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HomeMy WebLinkAboutMINUTES - 10142008 - C.62 Contra TO: BOARD OF SUPERVISORS FROM: County Administrator = y Costa C': -'A iSludfa - - ._�, _ �,40 DATE: October 14, 2008 �`•• -� County s•Tq-�--"IY'f'1 SUBJECT: Community Services Bureau Monthly Report 20000 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): ACCEPT monthly updates on the operations of the Community Services Bureau of the Employment and Human Services Department. FISCAL IMPACT: No impact from this update. BACKGROUND/REASON(S) FOR RECOMMENDATION(S): To enhance oversight of the Community Services Bureau of the Employment and Human Services Department, the County Administrator is conducting monthly meetings with the Department Head to receive updates on program issues and to plan and/or authorize actions that may be needed. To ensure they remain updated regarding the status of the program, the Board of Supervisors directed the County Administrator, or his designee, to provide them with a monthly status report. Attached is the regular monthly report on the operations of Community Services. This report includes updates on the activities of the Policy Council, personnel issues, fiscal and audit reports, and other programmatic issues. CONTINUED ON ATTACHMENT: X YES Si ATURE: J COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATRE(S): ACTION OF BOARD ON V&76-6A7-'1K eei G' APPROVE AS RECOMMENDED OTHER VOTE OF SUPERVISORS `// I I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD AYES: NOES: OF SUPERVISORS ON THE DATE SHOWN. ABSENT: ABSTAIN: ATTESTED (T e74q—,6Gy A0 4 i '00& DAVID TWA,CLERK OF THE BOARD OF Contact: Dorothy Sansoe(5-1009) SUPERVIS AND NTY ADMINISTRATOR cc: Community Services Bureau County Admiistration BY: DEPUTY 4 To: John Cullen, County Administrator COMMUNITY SERVICES From: Joe Valentine, EHSD Director BUREAU Subject: Monthly Report Date: August 15, 2008 I am submitting the following report to ensure ongoing communication with the County Administrator and Board of Supervisors regarding all issues pertaining to the Head Start program and the Community Services Bureau (CSB). A. Parent Involvement Policy Council - On August 20, the Policy Council will hold their monthly meeting at Pacheco Community Center. This month, items for approval include the increase in CSB's Home Base slots, 2009 Head Start and Early Head Start Continuation Grant including budget, 2008 Planning Calendar, and 2008-2010 Goals and Objectives, as well as ratification of the subcommittee's approval of updates to CSB's policies and procedures and Policy Council by-laws. B. Personnel Report Vacancies past three months • Infant/Toddler Teacher (including Master Teacher) — 1 • Infant/Toddler Associate Teacher—6 • Teacher (including Master Teacher) —5 • Associate Teacher—2 Recruitment Activities during the month: Ad Postings: • California Job Journal • DVC • CC College • CSU East Bay • California Job Journal Participation in Job Fair • Community events • Distributed job fliers at conferences and professional meetings Data on the number of Education staff who completed their AA, BA or CDA re uirements: Total Staff:20 Total Staff:65 Total Staff: 108 Type of Degree # % Type of Degree # % Type of Degree # I % Master's 1 6% Master's 1 2% Master's 0 0% Bachelor's 8 44% Bachelor's 21 39% Bachelor's 6 6% Associate's 9 50% Associate's 20 37% Associate's 8 8% No Degree,with No Degree,with No Degree,with 91 ;,,�`;` CD Permit 0 0% CD Permit 12 22% CD Permit * 86% This includes CDA !425 Bisso Lane Drive,Suite 110 Training & Technical Assistance (T/TA) needs or training staff received or Concord,California 94520 Tel 925 646 5540 planned: Fax 925 646 5904 ti .> John Cullen August 15, 2008 Page 2 • Training on preparing first aid kits for the home was held for Brookside parents. • EHSD, with the support of CSB Personnel, held its 1st Annual College Fair in three locations throughout the County. Nearly one dozen colleges presented their degree programs to over 200 EHSD employees. • Three CSB managers attended the 9th Annual Grant-Funded Programs Management Conference. A CSB manager attended the CAPPA Children's Foundation Training on Need & Eligibility in Partnership with CDE. • Six new CSB managers attended the California Head Start Association Summer Manager and Director Institute. • A Comprehensive Services staff member will attend the Family Development and Case Management 2008 Summer Institutes for Local Head Start Programs. • Six CSB staff attended a Business Grammar and Proofreading training. C. Fiscal and Audit Reports • In compliance with Federal regulation, CSB submitted its semi-annual 2008 Financial Status Report (FSR-269) to Administration of Children and Families (ACF) for Head Start & Early Head Start programs on July 24, 2008. • CSB submitted its 4t' quarter Fiscal and Attendance Reports to California Child Development Department on July 20, 2008. • The Administration for Children and Families (ACF) awarded the balance of FY 2008 base and technical assistance training funding for Head Start ($8,216,033) and Early Head Start ($1,024,160) programs. • In a close-out report dated July 2, 2008, the California Department of Community Services and Development reported that the review of the Bureau's energy and weatherization contracts for FYE 6/30/07 did not disclose any findings requiring corrective action and, therefore, the audit has been closed. D. Licensing Updates • Community Care Licensing (CCL) made an unannounced five-year visit to Lavonia Allen which resulted in a perfect rating — no deficiencies were cited. • CCL approved site capacity increase requests for Bayo Vista and Los Arboles. The request to open an additional classroom in Brookside is pending approval. Once the Fire Marshall clears the classroom configuration, we will serve 14 two year olds in the new classroom. John Cullen August 15, 2008 Page 3 E. Information Technology CSB & EHSD Integration Project • All East & Central County sites have been migrated to Social Service Department (SSD) Domain and five out of ten West County sites are migrated. The remaining five sites will be migrated by end of August. • CSB Outlook Calendars were not able to be shared with EHSD staff. This issue was the result of a disabled account in the CSB domain. It has been resolved by enabling the account in CSB domain. • Outdated computers with multiple user profiles slowed down the migration process. The computers were replaced prior to the migration date. • The email migration date has been scheduled on October 3rd, the following week, EHSD and CSB IT will be on-site to support any possible issue that may arise. All Staff Computer Skill Set Assessment • CSB IT unit created an all staff computer skill-set assessment. The assessment has 10 sections and each section has approximately 5 to 10 general computer operating questions, totaling 70 all together. • We have selected 14 IT assessors. They will arrive at designated sites to perform individual evaluations of staff, completing one or two questions from each section. This assessment will be emailed to all staff on August 4 with a return deadline of August 11. The purpose is to create on-going customized training for all computer familiarity levels. The assessment will also identify staffs computer skill set to create and implement a train-the-trainer methodology for future information system deployment. F. Special Projects/Activities • Pat Stroh, Director, was invited to represent California and Region IX in the State and Territory Conference in Washington, DC with Camille Maben and Nancy Remley from the California. Department of Education. The purpose of the conference was to discuss ways to strengthen State and Federal collaborations. CSB developed a position paper outlining strategies to help streamline several processes. • Camilla Rand, Division Manager, attended a Director's focus group in Washington, DC to discuss the CLASS Classroom Observation Tool overview and implementation plan. She represented Region IX and was included in a group of 11 other regional representatives from across the country. .J .t John Cullen August 15, 2008 Page 4 • On August 7th, The Contra Costa Breastfeeding Task Force and Contra Costa Family, Maternal & Child Health Programs will present a Breastfeeding Friendly Award to Contra Costa County, Community Services Bureau Early Head Start program located at Contra Costa College for creation of a lactation room for the use of breastfeeding students who use their child care and their own employees who breastfeed. • An MOU is under development with Strategies for Healthy Smiles a sole proprietorship of a RDHAP (registered dental hygienist in alternative practice). The purpose is to have preventative dental services available two days per week at CSB and Partner centers. The hygienist will offer preventative dental services including mouth- mirror inspection of the oral cavity, dental cleaning, and fluoride varnish. She will also provide referral service to area dentists and assistance with enrolling children into various dental insurance programs for low-income children/families. The hygienist will provide services to all children in need and will bill Denti-Cal for services rendered to eligible children. cc: Policy Council Family & Human Services Committee Shirley Karrer, ACF Rollie Katz, Local One Attachments Attachment 1 — Monthly Indicator Report HS/EHS Monthly Indicator Report HS Jun-08 July Actual Enrollment 2354 1259 Current Enrollment# 1232 1259 Current Enrollment% of Funded 100% 100% Disabilities#* 238 93 Disabilities %of Funded 15% 7% Medical Exams 2354 1259 Medical Treatment 438 62% Dental Exams 1716 724 #Receiving Preventative Dental Care 1406 493 Dental Treatments 514 157 Families Enrolled 2169 842 Families Engaged in Partnership Process 2169 842 Staff Vacancy % Child Assessments complete First 2202 n/a Second 1843 n/a Third 1412 n/a Educational Screenings Completed 2325 n/a *sum of IEP+IFSP+ Suspected **reported from prior month EHS Actual Enrollment 364 152 Pregnant mothers enrolled 85 16 Current Enrollment# 204 128 Current Enrollment% of Funded 100% 63% Disabilities#* 25 13 Disabilities % of funded 12.25% 6% Medical Exams 279 152 Medical Treatment 22 8% Families Enrolled 318 138 Families Engaged in Partnership Process 318 138 *** Part year classes and Home Base not in session * Not including vacancies due to part year drops within past 60 days ** Adjusted for part year class closures and non operational sites CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2008 EARLY HEAD START PROGRAM July 2008 YTD Expenditures DESCRIPTION Total _ YTD Actual Budget Remaining YTD a. PERSONNEL $ 144,091 $ 359,649 $ 215,558 40% b. FRINGE BENEFITS 101,708 263,538 161,830 39% c. TRAVEL 769 5,013 4,244 15% d. EQUIPMENT - - - 0% e. SUPPLIES 12,865 38,720 25,855 33% f. CONTRACTUAL 648,268 1,224,049 575,781 53% g. CONSTRUCTION - - - 0% h. OTHER 24,195 58,116 33,921 42% I. TOTAL DIRECT CHARGES $ 931,896 $ 1,949,085 $ 1,017,189 48% j. INDIRECT COSTS 56,885 68,481 11,596 83% k. TOTAL -ALL BUDGET CATEGORIES $ 988,781 $ 2,017,565 $ 1,028,785 49% In-Kind (Non-Federal Share) $ 356,478 $ 504,391 $ 147,914 71% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2008 EARLY HEAD START PROGRAM July 2008 YTD Expenditures 1 2 3 4 5 6 7 8 Jan-08 Apr-08 Description thru thru Actual YTD Total % Mar-08 Jun-08 Jul-08 Actual Budget Remaining YTD a. Salaries&Wages(Object Class 6a) a.PERSONNEL (Object Class 6a) $ 51,797 $ 67,027 $ 25,267 $ 144,091 $ 359,649 $ 215,558 40% b. FRINGE BENEFITS (Object Class 6b) b.FRINGE BENEFITS (Object Class 6b) $ 37,287 $ 48,284 $ 16,138 $ 101,708 $ 263,538 $ 161,830 39% C.Travel(Object Class 6c) c.TRAVEL (Object Class 6c)` $ 209 $ 528 $ 31 $ 769 $ 5,013 $ 4,244 15% d.EQUIPMENT $ - $ - $ - $ - $ - $ - 0% e. SUPPLIES(Object Class 6e) 1.Office Supplies $ 1,191 $ (741) $ - $ 451 $ 5,000 $ 4,549 9% 2.Home Base Supplies for EHS 245 4,174 1,624 6,043 8,000 1,957 76% 3.Food/Nutrition Services Supplies 25 51 - 77 200 123 38% 4.Other Supplies 2,446 3,167 681 6,294 25,520 19,226 25% e.TOTAL SUPPLIES(Object Class 6e)` $ 3,908 $ 6,652 $ 2,305 $ 12,865 $ 38,720 $ 25,855 33% f. CONTRACTUAL (Object Class 6f) 1.Adm Svcs(e.g.,Legal,Acct.,Temp Contracts) $ 1,904 $ 11,439 $ 3,005 $ 16,347 $ 7,400 $ (8,947) 221% 2.Health/Disabilities Services 1,596 1,190 