HomeMy WebLinkAboutMINUTES - 10142008 - C.56 TO: BOARD OF SUPERVISORS "sE..L' Contra �7
FROM: Steve Weir, Clerk-Recorder Costa
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DATE: October 1, 2008 ' = v'4o
C�QST'i COUIZ' V o U n t 1
SUBJECT: APPROVE AND AUTHORIZE the Clerk-Recorder to executed an addendum to the
Memorandum of Understanding with the Dept. of Justice for Electronic Recording
program oversight
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
APPROVE AND AUTHORIZE the Clerk-Recorder, or designee, to execute an addendum to the
Memorandum of Understanding' with the Department of Justice for County participation in the
Electronic Recording Delivery System program. The addendum is for the period July 1, 2008 through
June 30, 2009
FISCAL IMPACT:
There is no impact to the County General Fund for this program. It will be funded by dedicated
Recorder Modernization Trust Fund monies. The cost is determined annually based on the number
of real property documents recorded in the previous year. Contra Costa's share for FY 2008/2009 is
$14,427.15
BACKGROUND AND REASONS FOR RECOMMENDATIONS:
On November 1, 2005, the Board approved and authorized the Clerk-Recorder to participate in this
program and to enter into a Memorandum of Understanding with the A.G. for oversight of the
program. This program will enable the County to improve and modernize its systems of recording
and handling real property documents by electronically receiving documents from trusted and
contracted agencies. AB 578, GC 27393 requires the Attorney General to develop regulations for
review, approve and oversight of the California Electronic Recording Deliver Program. Govt. Code
27397 requires any county that establishes and electronic recording system to pay the Attorney
General for the cost of regulation,and oversight of the program. This Memorandum of Understanding
permits Contra Costa to pay the Attorney General each year for its proportionate cost of developing
and implementing the California Electronic Recording Delivery Program
.CONSEQUENCES OF NEGATIVE ACTION:
Service to residents will not improve if Contra Costa does not participate in the California Electronic
Recording Delivery Program.
CONTINUED ON ATTACHMENT: _YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION QL5PARD CO TTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVE AS RECOMMENDEDV — OTHElt
VOTE OF SUPERVISORS ....... I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
_UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN: DC 1 W_
DAVID TWA,(CCLyiERIgK OF THE BOARDOFSUPERVISORS
AND COUNTY ADMINISTRATOR
ORIGINATING DEPARTMENT:.
Clerk-Recorder(B.Chambers 335-7910)
BY DEPUTY