED OTHER ❑
VOT�'OF SUPERVISORS I hereby certify that this is a true and correct copy of an
i/ UNANIMOUS (ABSENT 011e/ ) action taken and entered on the minutes of the Board of
AYES: NOES: Supervisors on the date shown.
ABSENT: ABSTAIN:
ATTESTED:
G:\Const\BO\2008\10-28-08 Stone valley Road Rehabilitation Contingency Fund DAVID TWA, Clerk of the Board of Supervisors and County
Increase&CCO#2.doc
JD:kp Administrator
Orig. Div: Public Works(Construction Division)
Contact: Kevin Emigh(925/313-2233) 7 - '
cc: County Administrator By Deputy
Auditor-Controller
Public Works
Design
J. Dowling,Construction
P. Denison, Finance
MCK Services, Inc.
SUBJECT: APPROVE Project Contingency Fund Increase and APPROVE and AUTHORIZE the Public
Works Director, or designee, to execute Contract Change Order No. 2 for the Stone
Valley Road Rehabilitation Project, Alamo area, (District III). Project No. 0662-6R4055-
08.
DATE: October 28, 2008
PAGE: 2 of 2
REASONS FOR RECOMMENDATIONS AND BACKGROUND:
Additional funding is required to increase the contract contingency amount to pay the contractor for
extra work items. The extra work items include additional asphalt concrete repairs. Approval of the
contingency fund increase is required to compensate the contractor for the additional work.
CONSEQUENCES OF NEGATIVE ACTION:
The lack of approval would prevent successful completion of this contract and preclude payment to the
contractor for required work.