1,101 3,887 (17,667) (21,554) -22% 3.Food Services 33 26 - 59 601 542 10% 5.Training&Technical Assistance 559 2,550 61 3,170 43,343 40,173 7% 8.Other Contracts 294,089 326,815 3,900 624,804 1,190,371 565,568 52% TOTAL CONTRACTUAL(6f) $ 298,181 $ 342,020 $ 8,067 $ 648,268 $ 1,224,049 $ 575,781 53% g. CONSTRUCTION (Object Class 6g) TOTAL CONSTRUCTION(6g) $ - $ - $ . - $ - $ - $ - 0% h. OTHER(Object Class 6h) 2.Bldg OccupancylRents&Leases $ 37 $ 233 $ - $ 270 $ 4,000 $ 3,730 7% 4, Utilities,Telephone 127 267 6 400 2,200 1,800 18% 5. Building and Child Liability Insurance 1,129 95 - 1,225 3,200 1,975 38% 6.Building Maint/Repair and Other Occupancy 80 135 - 215 1,600 1,385 13% 8,Local Travel 110 199 135 443 2,000 1,557 22% 9.Nutrition Services Child Nutrition Costs - - - - - - 0% (CCFP&USDA Reimb.) - - - - - - 0% 13.Parent Services 412 791 45 1,248 7,010 5,762 18% 14.Accounting&Legal Services 3 6 - 9 495 486 2% 15.Publications/Advertising/Printing 293 - 504 797 2,300 1,503 35% 16.Training or Staff Development 786 2,238 - 3,024 7,226 4,202 42% 1Y,Other 2,300 1,952 12,312 16,564 28,085 11,521 59% TOTAL OTHER(6h)• $ 5,278 $ 5,916 $ 13,001 $ 24,195 $ 58,116 $ 33,921 42% I. TOTAL DIRECT CHARGES Sum of Line 6a-6h $ 396,661 $ 470,426 $ 64,809 $ 931,896 $ 1,949,085 $ 1,017,189 48% j. INDIRECT COSTS. Enter Costs Not Reflected in I above 18,556 50,641 (12,312) 56,885 68,481 11,596 83% k.TOTAL-ALL BUDGET CATEGORIES $ 415,216 $ 521,067 $ 52,497 $ 988,781 $ 2,017,565 $ 1,028,785 49% In-Kind(Non-Federal Share) $ 174,341 $ 182,137 $ - $ 356,478 $ 504,391 $ 147,914 71% Includes Credit Card purchases of$285 CONDADO DE CONTRA COSTA DIVISION DE SERVICIOS COMUNITARIOS 2008 PROGRAMA DE HEAD START TEMPRANO julio 2008 YTD desembolso DESCRIPCCION Presupuesto Cuenta % YTD Actual Total Restante YTD a. PERSONAL $ 144,091 $ 359,649 $ 215,558 40% b. BENEFICIOS SUPLEMENTARIOS 101,708 263,538 161,830 39% c.VIAJES 769 5,013 4,244 15% d. EQUIPO - - - 0% e. ARTICULOS DE OFICINA 12,865 38,720 25,855 33% f. CONTRATOS 648,268 1,224,049 575,781 53% g. CONSTRUCCION - - - 0% h. MISCELANEO 24,195 58,116 33,921 42% I. TOTAL DE CARGOS DIRECTOS $ 931,896 $ 1,949,085 $ 1,017,189 48% j. CARGOS INDIRECTOS 56,885 68,481 11,596 83% k. TOTAL -CATEGORIAS DEL PRESUPUESTO $ 988,781 $ 2,017,565 $ 1,028,785 49% Donacion de mercancias y servicios (In-Kind) $ 356,478 $ 504,391 $ 147,914 71% CONDADO DE CONTRA COSTA DIVISION DE SERVICIOS COMUNITARIOS 2008 PROGRAMA DE HEAD START TEMPRANO julio 2008 YTD desembolso 1 2 3 4 5 6 7 8 enero-08 abril-08 Descripcci6n haste hasta Actual YTD Presupuesto Cuenta % marzo-08 junio-08 julio-08 Actual Total Restanle YTD a. PERSONAL (Clasificaci6n de objeto 6a) $ 51,797 $ 67,027 $ 25,267 $ 144,091 $ 359,649 $ 215,558 40% b. BENEFICIOS SUPLEMENTARIOS (Clasificaci6n de objeto 6b) $ 37,287 $ 48,284 $ 16,138' $ 101,708 $ 263,538 $ 161,830 39% c.VIAJES (Clasificaci6n de objeto 6c) $ 209 $ 528 $ 31 $ 769 $ 5,013 $ 4,244 15% d. EQUIPO $ - $ - $ - $ - $ - $ - 0% e.ARTICULOS (Clasificaci6n de objeto 6e) 1.Articulos de Oficina $ 1,191 $ (741) $ - $ 451 $ 5,000 $ 4,549 9% 2.Articulos de Home Base para EHS 245 4,174 1,624 6,043 8,000 1,957 76% 3.Articulos para Servicios de Comida 25 51 - 77 200 123 38% 4.Articulos Miscelbneos 2,446 3,167 681 6,294 25,520 19,226 25% TOTAL DE ARTICULOS(Clasificaci6n de objeto 6e) ' $ 3,908 $ 6,652 $ 2,305 $ 12,865 $ 38,720 $ 25,855 33% f.CONTRATOS(Clasificaci6n de objeto 60 1.Serviclos Administrativos(e.j.,Legal,Contabllidad,Contratos Temporero) $ 1,904 $ 11,439 $ 3,005 $ 16,347 $ 7,400 $ (8,947) 221% 2.Servicios de Salud/Inhabilidad 1,596 1,190 1,101 3,887 (17,667) (21,554) -22% 3.Servicios de Comida 33 26 - 59 601 542 10% 5.Enlrenamiento y Asistencia T6cnica 559 2,550 61 3,170 43,343 40,173 7% 8.Otros Contretos 294,089 326,815 3,900 624,804 1,190,371 565,568 52% TOTAL DE CONTRATOS(6f) $ 298,181 $ 342,020 $ 8,067 $ 648,268 $ 1,224,049 $ 575,781 53% g.TOTAL DE CONSTRUCCIbN(6g) $ - $ - $ - $ - $ - $ - 0% h.MISCELANEO(Clasificaci6n de objeto 6h) 2.Costo de Ocupaci6n del Edificio/Renta $ 37 $ 233 $ - $ 270 $ 4,000 $ 3,730 7% 4.Utilidades,Telefono 127 267 6 400 2,200 1,800 18% 5.Seguro do EdiBcios y Responsibilidad Civil de Nlrlos 1,129 95 - 1,225 3,200 1,975 38% 6.Conservacl6n/Reparacl6n Requeridos de Edificlos 80 135 - 215 1,600 1,385 13% 8.Viajes Locales 110 199 135 443 2,000 1,557 22% 9.Servicios Nutritivos Costo Nutritivo para Ninos - - - - - 0% (Reembolso de CCFP&USDA) - - - - - 0% 13.Servicios de Padres 412 791 45 1,248 7,010 5,762 18% 14.Servicios de Contabilidad y Legal 3 6 - 9 495 486 2% 15.Publicaciones/Anunclos/Imprenta 293 - 504 797 2,300 1,503 35% 16.Entrenamiento y Desarrollo de Empleados 786 2,238 - 3,024 7,226 4,202 42% 17.Miscelaneo 2,300 1,952 12,312 16,564 28,085 11,521 59% TOTAL DE MISCELANEO(6h) $ 5,278 $ 5,916 $ 13,001 $ 24,195 $ 58,116 $ 33,921 42% 1. TOTAL DE CARGOS DIRECTOS Suma de Llneas 6a-6h $ 396,661 $ 470,426 $ 64,809 $ 931,896 $ 1,949,085 $ 1,017,189 48% j. CARGOS INDIRECTOS Inserter Cargos no Reflejados en I(arriba) 18,556 50,641 (12,312) 56,885 68,481 11,596 83% k.TOTAL-CATEGOMAS DEL PRESUPUESTO $ 415,216 $ 521,067 $ 52,497 $ 988,781 $ 2,017,565 $ 1,028,785 49% Donation de mercancias y servicios(In-Kind) $ 174,341 $ 182,137 $ - $ 356,478 $ 504,391 $ 147,914 71% 'Incluye compras en credito de$285 CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2008 HEAD START PROGRAM July 2008 YTD Expenditures YTD Total DESCRIPTION Actual Budget Balance YTD a. PERSONNEL $ 1,920,558 $ 3,485,780 $ 1,565,221 55% b. FRINGE BENEFITS 1,414,993 2,484,242 1,069,248 57% c. TRAVEL 6,734 22,017 15,283 31% d. EQUIPMENT - - - 0% e. SUPPLIES 133,337 288,750 155,413 46% f. CONTRACTUAL 3,586,048 8,311,438 4,725,390 43% g. CONSTRUCTION - - - 0% h. OTHER 494,572 1,518,037 1,023,465 33% I.TOTAL DIRECT CHARGES $ 7,556,243 $ 16,110,263 $ 8,554,020 47% j. INDIRECT COSTS 372,645 400,865 28,220 93% K.TOTAL-ALL BUDGET CATEGORIES $ 7,928,888 $ 16,511,127 $ 8,582,240 48% In-Kind (Non Federal Share) $ 2,580,569 $ 4,127,782 $ 1,547,213 63% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2008 HEAD START PROGRAM July 2008 YTD Expenditures 1 2 3 4 5 6 7 8 Jan-08 Apr-08 Actual Actual thru thru Total % DESCRIPTION Mar-08 Jun-08 Jul-08 YTD Budget Remaining YTD a. PERSONNEL (Object Class 6a) $ 729,522 $ 1,081,768 $ 109,268 $ 1,920,558 $ 3,485,780 $ 1,565,221 55% b. FRINGE BENEFITS (Object Class 6b) $ 530,763 $ 808,478 $ 75,753 $ 1,414,993 $ 2,484,242 $ 1,069,248 57% c. TRAVEL (Object Class 6c) 1.Out of Town Travel TOTAL TRAVEL (Bc) $ 1,453 $ 4,998 $ 282 $ 6,734 $ 22,017 $ 15,283 31% d. EQUIPMENT (Object Class 6d) $ - $ $ $ $ $ 0% e. SUPPLIES(Object Class 6e) 1.Office Supplies $ 10,727 $ 17,914 $ 41 $ 28,682 $ 75,000 $ 46,318 38% 2.Child and Family Services Supplies 6,812 27,780 12,499 47,091 115,000 67,909 41% 3.Food Services Supplies 955 1,275 - 2,230 4,250 2,021 52% 4.Other Supplies 5,454 49,880 - 55,334 94,500 39,166 59% TOTAL SUPPLIES(6e)' $ 23,948 $ 96,849 $ 12,541 $ 133,337 $ 288,750 $ 155,413 46% f. CONTRACTUAL (Object Class 6f) 1.Adm Svcs(e.g.,legal,Accounting Temp Help) $ 27,069 $ 71,952 $ 10,361 $ 109,382 $ 110,000 $ 618 99% 2.Health/Disabilities Services 14,435 10,278 4,553 29,266 60,622 31,356 48% Estimated Medical Revenue from Medi-Cal - 69,498 - 69,498 (350,769) (420,267) -20% 3.Food Services 453 384 - 837 4,000 3,163 21% 5.Training&Technical Assistance 7,710 27,193 548 35,451 85,235 49,785 42% 7.Delegate Agency Costs 311,219 604,150 - 915,369 1,918,099 1,002,730 48% 8.Other Contracts 1,152,374 1,247,872 26,000 2,426,245 6,484,250 4,058,005 37% TOTAL CONTRACTUAL(6f) $ 1,513,260 $ 2,031,326 $ 41,462 $ 3,586,048 $ 8,311,438 $ 4,725,390 43% g. CONSTRUCTION (Object Class 6g) $ $ $ $ $ $ 0% h. OTHER(Object Class 6h) 1.Depreciation/Use Allowance $ - $ - $ - $ - $ - $ - 0% 2.Occupancy Costa 49,309 94,049 2,387 145,744 420,000 274,256 35% 4.Utilities,Telephone 13,065 15,463 1,833 30,361 95,000 64,639 32% 5. Building and Child Liability Insurance 15,921 1,076 - 16,997 25,000 8,003 68% 6.Bldg.Maintenance/Repair and Other Occupancy 13,502 29,462 2,484 45,448 219,000 173,552 21% 8.Local Travel 5,259 9,186 1,288 15,733 35,000 19,267 45% 9.Nutrition Services 79,118 135,401 - 214,519 529,723 315,204 40% (CCFP&USDA Reimb.) (52,027) (62,929) (44,173) (159,129) (364,493) (205,364) 44% 13.Parent Services 5,195 7,382 1,186 13,764 63,090 49,326 22% 14.Accounting&Legal Services 132 999 - 1,131 3,700 2,570 31% 15.Publications/Advertising/Printing 2,973 1,430 1,164 5,567 20,000 14,433 28% 16.Training or Staff Development 9,211 12,508 4,900 26,619 52,734 26,115 50% 17.Other 22,848 41,513 73,458 137,819 419,283 281,464 33% TOTAL OTHER(6h) $ 164,505 $ 285,539 $ 44,528 $ 494,572 $ 1,518,037 $ 1,023,465 33% I.TOTAL DIRECT CHARGES(Sum of Line 6a-6h) $ 2,963,450 $ 4,308,958 $ 283,834 $ 7,556,243 $ 16,110,263 $ 8,554,020 47% J. INDIRECT COSTS' 122,728 323,375 (73,458) 372,645 400,865 28,220 93% K.TOTAL-ALL BUDGET CATEGORIES $ 3,086,178 $ 4,632,333 $ 210,376 $ 7,928,888 $ 16,511,127 $ 8,582,240 48% In-Kind(Non Federal Share) $ 1,236,078 $ 1,344,491 $ $ 2,580,569 $ 4,127,782 $ 1,547,213 63% `Includes Credit Card purchases of$2,386 CONDADO DE CONTRA COSTA DIVISION DE SERVICIOS COMUNITARIOS 2008 PROGRAMA DE HEAD START julio 2008 YTD desembolso YTD Presupuesto % DESCRIPCCION Actual Total Cuenta Restante YTD a. PERSONAL $ 1,920,558 $ 3,485,780 $ 1,565,221 55% b. BENEFICIOS SUPLEMENTARIOS 1,414,993 2,484,242 1,069,248 57% c. VIAJES 6,734 22,017 15,283 31% d. EQUIPO - - - 0% e. ARTICULOS DE OFICINA 133,337 288,750 155,413 46% f. CONTRATOS 3,586,048, 8,311,438 4,725,390 43% g. CONSTRUCCION - - - 0% h. MISCELANEO 494,572 1,518,037 1,023,465 33% I.TOTAL DE CARGOS DIRECTOS $ 7,556,243 $ 16,110,263 $ 8,554,020 47% j. CARGOS INDIRECTOS 372,645 400,865 28,220 93% K.TOTAL-CATEGOMAS DEL PRESUPUESTO $ 7,928,888 $ 16,511,127 $ 8,582,240 48% Donaci6n de mercancias y servicios(In-Kind) $ 2,580,569 $ 4,127,782 $ 1,547,213 63% CONDADO DE CONTRA COSTA DIVISION DE SERVICIOS COMUNITARIOS 2008 PROGRAMA DE HEAD START julio 2008 YTD desembolso 1 2 3 4 5 6 7 8 enero-08 abdl-08 Actual Actual hasty haste Presupuesto Cuenta % DESCRIPCC1611 marzo-08 junio-08 julio-08 YTD Total Restante YTD a. PERSONAL (Clasificaci6n de objeto 6a) $ 729,522 $ 1,081,768 $ 109,268 $ 1,920,558 $ 3,485,780 $ 1,565,221 55% b. BENEFICIOS SUPLEMENTARIOS (Clasificaci6n de objeto 6b) $ 530,763 $ 808,478 $ 75,753 $ 1,414,993 $ 2,484,242 $ 1,069,248 57% c.VIAJES (Clasificaci6n tle objeto 6c) 1.Violas Lejos de Empleados TOTAL DE VIAJES' $ 1,453 $ 4,998 $ 282 $ 6,734 $ 22,017 $ 15,283 31% d. EQUIPO (Clasificaci6n tle objeto 6d) $ $ $ $ $ $ 0% e.ARTICULOS (Clasificaci6n de objeto 6e) 1.Articulos de Oficina $ 10,727 $ 17,914 $ 41 $ 28,682 $ 75,000 $ 46,318 38% 2.Articulos para Servicios de NiAos y Padres 6,812 27,780 12,499 47,091 115,000 67,909 41% 3.Articulos para Servicios de Comida 955 1,275 - 2,230 4,250 2,021 52% 4.Articulos Miscelaneos 5,454 49,880 - 55,334 94,500 39,166 59% TOTAL DE ARTICULOS $ 23,948 $ 96,849 $ 12,541 $ 133,337 $ 288,750 $ 155,413 46% f.CONTRATOS(Clasificaci6n de objeto 6f) 1.Servicios Administrativos(e.j.Legal,Asistencia con Contabilidad) $ 27,069 $ 71,952 $ 10,361 $ 109,382 $ 110,000 $ 618 99% 2.Servicios de Salud/Inhabilidad 14,435 10,278 4,553 29,266 60,622 31,356 48% CAlculo aproximado de ingresos del Medi-Cal 69,498 - 69,498 (350,769) (420,267) -20% 3.Servicios de Cornice 453 384 - 837 4,000 3,163 21% 5.Entrenamiento y Asistencia TAcnica 7,710 27,193 548 35,451 85,235 49,785 42% 7.Costo de Agencies Delegadas 311,219 604,150 - 915,369 1,918,099 1,002,730 48% 8.Obos Conbatos 1,152,374 1,247,872 26,000 2,426,245 6,484,250 4,058,005 37% TOTAL DE CONTRATOS $ 1,513,260 $ 2,031,326 $ 41,462 $ 3,586,048 $ 8,311,438 $ 4,725,390 43% g. CONSTRUCCION (Clasificac16n do objeto 6g) $ $ $ $ $ $ 0% h.MISCELQNEO(Clasificaci6n de objeto 6h) 1.Depreciaci6n/Uso del Dinero de Bolsillo $ - $ - $ - $ - $ - $ - 0% 2.Costo de Ocupaci6n 49,309 94,049 2,387 145,744 420,000 274,256 35% 4.Utilidades,Teldfono 13,065 15,463 1,833 30,361 95,000 64,639 32% 5. Seguro de Edificios y Responsibilidad Civil de Ninos 15,921 1,076 - 16,997 25,000 8,003 68% 6.Conservaci6n/Reparaci6n de Edificios 13,502 29,462 2,484 45,448 219,000 173,552 21% 8.Viajes Locales 5,259 9,186 1,288 15,733 35,000 19,267 45% 9.Servicios Nutritivos 79,118 135,401 - 214,519 529,723 315,204 40% (Reembolso