HomeMy WebLinkAboutMINUTES - 10142008 - C.39 TO: BOARD OF SUPE RVISORS Contra
FROM: Steve Weir, Clerk-Recorde
Costa
DATE: October 1, 2008 ` - v'4o
��sr9 Co County
SUBJECT: Social Security Number Truncation Program
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SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATIONL *71
RECOMMENDATIONS: APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a
contract with AtPac in an amount not to exceed $700,000 to implement the Social Security Number
Truncation Program as required by AB 1168. The term of the contract is from October 1, 2008 thought
December 31, 2009 and puts a program in place that will continue as long as the law is in force.
FISCAL IMPACT: The initial cost is $700,000 and ongoing costs are expected to be less than
$50,000 annually. This program willl be funded by the dedicated (non general fund) Recorder Redaction
Program. Effective July 1, 2008, the Board of Supervisors authorized an additional one dollar ($1) per
document fee to fund this program.
BACKGROUND AND REASONS FOR RECOMMENDATIONS:`-
AB 1168 requires the County Recorder to create a public ecord wherein only the last four digits of a
social security number are displayed. The first five digits of a social security number must be redacted.
This program encompasses the years 1980 through 2008 and then a go forward process.
CONSEQUENCES OF NEGATIVE ACTION:
Failure to implement a Social Secur ty Number Truncation Program will cause Contra Costa County to
not be in compliance with the law and could leave the County open to legal action.
CONTINUED ON ATTACHMENT: _YES SIGNATURE: -/�-'���
COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION F BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON ; APPROVE AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
X UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN.' f
ATTESTED ( Cjcb&'Q ✓ k t't I aLC4L%
MEDIA CONTACT: DAVID TWA,CLEM OF THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
ORIGINATING DEPARTMENT:.
Clerk-Recorder(B.Chambers 335-7910)
BY V v � DEPUTY
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