HomeMy WebLinkAboutMINUTES - 01152008 - C.2 (3) HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Joseph Villarreal, Executive Director
DATE: January 15, 2008
SUBJECT: APPROVE PUBLIC HOUSING AGENCY ANNUAL PLAN FOR FISCAL YEAR 2008-09
FOR THE HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA AS
MANDATED BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE the Public Housing Agency (PHA) Annual Plan for fiscal year 2007-08.
ADOPT the "PHA Certification of Compliance with the PHA Plans and Related Regulations Board
Resolution to Accompany the PHA Plan" (Resolution No. 5096).
II. FINANCIAL IMPACT:
None.
III. REASONS FOR RECOMMENDATION/BACKGROUND
Any local, regional or State agency that receives funds to operate Federal public housing or
Section 8 tenant-based assistance (vouchers) programs must submit a PHA Plan. The PHA Plan is a
template that outlines public housing agency (PHA) policies, programs, operations, and strategies for
meeting local housing needs and goals. There are two parts to the PHA Plan: the Five-Year Plan, which
each PHA submits to HUD once every fifth PHA fiscal year, and the Annual Plan, which is submitted to
HUD every year.
The Five-Year PHA Plan describes the agency's mission and the long-term plan for achieving that
mission over the subsequent five years. The Annual Plan provides details about the PHA's current
programs and the resident population served, as well as the PHA's strategy for addressing the housing
needs of currently assisted families and the larger community. The Plan also serves as the PHA's annual
request for grants to support improvements to public housing buildings (through the Capital Fund
Program).
CONTINUED ON ATTACHMENT: _X YES SIGNATURE
21",
eph"Villarreal,Executive Director
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON �2 ' o A�►APPROVED AS RECOMMENDED OTHER
VOTE OF COMMISSIONER r�°�`2' vbr���`�i N�' S3r'^ C •T-T?ZsAI
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
1 �+ COMMISSIONERS ON THE DATE SHOWN.
Of*o-+ ATTESTED 0 k /I S � O
i �✓�"°''� ,"°�`z-''°�� JOSEPH VILLARREAL,
SECRETARY OF
cc: CAO THE BOARD OF COMMISSIONERS
County Counsel AND EXECUTIVE DIRECTOR
BY TY
H:\JudyHayes\MSOFFICE\WINWORD\BOARD\BO-Annual Plan 2008-09.doc
The Board held a public hearing at its December 18, 2007 meeting. At that time comments were
received from Legal Aid. These were submitted to the Board. Legal Aid's suggestions concerning fair
housing and the good neighbor guidelines were accepted and changes were made to the appropriate
policies and procedures. The Board also accepted Legal Aid's comments concerning increased criminal
background checks and left the policy as it was, a one-year background check versus five. The ge4Gy h
The Board indicated this matter will be discussed further after
staff conducts research into the screening practices of other housing authorities.
The draft Annual Plan was approved without comment by the Advisory Housing Commission at its
December 17, 2007 meeting. The Resident Advisory Board (RAB) unanimously approved the draft
Annual Plan at its December 20, 2007 meeting. Finally, a second public meeting was held on December
20, 2007 after the RAB meeting. No comments were received at that hearing.
There have been few proposed changes to the Plan approved by the Board last year. A section
has been added in accord with the Violence Against Women Act. This affects both the public housing and
Section 8 programs. Staff propose to change the Section 8 wait list process to utilize a lottery system and
also to add to the existing preferences for veterans and residents living or working in Contra Costa
County, preferences for applicants displaced by government or private action (as required by state law)
as well as those displaced by natural disasters, a preference for families removed from the Section 8
program due to insufficient funding and a preference for graduates of transitional housing programs that
have partnered with the Housing Authority such as Shelter Plus Care. In the public housing program, staff
propose to add Bayo Vista to the list of public housing properties which the Authority will seek HUD's
permission to demolish and/or sell. The current list includes EI Pueblo and Las Deltas. The money from
these actions will be used to develop new, mixed-income housing. The Authority will also seek additional
Section 8 vouchers as part of these actions.
IV. CONSEQUENCES OF NEGATIVE ACTION
Should the Board of Commissioners elect not to approve the Annual Plan, HACCC will be out of
compliance with HUD requirements and will not receive any funding via HUD's Capital Fund program until
the Plan has been submitted and approved by HUD. HUD may also impose additional sanctions beyond
the withholding of Capital Fund moneys.
Attachment L
PHA Certifications of Compliance with the PHA Plans
and Related
Regulations Board Resolution to Accompany the PHA Plans
Resolution No.5096
Acting on behalf of the Board of Commissioners of the Public Housing Agency(PHA) listed below, as its
Chairman or other authorized PHA official if there is no Board of Commissioners, I approve the
submission of the 5- Year Plan and Annual Plan for PHA fiscal year beginning 2 0 0 8, hereinafter
referred to as the Plan of which this document is a part and make the following certifications and
agreements with the Department of Housing and Urban Development (HUD) in connection with the
submission of the Plan and implementation thereof:
1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any
Plan incorporating such strategy)for the jurisdiction in which the PHA is located.