de CCFP 8 USDA) (52,027) (62,929) (44,173) (159,129) (364,493) (205,364) 44% 13.Servicios para Padres 5,195 7,382 1,186 13,764 63,090 49,326 22% 14.Servicios Legales y de Conlabilidad 132 999 - 1,131 3,700 2,570 31% 15.Publicaciones/Anuncios/Imprenta 2,973 1,430 1,164 5,567 20,000 14,433 28% 16.Entrenamiento y Desarrollo de Empleados 9,211 12,508 4,900 26,619 52,734 26,115 50% 17.MiscelAneo 22,848 41,513 73,458 137,819 419,283 281,464 33% TOTAL DE MISCELANEO(6h)' $ 164,505 $ 285,539 $ 44,528 $ 494,572 $ 1,518,037 $ 1,023,465 33% I.TOTAL DE CARGOS DIRECTOS(Surra de Lineae 6a-6h) $ 2,963,450 $ 4,308,958 $ 283,834 $ 7,556,243 $ 16,110,263 $ 0,554,020 47% j. CARGOS INDIRECTOS' 122,728 323,375 (73,458) 372,645 400,865 28,220 93% K.TOTAL-CATEGORIAS DEL PRESUPUESTO $ 3,086,178 $ 4,632,333 $ 210,376 $ 7,928,888 $ 16,511,127 $ 8,582,240 48% Donaci6n tle mercanclas y somicios(In-Kind) $ 1,236,078 $ 1,344,491 $ $ 2,580,569 $ 4,127,782 $ 1,547,213 63% 'Incluye compras en credifo de$2,386 +r To: David Twa, County Administrator COMMUNITY SERVICES BUREAU From: Joe Valentine, EHSD Director Subject: Monthly Report Date: September 26, 2008 am submitting the.following report to ensure ongoing communication with the County Administrator and Board of Supervisors regarding all issues pertaining to the Head Start program and the Community Services Bureau (CSB). A. Parent Involvement • Policy Council - Orientation for the 2008 Policy Council members, recognition of the 2007 outgoing Policy Council members, and the September business meeting will be held on Saturday, September 27, 2008 at Zio Fraedo's in Pleasant Hill. Agenda items for the business meeting include: Election of the Policy Council Executive Committee, Election of Community members, and approval of new hires. B. Personnel Report • During the period of this report we hired three teachers and three Associate Teachers. We worked with the county HR department on evaluating applications for various teaching positions. We are in the process of scheduling interviews for Site Supervisors, Master Teachers, Teacher, and Associate Teachers. • We currently have the following vacancies in our teaching staff: ■ Infant/Toddler Associate Teacher— 6 ■ Infant/Toddler Teacher (including Master Teacher) - 1 ■ Teacher (including Master Teacher) —6 ■ Pre-school Associate Teacher— 4 Recruitment Activities during the month: Attended various community events and posted advertisements at following colleges:. • CCC • DVC • LMC 3 ra'coe'i+' 425 Bisso Lane Drive,Suite 110 Concord,California 94520 ' Tel 925 646 5540 Fax 925 646 5904 David Twa September 26, 2008 Page 2 Data on the number of Education staff who completed their AA, BA or CDA requirements: Total Staff: 20 Total Staff: 65I220/oCD Total Staff: 108 Type of Degree # % Type of Degree # Type of Degree # Master's 1 6% Master's 1 aster's 0 0% Bachelor's 8 44% Bachelor's 21 achelor's 6 6% Associate's 9 50% Associate's 20 ssociate's 8 8% No Degree,with No Degree,witho Degree,with 91 CD Permit 0 0% CD Permit 12 Permit 86% *This includes CDA Training & Technical Assistance (T/TA) needs or training staff received or planned: • Education Pre-service Trainings were conducted for site-based staff. Expectations on home visits; screenings; assessments; family style meals; I am Moving, I am Learning; and Growing, and Growing Strong were covered in each of these meetings. • CSB provided a training on Harmonizing Cultural Diversity to the Concord Child Care partner staff. • The CSB Education Team conducted trainings on Supporting Emerging Literacy. • CSB held a Sexual Harassment for Supervisors training for new managers, as well as for managers who had the training two years ago. • The Comprehensive Services Team held trainings on Lead Free Me Birthday Club and Fee Schedules and Procedures. • CSB Site Supervisors participated in a forum on Stress Management, which was led by a Site Supervisor and a Mental Health Clinical Supervisor. • Six CSB managers attended the California Head Start Association Summer Manager & Director Institute. Conference topics included fiscal management, Head Start reauthorization, Head Start 101, California labor laws, family literacy, and learning and development systems for preschool special education. C. Fiscal and Audit Reports • The accounting firm of Caporicci & Larson is currently conducting an annual audit of the Bureau's Child Development programs for fiscal year ended June 30, 2008. An independent auditor's report is expected to be completed and mailed to the State on or before the due date of December 15, 2008. David Twa September 26, 2008 Page 3 • The Bureau received a financial assistance award from the Administration of Children and Families (ACF) amounting to $75,840. This funding for Training and Technical Assistance in the Head Start and Early Head Start Program will assist the Bureau in financing the educational cost of staff to meet the qualifications requirements mandated by the new Head Start Act. • The California Department of Community Services and Development awarded $25,000 to the Bureau to support Community Housing Development Corporation of North Richmond to further their outreach work in Earned Income Tax Credit and financial literacy services to County residents. • The Bureau submitted a funding application to the California Department of Education for one-time funding for facilities renovations and repairs necessary to meet health and safety standards of its childcare centers located throughout the County. D. Licensing Updates • George Miller Concord center received its 5-year unannounced licensing visit which resulted in no deficiencies. All areas were found to be in compliance. • The GMIII center submitted an Unusual Incident Report to Community Care Licensing regarding a minor injury a 4 year old received while playing with her friend. Per the teaching staff recommendation, the child was seen by a doctor but needed no follow-up care. Per regulations, when an injury requires a child to be seen by the doctor, it is reportable to Community Care Licensing. E. Information Technology Classroom Computer Replacement Project • As over 75% of classroom computers are older than 4 years old, CSB is planning to replace all classroom computers installed with Windows 98 or Windows 2000 operating systems. Based on the annual classroom computer procurement trend over the last five years, we will be able to replace all classroom computers that are older than three to four years within the next three years. CSB has purchased 55 classroom computers which will replace 60% of classroom computers older than 3 years. All 55 classroom computers will be replaced by the 2nd week of October. Laptop computers roll out to all sites • IT is planning to roll out one to two laptop computers per site for long term check out. Due to space limitations in the classrooms, a laptop computer will provide easy access for teaching staff. CSB's IT Manager is planning to visit cluster meetings to distribute computers with a brief training on laptop computer usage and checkout policy. David Twa September 26, 2008 Page 4 F. Special Projects/Activities • An MOU was completed with Strategies for Healthy Smiles, a sole proprietorship of a Registered Dental Hygienist in Alternative Practice (RDHAP). The purpose is to have preventative dental services available two days per week at CSB and Partner centers. The hygienist will offer preventative dental services including mouth-mirror inspection of the oral cavity, dental cleaning, and fluoride varnish. She will also provide referral service to area dentists and assistance with enrolling children into various Dental Insurance programs for low-income children/families. The hygienist will provide services to all children in need and will bill Denti-Cal for services rendered to eligible children. • Shirley Karrer; Program Specialist for. the Administration of Children and Families, visited 13 classrooms at the 10 centers for which we received the 24 waiver. The purpose of her visit was to evaluate the environment and to ensure that the addition of four children will not impact the program. She was very pleased with her observations and asked only that we reassess the configuration of two classrooms. She will conduct a follow-up visit on October 1. • CSB is collaborating with the Richmond Rescue Mission and GRIP (Greater Richmond Interfaith Program) as well as Shelter, Inc. to provide outreach to homeless families. We are excited about this strengthened collaboration as we increase our efforts to provide both center based and home visiting services to homeless families. • CSB participated in the annual Project Homeless Connect program in Antioch, sponsored by the Health Department, which provides services and resources to families across the county. CSB donated 600 boxes of cereal and milk, as well as provided information and resources regarding CSB's services. cc: Policy Council Family & Human Services Committee Shirley Karrer, ACF Rollie Katz, Local One Attachments Attachment 1 — Classroom Assessment Scoring System (CLASS) The Improving Head Start for School Readiness Act of 2007 requires that Office of Head Start (OHS) include in the monitoring reviews of Head Start Agencies a valid and reliable research-based instrument to assess classroom quality and teacher-child interactions. One such instrument, Classroom Assessment Scoring System (CLASS) was-suggested in the conference report accompanying the Act for this purpose. Grantees are not required to use or purchase CLASS materials for their programs. Beginning early in FY 2009, regionally based trainings will be conducted to explore how the instrument can be used by programs in professional development and quality improvement efforts. U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES Administration for Children and Families ACF 1. Log No. ACF-IM-HS-08- 2. Issuance Date: Administration on Children and 11 08/19/2008 Families 3. Originating Office: Office of Head Start 4. Key Word: Classroom Assessment Scoring System (CLASS) INFORMATION MEMORANDUM TO: Head Start and Early Head Start Grantees and Delegate Agencies SUBJECT: Classroom Assessment Scoring System (CLASS) INFORMATION: The Improving Head Start for School Readiness Act of 2007 requires that the Office of Head Start (OHS) include in the monitoring reviews of Head Start agencies a valid and reliable research-based observational instrument that assesses classroom quality, including the assessment of multiple dimensions of teacher-child interactions that are linked to positive child outcomes and later achievement. The conference report accompanying the Act suggests that OHS consider using existing research-based methods such as the Classroom Assessment Scoring System (CLASS) for this purpose. The CLASS is an observational instrument developed at the University of Virginia to assess quality in pre-school classrooms. It has been validated in over 2,000 pre-school classrooms and can be used to reliably assess classroom quality in Head Start. The CLASS assesses interactions between children and teachers in three broad domains of classroom quality: Emotional Support, Classroom Organization, and Instructional Support. The Office of Head Start believes that the domains of quality measured by the CLASS remain central to its approach to child development and education and serve as important indicators of the future school readiness of all Head Start children. We are eager to explore the use of CLASS in monitoring and quality improvement efforts. However, grantees are in no way required to use the CLASS in their programs or to purchase CLASS materials. Professional Development Training for all Head Start Grantees and Delegates Beginning early in FY 2009, regionally based trainings will be conducted on the CLASS instrument and how it can be used by programs in professional development and quality improvement efforts. Programs are not required to participate in these trainings, however all costs, including travel for participants, will be covered by the Office of Head Start. At least one staff member from every Head Start grantee and delegate agency will be able to participate in these trainings. The training is designed for staff whose responsibilities include the supervision and/or professional development of teaching staff (i.e. education coordinators or