HomeMy WebLinkAboutMINUTES - 02262008 - C.94 s ---L
.Contra Costa County
Department of Information Technology
30 Douglas Drive
Martinez. California 94553-4068
V: 925-313-1200 D?,
F: 925-313-1459 _:_
TO: Board of Supervisors
FROM: Tom Whittington, Chief Information Offic -.
SUBJECT: February 26,2008 Agenda Item C.94 - Contract with MAPCON MAPPING
I am respectfully submitting a revised Board Order for this agenda item due to the fact that we
now finalized prices for some of our partner agencies portion of this contract. Specifically, The
City of Walnut Creek, City of San Ramon, City of Brentwood and the City of Pleasant Hill have
committed to funding the project at a higher level in order to obtain higher resolution imagery in
their regions.
In addition we have obtained an additional $251000 in funding from the USGS and $2 ,000 from
the East Bay Regional Parks District. These partners will help to reduce the County portion of
the contract.
The total cost of the contract, including this higher resolution of imagery is now $667.446. We
are continuing to seek additional funding partners to further reduce the County contribution to
this project.
TO: BOARD OF SUPERVISORS
CONTRA
FROM: Tom Whittington, Director ' COSTA
Office of Information Technology '� °`
COUNTY
DATE: FEBRUARY 26, 2008
SUBJECT: Digital Aerial Imagery Data and Services
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Chief Information Officer, or designee to execute a
consulting services agreement with MAPCON MAPPING INC., in an amount not to exceed
$667,446, to provide digital aerial photography and related digital information layers, for the
period of Februrary 27, 2008 through March 1st, 2009, subject to County Counsel Approval.
FISCAL IMPACT:
The contract cost for the project will not exceed $667,446 and will be funded by the following
agencies-
$102,000.00 United States Geological Survey
$100,000.00 Contra Costa Clean Water Program
$100,000.00 County Department of Information Technology (GIS funds)
$100,000.00 County Flood Control District
$75,000.00 County Department of Building Inspection
$25,000.00 Central Contra Costa County Sanitary District
$25,000.00 East Bay Regional Park District
$10,000.00 East Bay Municipal Utility District
$38,270.36 City of Walnut Creek
$27,588.58 City of San Ramon
$17,580.96 City of Brentwood
$9,827.30 City of Pleasant Hill
Funding partners continue to be sought in order to complete the contract cost for the base
project. If new partners are not found the County Department of Community Development has
agreed to fund the remaining base project cost up to a total contribution of $37,178.80.
REASON(S) FOR RECOMMENDATION(S) AND BACKGROUND:
This project will provide digital aerial photography imagery and digital terrain models for use
with the Geographic Information System (GIS). This imagery and data will be used for a wide
variety of GIS applications including emergency response, fire risk analysis, flood risk
mitigation, watershed modeling, vector control and code compliance. This regional
cooperation effort improves the quality, access and cost-effectiveness of high resolution aerial
imagery acquisition for all members.
CONTINUED ON ATTACHMENT`YES SIGNATURE: -
J,RtCOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF BO RD COMMITTEE
,APPROVE OTHER
SIGNATURE(S):
ACTION OF BP
ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPSORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS(ABSENT ) TRUE AND CORRECT COPY OF AN
A ES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact: Tom Whittington(3-1204) p
CC: General Services—Purchasing ATTESTED by O
County Administrator JOHN CULL N,CLERK OF
THE BOARD OF SUPERVISORS
ND COUNTY ADMINISTRATOR
BY DEPUTY
TO: BOARD OF SUPERVISORS
SE
CONTRA
FROM: Tom Whittington, Director - '
Office of Information TechnologyCOSTA
COUNTY
DATE: FEBRUARY 26, 2008
SUBJECT: Digital Aerial Imagery Data and Services
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Chief Information Officer, or designee to execute a
consulting services agreement with MAPCON MAPPING INC., in an amount not to exceed
$667,446, to provide digital aerial photography and related digital information layers, for the
period of Februrary 27, 2008 through March 1st, 2009, subject to County Counsel Approval.
