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TO: BOARD OF SUPERVISORS ti,. Contra
� �
FROM CARLOS BALTODANO-Interim Director of.Human —` Costa
Resources _ oq
ST1 COOK
DATE: October 28, 2008 u nt
SUBJECT: P300 #20627-Office of the Sheriff
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Adopt Position Adjustment Resolution Number 20627,to add one permanent full-time Sheriffs Fleet Services Coordinator(PMSB)
position at salary level B851383($4,202–5,107)as recommended by the Interim Director of Human Resources.
FISCAL IMPACT:
Upon approval,this action will result in an annual cost of$100,080 and 100%funded from General Fund.
BACKGROUND:
The requested position is to provide support staff to the Fleet Services Unit in coordinating 400 fleet vehicles and other motorized
equipments geographically spread throughout the entire County. Most of the fleet vehicles are highly specialized and contain unique
law enforcement equipment. The Coordinator must ensure that all fleet vehicles and equipment are properly serviced and maintained
in order to provide public safety to the community of Contra Costa County.
The requested position will be filled from the current layoff list.
CONSEQUENCE OF NEGATIVE ACTION:
If this request is not approved, the Fleet Services Unit's inability to provide adequate public safety operating vehicles to the community
of Contra Costa County will be impacted.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF 90ARD COMMITTEE
APPROVE OTHER
SIGNATURE (S):
ACTION OF BOOD N �9p� �� '�C D APPROVED AS RECOMMENDED> OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF
THE BOARD OF SUPERVISORS ON THE DATE SHOWN.
—�_ UNANIMOUS(ABSENT }r� )
AYES: NOES:
ABSENT: ABSTAIN:
Contact: Eileen Devlin,5-1557(Office of the Sheriff)
Teresa Mean,5-1717(HR)
Cc: Office of the Sheriff ATTESTED
Human Resources DAVID TWA,CLERK OF THE BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
BY: DEPUTY
COWaa cos ra cc DAT ���, �
M PCISITION ADJUSTMENT REQ E NO.E August 6,2008
Department No.i 0 C r �
Department Office of the Sheriff Budget Unit No: 02 5 Org No. 21 Aizjency No. 25
Action Requested ADD 1 (one) Sheriffs Fleet Services Coordinator(PMSB) JosihgndR_"pport Services Bureau -
Technical Services Division - Fleet Services Unit in-the Office of the Sheriff. -b— A'1
Proposed Effective Date II/llag
Classification Questionnaire attached: Yes❑ No FXJ Cost is within Department's budget: Yes 0 No
Total One-Time Costs(non-salary)associated with request: $
Estimated total cost adjustment(salary/benefits/one time):
Total annual cost $ (Dox,90 Net County Cost $ IDD,0g0
Total this FY ,Sso N.C.C.this FY $ 5%see
SOURCE OF FUNDING TO OFFSET ADJUSTMENT
Department must initiate necessary adjustment and submit to CAO.
Use additional sheet for further explanations or comments.
(for) Department Head
REVIEWED BY CAO AND RELEASED TO HUMA RESOURCES DEPARTMENT
- . 7 Date
Deputy County Administrator
HUMAN RESOURCES DEPARTMENT RE MMENDATIONS PATE �l'1 Z!/e .Y
e permanent full -time Sheri ' S Fleet Services Coordinator
To add on
( PMSB ) position at salary level B85 (.$4 ,202-5 ,107 )
0
cc _-
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt salary schedule.
Effective: Day following Action.
EJ
(Date) :; 7
or Director uman Reso ces -
COUNTY-ADMINISTRATOR RECOMMENDATION Date a
Approve Recommendation of Director of Human Resources
Disapprove Recommendaton of Director of Human Resources r
Other:
4�fotcountv Administrator
BOARD OF SUPERVISORS ACTION.- Cl rk of the Board of Supervisors
Adjustment APPROVED DISAPPROVED County Administrator
DATE t a' -um BY .-- —VN—U5 --—
APPR UGAL OF THIS ADJUSTMIENT CONSTITUTES A PERSONNEUSALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION
Adjust classes)/position(s) as follows:
P300(M347)rev3/15/01
OFFICE OF THE SHERIFF ......... rs.8bn
Contra Costa County
'Executive Office
335-1500
��B GOSTA Go
Date: August 6, 2008 ---- - -'
To: Julie Enea, Senior Deputy County Administrator
From: Eileen Devlin, Sheriff's Chief of Management CX1
Subject: P-300 to Add One (1) Sheriff's Fleet Services Coordinator (PMSB) Position
The Office of the Sheriff requests the attached P-300 be approved in order to add one (1)
Sheriff's Fleet Services Coordinator (PMSB) position.
The Sheriff's Fleet Services Coordinator position was eliminated and the incumbent was
voluntarily demoted due to budget constraints. In order to secure our commitment to the
Fleet ISF, it will be necessary to bring back the Sheriff's Fleet Services Coordinator position.
The Sheriff's fleet is made up of over 400 vehicles and other motorized equ.ipment. The
Sheriff's Office fleet is geographically spread throughout the entire county and requires
considerable coordination between drivers and the General Services Department (GSD) to
keep it operational. Additionally, most of the fleet is highly specialized and contains unique
law enforcement equipment. The Coordinator must ensure that all of the Sheriff's vehicles,
and the equipment in them, are properly serviced and maintained. The Sheriffs Office
mission of providing public safety cannot be fulfilled if the fleet is not in good working order.
Funding associated with this request will come from the general fund. General fund money
will be available due to additional funding that was received for the FY2007/08 State of
California Supplemental Law Enforcement Services Fund (SLESF). These FY2007/08
funds were budgeted in the FY08/09 fiscal year. We have realized an additional $95,895 in
funds over our budgeted amount and will use. thesefunds to offset a deputy sheriff's
position. This frees up $95,895.31 in general fund money which will be used to fund the
Sheriff's Fleet Services Coordinator.
Please sign the attached P-300 and forward to the Human Resources Department for
processing and placement on the Board of Supervisor's agenda, as appropriate. If you
have any questions or require additional, information, please contact Barbara Kotchevar at
335-1527.
ED
Attachment
CONTRA COSTA COUNTY
C: Barbara Kotchevar,Sheriffs Director of Support Services, Personnel RECEIVED
SEP 3 0 2008
OFFICE OF
COUNTY ADMINISTRATOR
P:\001 New Memos\Misc Correspondence\2008\CAO Memos\
CAO P300 Add 1 Sheriffs Fleet Services Coord 080408.doc