similar positions). The training will give participants the capacity to use the CLASS instrument to assess and improve classroom quality in their programs. The trainings will be three full days in length. The first two days of training will be on the CLASS instrument with each participant working to become a reliable CLASS assessor. The third day will focus on how participants can use such a tool in professional development. Participants will receive a CLASS manual and other materials as well as access to professional development materials for use in their programs. Head Start programs serving less than 500 children will be able send one staff member to these trainings. Programs serving between 500 and 1,000 children will be able to send two staff members, those with 1,001-2,000 children will be able to send three staff members; and programs serving more than 2,000 children will be able to send four staff members. All participants should have responsibility for classroom observation, supervision and/or professional development of teaching staff. The Office of Head Start views this training as an effort to increase familiarity with a tool that may be part of monitoring in the near future and to introduce a research-based classroom observational system that is linked to professional development to all programs. This training is not intended to fully equip most programs to implement CLASS in their programs nor are programs. in anyway required to do so. The trainings will begin late fall in 2008 and continue through the summer of 2009. Regional Offices will be in contact with programs on the specifics of this training opportunity, including when and where trainings will be offered in your regions. We will also be planning opportunities for directors and other staff to become familiar with these tools through a webcast and conference sessions. Monitoring Pilot In addition, the Office of Head Start will pilot the CLASS as part of monitoring in a sample of grantees undergoing their triennial review in 2009, consistent with reauthorization. The results of the CLASS will not be part of the official reports but will be shared with grantees after the review. The purpose of the pilot is to help OHS determine if the CLASS is an appropriate instrument to satisfy the requirements of reauthorization and if so, to understand how best to implement it fully. We look forward to learning from both of these efforts to improve our monitoring and to enhance the quality of Head Start classrooms. We appreciate all of your efforts to make this successful. /Patricia E. Brown/ Attachment 2 — Statutory Degree and Credentialing Requirements for Head Start Teaching Staff . The document discusses the statutory requirements related to teacher qualifications for center-based Head Start and Early Head Start, including the current requirements, the requirements as of October 1, 2011, and September 30, 2013. Coursework requirements, teaching experience for non-early childhood degree holders, and qualification requirements for education coordinators are also discussed, for both Head Start and Early Head Start teachers. U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ACF Administration for Children and Families Administration on Children and 1. Log No. ACF-IM-HS-08- 2. Issuance Date: Families 12 108/19/2008 3. Originating Office: Office of Head Start 4. Key word: Classroom staff qualifications INFORMATION MEMORANDUM TO: Head Start and Early Head Start Grantees and Delegate Agencies SUBJECT: Statutory Degree and Credentialing Requirements for Head Start Teaching Staff INFORMATION: Attached is a discussion of those statutory requirements related to the qualifications for center-based Head Start and Early Head Start teaching staff. Please direct any questions on this Information Memorandum to your OHS Regional Office. /Patricia E. Brown/ Patricia E. Brown Acting Director Office of Head Start Head Start What are the current requirements for Head Start teacher qualifications? Each Head Start classroom in center-based programs must have a teacher who has at least one of the following qualifications: 1. A Child Development Associate (CDA) credential that is appropriate to the age of the children being served; 2. A State-awarded certificate for preschool teachers that meets or exceeds the requirements for a Child Development Associate (CDA) credential; (Please contact your regional office to determine if your state's certificate meets the requirements for a CDA.) 3. An associate, baccalaureate or advanced degree in early childhood education; 4. An associate degree in a field related to early childhood education and coursework equivalent to a major relating to early childhood education with experience teaching preschool-age children; 5. A baccalaureate or advanced degree in any field and coursework equivalent to a major relating to early childhood education with experience teaching preschool-age children or; 6. A baccalaureate degree in any field and has been admitted into the Teach For America program, passed a rigorous early childhood content exam, such as the Praxis II, participated in a Teach For America summer training institute that includes teaching preschool children, and is receiving ongoing professional development and support from Teach For America's professional staff. However, a 180-day waiver may be granted to the above requirement if a Head Start agency can demonstrate it has attempted unsuccessfully to recruit a qualified candidate and the individual for whom the waiver is being requested is enrolled in a program that will award that individual a qualifying credential, certificate or degree within 180 days of being hired as a teacher. What will the requirements for Head Start Teachers be as of October 1, 2011? By October 1, 2011, each Head Start classroom in center-based programs must have a teacher who has at least one of the following: 1. An associate, baccalaureate or advanced degree in early childhood education; 2. An associate degree in a field related to early childhood education and coursework equivalent to a major relating to early childhood education, with experience teaching preschool-age children; 3. A baccalaureate or advanced degree in any field and coursework equivalent to a major relating to early childhood education, with experience teaching preschool-age children or; 4. A baccalaureate degree in any field and has been admitted into the Teach For America program, passed a rigorous early childhood content exam, such as the Praxis II, participated in a Teach For America summer training institute that includes teaching preschool children and is receiving ongoing professional development and support from Teach For America's professional staff. However, a 3-year waiver can be granted to the above requirement if a Head Start agency can demonstrate it has attempted unsuccessfully to recruit a qualified candidate and the individual for whom the waiver is being requested is enrolled in a program that will grant that individual a qualifying degree in a reasonable time period. If such a waiver is granted, there must be, in that individual's classroom, a teacher with a CDA credential appropriate to the age of the children being served or an individual with a State awarded certificate for preschool teachers that meets or exceeds the requirements of a CDA credential. What will the requirements for Head Start Teachers be as of September 30, 2013? By September 30, 2013 at least 50% of Head Start teachers nation-wide must have a baccalaureate or advanced degree in Early Childhood Education or a baccalaureate or advanced degree in any subject, and coursework equivalent to a major relating to early childhood education with experience teaching preschool-age children. OHS expects every grantee to make reasonable progress in increasing its numbers of teachers with qualifying BA degrees but there is not a requirement for each grantee to assure that at least 50% of its teachers have such degrees. The requirements established in 2011 for every Head Start teacher will continue to apply. What counts as "coursework equivalent to a major relating to early childhood education"? Coursework equivalent to a major relating to early childhood education includes but is not limited to courses that focus on child development, early childhood education and curriculum, early childhood teaching and assessment, psychology, family development, health and physical development, mathematics, science, and children's literature. Such courses may be offered in various departments, such as Education, Home Economics, Music, Art, Library Sciences, Physical Education and Recreation, Psychology, Family Studies, and others. It is up to each prospective employee to provide the Head Start program with information on the college credit courses taken and to demonstrate that the courses address early childhood education or child development with a focus on children ages 3 to 5. Programs must examine the college transcripts and review course descriptions or syllabi to determine the relevance of the courses to the Head Start program. Head Start agencies in states that license or certify state Pre-K teachers may also choose to accept the type(s) and number(s) of courses recognized by the local school district or state education agency as qualifying teachers to teach pre-school aged children in that school district or state as "coursework equivalent to a major relating to early childhood education" as long as they also have experience teaching pre-school aged children. Does a person with an associate, baccalaureate, or advanced degree in a field other than early childhood education need experience teaching preschool-age children in addition to the courses equivalent to a major relating to early childhood education? Yes. An individual who has a degree in another field must have experience in an early childhood setting with children ages 3 to 5 in addition to courses equivalent to a major relating to early childhood education to meet the qualifications mandate for Head Start teachers. The Act does not prescribe either the kind or duration of qualifying experience; each grantee should establish its own criteria. Does a person with an early childhood degree need additional experience in working with children to be qualified as a Head Start teacher? No. A teacher who has an associate, baccalaureate or advanced degree does.not need additional work experience with children to be qualified as a preschool Head Start teacher. What are the qualification requirements for Teacher aides/assistants? By September 30, 2013 all teaching assistants in center-based programs must: Have a child development associate (CDA) credential; Be enrolled in a CDA credential program that will be completed within 2 years; or Have an associate or baccalaureate degree (in any area) or be enrolled in a program leading to such a degree. What are the qualification requirements for education coordinators? By September 30, 2013 all education coordinators (including those that serve as curriculum specialists), nationwide in center-based programs must have: A baccalaureate or advanced degree in early childhood education; or A baccalaureate or advanced degree in any subject and coursework equivalent to a major relating to early childhood education with experience teaching preschool-age children Early Head Start What are the current requirements for Early Head Start teacher qualifications? Current Head Start regulations require Early Head Start teachers to have a CDA credential for Infant and Toddler Caregivers, or an equivalent credential that addresses comparable competencies within one year of hire as a teacher of infants and toddlers. What will be the requirements for Early Head Start Teachers as of September 30, 2010? By September 30, 2010, all Early Head Start teachers must have, at a minimum, a CDA credential and have been trained (or have equivalent coursework) in early childhood development. What will be the requirements for Early Head Start Teachers as of September 30, 2012? By September 30, 2012 all Early Head Start teachers must meet the above requirement and be trained (or have equivalent coursework) in early childhood development with a focus on infant and toddler development. Additional Information Head Start agencies are encouraged to maintain—in the personnel files of all teachers, teaching assistants, and education coordinators—a statement identifying which documents were examined to determine that the relevant qualification requirements were met. Each Head Start agency is required to submit an annual report on its progress in meeting the requirements discussed in this memorandum. OHS will provide more information on this report in the near future. Section 648A(2)(C)(i)(III) precludes OHS from imposing any penalties or sanctions for any agency failing to meet either the requirement that all education coordinators must have a BA degree or the requirement that all teaching assistants must have a CDA. OHS will provide additional information on this in the future. Attachment 3 — I Am Moving I Am Learning U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ACF Administration for Children and Families Administration on Children and 1. Log No. ACF-IM-HS-08- 2. Issuance Date: Families 13 08/26/2008 3. Originating Office: Office of Head Start IL 4. Key Word: I Am Moving I Am Learning INFORMATION MEMORANDUM TO: Head Start and Early Head Start Grantees and Delegate Agencies SUBJECT: I Am Moving I Am Learning INFORMATION: The Office of Head Start is pleased to announce Phase II of the national initiative to improve children's health, nutrition, learning readiness, and overall well-being through I Am Moving I Am Learning. 