FISCAL IMPACT:
The contract cost for the project will not exceed $667,446 and will be funded by the following
agencies:
$102,000.00 United States Geological Survey
$100,000.00 Contra Costa Clean Water Program
$100,000.00 County Department of Information Technology (GIS funds)
$100,000.00 County Flood Control District
$75,000.00 County Department of Building Inspection
$25,000.00 Central Contra Costa County Sanitary District
$25,000.00 East Bay Regional Park District
$10,000.00 East Bay Municipal Utility District
$38,270.36 City of Walnut Creek
$27,588.58 City of San Ramon
$17,580.96 City of Brentwood
$9,827.30 City of Pleasant Hill
Funding partners continue to be sought in order to complete the contract cost for the base
project. If new partners are not found the County Department of Community Development has
agreed to fund the remaining base project cost up to a total contribution of $37,178.80.
REASON(S) FOR RECOMMENDATION(S) AND BACKGROUND:
This project will provide digital aerial photography imagery and digital terrain models for use
with the Geographic Information System (GIS). This imagery and data will be used for a wide
variety of GIS applications including emergency response, fire risk analysis, flood risk
mitigation, watershed modeling, vector control and code compliance. This regional
cooperation effort improves the quality, access and cost-effectiveness of high resolution aerial
imagery acquisition for all members.
CONTINUED ON ATTACHMENT_YES SIGNATURE: -
a GC,/
RECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF BO RD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON 0 APPROVED AS RECOMMENDED JOTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS(ABSENT K91a ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact: Tom Whittington(3-1204)
CC: General Services—Purchasing ATTESTED
County Administrator JOHN CULLEN,CLERK
THE BOARD OF SUP8VVISORS
AND COUNTY ADMINISTRATOR
BY DEPUTY
TO: BOARD OF SUPERVISORS
s r;
t
CONTRA
SROM: Tom Whittington, Director
�r •` COSTA
Office of Information Technology
DATE: FEBRUARY 26, 2008
COUNTY
SUBJECT: Digital Aerial Imagery Data and Services
SPECIFIC REQUST(S)OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION
RECOMMEND TIONS:
APPROVE and AU ORIZE the Chief Information Officer, or designee to execute a
consulting services a eement with MAPCON MAPPING INC., in an amount not to exceed
$700,000, to provide di • al aerial photography and related digital information layers, for the
period of Februrary 27, 2 8 through March 1 st, 2009.
FISCAL IMPACT:
The contract cost for the base proje twill not exceed $612,000 and will be funded by the
following agencies:
$100,000 Contra Costa Clean Water Program
$100,000 County Department o nformation Technology (GIS funds)
$100,000 County Flood Control Dtrict
$77,000 United States Geological urvey
$75,000 County Department of Builds Inspection
$25,000 Central Contra Costa County nitary District-
$25,000 East Bay Regional Park District
$10,000 East Bay Municipal Utility District
Funding partners continue to be sought in order to complet the contract cost for the base
project. If new partners are not found the County Departmen of Community Development has
agreed to fund the remaining base project cost up to a total con ibution of$100,000.
An additional upgrade option for improved imagery resolution on a r square mile basis is
being offered to non-County agencies. Agencies who take advantag of this upgrade option
will fund the entire cost of these upgrades. The overall contract cost wl not exceed $700,000.
REASON(S) FOR RECOMMENDATION(S) AND BACKGROUND:
This project will provide digital aerial photography imagery and digital terrain m dels for use
with the Geographic Information System (GIS). This imagery and data will be u d for a wide
variety of GIS applications including emergency response, fire risk analysis, flood isk
mitigation, watershed modeling,vector control and code compliance. This regional ooperation
effort improves the quality, access and cost-effectiveness of high resolution aerial im gery
acquisition for all members.
CONTINUED ON ATTACHMENT:YES SIGNATURE:
ECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF OARD CO EE
i--A'PPROVE OTHER
SIGNATURE(S):
ACTION OF B07N N O APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS(ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS N THE DATE SHOWN. \
Contact: Tom Whittington Purchasing
L/� ,/� /
CC: General Services—Purchasing ATTESTED Dew�M i W
County Administrator JOHN CULLEN,CL OF
THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
BY DEPUTY