HomeMy WebLinkAboutMINUTES - 10142008 - C.2 TO: I BOARD OF SUPERVISORS ��£' L
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FROM: JULIA R. BUEREN, Public Works Director a;. 4W- - - ,i;s
Costa
40
DATE: October 14, 2008 Countysra cdvN't-t
SUBJECT: APPROVE Project Contingency Fund Increase and execute Contract Change Order No. 8
for the Reliez Valley Road Pedestrian Path project, Lafayette area. (District II) Project
No. 0662-6R4286-05
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE the Reliez Valley Road Pedestrian Path Project contingency fund increase of $21,500 for a new
contingency fund amount of $109,680.82 effective October 14, 2008, and APPROVE and AUTHORIZE the Public
Works Director, or designee, to execute Contract Change Order No. 8 with Grade Tech, Inc., effective October 14,
2008, to increase the amount $21,500 to a new payment limit of $841,489.02 due to utility delays and plan
modifications, Lafayette area. [Reliez Valley Specific Plan Trust Fund (51%), Local Funds (20%), and STIP Funds
(29%)] (District II) Project No. 0662-6R4286-05.
FISCAL IMPACT:
The Project contingency funds are currently insufficient to cover the increased cost. The increase in contingency
funds will be funded by Reliez Valley Specific Plan Trust Fund 51% , Local Fun 0%), and STIP Funds (29%).
Continued on Attachment: ® SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMIN� DATIO F BOARD COMMITTEE
APPROVE [:1 OTHER
/
SIGNATURE(S): / ,/
ACTION OF BOARD ON 6c�T,dD. -l7'
APPROVED AS RECOMMENDED OTHER ❑
I hereby certify that this is a true and correct copy of an
VOTE OF SUPERVISORS action taken and entered on the minutes of the Board of
UNANIMOUS (ABSENT i Supervisors on the date shown.
AYES: NOES:
ABSENT: ABSTAIN: ��—
ATTESTED: �ef 0�G 31/ �li�i eZd-O�
DAVID TWA, Clerk of the Board of Supervisors and County
G:\Const\130\2008\10-14-08 Reliez Valley Road Ped Path Contingency Fund Increase& Administrator
CCO#8.doc
JD:kp
Orig.Div: Public Works(Construction Division)
Contact: Kevin Emigh13 2233) By Deputy
cc: County Administrator
Auditor-Controller
Public Works
Design
J. Dowling,Construction
P. Denison, Finance
Contractor
SUBJECT: APPROVE Project Contingency Fund Increase and APPROVE and AUTHORIZE the Public
Works Director, or designee, to execute Contract Change Order No. 8 for the Reliez
Valley Road Pedestrian Path Project, Lafayette area, (District II). Project No. 0662-
6R4286-05.
DATE: October 14, 2008
PAGE: 2 of 2
REASONS FOR RECOMMENDATIONS AND BACKGROUND:
Additional funding is required to increase the contract contingency amount to pay the contractor for extra
work items. The extra work items include additional asphalt concrete and metal beam guard railing as a
result of utility delays and other plan modifications. Approval of the contingency fund increase is
required to compensate the contractor for the additional work.
CONSEQUENCES OF NEGATIVE ACTION:
The lack of approval would prevent successful completion of this contract and preclude payment to the
contractor for required work.