'Head Start grantees are invited to participate in Phase II IMIL training. This two-and-a-half-day session is open to those grantees who have not received the two-and-a- half-day Phase I training. OHS is renewing its commitment to support this initiative by providing strategies and resources for infusing quality physical movement and healthy nutrition choices within grantee programs. A key feature of IMIL is the flexibility it affords programs to tailor and individualize strategies and activities to meet local program needs. Once again, grantees from each region will be invited to have a team of five staff members (managers and a parent lead if possible) from their program participate in this research-to- practice approach for preventing and reversing childhood obesity in Head Start children. Training for Phase II IMIL will be delivered by qualified regional facilitators who recently participated as a team in "Training of Facilitators." Trainers for Phase II IMIL will be using a carefully developed.curriculum which will include DVDs of the original core IMIL training team. The training is interactive, high energy and designed to have maximum impact. Several trainings may be offered in each region. OHS is committed to reimbursing half the cost (50 percent) of grantee expenses as they did in Phase I for attending the two-and-a-half-day training. Grantees who elect an alternative nutrition and physical development initiative may apply for up to 50 percent reimbursement of comparable costs. Grantees pursuing this alternative initiative must have Regional Office approval in advance of submitting a Supplemental Funding Request. Additional information from the OHS Regional Office and TA Networks is forthcoming. Thank you again for all you are doing to champion the Head Start movement to improve children's health and support holistic child development. Sincerely, Patricia Brown Attachment 4 - Invitation to the Office of Head Start National Dual Language Institute: A Time for Action U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ACF 1. Log No. ACF-IM-HS-08- 2. Issuance Date: Administration for Children and 14 08/26/08 Families 3. Originating Office: Office of Head Start 4. Key Word: OHS Dual Language Institute INFORMATION MEMORANDUM TO: Head Start and Early Head Start Grantees and Delegate Agencies SUBJECT: Invitation to the Office of Head Start National Dual Language Institute: A Time for Action INFORMATION: The Office of Head Start is proud to extend this invitation to the National Dual Language Institute: A Time for Action to all Head Start, Early Head Start, Migrant and Seasonal Head Start, and American Indian Alaska Native Head Start programs. The Institute will be held on October 28-31, 2008, in Washington, D.C. Through this Institute, the Office of Head Start is - for the first time - bringing together leaders from Head Start programs around the country to focus on how best to support young dual language learners (also referred to as English language learners (ELLs)) who are learning both English and their home language or whose native languages are being revitalized. The Office of Head Start identifies dual language learners as children learning two or more languages at the same time, as well as those learning a second language while continuing to learn their first language. Institute Purpose and Goals The purpose of the Dual Language Institute is to describe and disseminate approaches and resources that foster dual language development in young children, including their acquisition of English. The goals of the Dual Language Institute are to: • Emphasize sections of the Improving Head Start for School Readiness Act of 2007 as well as the existing Head Start Program Performance Standards in the area of dual language learning. • Highlight dual language acquisition research for children birth to five and its implications for practice. •. Discuss the importance of dual language learning including the acquisition of English, language revitalization, and cultural responsiveness as they relate to school readiness and positive outcomes for children. • Provide tools and resources for programs to effectively support dual language learners and their families. • Demonstrate and disseminate methods, approaches, and instructional practices for programs to effectively serve children, families, and communities. Institute Content Plenary and breakout sessions will feature topics to address issues important to Head Start programs that are already serving diverse populations and programs that are anticipating a demographic shift and a change in local population. The topics include: Program Design and Management, Professional Development, Mental Health, Family and Community Partnerships, Research, Assessment, Language and Literacy, Social and.Emotional Development, and Special Populations. Participants The Institute will bring together Head Start program directors, staff, and parents for discussions that will focus on acquiring knowledge, gaining skills, and highlighting resources to address challenges and maximize opportunities for young dual language learners. The Office of Head Start is recommending that grantees send up to three people to represent three of the following positions: • Program Director • Education Manager • Teacher Leader • Parent Leader Institute Registration and Fees A web site (www.hsnrc.ora/DLI/) has been created to support communication and online registration for the National Dual Language Institute. The registration fee of$295 per participant is due, along with all completed registration forms, by October 10, 2008. There are three easy ways to register: online, mail, or fax. Head Start program funds may be used for registration, lodging, travel, and related expenses; no supplemental funds will be provided at this time. We will be offering Continuing Education Units on a session-by-session basis. The processing fee is $20 per person and may be paid onsite via cash, check, or credit card. A listing of sessions will soon be available on the Institute's web site. Recent History of Serving Dual Language Learners In the winter of 2005-2006, the Office of Head Start conducted a review of program needs with respect to serving young dual language learners, ages birth to five years. In early 2008, the Office of Head Start released the Head Start Dual Language Report entitled Dual Language: What Does It Take? which can be found on the Early Childhood Learning and Knowledge Center (http://eclkc.ohs.acf.hhs.gov). This report, based on a needs assessment and research background, offers recommendations for a comprehensive approach to support dual language learners. The Office of Head Start recognizes that dual language learners enter Head Start programs with unique challenges and opportunities. The Office of Head Start's interest in this topic arises from its understanding of the importance of language development for learning in all domains and as a precursor for literacy development. The development of both language and early literacy are fundamental building blocks for achieving Head Start's legislated mandate of promoting school readiness for all children. Given Head Start's history and commitment to serving young dual language learners, I encourage program directors and managers, teacher leaders, and parent leaders to attend the Dual Language Institute to learn more about how your programs can meet the needs of your y i " diverse populations and promote dual language learning. I look forward to seeing you at the Institute in October. Sincerely, /Patricia E. Brown/ Patricia E. Brown Acting Director Office of Head Start To: David Twa, County Administrator COMMUNITY SERVICES I BUREAU From: Joe Valentine, EHSD Director Subject: Monthly Report Date: September 26, 2008 I am submitting the following report to ensure ongoing communication with the County Administrator and Board of Supervisors regarding all issues pertaining to the Head Start program and the Community Services Bureau (CSB). A. Parent Involvement • Policy Council - Orientation for the 2008 Policy Council members, recognition of the 2007 outgoing Policy Council members, and the September business meeting will be held on Saturday, September 27, 2008 at Zio Fraedo's in Pleasant Hill. Agenda items for the business meeting include: Election of the Policy Council Executive Committee, Election of Community members, and approval of new hires. B. Personnel Report • During the period of this report we hired three teachers and three Associate Teachers. We worked with the county HR department on evaluating applications for various teaching positions. We are in the process of scheduling interviews for Site Supervisors, Master Teachers, Teacher, and Associate Teachers. We currently have the following vacancies in our teaching staff: • Infant/Toddler Associate Teacher— 6 ■ infant/Toddler Teacher (including Master Teacher) - 1 ■ Teacher (including Master Teacher) —6 ■ Pre-school Associate Teacher—4 Recruitment Activities during the month: Attended various community events and posted advertisements at following colleges:. • CCC • DVC • LMC ty 9,r.y tltl h 325 Bisso lane Drive,Suite 110 Concord,California 94520 Tel 925 646 5540 Fax 925 646 5904 David Twa September 26, 2008 Page 2 Data on the number of Education staff who completed their AA, BA or CDA requirements: Total Staff: 20 Total Staff: 65 Total Staff: 108 Type of Degree # % Type of Degree # % Type of Degree # 0/0 Master's 1 6% Master's 1 2% Masters 0 0% Bachelors 8 44% Bachelors 21 39% Bachelors 6 6% Associate's 9 50% Associate's 20 37% Associate's 8 8% No Degree,with No Degree,with No Degree,with 91 CD Permit 0 0% CD Permit 12 22% CD Permit 86% This includes CDA Training & Technical Assistance (T/TA) needs or training staff received or planned: • Education Pre-service Trainings were conducted for site-based staff. Expectations on home visits; screenings; assessments; family style meals; I am Moving, I am Learning; and Growing, and Growing Strong were covered in each of these meetings. • CSB provided a training on Harmonizing Cultural Diversity to the Concord Child Care partner staff. • The CSB Education Team conducted trainings on Supporting Emerging Literacy. • CSB held a Sexual Harassment for Supervisors training for new managers, as well as for managers who had the training two years ago. • The Comprehensive Services Team held trainings on Lead Free Me Birthday Club and Fee Schedules and Procedures. • CSB Site Supervisors participated in a forum on Stress Management, which was led by a Site Supervisor and a Mental Health Clinical Supervisor. • Six CSB managers attended the California Head Start Association Summer Manager & Director Institute. Conference topics included fiscal management, Head Start reauthorization, Head Start 101, California labor laws, family literacy, and learning and development systems for preschool special education. C. Fiscal and Audit Reports • The accounting firm of Caporicci & Larson