2. The Plan contains a certification by the appropriate State or local officials that the Plan is
consistent with the applicable Consolidated Plan, which includes a certification that requires the
preparation of an Analysis of Impediments to Fair Housing Choice, for the PHA 's jurisdiction
and a description of the manner in which the PHA Plan is consistent with the applicable
Consolidated Plan.
3. The PHA has established a Resident Advisory Board or Boards, the membership of which
represents the residents assisted by the PHA, consulted with this Board or Boards in developing
the Plan, and considered the recommendations of the Board or Boards (24 CFR 903.13). The
PHA has included in the Plan submission a copy of the recommendations made by the Resident
Advisory Board or Boards and a description of the manner in which the Plan addresses these
recommendations.
4. The PHA made the proposed Plan and all information relevant to the public hearing available for
public inspection at least 45 days before the hearing published a notice that a hearing would be
held and conducted a hearing to discuss the Plan and invited public comment.
5. The PHA will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the
Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans
with Disabilities Act of 1990.
6. The PHA will affirmatively further fair housing by examining their programs or proposed
programs, identify any impediments to fair housing choice within those programs, address those
impediments in a reasonable fashion in view of the resources available and work with local
jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing
that require the PHA's involvement and maintain records reflecting these analyses and actions.
7. The PHA Plan includes a policy for site-based waiting lists:
• The PHA regularly submits required data to HUD's MTCS in an accurate, complete and
timely manner(as specified in PIH Notice 99-2);
• The system of site-based waiting lists provides for full disclosure to each applicant in the
selection of the development in which to reside, including basic information about available
sites; and an estimate of the period of time the applicant would likely have to wait to be
admitted to units of different sizes and types at each site;
• Adoption of site-based waiting list would not violate any court order or settlement agreement
or be inconsistent with a pending complaint brought by HUD;
• The PHA shall take reasonable measures to assure that such waiting list is consistent with
affirmatively furthering fair housing
• The PHA provides for review of its site-based waitimg�.list policy to determine if it is
consistent with civil rights laws and certifications, as specrtied in 24 CFR part 903.7(c)(1 ).
8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to
the Age Discrimination Act of 1975.
9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies
and Procedures for the Enforcement of Standards and Requirements for Accessibility by the
Physically Handicapped.
10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development
Act of 1968, Employment Opportunities for Low- or Very-Low Income Persons, and with its
implementing regulation at 24 CFR Part 135.
11. The PHA has submitted with the Plan a certification with regard to a drug free workplace
required by 24 CFR Part 24, Subpart F .
12. The PHA has submitted with the Plan a certification with regard to compliance with restrictions
on lobbying required by 24 CFR Part 87, together with disclosure forms if required by this Part,
and with restrictions on payments to influence Federal Transactions, in accordance with the Byrd
Amendment and implementing regulations at 49 CFR Part 24.
13. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at
49 CFR Part 24 as applicable.
14. The PHA will take appropriate affirmative action to award contracts to minority and women's
business enterprises under 24 CFR 5.105(a).
15. The PHA will provide HUD or the responsible entity any documentation that the Department
needs to carry out its review under the National Environmental Policy Act and other related
authorities in accordance with 24 CFR Part 58.
16. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage
rate requirements under section 12 of the United States Housing Act of 1937 and the Contract
Work Hours and Safety Standards Act.
17. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to
determine compliance with program requirements.
18. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35.
Attachment L Page 2
Resolution No. 5096 January 15,2008
19. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87
(Cost Principles for State, Local and Indian Tribal Governments) and 24 CFR Part 85
(Administrative Requirements for Grants and. Cooperative Agreements to State, Local and
Federally Recognized Indian Tribal Governments.).
20. The PHA will undertake only activities and programs covered by the Plan in a manner consistent
with its Plan and will utilize covered grant funds only for activities that are approvable under the
regulations and included in its Plan.
21. All attachments to the Plan have been and will continue to be available at all times and all
locations that the PHA Plan is available for public inspection. All required supporting documents
have been made available for public inspection along with the Plan and attachments at the
primary business office of the PHA and at all other times and locations identified by the PHA in
its PHA Plan and will continue to be made available at least at the primary business office of the
PHA.
HOUSING AUTHORITY OF THE
COUNTY OF CONTRA COSTA CA011
PHA Name PHA Number
Standard PHA P1 or Fiscal Year: 2008
Date: �-�7--�d 8
Sign /Dated by PHA Board Chair or other authorized PHA official
P Certifications of Compliance with the PHA Plans and Related Regulations
PASSED AND ADOPTED ON n\
by the following vote of the Commissioners.
AYES: G(L v E le, C< o I A, LAIL,K G.A^A. pl&V9 K0 , SOP L LA � '(./v&S
NOES:
ABSENT:
ABSTAIN:
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED
JOSEPH VIL RREAL, SECRETARY OF
THE BOARD OF COMMISSIONERS
AND EXECUTIVE DIRECTOR
BY