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Home My WebLink AboutMINUTES - 02052008 - C.29 ZZ - A . Tc.. BOARD OF SUPERVISORS COiA9.,:� ' . FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES '� COSTA DATE: FEBRUARY 5, 2008 - COUNTY Sra cdux'r'; SUBJECT: APPROPRIATION ADJUSTMENT TO REPLACE ELEVEN VEHICLES FOR HEALTH SERVICES, ANIMAL SERVICES, AND GENERAL SERVICES DEPARTMENTS SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment No 5'00 authorizing new revenue for Fleet Services (0063) in the amount of $157,795 from accumulated depreciation and estimated salvage and appropriating it to purchase eleven vehicles for Health Services (3), Animal Services (5) and General Services (2) Departments. FINANCIAL IMPACT This action provides appropriations from depreciation and salvage for the replacement of eleven vehicles. The estimated purchase cost of $308,846 will be funded with accumulated depreciation ($145,795) and estimated salvage ($12,000) and funds ($151,051) from the Fleet Vehicle Replacement FY2007/08 Budget. BACKGROUND A total of eleven vehicles are being replaced. The Mental Health Division of the Health Services Department is replacing three vehicles using accumulated depreciation ($46,089) and salvage ($3,500), no additional funds are needed. The Custodial Division of General Services Department is replacing two vehicles with two electric utility vehicles. The electric vehicles will be funded completely with accumulated depreciation ($19,050) and salvage ($2,600). The Animal Services Department is replacing five vehicles using accumulated depreciation ($80,656), salvage ($5,900) and Fleet FY07/08 Vehicle Replacement Budget ($151,051). All vehicles meet replacement policy guidelines. CONTINUED ON ATTACHMENT: ✓ YES SIGNATUF�E: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOA D COMMITTEE APPROVE OTHER r SIGNATURES ACTION OF BOOD N G�Y--,X- Yt' °'y i ��G APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS V/ Y UNANIMOUS(ABSENT /"/��7*y ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS ISA TRUE Administration AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Auditor-Controller EYst/tti�,y -0 0 ere Health Services Department ATTESTED � Animal Services Department JOHN CULLEN,CLERK E BOARD OF SUPERVISORS General Services Department AND COUNIX ADMINISTRATOR BY DEPUTY G:\Admin\VehicleReplacementBoardOrders\HealthSvcs\2008\Brd.OrderAppropAdjustl lVehiclesforH.S.,AnimalServ.&GSD2-5-08TO.doc BE:bg Page 1 of 1 M382(10/88) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY - FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 X❑ BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budget Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 157,795.00 0990 6301 RESERVE FOR CONTINGENCIES 157,795.00 0990 6301 APPROPRIABLE NEW REVENUE 157,795.00 TOTALS: $157,795.00 $315,590.00 APPROVED EXPLANATION OF REQUEST AUDITOR- ONTROLL 'R To appropriate accumulated depreciation and estimated By: —Date: �22 °� salvage from eleven pieces of equipment being replaced by Health Services (3), Animal Services (5) and General COUNTY INISTRATORServices (2). These vehicles meet replacement policy By: A Date: 'Z guidelines. BOARD OF SUPERVISORS YES: 'I y nn .J(LIIVIJUI'iJ uwlA,UILKLMA, PIEPHO,BONILLA,GLOVER NO : A716- JOHN CULLEN,Cleric of&Board of Sons and County Administrator Deputy Director General Services 1/15/2008 SIGNAT RE TITLE DATE By: _ Date: (M 8134 Rev.2/86) APPROPRIATION ADJ. JOURNAL NO. APOO So 6 Q CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budget Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 145,795.00 0005 9922 SALE OF EQUIPMENT 12,000.00 TOTALS: $157,795.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate accumulated depreciation & By: Date: I2z/fib estimated salvage per attached list. COUNTY T NINISTRATOR By: l � Date C4 BOAR SUPERVISORS YES: SUPERVISORS GIOIA,UILKEMA, PIEPHO,BONILLA,GLOVER NO : �77 I-- Deputy Director J( I CUt1EN,Cleric of 0*Board of � General Services 1/15/2008 &pervi m and Ca*Administrator SIGNAT RE TITLE DATE REVENUE ADJ. By: Date:• 0� JOURNAL NO. RAOO 5060 (M 8134 Rev.2/86) General Fund Vehicle Replacements January 2008 Unit A/C Depr Salvage Total Dept 0109 12,385 500.00 12,885 HSD/Mental Health 0341 14,543 1,500.00 16,043 HSD/Mental Health 0515 14,299 1,500.00 15,799 HSD/Mental Health 4493 16,492 1,600.00 18,092 Fleet/Custodial 5436 22,244 1,300.00 23,544 Fleet/Animal Svcs 5438 19,271 1,300.00 20,571 Fleet/Animal Svcs 5441 15,464 1,000.00 16,464 Fleet/Animal Svcs 5442 15,464 1,000.00 16,464 Fleet/Animal Svcs 5445 8,214 1,300.00 9,514 Fleet/Animal Svcs 5822 0 1,000.00 1,000 Fleet/Custodial Undesignated 7,419 - 7,419 Total 145,795 12,000.00 157,795 1/15/08be G:\Accting\Fleet\Capital Vehicle Info\[Jan 2008 Purchase.xls]Sheet3