is currently conducting an annual audit of the Bureau's Child Development programs for fiscal year ended June 30, 2008. An independent auditor's report is expected to be completed and mailed to the State on or before the due date of December 15, 2008. David Twa September 26, 2008 Page 3 • The Bureau received a financial assistance award from the Administration of Children and Families (ACF) amounting to $75,840. This funding for Training and Technical Assistance in the Head Start and Early Head Start Program will assist the Bureau in financing the educational cost of staff to meet the qualifications requirements mandated by the new Head Start Act. • The California Department of Community Services and Development awarded $25,000 to the Bureau to support Community Housing Development Corporation of North Richmond to further their outreach work in Earned Income Tax Credit and financial literacy services to County residents. • The Bureau submitted a funding application to the California Department of Education for one-time funding for facilities renovations and repairs necessary to meet health and safety standards of its childcare centers located throughout the County. D. Licensing Updates • George Miller Concord center received its 5-year unannounced licensing visit which resulted in no deficiencies. All areas were found to be in compliance. • The GMIII center submitted an Unusual Incident Report to Community Care Licensing regarding a minor injury a 4 year old received while playing with her friend. Per the teaching staff recommendation, the child was seen by a doctor but needed no follow-up care. Per regulations, when an injury requires a child to be seen by the doctor, it is reportable to Community Care Licensing. E. Information Technology Classroom Computer Replacement Project • As over 75% of classroom computers are older than 4 years old, CSB is planning to replace all classroom computers installed with Windows 98 or Windows 2000 operating systems. Based on the annual classroom computer procurement trend over the last five years, we will be able to replace all classroom computers that are older than three to four years within the next three years. CSB has purchased 55 classroom computers which will replace 60% of classroom computers older than 3 years. All 55 classroom computers will be replaced by the 2nd week of October. Laptop computers roll out to all sites • IT is planning to roll out one to two laptop computers per site for long term check out. Due to space limitations in the classrooms, a laptop computer will provide easy access for teaching staff. CSB's IT Manager is planning to visit cluster meetings to distribute .computers with a brief training on laptop computer usage and checkout policy. David Twa . September 26, 2008 Page 4 F. Special Projects/Activities • An MOU was completed with Strategies for Healthy Smiles, a sole proprietorship of a Registered Dental Hygienist in Alternative Practice (RDHAP). The purpose is to have preventative dental services available two days per week at CSB and Partner centers. The hygienist will offer preventative dental services including mouth-mirror inspection of the oral cavity, dental cleaning, and fluoride varnish. She will also provide referral service to area dentists and assistance with enrolling children into various Dental Insurance programs for low-income children/families. The hygienist will provide services to all children in need and will bill Denti-Cal for services rendered to eligible children. • Shirley Karrer, Program Specialist for. the Administration of Children and Families, visited 13 classrooms at the 10 centers for which we received the 24 waiver. The purpose of her visit was to evaluate the environment and to ensure that the addition of four children will not impact the program. She was very pleased with her observations and asked only that we reassess the configuration of two classrooms. She will conduct a follow-up visit on October 1. CSB is collaborating with the Richmond Rescue Mission and GRIP (Greater Richmond Interfaith Program) as well as Shelter, Inc. to provide outreach to homeless families. We are excited about this strengthened collaboration as we increase our efforts to provide both center based and home visiting services to homeless families. CSB participated in the annual Project Homeless Connect program in Antioch, sponsored by the Health Department, which provides services and resources to families across the county. CSB donated 600 boxes of cereal and milk, as well as provided information and resources regarding CSB's services. cc: Policy Council Family & Human Services Committee Shirley Karrer, ACF Rollie Katz, Local One Attachments 4 Attachment 1 — Classroom Assessment Scoring System (CLASS) The Improving Head Start for School Readiness Act of 2007 requires that Office of Head Start (OHS)include in the monitoring reviews of Head Start Agencies a valid and reliable research-based instrument to assess classroom quality and teacher-child interactions. One such instrument, Classroom Assessment Scoring System (CLASS) was suggested in the conference report accompanying the Act for this purpose. Grantees are not required to use or purchase CLASS materials for their programs. Beginning early in FY 2009, regionally based trainings will be conducted to explore how the instrument can be used by programs in professional development and quality improvement efforts. U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES Administration for Children and Families ACF 1. Log No. ACF-IM-HS-08- 2. Issuance Date: Administration on Children and 11 08/19/2008 Families 3. Originating Office: Office of Head Start 4, Key Word: Classroom Assessment Scoring System (CLASS) INFORMATION MEMORANDUM TO: Head Start and Early Head Start Grantees and Delegate Agencies SUBJECT: Classroom Assessment Scoring System (CLASS) INFORMATION: The Improving Head Start for School Readiness Act of 2007 requires that the Office of Head Start (OHS) include in the monitoring reviews of Head Start agencies a valid and reliable research-based observational instrument that assesses classroom quality, including the assessment of multiple dimensions of teacher-child interactions that are linked to positive child outcomes and later achievement. The conference report accompanying the Act suggests that. OHS consider using existing research-based methods such as the Classroom Assessment Scoring System (CLASS) for this purpose. The CLASS is an observational instrument developed at the University of Virginia to assess quality in pre-school classrooms. It has been validated in over 2,000 pre-school classrooms and can be used to reliably assess classroom quality in Head Start. The CLASS assesses interactions between children and teachers in three broad domains of classroom quality: Emotional Support, Classroom Organization, and Instructional Support. The Office of Head Start believes that the domains of quality measured by the CLASS remain central to its approach to child development and education and serve as important indicators of the future school readiness of all Head Start children. We are eager to explore the use of CLASS in monitoring and quality improvement efforts. However, grantees are in no way required to use the CLASS in their programs or to purchase CLASS materials. Professional Development Training for all Head Start Grantees and Delegates Beginning early in FY 2009, regionally based trainings will be conducted on the CLASS instrument and how it can be used by programs in professional development and quality improvement efforts. Programs are not required to participate in these trainings, however all costs, including travel for participants, will be covered by the Office of Head Start. At least one staff member from every Head Start grantee and delegate agency will be able to participate in these trainings. The training is designed for staff whose responsibilities include the supervision and/or professional development of teaching staff (i.e. education coordinators or similar.positions).. The training will give participants the capacity to use the.CLASS instrument to assess and improve classroom quality in their programs. The trainings will be three full days in length. The first two days of training will be on the CLASS instrument with each participant working to become a reliable CLASS assessor. The third day will focus on how participants can use such a tool in professional development. Participants will receive a CLASS manual and other materials as well as access to professional development materials for use in their programs. Head Start programs serving less than 500 children will be able send one staff member to these trainings. Programs serving between 500 and 1,000 children will be able to send two staff members, those with 1,001-2,000 children will be able to send three staff members; and programs serving more than 2,000 children will be able to send four staff members. All participants should have responsibility for classroom observation, supervision and/or professional development of teaching staff. The Office of Head Start views this training as an effort to increase familiarity with a tool that may be part of monitoring in the near future and to introduce a research-based classroom observational system that is linked to professional development to all programs. This training is not intended to fully equip most programs to implement CLASS in their programs nor are programs in anyway required to do so. The trainings will begin late fall in 2008 and continue through the summer of 2009. Regional Offices will be in contact with programs on the specifics of this training opportunity, including when and where trainings will be offered in your regions. We will also be planning opportunities for directors and other staff to become familiar with these tools through a webcast and conference sessions. Monitoring Pilot In addition, the Office of Head Start will pilot the CLASS as part of monitoring in a sample of grantees undergoing their triennial review in 2009, consistent with reauthorization. The results of the CLASS will not be part of the official reports but will be shared with grantees after the review. The purpose of the pilot is to help OHS determine if the CLASS is an appropriate instrument to satisfy the requirements of reauthorization and if so, to understand how best to implement it fully. We look forward to learning from both of these efforts to improve our monitoring and to enhance the quality of Head Start classrooms. We appreciate all of your efforts to make this successful. /Patricia E. Brown/ Attachment 2 — Statutory Degree and Credentialing Requirements for Head Start Teaching Staff The document discusses the statutory requirements related to teacher qualifications for center-based Head Start and Early Head Start, including the current requirements, the requirements as of October 1, 2011, and September 30, 2013. Coursework requirements, teaching experience for non-early childhood degree holders, and qualification requirements for education coordinators are also discussed, for both Head Start and Early Head Start teachers. U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ACF Administration for Children and Families Administration on Children and 1. Log No. ACF-IM-HS-08- 2. Issuance Date: Families 12 1108/19/2008 3. Originating Office: Office of Head Start 4. Key Word: Classroom staff qualifications INFORMATION MEMORANDUM TO: Head Start and Early Head Start Grantees and Delegate Agencies SUBJECT: Statutory Degree and Credentialing Requirements for Head Start Teaching Staff INFORMATION: Attached is a discussion of those statutory requirements related to the qualifications for center-based Head Start and Early Head Start teaching staff. Please direct any questions on this Information Memorandum to your OHS Regional Office. /Patricia E..Brown/ Patricia E. Brown Acting Director Office of Head Start Head Start What are the current requirements for Head Start teacher qualifications? Each Head Start classroom in center-based programs must have a teacher who has at least one of the following qualifications: 1. A Child Development Associate (CDA) credential that is appropriate to the age of the children being served; 2. A State-awarded certificate for preschool teachers that meets or exceeds the requirements for a Child Development Associate (CDA) credential; (Please contact your regional office to determine if your state's certificate meets the requirements for a CDA.) 3. An associate, baccalaureate or advanced degree in early childhood education; 4. An associate degree in a field related to early childhood education and coursework equivalent to a major relating to early childhood education with experience teaching preschool-age children; 5. A baccalaureate or advanced degree in any field and coursework equivalent to a major relating to early childhood education with experience teaching preschool-age children or; 6. A baccalaureate degree in any field and has been admitted into the Teach For America program, passed a rigorous early childhood content exam, such as the Praxis II, participated in a Teach For America summer training institute that includes teaching preschool children, and is receiving ongoing professional development and support from Teach For America's professional staff. However, a 180-day waiver may be granted to the above requirement if a Head Start agency can demonstrate it has attempted unsuccessfully to recruit a qualified candidate and the individual for whom the waiver is being requested is enrolled in a program that will award that individual a qualifying credential, certificate or degree within 180 days of being hired as a teacher. What will the requirements for Head Start Teachers be as of October 1, 2011? By October 1, 2011, each Head Start classroom in center-based programs must have a teacher who has at least one of the following: 1. An associate, baccalaureate or advanced degree in early childhood education; 2. An associate degree in a field related to early childhood education and coursework equivalent to a major relating to early childhood education, with experience teaching preschool-age children; 3. A baccalaureate or advanced degree in any field and coursework equivalent to a major relating to early childhood education, with experience teaching preschool-age children 4. A baccalaureate degree in any field and has been admitted into the Teach For America program, passed a rigorous early childhood content exam, such as the Praxis II, participated in a Teach For America summer training institute that includes teaching preschool children and is receiving ongoing professional development and support from Teach For America's professional staff. However, a 3-year waiver can be granted to the above requirement if a Head Start agency can demonstrate it has attempted unsuccessfully to recruit a qualified candidate and the individual for whom the waiver is being requested is enrolled in a program that will grant that individual a qualifying degree in a reasonable time period. If such a waiver is granted, there must be, in that individual's classroom, a teacher with a CDA credential appropriate to the age of the children being served or an individual with a State awarded certificate for preschool teachers that meets or exceeds the requirements of a CDA credential.. What will the requirements for Head Start Teachers be as of September 30, 2013? By September 30, 2013 at least 50% of Head Start teachers nation-wide must have a baccalaureate or advanced degree in Early Childhood Education or a baccalaureate or advanced degree in any subject, and coursework equivalent to a major relating to early childhood education with experience teaching preschool-age children. OHS expects every grantee to make reasonable progress in increasing its numbers of teachers with qualifying BA degrees but there is not a requirement for each grantee to assure that at least 50% of its teachers have such degrees. The requirements established in 2011 for every Head Start teacher will continue to apply. What counts as "coursework equivalent to a major relating to early childhood education"? Coursework equivalent to a major relating to early childhood education includes but is not limited to courses that focus on child development, early childhood education and curriculum, early childhood teaching and assessment, psychology, family development, health and physical development, mathematics, science, and children's literature. Such courses may be offered in various departments, such as Education, Home Economics, Music, Art, Library Sciences, Physical Education and Recreation, Psychology, Family Studies, and others. It is up to each prospective employee to provide the Head Start program with information on the college credit courses taken and to demonstrate that the courses address early childhood education or child development with a focus on children ages 3 to 5. Programs must examine the college transcripts and review course descriptions or syllabi to determine the relevance of the courses to the Head Start program. Head Start agencies in states that license or certify state Pre-K teachers may also choose to accept the type(s) and number(s) of courses recognized by the local school district or state education agency as qualifying teachers to teach pre-school aged children in that school district or state as "coursework equivalent to a major relating to early childhood education" as long as they also have experience teaching pre-school aged children. Does a person with an associate, baccalaureate, or advanced degree in a field other than early childhood education need experience teaching preschool-age children in addition to the courses equivalent to a major relating to early childhood education? Yes. An individual who has a degree in another field must have experience in an early childhood setting with children ages 3 to 5 in addition to courses equivalent to a major relating to early childhood education to meet the qualifications mandate for Head Start teachers. The Act does not prescribe either the kind or duration of qualifying experience; each grantee should establish its own criteria. Does a person with an early childhood degree need additional experience in working with children to be qualified as a Head Start teacher? No. A teacher who has an associate, baccalaureate or advanced degree does.not need additional work experience with children to be qualified as a preschool Head Start teacher. What are the qualification requirements for Teacher aides/assistants? By September 30, 2013 all teaching assistants in center-based programs must: Have a child development associate (CDA) credential; Be enrolled in a CDA credential program that will be completed within 2 years; or Have an associate or baccalaureate degree (in any area) or be enrolled in a program leading to such a degree. What are the qualification requirements for education coordinators? By September 30, 2013 all education coordinators (including those that serve as curriculum specialists), nationwide in center-based programs must have: A baccalaureate or advanced degree in early childhood education; or A baccalaureate or advanced degree in any subject and coursework equivalent to a major relating to early childhood education with experience teaching preschool-age children Early Head Start What are the current requirements for Early Head Start teacher qualifications? Current Head Start regulations require Early Head Start teachers to have a CDA credential for Infant and Toddler Caregivers, or an equivalent credential that addresses comparable competencies within one year of hire as a teacher of infants and toddlers. What will be the requirements for Early Head Start Teachers as of September 30, 2010? By September 30, 2010, all Early Head Start teachers must have, at a minimum, a CDA credential and have been trained (or have equivalent coursework) in early childhood development. What will be the requirements for Early Head Start Teachers as of September 30, 2012? By September 30, 2012 all Early Head Start teachers must meet the above requirement and be trained (or have equivalent coursework) in early childhood development with a focus on infant and toddler development. Additional Information Head Start agencies are encouraged to maintain—in the personnel files of all teachers, teaching assistants, and education coordinators—a statement identifying which documents were examined to determine that the relevant qualification requirements were met. Each Head Start agency is required to submit an annual report on its progress in meeting the requirements discussed in this memorandum. OHS will provide more information on this report in the near future. Section 648A(2)(C)(i)(III) precludes OHS from imposing any penalties or sanctions for any agency failing to meet either the requirement that all education coordinators must have a BA degree or the requirement that all teaching assistants must have a CDA. OHS will provide additional information on this in the future. Attachment 3 — I Am Moving I Am Learning U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ACF Administration for Children and Families Administration on Children and 1. Log No. ACF-IM-HS-08- 12. Issuance Date: Families 13 08/26/2008 3. Originating Office: Office of Head Start 4. Key Word: I Am Moving I Am Learning INFORMATION MEMORANDUM TO: Head Start and Early Head Start Grantees and Delegate Agencies SUBJECT: I Am Moving I Am Learning INFORMATION: The Office of Head Start is pleased to announce Phase II of the national initiative to improve children's health, nutrition, learning readiness, and overall well-being through I Am Moving I Am Learning. Head Start grantees are invited to participate in Phase II IMIL training. This two-and-a-half-day session is open to those grantees who have not received the two-and-a- half-day Phase I training. OHS is renewing its commitment to support this initiative by providing strategies and resources for infusing quality physical movement and healthy nutrition choices within grantee programs. A key feature of IMIL is the flexibility it affords programs to tailor and individualize strategies and activities to meet local program needs. Once again, grantees from each region will be invited to have a team of five staff members (managers and a parent lead if possible) from their program participate in this research-to- practice approach for preventing and reversing childhood obesity in Head Start children. Training for Phase II IMIL will be delivered by qualified regional facilitators who recently participated as a team in "Training of Facilitators." Trainers for Phase II IMIL will be using a carefully developed.curriculum which will include DVDs of the original core IMIL training team. The training is interactive, high energy and designed to have maximum impact. Several trainings may be offered in each region. OHS is committed to reimbursing half the cost (50 percent) of grantee expenses as they did in Phase I for attending the two-and-a-half-day training. Grantees who elect an alternative nutrition and physical development initiative may apply for up to 50 percent reimbursement of comparable costs. Grantees pursuing this alternative initiative must have Regional Office approval in advance of submitting a Supplemental Funding Request. Additional information from the OHS Regional Office and TA Networks is forthcoming. Thank you again for all you are doing to champion the Head Start movement to improve children's health and support holistic child development. Sincerely, Patricia Brown Attachment 4 - Invitation to the Office of Head Start National Dual Language Institute: A Time for Action U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ACF 1. Log No. ACF IM-HS-08 2. Issuance Date: Administration for Children and 14 2. Issuance Families 126/08 3. Originating Office: Office of Head Start 4. Key Word: OHS Dual Language Institute INFORMATION MEMORANDUM TO: Head Start and Early Head Start Grantees and Delegate Agencies SUBJECT: Invitation to the Office of Head Start National Dual Language Institute: A Time for Action INFORMATION: The Office of Head Start is proud to extend this invitation to the National Dual Language Institute: A Time for Action to all Head Start, Early Head Start, Migrant and Seasonal Head Start, and American Indian Alaska Native Head Start programs. The Institute will be held on October 28-31, 2008, in Washington, D.C. Through this Institute, the Office of Head Start is - for the first time - bringing together leaders from Head Start programs around the country to focus on how best to support young dual language learners (also referred to as English language learners (ELLS)) who are learning both English and their home language or whose native languages are being revitalized. The Office of Head Start identifies dual language learners as children learning two or more languages at the same time, as well as those learning a second language while continuing to learn their first language. Institute Purpose and Goals The purpose of the Dual Language Institute is to describe and disseminate approaches and resources that foster dual language development in young children, including their acquisition of English. The goals of the Dual Language Institute are to: • Emphasize sections of the Improving Head Start for School Readiness Act of 2007 as well as the existing Head Start Program Performance Standards in the area of dual language learning. • Highlight dual language acquisition research for children birth to five and its implications for practice. • Discuss the importance of dual language learning including the acquisition of English, language revitalization, and cultural responsiveness as they relate to school readiness and positive outcomes for children. • Provide tools and resources for programs to effectively support dual language learners and their families. • Demonstrate and disseminate methods, approaches, and instructional practices for programs to effectively serve children, families, and communities. Institute Content Plenary and breakout sessions will feature topics to address issues important to Head Start programs that are already serving diverse populations and programs that are anticipating a demographic shift and a change in local population. The topics include: Program Design and Management, Professional Development, Mental Health, Family and Community Partnerships, Research, Assessment, Language and Literacy, Social and,Emotional Development, and Special Populations. Participants The Institute will bring together Head Start program directors, staff, and parents for discussions that will focus on acquiring knowledge, gaining skills, and highlighting resources to address challenges and maximize opportunities for young dual language learners. The Office of Head Start is recommending that grantees send up to three people to represent three of the following positions: • Program Director • Education Manager • Teacher Leader • Parent Leader Institute Registration and Fees A web site (www.hsnrc.org DLI/) has been created to support communication and online registration for the National Dual Language Institute. The registration fee of$295 per participant is due, along with all completed registration forms, by October 10, 2008. There are three easy ways to register: online, mail, or fax. Head Start program funds may be used for registration, lodging, travel, and related expenses; no supplemental funds will be provided at this time. We will be offering Continuing Education Units on a session-by-session basis. The processing fee is $20 per person and maybe paid onsite via cash, check, or credit card. A listing of sessions will soon be available on the Institute's web site. Recent History of Serving Dual Language Learners In the winter of 2005-2006, the Office of Head Start conducted a review of program needs with respect to serving young dual language learners, ages birth to five years. In early 2008, the Office of Head Start released the Head Start Dual Language Report entitled Dual Language: What Does It Take? which can be found on the Early Childhood Learning and Knowledge Center (http://eclkc.ohs.acf.hhs.gov). This report, based on a needs assessment and research background, offers recommendations for a comprehensive approach to support dual language learners. The Office of Head Start recognizes that dual language learners enter Head Start programs with unique challenges and opportunities. The Office of Head Start's interest in this topic arises from its understanding of the importance of language development for learning in all domains and as a precursor for literacy development. The development of both language and early literacy are fundamental building blocks for achieving Head Start's legislated mandate of promoting school readiness for all children. Given Head Start's history and commitment to serving young dual language learners, I encourage program directors and managers, teacher leaders, and parent leaders to attend the Dual Language Institute to learn more about how your programs can meet the needs of your diverse populations and promote dual language learning. I look forward to seeing you at the Institute in October. Sincerely, /Patricia E. Brown/ Patricia E. Brown Acting Director Office of Head Start EMPLOYMENT AND HUMAN SERVICES DEPARTMENT CONTRA COSTA COUNTY TO David Twa, County Administrator FROM Joe Valentine, EHSD Director DATE September 26, 2008 RE EHSD August 2008 Status Report Director's Report • FY 08-09 Budget Issues - Based on the latest state estimates, the annual state revenues we can expect to receive from two major sources: "Re-Allocation" and "Realignment," will be significantly lower than the assumptions we used to balance our FY 08-09 budget. For reallocation, we budgeted $7,748,516 but now estimate that we will receive only $4,500,000. This reduction is driven by the fact that all counties are now spending a greater percentage of their regular allocations, leaving less left over for reallocation. For realignment, we budgeted $37,593,513, but estimate we will receive only $35,026,539. The declining economy has reduced available state revenues for realignment. In addition to these anticipated deficits, we have entered the year with our spending on "temps" at a higher level than we can sustain. The increased use of temps resulted from backfilling positions frozen by the hiring freeze. We have taken the following steps to ensure we stay within budget: - Imposed a "hard" hiring freeze. - Imposed centralized controls over the use of agency temps. - Given each Bureau an additional "salary savings" target over and above what was used to balance our FY 08-09 budget. - Will provide each bureau with detailed monthly reports that show them their total salary costs, including permanent, temps, and overtime, in relation to their target. • FY 08-09 State Budget - The budget adopted by the legislature includes a total cut of $78.1 million ($35 million state general fund) to county administration for Food Stamps, IHSS, and Medi-Cal. We estimate that the statewide reduction will translate into at least a $3.4 million reduction for Contra Costa County with a loss of funding for approximately 40 FTE's. The Governor's "blue pencil" vetoes would add reductions in CalWorks administration (5%), APS (10%) and "Linkages" (probably equivalent to one FTE). We won't be receiving the official state allocation letters until later in October. Since the allocation process estimates what our caseload growth would be before applying the reductions, it's difficult to estimate what the net impact on current staffing levels would be. However, any decrease in funding levels in proportion to caseload will David Twa September 26, 2008 Page 2 translate into higher caseloads and intakes per worker. Caseloads and applications for financial benefit programs have climbed steadily since January of this year. • Leadership Development — Using a nationally validated "Leadership Effectiveness Model," we have identified specific leadership competencies that will form the basis for our Leadership Development Plan. These competencies will form the basis for training for managers and supervisors and eventually "3601 Management Assessments." We're also working with Contra Costa Community College and Cal State East Bay on a plan that would allow staff to participate in classes leading to college credits using EHSD training facilities and perhaps our remote broadcasting system. • Prescription Drug Discount Cards: EHSD has teamed up with The United Way of the Bay Area and FamilyWize.org to assist in the distribution of prescription drug discount cards to persons without prescription drug coverage. 95% of national retail pharmacies participate in this discount program. In August , we received an initial 20,000 cards from United Way and have begun distributing them throughout our bureaus and programs. Administrative Services Bureau • Facilities - New Bay Point SIT/First Five facility: Reviewing counter proposal from Ambrose Recreation and Park District. - Ellinwood: Project is within budget, expect to begin occupying buildings in mid- October. - 1275A Hall Ave: Building has available space; EHSD is working to sub-lease 9,000 sq. ft. to Probation Department. This will result in general fund savings for the county since this space is now vacant. • IT - IHSS IVR - The Interactive Voice Response (IVR) system went live on September 9; this system will permit IHSS care providers to call in and make an inquiry into the status of their time sheet submissions without human intervention. The system offers both Spanish and English reporting. - EHSD Intranet— The new Intranet went into production on August 27; this Intranet offers each Bureau the ability to post announcements immediately without IT involvement, creating a more dynamic user driven experience. Acing & Adult Services Bureau • The Medi-Cal Units received notification that we had no errors for the report period October 2007 thru March 2008 according to the Department of Health Care Services. David Twa September 26, 2008 Page 3 • Contra Costa County has been awarded a Recognition of Excellence from the California Department of Social Services (CDSS) for contributing to the historically low food stamp error rate. For Federal Fiscal Year 2007, the national average was 5.64%, the State of California's rate was 5.31% and Contra Costa's rate was 1.84%. Children & Family Services Bureau • We have fielded a number of calls from the media regarding the death of a 15 year old girl in Antioch, allegedly the result of abuse on the part of her aunt/guardian. This case was under the supervision of San Francisco County so we have referred public information requests to them. Once the final coroner's report is received, our county will be responsible for filing the report with the state and releasing it to the media. • The Children & Family Services Director (CFS), and staff met with Supervisor Susan Bonilla's staff to plan for the Foster Youth Employment Program. • The CFS Director is working with the Office of Children's Services, Probation and Mental Health to discuss budget issues related to the Seneca/Oak Grove facility. Community Services Bureau • Received a financial assistance award from the Administration of Children and Families (ACF) amounting to $75,840 which will help finance the educational cost of staff to meet the qualification requirements mandated by the new Head Start Act. • The George Miller Head Start Center in Concord received its five-year unannounced licensing visit which resulted in no deficiencies. All areas were found to be in compliance. Workforce Services Bureau • We continue to experience an increase in the number of CaIWORKs applications and the number of CaIWORKs cases since a plateau of both in May 2003. The attached chart graphically depicts these increases and reflects an overall increase in the number of applications from 2006 to 2007 of 10.7% and a projected increase from 2007 to 2008 of approximately 5%. Presently, the number of CalWORKS cases are at an all time high since the drop in caseloads due to welfare reform. • We are anticipating a formal promulgation of our Work Participation Rate (WPR) from the Department of Social Services by the end of September. We have developed a talking points paper (attached) that will be used as a briefing tool once the WPR is released. JV:ksm Attachments cs, v O O + v 73 w co c v o v B! u v v is v v .s? .� o u1 rt3 y o °' � a tri{ � --• • J � .:L O � _ '' •fi (� Q 4 • '^ ° �'� E O E o � � ate.. •� 10 d � � o �^ �� ate.'. otta _ LY_ • O w co v O O 01 •y Hwy •irf'i1 �" .a:, C� • (1) tti ,7,. �i4 �S � Q O `3: =� Sl a U ccs fl rem -:G �e4 QO o N S1 -f v cad tz r3) WQ3 o o ° a > i s tuUN � u • CL td y d M u cC pLS kn a� y v wl r`. cd ♦ • W 0 ° .'Ste.' Q =r yy ar y r f at L. Q � S= O d ns O v N G) O a 0 3 N S 'O * cv ,. S? 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